HomeMy WebLinkAbout2008-05-13 - Finance-Accounting Committee Meeting Agenda PacketML
W
,
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
Tuesday, May 13, 4:00 p.m.
1717 E. Miraloma Avenue, Placentia - Tel: (714) 701-3020
AGENDA
COMMITTEE:
Director Michael J. Beverage , Chair
Director John W. Summerfield
Alternate: Director William R. Mills
STAFF:
Michael A. Payne, General Manager
Ken Vecchiarelli, Assistant GM
Diane Cyganik, Finance Director
Lee Cory, Operations Manager
Sandi Van Etten, Senior Accountant
Stacy Bavol, Customer Svc. Supervisor
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Any individual wishing to address the Committee is requested to identify themselves and state the matter
on which they wish to comment. If the matter is on this agenda, the Committee Chair will recognize the
individual for their comment when the item is considered. No action will be taken on matters not listed on
this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the
Water District. Comments are limited to five minutes.
ACTION ITEMS:
This portion of the agenda is for items where staff presentations and committee discussions are needed
prior to formal committee actions.
Consider adjustments to the Customer Service, Developer, and the Fats, Oils and
Grease fees effective July 1, 2008.
Recommendation: That the Finance-Accounting Committee recommend to the
Board of Directors that the Customer Service, Developer and FOG fees be
adjusted as presented effective July 1, 2008.
DISCUSSION ITEMS:
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or
similar items for which staff is seeking the advice and counsel of the Committee Members. This portion
of the agenda may also include items for information only.
2. Monthly status report on portfolio investments ending April 30, 2008. Report by
Keith Khorey of Wells Capital Management.
3. Investment Report for the month ending March 31, 2008.
4. Cash-out audit of General Manager Payne.
5. District's Purchasing Policy.
ADJOURNMENT:
The next regularly scheduled Finance-Accounting Committee meeting is June 10, 2008.
Accommodations for the Disabled.
Any person may make a request for a disability-related modification or accommodation needed for that
person to be able to participate in the public meeting by telephoning Michael A. Payne, District Secretary,
at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309.
Requests must specify the nature of the disability and the type of accommodation requested. A
telephone number or other contact information should be included so the District staff may discuss
appropriate arrangements. Persons requesting a disability-related accommodation should make the
request with adequate time before the meeting for the District to provide the requested accommodation.
-2-
ITEM NO.
AGENDA REPORT
Committee Meeting Date: May 13, 2008
To: Finance-Accounting Committee
From: Michael A. Payne, General Manager
Staff Contact: Diane Cyganik, Finance Director
Lee Cory, Operations Manager
Sandi Van Etten, Senior Accountant
Stacy Bavol, Customer Service Supervisor
Reviewed by General Counsel: No Budgeted: No
Funding Source: N/A
CEQA Account No:
Compliance: N/A Estimated Costs: N/A
Total Budget: N/A
Job No:
Dept: All
Subject: Customer Service Fees; Developer Fees; and Fats, Oils and Grease (FOG)
Discharge Permit Fees
1
SUMMARY:
The Board of Director's policy is to annually review the Customer Service and Developer Fees.
The current Customer Service and Developer Fees were last changed in November 13, 2003.
This was Resolution No. 03-14 and 03-16, respectively. In 2004 the Yorba Linda Water District,
here after referred to as the District, adopted Ordinance 04-01, which regulates Food Service
Establishments (FSE's) limiting the discharge of fats, oils and grease (FOG) into the sewer
system. The District regulates all FSE within its sewer jurisdiction to comply with the FOG
program requirements and to apply for an annual FOG Waste Water Discharge Permit. The
permit fee is new to the District and is needed to fund the cost of maintaining and enforcing the
program which is mandated by the State Water Resources Control Board Order No. 2006-0003
as it applies to Waste Discharge Requirements for Sanitary Sewer Systems.
DISCUSSION:
The Customer Service and Developer Fees comply with the California State laws governing the
setting of fees charged to customers and developers of property. In establishing the new FOG
fees staff reviewed all of the cost associated with maintaining the FOG program including
printing cost, staff cost and equipment cost. Staff compared these cost with other agencies to
determine the best method for how the permit cost would be generated.
Attached are the following exhibits that provide a break down of how the fees were determined:
• Exhibit A - Customer Service Fees
• Exhibit B - Developer Fees (Both Water & Sewer)
• Exhibit C - Fats, Oils & Grease Fees
In addition, attached is Resolution No. 08-04 which will rescind Resolution Nos. 03-14 and 03-
16.
PRIOR RELEVANT BOARD ACTION(S):
On November 13, 2003, the Board accepted the Water and Sewer Development and Customer
Service Fee Report for Fiscal Year 2003-04. In addition, the Board adopted Resolution Nos. 03-
14 and 03-16, respectively. The only prior action taken by the Board on the FOG fees is District
Ordinance 04-01 adopted on July 22, 2004.
STAFF RECOMMENDATION:
That the Finance-Accounting Committee review and recommend to the Board of Directors to
approve the Customer Service Fees; Developer Fees; establish a FOG Permit fee; as well as
Resolution No. 08-04.
