HomeMy WebLinkAbout1998-08-13 - Board of Directors Meeting MinutesPage 3766
August 13, 1998
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
August 13, 1998
The August 13, 1998, Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by President Sterling Fox at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Sterling L. Fox
Vice President Carl T. Scanlin
Paul R. Armstrong
Michael J. Beverage
Arthur C. Korn
Directors absent at roll
Visitors
Mark Abramowitz
Brett Barbre
Richard Freeman
Staff present:
William J. Robertson, General Manager
Arthur G. Kidman, General Counsel
Lee Cory, Operations Superintendent
Leon De los Reyes, Water Quality Technician
Charles Gray, Engineering Manager
Raquel Lazo, Secretary to the General Manager
Beverly Meza, Business Manager
Roger Lubin, Executive Asst. to the General Manager
Mike Robinson, Assistant Administrator
Ken Vecchiarelli, Assistant Engineering Manager
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Armstrong the Board of Directors
voted 5-0 to approve the Consent Calendar.
Item 1. Approve minutes of regular meeting, July 23, 1998.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disburse checks and wire transfers totaling $1,047,280.58
Item 4. Approve terms and conditions for Water Service with Friendship Baptist Church, for
the property located north of Bastanchury Road, between Prospect Avenue and Imperial
Highway, Job 9821.
PUBLIC HEARING CALENDAR
Item 5. Consider sewer maintenance charge and Locke Ranch sewer charge resolution for
Fiscal Year 1998-99. Board President Fox opened the public hearing at 8:34 a.m. Secretary
William J. Robertson provided proof of public hearing notice. Testimony began with a report by
General Manager William J. Robertson, who reported that this charge is examined annually and
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August 13, 1998
consideration given to adjusting it to reflect current sewer maintenance expenses, and to apply
that charge to customers in the Locke Ranch area, which lies outside the District's jurisdictional
boundaries.
There was no public testimony; and President Fox closed the public hearing at 8:40 a.m.
General Counsel Kidman stated that these charges are in conformance with state law.
On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors
voted 5-0 to receive and file the sewer maintenance charge report for 1998-99.
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted 5-0, on a roll-call, to approve Resolution 98-05, adopting Locke Ranch Sewer maintenance
charges and rescind Resolution 97-12.
Item 6. Consider Water and Sewer Development, and Customer Service Fees for Fiscal year
1998-99. Board President Fox opened the public hearing at 8:43 a.m. Secretary William J.
Robertson provided proof of public hearing notice. Testimony began with a report by
Engineering Manager Chuck Gray, who reported that a number of factors underlie the need to
increase rates. These factors include an increase from a 161 percent rate for indirect labor to 170
percent, a need to adjust sewer drainage area fees to reflect current estimated construction costs,
and the number of unconnected acres for fiscal year 1998-99.
There was no public testimony, and President Fox closed the public hearing at 8:47 a.m.
On a motion by Vice President Scanlin, seconded by Director Beverage, the Board of Directors
voted 5-0 to accept the Water and Sewer Development and Customer Service Fee Report for
fiscal year 1998-99.
On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors
voted 5-0, on a roll-call, to:
• Adopt Resolution 98-06, approving water development and processing fees and rescinding
Resolution 97-10; and,
• Adopt Resolution 98-07 approving sewer development and processing fees and rescinding
Resolution 97-11.
Item 7. Consider Public Health Goals report. Board President Fox opened the public hearing at
8:48 a.m. Secretary William J. Robertson provided proof of public hearing notice. Testimony
began with a report by Engineering Manager Chuck Gray, who reported that the District provides
water that meets or exceeds all water quality standards established by the Unites States
Environmental Protection Agency and the California Department of Health Services. There was
no public testimony. President Fox closed the public hearing at 9:03 a.m.
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August 13, 1998
On a motion by Vice President Scanlin, seconded by Director Armstrong, the Board of Directors
voted 5-0 to receive and file the Yorba Linda Water District's 1998 Public Health Goals report.
ACTION CALENDAR
Item 8. Consider appropriations limit for Fiscal year 1998-99, and debt service requirements
for Improvement Districts No. 1 and No. 2. Business Manager Beverly Meza reported that all
agencies are required to establish, by resolution, an appropriation limit for each fiscal year, and
that a total of $4,170,391 is required for principal and interest payments on voter-approved debt.
On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors
voted 5-0, on a roll-call, to approve Resolution 98-08, which adopts appropriation limits for
1998-99.
On a motion by Director Beverage seconded by Director Korn, the Board of Directors voted 5-0,
on a roll-call, to approve Resolution 98-09, which adopts 1998-99 debt service requirements for
Improvement District No 1, 1993 Refunding bonds.
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors
voted 5-0, on a roll-call, to approve Resolution 98-10. which adopts 1998-99 debt service
requirements for Improvement District No 2 Series "'A" 1987 Refunding bonds and Series "C"
General Obligation bonds.
Item 9. Consider investment portfolio report for June, 1998. Business Manager Beverly Meza
reported that the average portfolio yield, excluding Improvement District No. 2 Series C General
Obligation bond funds, was 5.66 percent.
On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors
voted 5-0 to receive and file the investment portfolio report for June, 1998.
