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HomeMy WebLinkAbout2009-01-22 - Board of Directors Meeting Minutes 2009-008 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 22, 2009 The January 22, 2009 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held that the District's Administrative Office at 1717 East Miraloma Avenue, Placentia, California. I DIRECTORS PRESENT STAFF PRESENT John W. Summerfield, President Ken Vecchiarelli, General Manager William R. Mills, Vice President Arthur G. Kidman, General Counsel Paul R. Armstrong Steve Conklin, Consulting Engineer Michael J. Beverage Lee Cory, Operations Manager Diane Cyganik, Finance Director Pat Grady, IT Director Gina Knight, HR Manager Annie Alexander, Executive Secretary DIRECTORS ABSENT ' Ric Collett ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli requested to add the following claimants to Item No. 16 as an amended claim was received subsequent to the agenda being published: Michael and Kathy Minnick David D. Ramoncinski Morteza and Sorour Khalili Robert and Kathryn Short On a motion by Director Mills, seconded by Director Armstrong, Item No. 16 was amended as requested. PUBLIC COMMENTS There were no public comments. Mr. Kidman introduced Laurie Park, a new associate with McCormick, Kidman & Behrens. SPECIAL RECOGNITION Mr. Vecchiarelli introduced Mr. Conklin, newly hired Engineering Manager. 2009-009 PRESENTATIONS ' The following items were taken out of order: 2. Orange County Local Agency Formation Commission - Mission and Services Joyce Croswaithe, Executive Officer of the Orange County Local Agency Formation Commission provided a brief presentation regarding the agencies mission and services. Ms. Croswaithe then responded to questions from the Board regarding the MWDOC Governance Study. 1. Fullerton Arboretum - Water Conservation Partnership Opportunities Chris Barnhill, Collections Curator for the Fullerton Arboretum provided a PowerPoint presentation regarding the facility. Ami Becker, Education Manager and Harriet Bouldin, Development Coordinator for the arboretum also spoke about existing programs and available partnership opportunities. A brief discussion of the partnership opportunities followed. CONSENT CALENDAR On a motion by Director Mills, seconded by Director Armstrong, the Board voted 4-0 to approve the Consent Calendar. Director Beverage abstained from voting on Check No. 50818 of Item 4 as the vendor was a source of income. 3. Minutes of the Regular Board of Directors Meeting Held January 8, 2009 4. Payment of Bills, Refunds, and Wire Transfers r 5. Progress Payment No. 20 for the Lakeview Reservoir Project 6. Reschedule Board Meetings in February and March ACTION CALENDAR 7. Update of District's Investment Policy Ms. Cyganik introduced the item and explained that the District's current investment policy needed to be updated to specifically address investing in money market funds. The Finance-Accounting Committee reviewed the Resolution at its meeting held January 13th and recommended adoption. On a motion by Director Beverage, seconded by Director Summerfield, the Board voted 4-0 on a Roll Call vote to adopt Resolution 09-01 Setting Forth Public Funds Investment Policy and Rescind Resolution No. 05-11. 8. Approval of Salary Adjustments Ms. Knight reported that staff had conducted a salary survey on all 57 District positions per the current Memorandum of Understanding and Employee Compensation Agreements. After reviewing the survey, staff identified 13 positions that were 9.55% or greater below the median of similar classifications maintained by like public entities. The Personnel-Risk Management Committee discussed the options available to the Board and recommended that the Board 2 2009-010 upgrade the 13 positions by 1 range with a step placement which would increase the salary of each position by up to 5% effective January 4, 2009. Ms. Knight and Mr. Vecchiarelli then responded to questions from the Board. On a motion by Director Beverage, seconded by Director Mills, the Board voted 3-1 on a Roll Call vote with Director Armstrong voting No to receive the findings of the survey and do nothing at this time. 9. Letter of Support for AB 28 Relaxing Restrictions on Natural-Gas-Powered Water Pumps Mr. Vecchiarelli explained the purpose of AB 28 and its benefit to District pumping operations. Director Summerfield reported that the Executive- Administrative-Organizational Committee had reviewed the letter at its meeting held January 20"' and recommended Board approval. On a motion by Director Mills, seconded by Director Beverage, the Board voted 4-0 to authorize the Board President to execute a letter addressed to Assembly Member Kevin Jeffries in support for AB 28. DISCUSSION ITEMS 10. Status of Hidden Hills Reservoir Project ' Mr. Vecchiarelli reported that the project had been put out to bid and the District had sold 9 sets of plans in less than a week. Staff also conducted a bid opening for the Zone Reconfiguration Project and received a total of 19 bids. The lowest bid is $700,000 lower than the engineer's estimate. Mr. Vecchiarelli then provided an overview of the Right of Entry permits and Habitat Mitigation Plan needed to begin construction for the Hidden Hills Reservoir Project. 