FXHTBIT A
CUSTOMER SERVICE FEES -
Fiscal Year 2008-2009
Avg Hrly Rate
Hours
Charge
Avg Hrly Rate
Hours
Charge
Door Tag Fee
Tampered Lock
Sal/Ben
37.05
0.5
$18.53
Sal/Ben 37.05
1
$37.05
Vehicle
15.00
0.25
$3.75
Lock
$28.20
Current
Vehicle 15.00
1
$15.00
Current
Total
$22.001 $18.00 1
Total
$80.001 $38.001
$20.00
$80.00
Shutoffs
Removal/Replacement
Sal/Ben
37.05
1
$37.05
Sal/Ben 37.05
2.5
$92.63
Vehicle
15.00
1
$15.00
Current
Vehicle 15.00
2.5
$37.50
Current
Total
$52.001
$28.00
1
Total
$130.001
$56.001
$50.00
$130.00
Reconnect
Meter Testing
Sal/Ben
37.05
1
$37.05
Sal/Ben 37.05
2
$74.10
Overhead
Vehicle 15.00
2
$30.00
Current
Vehicle
15.00
1
$15.00
Current
Total
$104.001
$82.001
Total
$52.001
$50.00
$28.00
$105.00
After Hours Charge
Auto Pay Return
Sal/Ben
41.26
2
$82.52
Sal/Ben 38.92
0.5
$19.46
Vehicle
40.00
2
$80.00
Current
Computer
$0.00
Current
Total
$163.001
$165.00
$148.00
Total
$19.001
$20.00
$15.001
NSF Charge
New Account Fee
lN
ew Fee
Sal/Ben
38.92
0.5
$19.46
Sal/Ben 38.92
0.5
19.46
Vehicle 15.00
0.45
$6.75
Vehicle
15.00
0.5
$7.50
Current
Current
Total
$27.001
$25.00
$25.00
1
Total
$26.001
$25.00
$0.00
(Late Fee on Construction Meter/Jumper Rentals 30%APR which is 2.5% monthly on unpaid bills
New Fee
DEPOSITS
Service
Avg
Avg
Avg
Deposit
Previous
Charge
Units
Monthly
3 Months
Deposit
3/4 & 1 inch
8.35
40
71.60
214.80
$225.00
92.00
1 1/2 inch
8.35
84
150.36
451.08
$450.00
302.00
2 & 3 inch
8.35
136
243.44
730.32
$750.00
478.00
4 inch & Larger
8.35
453
810.87
2,432.61
$2,500.00
1,553.00
Proposed Fee New Fee Current Fee
EXHIBIT R
WATER DEVELOPER FEES
5/11/2008
Administrative Fee: $3,186.00
Records and Billina Fee: $354.00 per connection
Plan Check Fee: Number of Connections
Fee per Connection
1-10
$539.00
11 - 20
$292.00
21 - 30
$202.00
31 - 40
$191.00
41 - 50
$135.00
51 - up
$112.00
Inspection Fee: 1 -10
$1,241.00
11 - 20
$697.00
21 - 30
$485.00
31 - 40
$390.00
41 - 50
$331.00
51 - up
$295.00
Meter Fee: Size
Fee - Radio Read
% inch
$628.00
1 inch
$666.00
1 inch
$1,069.00
2 inch
$1,241.00
Larger than 2 inches
By estimate
Fee
Sinale Service Fee: $1,609.00
Temporary Meter (Construction Meter): $1,000.00
Temporary Untreated Water Fee: 2 times district cost
Backflow Device Monitorina Fee:
$29.00
GIS Data Conversion Fee: $100.00 per plan sheet
SEWER DEVELOPER FEES
5/11/2008
Service Fee:
Drainage Area Fee per Acre
1 $1,660.00
2 $1,450.00
Frontage Fee:
$53.00 per Front Foot, but not less than
$3,975.00 per connection
Administrative Fee:
$1,673.00
Records and Billing Fee:
$284.00 per connection
Plan Check Fee:
Number of Connections
Fee per Connection
1 -10
$86.00
11 - 20
$46.00
21 - 30
$32.00
31 - 40
$30.00
41 - 50
$21.00
51 - up
$18.00
Inspection Fee:
1 -10
$723.00
11 - 20
$402.00
21 - 30
$268.00
31 - 40
$167.00
41 - 50
$127.00
51 - up
$87.00
Fee
Sinale Service Fee:
$1,181.00
Mainteneance Fee:
$5.50
GIS Data Conversion Fee:
$100.00 per plan sheet
FOG Fees:
Initial Permit
$423.00
Annual Renewal
$286.00
Non-Compliance
$287.00
Mitigation
$1,646.00
2008 -2009
Cost/Dav Cost/Hour
Engineering
402.24
50.28
Business
321.84
40.23
Operations
345.12
43.14
Administration
419.04
52.38
IT
381.68
47.71
Vehicle - Operations
320.00
40.00
Vehicle - Engineering
120.00
15.00
Vehicle - Business
120.00
15.00
Water Indirect Labor %
164%
Sewer Indirect Labor %
108%
Water Fees
Records and Billing Fee
DAYS per Conn
Chq
Plan Chk
Insp
1 to 10 Connections
0.48
1.05
11 to 20 Connections
0.26
0.59
21 to 30 Connections
0.18
0.41
31 to 40 Connections
0.17
0.33
41 to 50 Connections
0.12
0.28
51 and up Connections
0.1
0.25
Records and Billing Fee
Hours
Chq
Set Up Acct - Cust Svc
0.5
$20.12
Work Order - Cust Svc
0.75
$30.17
Engineering Records
1.5
$75.42
Sub -Total Labor
$295.00
$125.71
Equipment
1.5
$22.50
Indirect Labor
$206.16
Single Service Fee Hours Chq
Records and Billing $354.00
Engineering Processing 5 $251.40
Inspection 4 $201.12
Sub -Total Labor $806.52
Equipment 4 $60.00
Indirect Labor $742.13
Total $1,609.0 0
tld y input r[umbers (changed from previous years)
Highlighted = automatic changes by spreadsheet
Complete
Water Water
Plan Check
Fee /Conn
Insp
Fee /Conn
$539.00
$1,241.00
$292.00
$697.00
$202.00
$485.00
$191.00
$390.00
$135.00
$331.00
112.00
$295.00
Administrative Fee Days Cost
Processing fee 3 $1,206.72
Overhead $1,979.02
Total $3,186.00
Backflow Admin Fee Hrs Cost
Processing time 0.5 $25.14
Indirect Labor $3.77
Total $29.00
Sewer Fees
Meter Fees
Plan Chk
Insp
DAYS
Meter Fee:
*`Mat'I
Mat O/H
Mat'I Tot
Labor Hrs
Labor
Lab O/H
Tot Labor
Eg Hrs
Equip
Total Fee
3/4 inch
$0.00
$0.00
$0.00
0
0.00
$0.00
$0.00
0
$0.00
$0.00
3/4 inch RADIO
$345.00
$51.75
$396.75
1.5
64.71