Item 10. Consider financial statements for the four months ended May 1998. Business
Manager Beverly Meza reported that the Water Fund showed a net income of $131,204 and the
Sewer Fund a net loss of $41,465 for the eleven months ended May 31, 1998. ID I showed a net
income of $812,914, and ID 2 a net income $1,419,574 for the same period. Total assets of
$97,269,314 exceed total liabilities of $24,101,614 for a fund equity of $73,167,700.
On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 5-0
to receive and file the financial statements for May, 1998.
President Fox declared a recess at 9:15 a.m.. The meeting reconvened at 9:22 a.m.
Leon De los Reyes and Beverly Meza left the meeting at the conclusion of this item.
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August 13, 1998
GENERAL MANAGER'S REPORT
Item 11. General Manager's oral report and comments:
a) Report by General Counsel: General Counsel Arthur G. Kidman reported legislative
activities.
b) CSDA's 29th Annual Conference, September 23-25, San Francisco.
c) District activities: Assistant Administrator Michael Robinson reported on upcoming events,
including the District Facilities Tour on September 19; Placentia's Heritage Days on October
10; and Yorba Linda's Fiesta Days on October 31. General Manager Robertson distributed
new caps emblazoned with the District's logo to the Directors.
COMMITTEE REPORTS
Item 12. Executive-Administration Committee. The Committee met August 6, at 3:30 p.m.
Attending were Directors Fox and Scanlin, and staff member Robertson. The Committee
discussed the upcoming November election, and steps required to orient new directors.
Item 13. Finance-Accounting Committee.
a) Attending the July 22 meeting were directors Korn and Fox, and staff members Meza, Payne,
Gray and Robertson. The Committee discussed staff's recommended update of developer
and customer service fees, and refunding bonds in ID-2, the Gann Resolution, and sewer fees.
b) The Committee met August 4 at 10:00 a.m. Attending were Directors Korn and Fox, and
staff members Robertson, Meza, Payne, as well as Lora Stovall of Bartel Wells. The
Committee discussed refunding ID 2 bonds, the status of the District's annual audit, and the
status of billing software.
c) The Committee scheduled a meeting for August 20, at 10:00 a.m.
Item 14. Legislative Ad-Hoc Committee. The Committee met July 31, at 8:30 a.m. Attending
were President Fox and Director Beverage, along with staff member Robertson. The Committee
discussed the upcoming "Commission on Local Government for the 21" Century" hearings that
were mandated by AB 1484.
Item 15. Orange County Water District Ad Hoc Committee. The Committee met at 3:30 p.m.
on July 20 Attending were Directors Korn and Scanlin, staff members Robertson and Payne,
General Counsel Morningstar representing the District, and Larry Kraemer and Bill Mills
representing OCWD, and George Bayse, and Jim Boyd representing Shell-Toll.
Director Korn declared a conflict of interest and departed the room during these discussions. At
the conclusion of this discussion Mr. Bayse and Mr. Boyd departed the meeting, Director Korn
returned, and the Committee discussed the OCWD master plan and annexation policy. The
Committee discussed the status of Shell/OC WD reorganization.
The Committee scheduled a meeting for August 31, at 3:30 p.m.
Richard Freeman left the meeting at 9:35 a.m. Brett Barbre left the meeting at 9:44 a.m.
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August 13, 1998
Item 16. Personnel-Risk Management Committee. The Committee scheduled a meeting for
August 18, at 4:00 p.m.
Item 17. Planning-Engineering-Operations Committee. The Committee scheduled a meeting
for August 25, at 8:30 a.m.
Item 18. Public Information Committee. The Committee met July 30, at 8:30 a.m. Attending
were Directors Beverage and Armstrong, and staff members Robertson, Payne, Robinson, along
with Laer Pearce and Lisa Cruz from Laer Pearce and Associates. The Committee discussed the
District's annual report; the 1998-99 public information plan; and telephone listings.
Item 19. Shell Ad-Hoc Committee. No report.
INTERGOVERNMENTAL MEETINGS
Item 20. OCWD Annexation Committee, July 24 (Scanlin): Director Scanlin reported that
OCWD will be looking for input regarding their master plan at their August 21 meeting.
Item 21. Yorba Linda Planning Commission, July 29 (Armstrong): Director Armstrong
reported that nothing of concern to the District transpired.
Item 22. ISDOC Membership meeting, July 30 (Fox): Director Fox reported on relationships
with LAFCO, and efforts to revise the Cortese-Knox law. John Schatz, who has been appointed
to the Commission on Local Government for the 21 t Century, addressed the meeting.
Item 23. Yorba Linda City Council meeting, August 4 (Korn). Nothing of concern to the
District transpired.
Item 24. WACO meeting, August 7 (Fox): Director Fox reported that Met and the San Diego
Water Authority signed a memorandum of understanding that will become effective if the state
water bond issue is approved by voters in the November election.
Item 25. ISDOC Board meeting, August 11 (Fox): Director Fox reported that Dana Smith of
LAFCO asked to meet with ISDOC members and gather suggestions about how the Cortese-
Knox law might be changed.
Item 26. Yorba Linda Planning Commission, August 12 (Scanlin): Director Scanlin reported
that nothing of concern to the District transpired.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Paul Armstron&: Inquired about the Director's compensation survey.
Carl Scanlin: Will be out of town from September 14 through September 28.
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August 13, 1998
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0,
at 10:23 a.m., to adjourn. The next regular meeting is scheduled for Thursday, August 27, 1998,
at 8:30 a.m.4n the District Boardroom.
Willi"dm I Robertson
Secretary/General Manager