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HomeMy WebLinkAbout1999-04-08 - Board of Directors Meeting MinutesPage 3839 April 8, 1999 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 8, 1999 The April 8, 1999 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael J. Beverage Marie Abramowitz Paul R. Armstrong Brett R. Barbre Directors absent at roll call none Visitors Roy Stephenson, City of Yorba Linda Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manages Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager CONSENT CALENDAR On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0 to approve the Consent Calendar. Item 1. Minutes of regular meeting, March 25, 1999. Item 2. Authorize Directors to leave the State of California prior to next meeting. Item 3. Disbursements of $426,013.08. Item 4. Approve terms and conditions for water service with Alex Yen for property located at 22745 Old Canal Road, Job 9905. At the direction of the Chair, the Board considered Item 8 next. Page3840 April 8, 1999 DISCUSSION CALENDAR Item 8. Discussion of water rate for the proposed Black Gold Golf Course. General Manager William J. Robertson reported that staff recommends establishing a new rate class specifically for the Black Gold Golf Course. He recommended that the new rate be lower than the current domestic water rate for these reasons: The golf course's water delivery system is totally independent of the District's distribution system; District staff will not maintain it, and; Capital facilities to provide service are not depreciated by the District nor paid for by customers. Staff recommends a rate based on the cost of service plus the District's surcharge. This matter was discussed at Executive Committee meetings in January and March. This item was for information only; no board action was required. Roy Stephenson left the meeting at 8:55 a.m., at the conclusion of this item AC'T'ION CALENDAR General manager William J. Robertson asked that the Board consider Item 7A, which would permit the purchase of community information items in time for the District's upcoming "Open House." On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of Directors voted 4-1 (Nay: Abramowitz) to add Item 7A to the Action Calendar. Item 5. Consider a reclassification change. Executive Assistant to the General Manager Roger Lubin reported that with the promotion of Ken Vecchiarelli from Assistant Engineering Manager to Engineering Manager, the District wishes to reclassify the positions of Assistant Engineering Manager and Senior Engineering Technician to Project Manager. This is in keeping with an organizational study conducted by Ralph Andersen and Associates, which recommended against maintaining assistant department head positions. On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 5-0, on a roll call, to adopt Resolution 99-02, entitled: Authorized Positions for Fiscal Year 1997-98 and 1998-99 and Rescinding Resolution 97-06. Item 6. Consider purchase of vehicles. General Manager William J. Robertson reported that the Board of Directors authorized staff to advertise for bids on three vehicles, and that bid openings were held in accordance with District procedures. Staff recommends the purchase of vehicles from the lowest responsible bidder. On a motion by President Korn, seconded by Director Barbre, the Board of Directors voted 5-0 to approve the purchase of one backhoe from Coastline Equipment for $57,581.60 and two trucks from Advantage Ford for $36,609.14, for a total purchase price of $94,190.74. Page 3 841 April 8, 1999 Item 7. Consider life insurance for Directors. General Manager William J. Robertson reported that the board directed staff to investigate life insurance for Directors. Term life insurance is available from the Association of California Water Agencies in the amount of $10,000;! subject to certain terms and conditions. On a motion by Director Barbre, seconded by Vice President Beverage, the Board of Directors voted 3-2 (Nay: Korn, Armstrong) to authorize the purchase of a $10,000 term life insurance policy through ACWA Benefits for each Director. Item 7A. Consider purchasing items for the Yorba Linda Water District Open House. Assistant Administrator Michael Robinson reported that the District wants to purchase 6,000 sports bottles and 10,000 plastic shopping bags - imprinted with the District's logo and messages designed to increase water-awareness - to hand out to visitors at the District's Open House, and retain a supply of these items for use at other community events. On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 3-2 (Nay: Korn, Abramowitz) to authorize the purchase of 6,000 sports bottles and 10,000 plastic shopping bags imprinted with the District's logo and water-awareness messages. President Korn declared a recess at 9:35 a.m. The meeting reconvened at 9:42 a.m. GENERAL MANAGER'S REPORT Item 9. General Manager's oral report and comments: a) City of Placentia Water Awareness Month, April 20. President Korn will attend the Placentia City Council meeting to accept a proclamation about Water Awareness Month. b) Status report on Shamrock Lane. Engineering Manager Ken Vecchiarelli reported that the District abandoned an old, eight-inch service line and relocated customer service lines to other connections. c) Report on S & S well. Reported that the District has no interest in the S & S well, since it does not meet drinking water standards, and the District has no customers nearby that could use untreated water. d) Sacramento Government Affairs Day, May 17 e) District Activities. General Manager William J. Robertson asked if any Director was interested in attending the Vista Del Verde event on April 20. COMMITTEE REPORTS Item 10. Executive-Administration Committee. The Committee met March 31 at 9:00 a.m. Attending were Directors Korn and Beverage, and staff member Robertson. The Committee discussed water rates for the proposed Black Hills Golf Course, and the General Manager's contract. The Committee scheduled a meeting for April 19, at 4:00 p.m. Page 3842 April 8, 1999 Item 11. Finance-Accounting Committee. No report. Item 12. Orange County Water District Ad-hoc Committee. The Committee met March 29. Attending were Directors Korn and Barbre, and staff member Payne. OCWD Director Larry Kraemer and General Manager William Mills also attended. Staff and Committee discussed various components of OCWD's proposed annexation policy. The Committee scheduled a meeting for April 19, at 4:00 p.m. Item 13. Personnel-Risk Management Committee. No report. Item 14. Planning-Engineering-Operations Committee. The Committee scheduled a meeting for April 13, at 4:00 p.m. Item 15. Public Information Committee. The Committee met April 6. Attending were Directors Armstrong and Barbre, and staff members Robertson and Robinson. The Committee discussed newsletter articles, Y2K notification, Water Awareness Month activities, and a proposed District web site. Item 26. Shell Ad-Hoc Committee. No report. INTERGOVERNMENTAL MEETINGS Item 17. Yorba Linda City Council meeting, April 6 (Korn): Nothing of concern to the District transpired. Item 18. OCWD meetings, April 7 (Barbre): Reported that the new Master Plan will me mailed out next week. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Mark Abramowitz: Reported on MWDOC's briefing for elected officials and his tour of District facilities with General Manager Robertson. Paul Armstrong: Inquired about fees for services provided by the Department of Health Services. Brett Barbre: Reported on his tour of the Richfield Plant and reservoir sites that was conducted by the District's Chief Plant Operator, Rick Walkemeyer. Mike Beverage: No report. Art Korn: Asked staff to look into a letter from Pulte homes. Page 3843 April 8, 1999 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0, at 10:30 a.m., to adjourn to Tuesday, April 22, 1999, at 8:30 a.m. in the District Boardroom William J. Robertson Secretary/General Manager