$106.12
$170.83
1.5
$60.00
$628.00
1 inch
$0.00
$0.00
$0.00
0
0.00
$0.00
$0.00
0
$0.00
$0.00
1 inch RADIO
$378.00
$56.70
$434.70
1.5
64.71
$106.12
$170.83
1.5
$60.00
$666.00
1 1/2 inch
$0.00
$0.00
$0.00
0
0.00
$0.00
$0.00
0
$0.00
$0.00
1 1/2 inch RADIO
$595.00
$89.25
$684.25
2.5
107.85
$176.87
$284.72
2.5
$100.00
$1,069.00
2 inch
$0.00
$0.00
$0.00
0
0.00
$0.00
$0.00
0
$0.00
$0.00
2 inch RADIO
$745.00
$111.75
$856.75
2.5
107.85
$176.87
$284.72
2.5
$100.00
$1,241.00
"Material includes: meter, MXU, tailpiece, meter box and lid & tax. From Stacy, Russ, Maria
Equipment
4
Sewer Fees
Plan Chk
Insp
DAYS
DAYS
Plan CHK
Inspection
per Conn
per Conn
Fee/Conn
Fee /Conn
1 to 10 Connections
0.10
0.76
$86.00
$723.00
11 to 20 Connections
0.05
0.42
$46.00
$402.00
21 to 30 Connections
0.04
0.28
$32.00
$268.00
31 to 40 Connections
0.03
0.18
$30.00
$167.00
41 to 50 Connections
0.024
0.133
$21.00
$127.00
51 and up Connections
0.02
0.091
18.00
87.00
Records and Billing Fee:
Hours
Chg
Administrative Fee: Days
Set Up Acct - Cust Svc
0.5
$20.12
Processing fee
2 $804.48
Work Order - Cust Svc
0.75
$30.17
Overhead
$868.84
Engineering Records
1.5
$75.42
Total
$1,673.00
Sub -Total Labor
$125.71
Equipment
1.5
$22.50
Overhead
$135.76
Total
$284.00
Single Service Fee:
Hours
Chg
Records and Billing
fixed
$284.00
Engineering Processing
4
$201.12
Inspection
4
$201.12
Sub -Total Labor
$686.24
Equipment
4
$60.00
Overhead
$434.42
Total
$1,181.001
EXHIBIT C
YORBA LINDA WATER DISTRICT
FOG PERMIT FEES
Initial Permit & Application Fee: $ 422.63
The initial permit fee includes the cost of the effort taken by the District to develop and
implement the FOG Control Program, including administrative cost, initial site
inspections and material reproduction.
Annual/Renewal FOG Permit: $ 286.10
This permit fee is based on on-going District cost to maintain the program; it also
includes the OCHA inspections.
Non-Compliance Fee: $ 287.10
This fee is assessed in the event the Food Service Establishment (FSE) fails to comply
with the District Fats, Oil and Grease ordinance.
Mitiization Fee: $ 1,645.98
This fee is the cost associated when the District must go out to a sewer line and mitigate
the effects of fats, oils and greases contributed/caused by a failure of a FSE to comply
with the FOG program.
YLWD FOG FEES
Initial Per~it
Fog Tool Kit: I 1 $6,840.00
IMinute Man Press - Printing of FOG Books and Posters I $891.37
I I
Advertising Materials 1Printing Solutions (Sewage Spill Reference Guides) I $2,465.00
Legal Fee 1$150 hr @ .5 hr (x 75 FSE) 1 $5,625.00
Phase Study $7,417.88
Initial Permit Subtotal: $23,239.25
Foc A lication Fee I I
Administrative Support (Secretary @ 1 hr (x 75 FSE) 1 $2,502.75
Management Support (Operations Mqr. @ .5hr (x 75 FSE) 1 $2,833.88
Finance 1 hr (x 75 FSE) 1 $3,121.50
Application Fee Subtotall $8,458.131
Total Cost1 $31,697.38
Cost to FSE for Initial Permit
& Application Fee Total Cost divided by 75 Food Service Establishments (FSE) $422.63
Annual/Renewal FOG Permit
Interceptor Inspections IFlat Rate
FOG Code Compliance Inspector ISr. Water Dist. OP @ 1 hr + vehicle
Maintenance Superintendent I .5hr. +vehicle
Administrative Support ISecretary @ 1 hr
Management Support (Operations Mgr. @ .5hr
Finance 1.5hr
OCHCA Inspections I
Tota I I
Non-Compliance Fee
Legal Fees 1$150 hr @ .5 hr
Finance Cost 1.5hr
FOG Code Compliance Inspector ISr. Water Dist. OP @ 1 hr + vehicle
Administrative Support ISecretary @ 1 hr
Management Support lOperations Mgr. @ .5hr
Maintenance Superintendent 1.5hr + Vehicle
Tota I 1
Mitiqation Fee
(Finance 11 hr
FOG Code Compliance Inspector ISr. Water Dist. OP @ 1 hr + vehicle
Administrative Support ISecretary @ 1 hr
Management Support (Operations Mgr. @ 1 hr
2) Maintenance Workers IWMDOIII & WMDOII @ 4 hrs (each)
Maintenance Superintendent 11 hour + vehicle
Line Cleaning Vehicle 1$150 @ 4 hrs
CCTV Vehicle 1$140 @ 4 hrs
Legal Fees 1$150 hr @ .5 hr
Tota I I
I $50.00
I $65.81
I $54.32
I $33.37
$37.791
I $20.811
I $24.001
$286.131
$75.00
$20.81
$65.81
$33.37
$37.79
$54.32
$287.101
$41.62
$65.81
$33.37
$75.57
$201.04
$68.57
560.00
600.00
$75.00
$1,645.981
C:\Documents and Settings\dcyganik\Desktop\FOG Fee worksheet XX
YLWD
Title
FOG Code Compliance Inspector
Administrative Support
Manaqement Support
WMDOIII
WMDOII
Maintenance Superintendent
Finance
Vehicle
FOG FEES
Rate per Hour
$50.81
$33.37
$75.57
$44.64
$39.10
$53.57
$41.62
$15.00
C:\Documents and Settings\dcyganik\Desktop\FOG Fee worksheet XX
RESOLUTION NO. 08-04
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING WATER/SEWER DEVELOPER;
CUSTOMER SERVICE; AND FATS, OIL AND GREASE FEES
