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HomeMy WebLinkAbout1999-03-25 - Board of Directors Meeting MinutesPage 3834 March 25, 1999 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 25,1999 The March 25, 1999 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael J. Beverage Mark Abramowitz Paul R. Armstrong Brett R. Barbre Directors absent at roll call none Visitors Carl Scanlin, former director Cathy Altavino, regarding Item 4 Art Newsham, regarding Item 4 Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, Legal Counsel Lee Cory, Operations Superintendent Charles Gray, Engineering Manager Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Art Vega, Network Systems Administrator Rick Walkemever, Chief Plant Operator CONSENT CALENDAR At Director Barbre's request, Item 4 was pulled from the Consent Calendar. On a motion by Vice President Beverage, seconded by Director Abramowitz, the Board of Directors voted 5-0 to approve Consent Calendar items 1- 3, 5, and 6. Item 1. Minutes of regular meeting, February 25, 1999. Item 2. Authorize Directors to leave the State of California prior to next meeting. Item 3. Disbursements of $260,031.06. Item 5. Approve terms and conditions for water service with JSH Incorporated, for property located on Estelle Lane, Job 9904. Item 6. Approve property insurance premium to ACWA/Joint Powers Insurance Authority (JPIA) in the amount of $6,982 for policy year April 1, 1999 through March 31, 2000. Page 3835 March 25, 1999 Item 4. Approve terms and conditions for sewer service with Art Newsham, for the construction of a new sewer main in Grandview Avenue, west of Grandview Avenue, Job 9903. On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0 to approve Consent Calendar item 4. Art Newsham and Cathy Altavino left at the conclusion of this item. ACTION CALENDAR Item 7. Consider request for bypass of the District's 26-inch transmission pipeline and amended terms and conditions for Fieldstone Communities, Inc. Engineering Manager Kenneth Vecchiarelli reported that Fieldstone asked that the District allow for the construction of a 24- inch pipeline as an interim replacement for the 26-inch transmission main. This pipe will subsequently be replaced by a 36-inch pipeline, which will be installed later this year. Staff has determined that the District can maintain uninterrupted service to customers and continue to pump water to Highland Reservoir during construction of a bypass pipeline. On a motion by Director Armstrong, seconded by Director Barbre, the Board of Directors voted 5-0 to approve the amended terms and conditions with Fieldstone Communities, Inc., to allow construction of a 24-inch bypass to the District's 26-inch transmission pipeline. Item 8. Consider Well No. 11 modification project, Job 9620. Engineering Manager Kenneth Vecchiarelli reported that staff reviewed proposals from its prequalified consultants for design, construction management, and inspection services for the modification of Well No. 11, and has determined that ASL Consulting Engineers meets the District's needs. On a motion by Director Armstrong, seconded by Director Barbre, the Board of Directors voted 5-0 to authorize the General Manager to enter into an agreement with ASL Consulting Engineers, in the amount of $63,480 for design, construction management, and inspection services for modifications to Well No. 11. Item 9. Consider investment portfolio report for January 1999. General Manager William J. Robertson reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.35 percent. On a motion by Director Barbre, seconded by Vice President Beverage, the Board of Directors voted 5-0 to receive and file the investment portfolio report for January 1999. Page 383 )6 March 25, 1999 Item 10. Consider financial statements for the six month period that ended December 31, 1998. General Manager William J. Robertson reported that the Water Fund showed a net income of $155,836 and the Sewer Fund a net income of $1,208 for the same period. ID 1 showed a net income of $471,490, and ID 2 a net loss of $8,038 for the same period. Total assets of $96,757,354 exceed total liabilities of $17,483,354 for a fund equity of $79,273,729. On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 5-0 to accept the financial statements for five months ended December 31, 1998. Item 11. Consider annual water quality report. Assistant Administrator Mike Robinson provided each Board member with a draft of the water quality report, and reported that the approved report will be mailed to each District customer. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve publication of the annual water quality report. DISCUSSION CALENDAR Item 11. Report on Y2K. General Manager William Robertson introduced Network Systems Administrator Art Vega, and Chief Plant Operator Rick Walkemeyer, who reported on actions being taken to correct problems associated with Y2K. This item was for information only; no board action was required. Rick Walkemeyer and Art Vega left the meeting at the conclusion of this item. President Korn declared a recess at 9:40 a.m. The meeting reconvened at 9:50 a.m. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments: a) Report by General Counsel Arthur G. Kidman on legislative activities. b) Statement of Economic Interest Form 700, due April 1, 1999. c) District Activities. General Manager William J. Robertson reported on the annual State of the District meeting that was held Wednesday, March 24. COMMITTEE REPORTS Item 14. Executive-Administration Committee. The Committee met March 17 at 9:00 a.m. Attending were Directors Korn and Beverage, and staff member Robertson. The Committee discussed life insurance for directors, and the General Manager's contract. The Committee scheduled a meeting for March 30, at 9:00 a.m. Item 15. Finance-Accounting Committee. No report. Page 3837 March 25, 1999 Item 16. Orange County Water District Ad-hoc Committee. The Committee met March 8 at 4:00 p.m. Attending were Directors Korn and Barbre, and staff members Robertson and Payne. OCWD Director Larry Kraemer and General Manager William Mills also attended. Staff and Committee discussed various components of OCWD's proposed annexation policy. Item 17. Personnel-Risk Management Committee. The Committee met March 18 at 8:45 a.m. Attending were Directors Armstrong and Abramowitz, and staff members Robertson and Payne. The Committee reviewed the District's risk management policy, discussed JPIA property insurance, a risk management status report, and a proposed reorganization for the Engineering Department. Item 18. Planning-Engineering-Operations Committee. The Committee met March 17, 1999. Attending were Directors Armstrong and Barbre, and staff members Robertson, Gray, Vecchiarelli, and Cory. The Committee discussed the Fieldstone development, Well 11 rehabilitation, the District's 36-inch pipeline replacement project and the Edgecliff/West Vale water service relocation project. Item 19. Public Information Committee. No report. Item 20 Shell Ad-Hoc Committee. The Committee will meet April 1, at 9:00 a.m. INTERGOVERNMENTAL MEETINGS Item 21. Yorba Linda City Council meeting, March 16 (Korn): Nothing of concern to the District transpired. Item 22. MWDOC meeting, March 17 (Abramowitz): Reported that MWDOC discussed national water efficiency standards, as well as a variety of state legislative bills related to the Metropolitan Water District of Southern California (Met). Item 23. OCWD meetings, March 17 and 24 (Barbre): Reported on discussion of basin equity assessments. Item 24. ACWA Region 10 Meeting, March 19 (Abramowitz/Barbre): Director Abramowitz reported that he was appointed to the Region 10 Board of Directors. Item 25. Yorba Linda Planning Commission, March 24 (Barbre): Meeting unattended. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Mark Abramowitz: Would like to see a list of priorities, or an agenda, developed for the District's legislative advocate in Sacramento. Brett Barbre: Inquired about negotiations regarding the City of Yorba Linda's sewer system. Page 3838 March 25, 1999 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. President Korn declared a recess at 10:32 a.m. The Board reconvened in at 10:37 a.m. CLOSED SESSION At the direction of the Chair, the Board of Directors entered closed session at 10:37 a.m. Item 26. Conference with Legal Counsel: Anticipated Litigation. (a) Significant exposure to litigation (Subdivision (b) of Section 54956.9) ONE CASE The Board exited closed session at 11:25 a.m. ADJOURNMENT On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0, at 11:26 a.m., to adjourn to Tuesday, April 8, 1999, at 8:30 a.m. in the District Rnnrrlrnnm Secretary/General Manager