HomeMy WebLinkAbout1998-06-25 - Board of Directors Meeting MinutesPage 3753
June 25, 1998
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 25, 1998
The June 25, 1998, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Sterling Fox at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Sterling L. Fox
Vice President Carl T. Scanlin
Michael J. Beverage
Arthur C. Korn
Directors absent at roll
Paul R. Armstrong
Staff present:
William J. Robertson, General Manager
Arthur G. Kidman, General Counsel
Lee Cory, Operations Superintendent
Leon De los Reyes, Water Quality Technician
Charles Gray, Engineering Manager
Beverly Meza, Business Manager
Roger Lubin, Executive Asst. to the General Manager
Michael Robinson, Assistant Administrator
Visitors
Richard Freeman
Kenny Witt, MWDOC Responded to questions from Board Members regarding issues related to
Metropolitan Water District of Southern California.
CONSENT CALENDAR
Director Korn asked that Item 1 be pulled from the Consent Calendar. On a motion by Director
Beverage, seconded by President Fox, the Board of Directors voted 4-0 to approve Consent
Calendar items 2 and 3.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disburse checks and wire transfers totaling $397,812.13
On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors
voted 3-1 (Nay: Korn) to approve Consent Calendar item 1.
Item 1. Approve minutes of regular meeting, June 11, 1998.
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June 25, 1998
ACTION CALENDAR
Item 4. Consider refunding Improvement District No. 2's General Obligations Bonds. This
item was continued from the June I 1 Board meeting. General Manager William J. Robertson
reported that the District's financial consultant advised staff that bond interest rates are low
enough that refunding Improvement District No 2's bonds will achieve present worth savings
equivalent to seven percent of the principal amount, or $200,000 per year. This will result in a
reduction in property taxes of $77 annually on a $350,000 house.
On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors
voted 3-0-1 (Abstain: Korn) to authorize the General Manager to enter into a consultant
agreement to proceed with refunding Improvement District No. 2 Series A, 1987 refunding and
Series C bonds.
Item 5. Consider resolutions to amend the federal wire transfer and check signing policies.
General Manager William J. Robertson reported that staff reviewed current policies and
recommends a few changes to improve coverage of authorized signatories, cleanup language, and
combine Resolutions 93-02, 90-24, and 95-01.
Director Korn suggested that updating authorized signatures be made part of the annual Board of
Directors reorganization.
This matter was reviewed at the June 5 Finance Committee meeting.
On a motion by Director Korn, seconded by Vice President Scanlin, the Board of Directors voted
4-0 to take the following actions:
• adopt Resolution 98-03, which authorizes individuals to sign District checks, adopts a policy
for using an automated check signing machine, and rescinds Resolutions 93-02 and 90-24.
• adopt Resolution 98-04, which establishes policy regarding transfer of funds via federal wire
system, and rescinds Resolution 98-01.
Beverly Meza left the meeting at the conclusion of this item.
Item 6. Consider purchase of truck-mounted sewer cleaning machine. The Board of Directors
authorized staff to solicit bids for a new truck mounted combination high-pressure jetter and air-
lift sewer cleaning machine. The low bidder did not meet the District's specifications; therefore
staff recommended choosing the second low bidder.
This matter was reviewed at the June 17 Planning-Engineering-Operations Committee meeting.
On a motion by Director Korn, seconded by Vice President Scanlin, the Board of Directors voted
4-0 to purchase Haaker Equipment Company's Option A-2, a truck-mounted, high-pressure jetter
and air-lift sewer cleaning machine at a total cost of $200,723.17.
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June 25, 1998
Item 7. Consider selecting members for the Special District Technical Advisory Committee.
Executive Assistant to the General Manager Roger Lubin reported that nominating forms and
accompanying resumes are due at LAFCO by 5:00 p.m. on July 1, 1998, and that new members
will be selected at the ISDOC quarterly meeting on July 30, 1998.
The Board took no action, declining to nominate a candidate for the Special District Technical
Advisory Committee.
DISCUSSION CALENDAR
Item 8. Report on Public Health Goals: Engineering Manager Chuck Gray reported that the
District provides water that meets or exceeds all water quality standards established by the US
Environmental Protection Agency and California Department of Health Services. The District
also notified each customer about the availability of the Public Health Goals Report, and will
hold a public hearing to accept and respond to public comments later this summer.