AND RESCINDING RESOLUTIONS 03-14 AND 03-16
WHEREAS, the Yorba Linda Water District Rules and Regulations for Rendition of
Water Service include a provision that developer fees and customer
service charges shall be adopted by separate Resolution entitled
Adopting Water/Sewer Developer; Customer Service; and Fats, Oils
and Grease Fees; and,
WHEREAS, the Board of Directors of the Yorba Linda Water District have, from time
to time, adopted Ordinances and Resolutions to change the water/sewer
developer fees and customer service fees for services provided by the
District; and,
WHEREAS, the latest Water/Sewer Developer; Customer Service Fees; and Fats,
Oils and Grease are set forth in Resolution 08-04 adopted on May 29,
2008; and,
WHEREAS, the fees collected pursuant to this Resolution shall be used to finance
costs necessitated by the services provided by the District
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt Water Developer and Customer Service Fees as follows:
Section 1: Fees identified in Section 3.2 of the Rules and Regulations for Water
Service shall be as follows:
3.2.1 CONNECTION TO MAINS INSTALLED BEFORE AUGUST 11,
1988:
$14.00 per linear foot
$2,200.00 per fire hydrant
3.2.1.1 IRREGULAR PARCELS: $1,050.00 per acre
3.2.1.2 MINIMUM CHARGE $1,050.00
Section 2: Fees identified in Section 3.3 of the Rules and Regulations for Water
Service shall be as follows:
3.3.1 RADIO READ METERS UP TO 2 INCHES:
% inch:
$628.00
1 Inch:
$666.00
1 '/2 inch:
$1,069.00
2 inch:
$1,241.00
3.3.2 METERS LARGER THAN 2 INCHES:by estimate
3.3.3 TEMPORARY METERS $1,000.00
Section 3: Fees identified in Section 3.4
Service shall be as follows:
3.4.1 ADMINISTRATIVE FEE
3.4.2
of the Rules and Regulations for Water
PLAN CHECK FEE:
Number of Connections
1-10
11-20
21-30
31-40
41-50
51 and up
3.4.3
3.4.4
INSPECTION FEE:
Number of Connections
1-10
11-20
21-30
31-40
41-50
51 and up
$3,186.00
Fee Per Connection
$539.00
$292.00
$202.00
$191.00
$135.00
$112.00
Fee Per Connection
$1,241.00
$697.00
$485.00
$390.00
$331.00
$295.00
RECORDS AND BILLING FEE: $354.00 per connection
3.4.5 SINGLE SERVICE FEE: $1,609.00
Section 4: Fees identified in Section 3.7 of the Rules and Regulations for Water
Service shall be as follows:
3.7.2 Temporary Untreated Water Fee:two (2) times District cost
Section 5: Fees identified in Section 3.11 of the Rules and Regulations for Water
Service shall be as follows:
3.11.1
Notice of Discontinuance:
$20.00
3.11.2
Shut-off due to Non-Payment:
$50.00
3.11.3
Re-establishing Service:
$50.00
3.11.4
After-Hours Charge:
$165.00
3.11.5
Tampered Locks:
$80.00
3.11.6
Meter Removal & Replacement:
$130.00
3.11.7
Deposit category:
Amount
Residential:
$225.00
Non-Residential:
1 1/2 inch and under $450.00
2 inch and 3 inch $750.00
4 inch and over $2,500.00
Section 6: Fees identified in Section 3.21 of the Rules and Regulations for Water
Service shall be as follows:
3.21 Meter Testing Fee: $105.00
Section 7: Fees identified in Section 5.5 of the Rules and Regulations for Water
Service shall be as follows:
5.5.2 CHANGE IN METER SIZE:
2 inch $22.00
3 inch $42.00
4 inch $72.00
6 inch & larger $75.00
Section 8: Fees identified in Section 6.5.4 of the Rules and Regulations for Water
Service shall be as follows:
6.5.4 Backflow Device Monitoring Fee: $29.00 per Device
Section 9: The following are additional Water/Customer Service Fees:
Auto Pay Refund $20.00
NSF Charge $25.00
New Account Fee $25.00
GIS Data Conversion Fee $100.00
Section 10: The fees adopted herein shall take effect on July 1, 2008 and
hereby rescind Resolution No. 03-16.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt Sewer Developer and Customer Service Fees as follows:
Section 1: Fees identified in Section 6.01 of the Rules and Regulations for Sewer
Service shall be as follows:
6.01 A. Service Charge:
Drainage Area 1
Drainage Area 2
B. Frontage Charge:
but not less than
C. Administrative Fee:
D. Plan Check Fee:
Number of Connections
1-10
11-20
21-30
31-40
41-50
51 and up
E. Inspection Fee:
Number of Connections
1-10
11-20
21-30
31-40
41-50
51 and up
F. Records and Billing Fee:
G. Single Service Fee:
$1,660.00 per acre
$1,450.00 per acre
$53.00 per foot
$3,975.00 per connection
$1,673.00
Fee Per Connection
$86.00
$46.00
$32.00
$30.00
$21.00
$18.00
Fee Per Connection
$723.00
$402.00
$268.00
$167.00
$127.00
$87.00
$284.00 per connection
$1,181.00
Section 2: The following are additional Water/Customer Service Fees:
Auto Pay Refund $20.00
NSF Charge $25.00
New Account Fee $25.00
GIS Data Conversion Fee $100.00
Section 3: The fees adopted herein shall take effect on July 1, 2008 and
hereby rescind Resolution No. 03-14.