11. Web Site Activity Update Mr. Grady provided a brief PowerPoint presentation highlighting website activity during the previous quarter. The report also focused on increased activity In November due to the Freeway Complex Fire. REPORTS. INFORMATION ITEMS AND COMMENTS 12. a. President's Report No report was given. b. Directors' Reports Director Beverage reported that he had attended an open house of the OCFA where they demonstrated a software program which tracks the department's engines via a global positioning satellite system. Director Beverage encouraged staff to see if system data during the Freeway Complex Fire might be available. Director Armstrong commented on the required AB1234 training. Mr. Vecchiarelli stated that information regarding online courses was 3 I 2009-011 previously provided to the Board. Staff has also looked into the cost of conducting onsite training should the Board be interested. C. General Manager's Report Mr. Vecchiarelli stated that information regarding Form 460/470 filing requirements was also previously provided to the Board. Directors can return their filings to Ms. Alexander who will then provide the required copies to the Orange County Registrar of Voters. Mr. Vecchiarelli then presented a video from MWD's Santiago Tower recorded during the Freeway Complex Fire. Mr. Vecchiarelli also reported that staff had met with FEMA and completed filing the reimbursement paperwork for approximately $157,000 to help cover District costs related to the incident. COMMITTEE REPORTS 13. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Minutes of meeting held January 20, were presented at the meeting. Directors Summerfield and Mills attended. Items discussed during the meeting were as follows: reschedule Board meetings in February and March; letter of support for Assembly Bill , No. 28; license agreement for use of District property or facilities; reports on legislative and grant activities; and General Counsel's monthly summary billing report. 2) Meeting scheduled for February 17, 4:00 p.m. b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Directors Beverage and Summerfield attended. Items discussed during the meeting were as follows: investment policy update; financial statements ending October 31, 2008; investment report ending November 30, 2008; portfolio report ending December 31, 2008; and reporting of significant event in connection with the continuing disclosure obligations for the 2003 Certificates of Participation. 2) Meeting scheduled for February 10, 4:00 p.m. C. Personnel-Risk Management Committee (Armstrong/Collect) Alternate: Summerfield 1) Meeting scheduled for February 9, 4:00 p.m. d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Meeting scheduled for February 5, 4:00 p.m. 4 2009-012 e. Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for February 3, 4:00 p.m. f. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Alternate: Summerffeld 1) Meeting scheduled for January 27, 4:00 p.m. g. City of Placentia Ad Hoc Committee (BeverageNecch iarell i ) 1) Meeting to be scheduled. INTERGOVERNMENTAL MEETINGS 14. a. MWDOC Board, January 21 (Staff) Staff did not attend. b. OCWD Board, January 21 (Staff) Staff did not attend. ' c. Yorba Linda City Council, January 20 (Armstrong) Director Armstrong attended and made note of some of the items on the agenda including the Town Center Performance Review. d. Yorba Linda Planning Commission, January 14 (Summerfield) Director Summerfield did not attend. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after January 22, 2009. Agenda is available in the District office prior to meeting. January 2009 MWDOC/OCWD Ad Hoc Committee Meeting, Jan 27,4:00 .m. Mills/Collett Yorba Linda Planning Commission, Jan 28, 7:00 .m. Collett 5 2009-013 February Public Information-Technology Committee, Feb 3, 4:00 .m. Collett/Beverage Yorba Linda City Council, Feb 3, 6:30 .m. Mills MWDOC/MWD Workshop, Feb 4, 7.30 a.m. Staff OCWD Board, Feb 4, 5:00 .m. Staff Planning-Engineering-Operations Committee, Feb 5, 4:00 .m. Mills/Armstrong Personnel-Risk Management Committee, Feb 9, 4:00 .m. Armstrong/Collett Finance-Accounting Committee, Feb 10, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, Feb 11, 7:00 .m. Collett District Board Meeting, Feb 12, 6:30 .m. Holiday, Feb 16 District Offices Closed Executive-Admin-Or anizational Committee, Feb 17, 4:00 .m. Summerfield/Mills Yorba Linda City Council, Feb 17, 6:30 .m. Armstrong MWDOC Board, Feb 18,8:30 a.m. Staff OCWD Board, Feb 18, 5:00 .m. Staff Yorba Linda Planning Commission, Feb 25, 7:00 .m. Summerfield District Board Meeting, Feb 26, 8:30 a.m. CONFERENCES AND SEMINARS There were no persons interested in attending the following conference: 15. State of the Santa Ana River Watershed - January 29, 2009 A recess was declared at 10:35 a.m. ' ADJOURN TO CLOSED SESSION The Board entered into Closed Session at 10:50 a.m. 16. Conference with Legal Counsel - Liability Claims Pursuant to Section 54956.95 of the California Government Code a. Claimants: Mohamad and Fatima Itani Shannon Lew Michael and Kathy Minnick David D. Ramoncinski Morteza and Sorour Khalili Robert and Kathryn Short Agency Claimed Against: Yorba Linda Water District 6 2009-014 CLOSED SESSION REPORT The Board reconvened in Open Session at 11:37 a.m. President Summerfield reported that during Closed Session, no action was taken on Item No. 16 and that on a motion by Director Beverage, seconded by Director Summerfield, the Board voted 4-0 to add the following item to the Closed Session section of the agenda due to timing issues: 17. Conference with Legal Counsel - Liability Claims Pursuant to Section 54956.95 of the California Government Code a. Claimant: Paul and Gillian Johnson Agency Claimed Against: Yorba Linda Water District President Summerfield further reported that on a motion by Director Mills, seconded by Director Armstrong, the Board voted 4-0 to reject the claim submitted by Mr. and Mrs. Johnson. Their claim will be referred to ACWA/JPIA for further processing. ADJOURNMENT On a motion by Director Mills, seconded by Director Summerfield, the Board voted to adjourn at 11:38 a.m. The next Board of Directors meeting will be held February 12, 2009, at 6:30 p.m. Ke neth R. Vecchiarelli Secretary 7