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HomeMy WebLinkAbout2008-02-22 - Personnel-Risk Management Committee Meeting Agenda PacketW ~ YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Friday, February 22, 2008, 9:00 a.m. 4622 Plumosa Drive, Yorba Linda, CA 92886 - Tel: (714) 701-3020 AGENDA COMMITTEE: Director Paul R. Armstrong, Chair Director Ric Collett Alternate: John W. Summerfield STAFF: Michael A. Payne, General Manager Gina Knight, HR Manager INTRODUCTION OF VISITORS AND PUBLIC COMMENTS: Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. ACTION ITEMS: This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee actions. Consider claim filed by Marion Goode. Recommendation: That the Committee recommend that the Board of Directors reject the claim filed by Marion Goode. DISCUSSION ITEMS: This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee Members. This portion of the agenda may also include items for information only. 2. Salary & Benefits Survey 3. Status of Personnel. 4. 2007 Summary of Workers Compensation and Accidents. 5. Status of Risk-Management Activities. ADJOURNMENT: The next meeting of the Personnel-Risk Management Committee meeting is scheduled for March 10, 2008 at 4:30 p.m. Accommodations for the Disabled: Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning Michael A. Payne, District Secretary, at 714.701.3020 or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability- related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. .1 i AGENDA REPORT 0 Committee Meeting Date: February 11, 2008 To: Personnel-Risk Management Committee From: Michael A. Payne, General Manager Staff Contact: Gina Knight, Human Resources Manager Reviewed by General Counsel: No Budgeted: No Total Budget: $ 0 Funding Source: Water Operating Fund CEQA Account No: Job No: Compliance: N/A Estimated Costs: $ 2,220 Dept: Admin Subject: Damage claim SUMMARY: The District received the attached claim on January 16, 2008. This claim was filed by Marion Goode who resides at DISCUSSION: Mr. Goode is claiming the District caused his private water service line to break. Staff has investigated the claim and has determined the homeowner's private water service line between the water meter and the house ruptured on the morning of November 20, 2007. The District also experienced a leak on the mainline east of the Goode residence on the evening of November 20, 2007. The two leaks are a coincidence but not related. The jurisdiction and responsibility for their leak lies with the homeowner. No other service problems have been identified on this street except for a no water call which resulted when the District made repairs to a main valve in May 2007. The water system was installed in 1963 when the homes in this tract were built. PRIOR RELEVANT BOARD ACTION(S): This is the first claim filed by the Goode family. It is the policy of the District to reject and refer claims to the Association of Water Agencies Joint Powers Insurance Authority (ACWA/JPIA). STAFF RECOMMENDATION: That the Personnel Risk Management Committee recommends to the Board of Directors that the claim be rejected and referred to ACWA/JPIA. PLEASE CONTACT YLWD RECORDS DIVISION FOR THIS ATTACHMENT (714) 701-3101 records@ylwd.com I Y As of February 7, 2008 Salary Range Position Classification 1-11 (Temporary Help) • 12 13 14 15 lCustomer Service Representative 1 16 IMeter Reader 1 17 Accounting Assistant I Customer Service Representative II Engineering Secretary Maintenance Worker I (Mechanic I IOperations Secretary 18 IMeter Reader 11 19 Customer Service Representative III Storekeeper 20 (Engineering Technician I Maintenance Distribution Operator II Meter Services Technician Water Quality Technician I 21 Accounting Assistant II Facilities Maintenance Mechanic II 22 lInformation Systems Technician I Water Quality Technician II 23 1 Executive Secretary IMaintenance Distribution Operator I I I Meter Services Representative Mechanic III Personnel Technician Plant Operator II 0 AGENDA ITEM No. 3 Authorized Positions Auth Emp Status/Comments 0 0 1 1 1 1 2 2 1 ~ 1 1 ~ 1 8 7 Recruitment opens 02111/08; closes 03/10/08. 1 I 0 (Offer made tc Dclug!os A. Baker 11 I 1 I 2 2 2 2 1 1 O I 0 7 6 Recruitment on hold per Department request. 1 0 On hold per department request. 0 0 Interviews scheduled for 02/14/08 2 1 Recruitment on hold per department request. 1 1 1 1 0 0 1 ~ 1 1 I 0 (Will under fill with WQT I. 1 1 1 1 5 5 1 1 1 1 1 0 Recruitment opens 02/19/08; closes 03/06/08. Additional operator position will be assessed by the GM after the 4 3 Instrumentation Technician is filled. Start Date I 1 1 1 ' I Authorized Positions Salary I I Start i Range (Position Classification I Auth I Emp I Status I Date 24 Construction Inspector 1 1 Engineering Tech II I 3 I 3 GIS Technician I 1 1 Information Systems Technician 1 0 Offer made to Robyn L. Shaw 03/02/08 II/Programmer 25 (Assistant Administrator I 11 I 2 Human Resources Analyst I 1 1 Instrumentation Technician I 1 I 0 IOn hold, by department request. Sr. Accountant 1 1 26 GIS Administrator Project Engineer Sr. Construction Inspector ISr. Fleet Mechanic Sr. Maintenance Distribution Operator • Sr. Plant Operator 27 (Customer Service Supervisor 28 (Management Analyst 29 Water Quality Engineer Safety & Training Officer 30 Sr. Project Engineer Water Maintenance Superintendent SCADA Administrator Information Systems Administrator 31 Chief Plant Operator 32 33 34 35 I 36 Human Resources Manager 37 Finance Director Information Technology Director Operations Manager 38 I 39 40 AGM/Engineerinq Manager • General Manager Total 1 0 On hold per IT Director 2 2 11 11 11 I 1 I 4 1 4 1 I 1 I 1 I 1 I 1 I 0 I Under filled with Ass Admin I. 1 1 1 1 1 1 I 0 (Interviews conducted on 01/31/08 Recruitment opened 10/29/07; open 2 0 until filled ~ 1 X 1 1 X 1 1 1 1 1 1 1 1 1 I 1 ~ 1 I 1 ~ 11 ~ 1 I I I I ~ 1 1 1 1 1 1 ~ 1 1 83 69