WHEREAS, in 2002, the Santa Ana Regional Water Quality Control Board enacted
Rule R8-2002-0014 requiring all sewage agencies to adopt the
requirements of a new Waste Water Discharge Requirement (WDR);
and,
WHEREAS, in 2006, the Santa Ana Regional Water Quality Control Board Rule R8-
2002-0014 was rescinded and a new statewide permit adopted based on
R8-2002-0014; and,
WHEREAS, the WDR and statewide permit require many municipalities, including the
Yorba Linda Water District, to increase the level of maintenance,
operations, and capital improvement repairs to their sewer systems, and
to have in place a fats, oils, and grease control program; and,
WHEREAS, on July 22, 2004 the Board of Directors adopted Ordinance 04-01,
creating a Fats, Oils, and Grease (FOG) Control Program for Food
Service Establishments (FSE's) in the City of Yorba Linda and portions of
the cities of Anaheim„ Brea, and Placentia requiring a permit for sewer
discharges which could contain fats, oils, and grease and imposing
requirements for monitoring of and elimination of fats, oils, and grease
from sewer discharges for such establishments; and,
WHEREAS, Ordinance 04-01 authorizes the adoption by resolution of a FOG Waste
Water Discharge Permit Fee and Grease Disposal Mitigation Fee to cover
the costs of increased maintenance and administration of the sewer
system as a result of the FSE's inability to remove FOG from its
wastewater discharge, and to require FSE's to implement other programs
that are considered appropriate to protect the District's sanitary sewer
system; and,
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District to adopt the Fats, Oils, and Grease (FOG) Fees as follows:
Section 1: The fees adopted for the Yorba Linda Water District Fats, Oils,
and Grease Permit Program are as follows:
A. Initial Permit and Application Fee $422.63
B. Annual/Renewal FOG Permit $286.10
C. Non-Compliance Fee $287.10
D. Mitigation Fee $1,645.98
(a) The District may by resolution, from time to time, revise and adjust the
amount of said fees; and,
(b) The District finds and determines that the fees set forth do not exceed the
estimated reasonable cost to the District of providing such services; and,
PASSED AND ADOPTED this 29th day of May, 2008 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
President, John W. Summerfield
Yorba Linda Water District
ATTEST:
Secretary, Michael A. Payne
Yorba Linda Water District
ITEM NO. 2-
Account Overview
Yorba Linda Water District
Account #18611500
Funding Date: 10/25/2005
Portfolio Statistics as of: 4/30/2008
Account Characteristics:
Portfolio Yield to Maturity 2.96%
Total Unrealized Gains/(Losses) - Current: (10,323)
Total Net Realized Gains/(Losses) - Since Inception: 496
Total Long-Term Investments: -
Total Short Duration Investments/Money Market Secs: 17,794,845
Total Market Value: 17,794,845
Total Number of Issues in the Portfolio: 13
MARKET DATA
Overnight Fed Funds Rate: 2.00%
6-Month T-Bill Yield: 1.62%
12-Month T-Note Yield: 1.99%
WELLS CAPITAL MANAGEMENT
Portfolio Summary Report Yorba Linda Water District
18611500
For the period : 04/01/08 to 04/30/08
Portfolio Characteristics
Market Value:
17,794,844.94
% of Account
Unrealized G /L:
(10,322.50)
16.54%
Yield To Maturity:
2.96%
8.39%
Portfolio Duration:
0.06 Years
22.39%
Avg. Days to Maturity:
42
52.69%
Avg. Portfolio Credit Quality:
Aal
0.00%
Market Data
04/30/08
03/31/08
Yields
6 Month Treasury Bill:
1.64%
1.49%
2 Year Treasury Note:
2.26%
1.61%
5 Year Treasury Note:
3.03%
2.46%
Fed Funds Target:
2.00%
2.25%
Credit Qua
11111111111111111w,
I
P1 /MIG1/VMIG1 /A -1
8.4%
Aaa /AAA
16.5%
Aa /AA
13.7%
A/A
8.7%
Baa /BBB
0.0%
Other
0.0%
Cash /Overnights
52.7%
Not Rated
0.0%
100.0%
Portfolio Breakdown
Effective Maturity Distribution
0.60
0.50
0.40
0.30
0.20
0.10
&P Moody's
Ratings Ratings - Primary 0001 • • • •
S&P Ratings - Secondary
Fitch Ratings - Tertiary
o/n 2 to 90 91 to 180 181 to 1 year 1 to 2 years > 2 years
The above information is an estimate of certain investment calculations and does not represent your audited statement of record.
Market Value
% of Account
Agency Discount Note
2,943,550.00
16.54%
Commercial Paper
1,492,253.89
8.39%
Corporate Obligation
3,983,534.75
22.39%
Money Market Fund
9,375,505.75
52.69%
Pending_Cash
0.55
0.00%
Total
17, 794, 844.94
100.00%
Effective Maturity Distribution
0.60
0.50
0.40
0.30
0.20
0.10
&P Moody's
Ratings Ratings - Primary 0001 • • • •
S&P Ratings - Secondary
Fitch Ratings - Tertiary
o/n 2 to 90 91 to 180 181 to 1 year 1 to 2 years > 2 years
The above information is an estimate of certain investment calculations and does not represent your audited statement of record.
