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HomeMy WebLinkAbout1999-05-13 - Board of Directors Meeting MinutesPage 3849 May 13, 1999 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 13,1999 The May 13, 1999 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call Staff present President Arthur C. Korn William J. Robertson, Secretary/General Manager Mark Abramowitz Arthur G. Kidman, Legal Counsel Paul R. Armstrong Lee Cory, Operations Superintendent Brett R. Barbre Leon de los Reyes, Water Quality Technician Charles Gray, Engineering Manager Directors absent at roll call Raquel Lazo, Secretary to the General Manager Vice President Michael J. Beverage Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Visitors Michael Payne Assistant General Manager none Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager At the request of the Chair, the Board considered Item 9 first. DISCUSSION CALENDAR Item 9. Discussion of the 1999-2003 Five Year Plan. Executive Assistant to the General Manager Roger Lubin presented an overview of the Five Year Plan. Engineering Manager Chuck Gray and Business Manager Beverly Meza responded to questions regarding the capital improvement projects and financial aspects of the Plan. The capital improvements and replacements aspect of the Five Year Plan were reviewed by the Planning-Engineering-Operations Committee at their April 13 meeting; financial aspects of the Plan were reviewed by the Finance Committee at their April 27 and May 3 meetings. The Board discussed the plan, and provided direction to staff. This item was for information only; no board action was required. CONSENT CALENDAR At the request of Director Armstrong, Item 6 was pulled from the Consent Calendar. On a motion by Director Barbre, seconded by Director Armstrong, the Board of Directors voted 4-0 to approve Consent Calendar items 1-5. Page 3850 May 13, 1999 Item 1. Minutes of regular meeting, April 22, 1999. Item 2. Authorize Directors to leave the State of California prior to next meeting. Item 3. Disbursements of $586,899.96. Item 4. Approve terms and conditions for water service with Shapell Industries for property located at 5700 Village Center Drive, Job 9907. Item 5. Approve progress payment No. 1, in the amount of $10,000, less a ten percent retention, for a net payment of $9,000 to F. T. Ziebarth, for construction of Sodium Hypochlorite Generators, Job 9517. On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 4-0 to approve Item 6. Item 6. Approve purchase of Industrial Vacuum System in the amount of $11,637. President Korn declared a recess at 9:55 a.m. The meeting reconvened at 10:05 a.m. ACTION CALENDAR Item 7. Consider West Vale Lane cast iron pipeline abandonment, Job 9822., Engineering Manager Ken Vecchiarelli reported that several items associated with extending the existing pipeline on West Vale Lane to Grandview Avenue were deleted from the project, and staff determined from field conditions that it was best to postpone construction of this extension until the main on Grandview was replaced. Total credit for deleted items was $23,844. This credit, in conjunction with the cost of the requested change order results in a net credit to the District of $12,839.64 for the construction contract. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 4-0, to: • Approve progress payment No. 1 to Paulus Engineering, Inc. in the amount of $17,616, less a ten percent retention, for a net payment of $15,854; and, • Approve change order No. 1, adding $11,004.96 and 21 calendar days along with a credit of $23,844, for a net credit of $12,839.04. Item 8. Consider call for nominations for the presidency and vice presidency of ACWA. Executive Assistant to the General Manager Roger Lubin outlined the nominating guidelines and criteria, and reported that nominations for the positions of president and vice president of ACWA must be received in the ACWA office by September 3, 1999. The Board of Directors took no action on this item. Page 3851 May 13, 1999 GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments: a) Report on District's Open House, May 1. Assistant Administrator Mike Robinson reported that 150 people attended the District's Open House. b) MWDOC Poster and Slogan Contest winners. Assistant Administrator Mike Robinson reported that four elementary school students from within District boundaries were winners. c) Report on customer service request 6517 was delivered by Assistant General Manager Mike Payne. d) Yorba Linda Radio Amateur Civil Emergency Services (RACES) will conduct an exercise that simulates an emergency. This will be held on May 22. e) District Activities. Reported that the District is now on one billing system. COMMITTEE REPORTS Item 11. Executive-Administration Committee. The meeting scheduled for April 26 was canceled. Item 12. Finance-Accounting Committee. a) The Committee met April 27, 1999. Attending were Directors Korn and Abramowitz, and staff members Payne, Lubin, Gray, Vecchiarelli, and Meza. The Committee discussed the Five Year Plan, following an overview presented by staff. b) The Committee met May 3, 1999. Attending were Directors Kom and Abramowitz, and staff members Payne, Lubin, Gray, and Meza. Staff responded to questions posed by the Committee. The Committee discussed the Five-Year Plan and provided direction to staff. Item 13. Orange County Water District Ad-hoc Committee. The Committee scheduled a meeting for May 24, at 4:00 p.m. Item 14. Personnel-Risk Management Committee. No report. Item 15. Planning-Engineering-Operations Committee. No report. Item 16. Public Information Committee. No report. Item 17. Shell Ad-Hoc Committee. The Committee met May 3, 1999. Attending were Directors Beverage and Armstrong, and staff members Payne and Gray. Shell-Toll representatives George Bayse and Jim Boyd also attended. The Committee reviewed the Facility Phasing Agreement. INTERGOVERNMENTAL MEETINGS Item 18. OCWD workshop, April 28 (Barbre): Reported on the presentation he and Mike Payne made at that meeting. Page 3852 May 13, 1999 Item 19. Yorba Linda City Council meeting, May 4 (Korn): Discussed funding options for the golf course planned for the Shell-Toll project. Item 20. ACWA Spring Conference, May 5-7 (Abramowitz, Armstrong, Barbre, Beverage): Reported on the conference, the workshops they attended, and plenary session presentations. Item 21. Yorba Linda Planning Commission, May 12 (Armstrong): This meeting was unattended. Item 22. SDWCA Board Meeting, May 12 (Korn): Reported that Fireman's Fund was chosen as SDWCA's insurance carrier. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Mark Abramowitz: Asked for report on security of our water system. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. President Korn declared a recess at 11:31. The Board reconvened in closed session at 11:38 CLOSED SESSION Item 23. Conference with legal counsel, anticipated litigation. a) Significant exposure to litigation, (Subdivision (b) of Section 54956.9) Ron H. and Diana S. Muranaka; Shirley A. Lynch; Leonard H. and Grace V. Dreyer. The Board announced that they voted 4-0, on a motion by Director Abramowitz, seconded by Director Armstrong, to accept legal counsel's recommendation to reject the property damage portion of the claim, and to take no action on the remainder of the claim. ADJOURNMENT On a motion by Vice President Barbre, seconded by Director Armstrong, the Board of Directors voted 4-0, at 12:05 p.m., to adjourn to Thursday, May 27, 1999, at 8:30 a.m. in the District Secretary/General Manager