This subject was reviewed by the Planning-Engineering-Operations Committee at their June 17,
1998 meeting.
This item was for information only; no action was required.
Lee Cory left the meeting at the conclusion of this item.
President Fox declared a recess at 9:25 a.m. The meeting reconvened at 9:32 a.m.
Lisa Cruz, of Laer Pearce & Associates, joined the meeting when it reconvened.
Item 9. Review of 1998 Annual Report. Assistant Administrator Michael Robinson and Lisa
Cruz reviewed the final draft of the District's 1998 Annual Report with the Board of Directors.
This item was for information only; no action was required.
Lisa Cruz left the meeting at the conclusion of this item.
GENERAL MANAGER'S REPORT
Item 10. General Manager's oral report and comments:
a) General Counsel Arthur G. Kidman. No report.
b) Family Picnic, June 27: Assistant Administrator Mike Robinson reported on the upcoming
Yorba Linda Water District Family Picnic.
c) District activities: No report.
COMMITTEE REPORTS
Item 11. Executive-Administration Committee. No report.
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June 25, 1998
Item 12. Finance-Accounting Committee. No report.
Item 13. Legislative Ad-Hoc Committee. No report.
Item 14. Orange County Water District Ad Hoc Committee. The Committee met June 24, 1998.
Attending were Directors Kom and Vice President Scanlin, General Counsel Arthur G. Kidman,
and staff member Robertson. The Committee discussed how the District might assist OCWD to
differentiate our annexation from the others covered by OCWD's moratorium.
General Counsel Arthur G. Kidman suggested a workshop to determine whether there is a case to
compel OCWD to proceed with the District's annexation, their moratorium notwithstanding.
The Committee scheduled meetings for July 16 at 8:30 a.m., and July 20, at 3:30 p.m.
Director Armstrong entered the meeting at 10:00 a.m.
Item 15. Personnel-Risk Management Committee. The Committee met June 16 at 3:30 p.m.
Attending were Directors Beverage and Scanlin and staff members Robertson and Payne. The
Committee discussed compensation philosophy, job classifications, and updating the risk
management policy.
The committee scheduled a meeting for July 17, at 3:30 p.m.
Item 16. Planning-Engineering-Operations Committee. The Committee met June 17 at 8:30
a.m. Attending were Directors Armstrong and Korn, along with staff members Robertson, Cory,
Gray and De los Reyes. The Committee discussed the Public Health Goals Report, and bids
received for a sewer cleaning machine, and methods to advise customers about the Richfield
Road water main construction project.
Item 17. Public Information Committee. No report.
Item 18. Shell Ad-Hoc Committee. No report.
INTERGOVERNMENTAL MEETINGS
Item 19. Yorba Linda City Council meeting, June 16 (Kom): This meeting was not attended by
a District representative.
Item 20. OCWD meeting, June 17 (Scanlin): Director Scanlin reported that they discussed an
amendment to the OCWD act regarding the seasonal shift program. A presentation of the Year
2020 Master Plan was also conducted for attendees.
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June 25, 1998
President Fox appointed Vice President Scanlin and Assistant General Manager Payne to attend
meetings of OCWD's Master Plan Advisory Group. He also appointed Director Kom as Vice
President Scanlin's'alternate.
Item 21. MWDOC meeting, June 17 (Fox): President Fox reported that Met is working on a
plan for additional groundwater storage. Attendees also heard a status report on the Met/San
Diego water transfer deal points.
Item 22. LAFCO Technical Advisory Committee meeting, June 18 (Fox): This meeting was
canceled.
Item 23. Yorba Linda Planning Commission meeting, June 10 (Armstrong): Nothing of
concern to the District transpired.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Paul Armstrong: Will be out of town between July 10 and July 18.
Art Korn: Thanked the Board and staff for his birthday card.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors
voted 5-0 to adjourn at 10:35 a.m. The next regular meeting is scheduled for Thursday, July 9,
1998, at 8:30 a.m. in the District Boardroom.
P".
Michael A. Payne
Assistant Secretary/Assistant General Manager