YORBA LINDA WATER DISTRICT
Statement of Cash Flows /Earnings for April 2008
I - Beginning Period Balances
As of 3/31/2008
Total Original Cost
18,299,078
+ Net Amort/Accr to Date
83,763
= Adjusted Book Value:
18,382,841
• Accrued Interest Receivable
48,468
• Unrealized Gain/(Loss)
(13,356)
= Total Market Value Plus Accrued Interest
18,417,952
II: Period Income Earned
+ Ending Accrual
- Begininning Accrual
+ Interest Received
- Interest Paid at Purchase
+ Interest Received at Sale
= Interest Earned in Period
+ (Amort) /Accr This Period
= Monthly Portfolio Income
+ Contributions
- Withdrawals
+ Realized Gain/(Loss)
- Fees Paid This Period
- Prior Period Unrealized Gain/Loss
• End Of Period Unrealized Gain/Loss
• Net Receipts/Deliveries in Kind
• Adjustments
= Net Change to the Portfolio
=Total Market Value Plus Accrued
Interest
III: End of Period Balances
Total Original Cost
+ Net Amort/Accr to Date
= Adjusted Book Value
• Accrued Interest Receivable
• Unrealized Gain/(Loss)
= Total Market Value Plus Accrued
Interest
Reconciliation Difference:
Wells Capital Management
36,250
(48,468)
48,052
35,834
8,785
$ 44,620
(631,408)
(3,102)
(13,356)
(10,323)
0.00
0.00
(622,691)
17,831,095
As of 4/30/2008
17,745,944
59,224
17,805,167
36,250
(10,323)
17,831,095
Holdings Report
Securities Held as of. 4/30/08 on a Trade Date Basis
Identifier Credit Ratings
Par Value Security Description
Coupon
Final
Effective Days Duration Market Price
Market Market Value Holdings as YTM at
Maturity to Eff
Maturity
Moody's S &P Fitch
Interest Account or Reset
0.00
L Cash & Cash Equivalents (Original maturity of 90 days or less)
0
0,00%
Cash
05/28/08
28
0.08
U.S. DOLLARS
(0) PENDING CASH
1,497,900
8.42%
197%
(0)
62
0.17
Money Mkt Securities
497,526
497,526
2.80%
Agency Discount Note
07/09/08
70
0.19
313396XK4 AGY AGY AGY
1,500,000 FHLMC
0.000
05 /28/08
Commercial Paper
07/01/08
62
0.17
1247P2G16 P1 A -1+ NR
500,000 CAFCO LLC
0.000
07/01/08
29865LG91 P1 A -1+ NR
500,000 EUREKA SECURITIZATION CPDN
0.000
07/09/08
82124LG14 P1 A -1+ NR
500,000 SHEFFIELD RECEIABLES CPDN
0.000
07/01/08
Money Market Fund
1
0.00
VP7000038
9,375,506 WF ADV MONEY MKT TR #645
2.736
52.69%
Cash & Cash Equivalents Total
12,375,506
90
0.25
11. Marketable Securities (Original maturity greater than 90 days)
699,126
699,244
IIA: Short Term Securities (Remaining maturity of less than 365 days)
3.01%
09/15/08
Corporate Securities
0.13
99.491
397,964
Corporate Obligation
2.24%
2.93%
05/29/08
38141EKG3 Aa3 AA- AA-
700,000 GOLDMAN SACHS GROUP INC
3.013
07/29/08
40429CCU4 Aa3 AA- AA-
400,000 HSBC FINANCE CORPORATION
2.930
09/15/08
52517PJ28 Al A+ AA-
400,000 LEHMAN BROTHERS HOLDINGS
3.115
05/29/08
59018YVZ1 Al A+ A+
700,000 MERRILL LYNCH & CO
3.168
08/22/08
617446A82 Aa3 AA- AA-
650,000 MORGAN STANLEY
2.840
11/21/08
7591 EPAB6 A2 A A+
450,000 REGIONS FINANCIAL CORPORA-
3.208
08/08/08
929903AQ5 Aa3 AA- AA-
700,000 WACHOVIA CORP
2.949
10/28/08
452,341
4,000,000
3.21%
10/28/08
Govt Securities
Gov Agncy Obligation
Money Mkt Securities
Agency Discount Note
313588YRO AGY AGY AGY 1,450,000 FNMA
Commercial Paper
Short Term Securities Total 5,450,000
IIB: Long -Term Securities (Remaining maturity greater than 365 days)
Corporate Securities
Corporate Obligation
0.000 06/27/08 06/27/08 58 0.16 99.700 1,445,650 1,445,650
110 0.13 5,429,185 5,441,061
8.12% 5.26%
30.51% 3.62%
The above information is an estimate of certain investment calculations and does not represent your audited statement of record. Page: 1 of 2
Yorba Linda Water District
18611500
Effective Days Duration Market Price
Market Market Value Holdings as YTM at
Maturity to Eff
Value + Accrued Percentage of Purchase
Maturity
Interest Account or Reset
0.000 06/27/08 06/27/08 58 0.16 99.700 1,445,650 1,445,650
110 0.13 5,429,185 5,441,061
8.12% 5.26%
30.51% 3.62%
The above information is an estimate of certain investment calculations and does not represent your audited statement of record. Page: 1 of 2
(0)
(0)
0.00%
0.00%
0
0.00
0
0
0,00%
0.00%
05/28/08
28
0.08
99.860
1,497,900
1,497,900
8.42%
197%
07/01/08
62
0.17
99.505
497,526
497,526
2.80%
2.94%
07/09/08
70
0.19
99.440
497,202
497,202
2.79%
3.01%
07/01/08
62
0.17
99.505
497,526
497,526
2.80%
3.01%
05/01/08
1
0.00
100.000
9,375,506
9,399,880
52.69%
2.74%
1
0.00
12,365,660
12,390,034
52.69%
2.74%
07/29/08
90
0.25
99.875
699,126
699,244
3.93%
3.01%
09/15/08
138
0.13
99.491
397,964
399.429
2.24%
2.93%
05/29/08
29
0.08
99.900
399,601
401,747
2.25%
3.12%
08/22/08
114
0.03
98.932
692,523
696,773
3.89%
3.17%
11/21/08
205
0.06
99.535
646,976
647,489
3.64%
2.84%
08/08/08
100
0.02
99.781
449,013
452,341
2.52%
3.21%
10/28/08
181
0.24
99.762
698,331
698,389
3.92%
2.95%
129
0.12
3,983,535
3,995,411
22.39%
3.02%
0.000 06/27/08 06/27/08 58 0.16 99.700 1,445,650 1,445,650
110 0.13 5,429,185 5,441,061
8.12% 5.26%
30.51% 3.62%
The above information is an estimate of certain investment calculations and does not represent your audited statement of record. Page: 1 of 2
Holdings Report
Securities Held as of: 4/30/08 on a Trade Date Basis
Identrfier Credit Ratings Par Value
Moody's S&P Fitch
Long Term Securities Total 0
Marketable Securities Total 5,450,000
17,825,506
Security Description Coupon Final Effective Days
Maturity Maturity to Eff
Maturity
0
110
42 0.06
17,794,845 17,831,095 100.00% 2.96
The above information is an estimate of certain investment calculations and does not represent your audited statement of record. Page: 2 of 2
Yorba Linda Water District
18611500
Duration Market Price Market
Market Value
Holdings as
YTM at
Value
+ Accrued
Percentage of
Purchase
Interest
Account
or Reset
0.00 0
0
0.00%
0.00%
0.13 5,429,185
5,441,061
30.51%
3.62%
42 0.06
17,794,845 17,831,095 100.00% 2.96
The above information is an estimate of certain investment calculations and does not represent your audited statement of record. Page: 2 of 2
ITEM NO. 3
AGENDA REPORT
Committee Meeting Date: May 13, 2008
To: Finance-Accounting Committee
From: Michael A. Payne, General Manager
Staff Contact: Diane Cyganik, Finance Director
Sandi Van Etten, Senior Accountant
Reviewed by General Counsel: N/A Budgeted:
Funding Source:
CEQA Account No:
Compliance: N/A Estimated Costs:
Subject: Investment Report for March 2008
N/A Total Budget: N/A
N/A
Job No:
N/A Dept: Bus
SUMMARY:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to
make a quarterly report of the investments to the legislative body.
DISCUSSION:
I am submitting the March 2008 monthly investment report for your information. I will submit a
formal report of the investments for Board action for the quarter ending March 31, 2008 upon
approval of the Investment Report.
Below is a chart summarizing the yields as well as terms and maturities for the month of March
2008:
Avg.
Avg. Portfolio
Portfolio
# of
Avg. Term
Month Yield With Out
Yield With
Days to
of
Portfolio in
of 2008 Wells Capital
Wells Capital
Maturity
Days
March 2.29%
2.61%
50
15
Below is a chart comparing operating fund interest for current and prior fiscal years:
Actuallnterest 03/31/07 03/31/08
Monthly, Operating Fund $ 12,229 $ 957
Year-to-Date, Operating Fund $154,640 $27,268
Budaet 2006/2007 2007/2008
Interest Budget, Operating Fund, March YTD $250,103 $64,500
Interest Budget, Operating Fund, annual $333,470 $86,000
Interest earned on investments is recorded in the Fund that owns the investment.
Investment Summary Comparison
The distribution of investments in the portfolio both in dollars and as a percentage of the total
portfolio by funds is as follows:
Fund Description
03/31/08
Annexation Fees
$ 13,417,371
22.35%
Water Fund
-1,929,945
-3.21%
2003 Bond Fund
231,074
.39%
2008 Bond Fund
33,892,864
56.45%
Sewer Fund
1,280,062
2.13%
Imp. Dist. No. 1
3,874,431
6.45%
Imp. Dist. No. 2
9.272.932
15.44%
$60.0,38.789
10Q.00%
PRIOR RELEVANT BOARD ACTION(S):
These reports are presented to the Finance-Accounting Committee on a regular basis. Quarterly
Investment Reports are presented to the Board of Directors.
STAFF RECOMMENDATION:
That the Finance-Accounting Committee receive and file the report.
Yorba Linda Water District
Investment Portfolio Report
March 31, 2008
Market %
Value Cost of Total Institution
Cash & Checkine Accounts:
$ (95,698) $ (95,698) Wells Fargo Bank
1,200 1,200 Imprest Cash
$ (94,498) $ (94,498) -0.16% Total
Monev Market Accounts:
$ 801,608 $ 801,608
251,057 251,057
$ 1,052,665 $ 1,052,665
Wells Fargo Money Market
Wells Fargo MM/Annexation
1.75% Total
Percent Investment Maturity
Yield
Date Date
N/A
0.00%
1.27%
N/A
1.27%
1.27%
1.40%
N/A
$ 958,167 $ 958,167 1.60% Sub-total
Ore Co Commingled Investment Pool:
$ - $ - 0.00% Orange County Commingled Fund
California Arbitraee ML-mt. 1
$ 6,538,731 $ 6,538,731
Monev Market Account:
$ 33,892,864 $ 33,892,864
231,074 231,074
$ 34,123,938 $ 34,123,938
'roeram:
10.90% California Arbitrage Mgmt. Program 3.29%
US Bank 2008 Revenue Bond 2.13%
US Bank 2003 Revenue Bond 1.59%
56.87% 2.13%
$ 41,620,836 $ 41,620,836 69.36% Sub Total Investments
Individual Manaeement Account:
$ 18,369,484 $ 18,382,841 30.64% Wells Capital Management
$ 59,990,320 $ 60,003,677 100% Total Investments
N/A
N/A
2.29%
3.33% N/A
2.61%
Per Government Code requirements, the Investment Report is in compliance with the Yorba Linda Water District's
Investment Policy, and there are adequate funds available to meet budgeted and actual expenditures for the next
six months.
Sandi Van Etten, Senior Accountant
3/31/08
ITEM NO.~
Yorba Linda Water District
Scope of Cash -Out Audit for Retirement of General Manager
The Board of Director's would like an independent audit performed solely to assist with the
respect of evaluating the accountability for cash and investments and the final compensation
payment in conjunction with the retirement of the General Manager. The surprise reconciliation
should be performed on the following cash and investment accounts:
• Checking Account - Wells Fargo Bank
• Money Market Account - Wells Fargo Bank
• Investments - Wells Capital Management
• US Bank/Revenue Bonds - COPS 2003 & 2008
• California Asset Management Program (CAMP)
• Bank of America Credit Card
• Orange County Commingled Fund
In addition, select the General Manager's final pay check to recalculate and test the following:
• Agree the pay rate to the personnel file.
• Agree number of hours worked.
• Agree sick, vacation and comp hours to the worksheet maintained in payroll.
• Agree the auto allowance to the "Employee Agreement for the General Manager".
ITEM NO. Vr
RESOLUTION NO 07-11
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
MODIFYING DISTRICT PURCHASING POLICY
AND RESCINDING RESOLUTION NO. 02-01
WHEREAS,
the District established a Purchasing Policy by adopting Resolution
88-12 on March 24, 1998; and
WHEREAS,
the District modified the Purchasing Policy by rescinding Resolution
88-12 and adopting Resolution 91-13 on May 16, 1991; and
WHEREAS,
the District modified the Purchasing Policy by rescinding Resolution
91-13 and adopting Resolution 02-01 on June 13, 2002; and
WHEREAS,
from time to time it is necessary to review the Purchasing Policy and
to make modifications that reflect current District policies and
economic conditions.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Yorba Linda
Water District shall establish the following policies:
Section 1: Procurement Policy
The following standards and procedures will be used for the acqui
sition or leasing of
personal property; repair or modification of District equipment or structures; or obtaining
labor, materials, services or supplies as identified in the budget:
Dollar Amount Procedure
62oroval
$0-5,000 1 Written Quote
Dept. Manager
$5,001-$25,000 2 Written Quotes
Dept. Mgr/Asst. GM
$25,001-$75,000 3 Written Quotes
General Manager
>$75,001 Competitive Bid
Board of Directors
Section 2: Capital Projects Policy
The following standards and procedures will be used for fire hydrants, water mains,
reservoirs, etc. as identified in the budget:
Dollar Amount
$0-$25,000
$25,001-$100,000
>$100,001
Procedure
2 Written Quotes
3 Written Quotes
Competitive Bid
ARDroval
Dept. Manager
General Manager
Board of Directors
Section 3: Change Order Policy
The following standards and procedures will be used for capital projects where the
change order does not alter project completion time:
Dollar Amount
Procedure
Approval
5% of Project Cost
Notify GM
Dept. Mgr/Asst. GM
$0-$50,000
Notify GM
Dept. Mgr/Asst. GM
10% of Project Cost
Notify BOD
GM
$0-$75,000
Notify BOD
GM
$75,001 and over
Notify BOD
BOD
>10%of Project Cost
Notify BOD
BOD
Section 4: Contractual Services Policy
The following standards and procedures will be used for professional services such as
engineering consultant, legal counsel, auditors, etc as identified in the budget.
Dollar Amount
$0-$5,000
$5,001-$25,000
$25,001-$75,000
>$75,001
Procedure
1 Written Quote
2 Written Quotes
3 Written Quotes
Competitive Bid
Approval
Dept. Mgr
Dept. Mgr/Asst. GM
GM
BOD
Section 5: Emergency Policy
The following standards and procedures will be used in emergency situations:
Dollar Amount Procedure Approval
$0-$100,000 Next or Special Mtg. GM
>$100,001 Next or Special Mtg. BOD
Requirement: Those events which require immediate extraordinary action to protect the
public health, safety, welfare and property. Ratification by the Board at the next meeting
or the earliest special meeting that can be called.
*In all cases where notification is required, a written memo shall be provided stating the
reasons for the approval by the designee.
Section 6 Effective:
The Purchasing Policy adopted herein shall take effect immediately upon adoption of
this Resolution.
Section 7 Rescinding:
That Resolution No. 02-01 and conflicting Minute Orders are hereby rescinded upon
adoption of this resolution.
PASSED AND ADOPTED this 28th day of June, 2007 by the following called vote:
AYES:
NOES;
ABSENT:
ABSTAIN:
Secretary, Michael A. Pay e
Yorba Linda Water District
President, Ric Collett
Yorba Linda Water District
ITEM NO. ID, ?V.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE-ACCOUNTING COMMITTEE
April 8, 2008
A meeting of the Yorba Linda Water District Finance-Accounting Committee was called
to order by Committee Chairman Mike Beverage at 4:05 p.m. The meeting was held at
District Headquarters, 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT:
Director Michael J. Beverage, Chair
Director John W. Summerfield
Alternate: Director William R Mills
STAFF PRESENT:
Michael Payne, General Manager
Ken Vecchiarelli, Assistant Gen. Manager
Diane Cyganik, Finance Director
Sandi Van Etten, Senior Accountant
ACTION ITEMS:
1. Consider the quarterly Financial Statements for the first and second quarters of FY
2007/2008.
Finance Director Cyganik presented the Quarterly Financial Statements for the first
and second quarters of fiscal year 2007/2008 ending September 30 and December
31, 2007. The Committee asked a few questions which were all answered. The
Committee will recommend that the financial statements for the quarters ending
September 30 and December 31, 2007 be received and filed by the Board of
Directors.
2. Consider the monthly Financial Statements for the seventh and eighth months
ending January 31 and February 29, 2008, respectively.
The monthly statements were reviewed and the Committee accepted them as
presented.
DISCUSSION ITEMS:
3. Review of the Investment Report ending February 29, 2008.
The Investment Report for month ending February 29, 2008 was discussed and
accepted as presented.
4. Status report on Wells Capital portfolio investments as of March 31, 2008.
The committee asked Keith Khorey for an update on the status of the District's
investments. Mr. Khorey said the overall bond market is firmer than it was since the
Bears Sterns issue. In general, the financial markets have increased since last
month and all of the remaining Short-Term Corporate Securities are rated at A or
AA. It was noted that there are three options: (1) sell everything with a small loss;
(2) sell the investments at the coupon reset date and put the proceeds in a money
market fund; or (3) sit tight and see which direction the market takes. Mr. Khorey
recommended, based on our current investment policy, sitting tight. However, if the
• committee chose to reconsider the District's investment policy, he might have a
different recommendation. The decision was made to let Wells Capital do what we
pay them to do, based on our current investment policy and objectives.
4-
5. Reporting of Significant Event in Connection with the Continuing Disclosure
• Obligations on the 2003 Certificates of Participation.
A conference call and memo from Fieldman Rolapp & Associates noted that the
credit rating of the FGIC Insurance Company has been downgraded, and that the
rating downgrades are not a reflection of the District's ability to pay principal and
interest on the 2003 Certificates. The reason for the reporting disclosure was to do
our due diligence in filing A Significant Event Notification with the Nationally
Recognized Exchange Commission pursuant to compliance with the Security
Exchange Commission (SEC) Rule 15c2-12, Section 5(C).
ADJOURNMENT:
The Committee adjourned at approximately 5:05 p.m. The next Finance-Accounting
Committee meeting is scheduled for May 13th at 4:00 p.m. at the District's
Administration building, 1717 E Miraloma Avenue, Placentia, CA.
•
•
-2-