HomeMy WebLinkAbout2008-09-08 - YLWD-City of Placentia Ad Hoc Committee Meeting Minutes•
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ITEM NO. //°1
MINUTES OF THE
CITY OF PLACENTIA and YORBA LINDA WATER DISTRICT
AD HOC COMMITTEE MEETING
September 8, 2008
The September 8, 2008 meeting of the City of Placentia-YLWD Ad Hoc Committee was
called to order by Director Beverage at 11:08 a.m. The meeting was held at the District's
offices at 1717 E. Miraloma Avenue, Placentia, CA.
YLWD COMMITTEE MEMBERS PRESENT: YLWD STAFF PRESENT:
Michael J. Beverage Michael A. Payne, General Manager
Gina Knight, Human Resources Manager
CITY OF PLACENTIA STAFF PRESENT:
Troy Butzlaff, City Administrator
CITY OF PLACENTIA COMMITTEE MEMBERS:
Scott W. Nelson, Mayor of the City of Placentia was unable to attend the meeting.
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
There were no visitors.
DISCUSSION ITEMS
6. Employee Sharing - Projects
Mr. Butzlaff and Mr. Payne recently discussed the issue of employee sharing to
reduce costs to both agencies, equipment sharing during emergencies, and task
sharing for projects. At today's meeting, the city and District agreed to exchange
Organizational charts, a list of equipment, and to arrange a meeting to discuss the
possibility of utilizing the District's GIS system.
Gina Knight, Human Resources Manager left the meeting at the conclusion of item no. 6.
Status of Water Conservation
Director Beverage reported the District recently adopted a 10% Voluntary Water
Conservation Resolution. YLWD is working on a public information campaign and on
redefining the various levels of mandatory water conservation programs. Mr. Payne
reported that unless the state had a very good winter, a perfect snow pack in the
Sierras and a change in laws, mandatory water allocations by MWD would be
imposed in 2009. Staff was working with MWDOC on the issue of water allocations to
YLWD.
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2. Water Rates - Pass through January 2009
Mr. Payne reported MWD, MWDOC, OCWD and the Edison Company are either
proposing or have approved rate increases at the end of 2008. District staff was
reviewing the projections, water use, and energy use and the adopted budget to see if
a pass through was warranted.
Director Beverage reported the YLWD Board adopted a Resolution in December 2008
to pass through rate increases at the time the rates went into effect. The agencies
identified in the Resolution were MWD, MWDOC, OCWD, SCE and the Gas
Company. Pass through rates did not include the State Budget property tax issue or
District cost. Staff will be presenting a report to the next Finance-Accounting
Committee along with a recommendation of possible pass through adjustments.
YLWD will send a copy of the report to the City once the report was completed.
3. District Projects
Mr. Payne reported on the capital projects in design, under construction, or recently
completed that would improve water reliability and reduce operating costs. The
projects would increase reservoir storage during emergencies, add new wells to
increase the groundwater water supply ratio to import water, and transmission
pipelines to move groundwater throughout the entire District. Mr. Butzlaff suggested
possible locations for new wells in the city.
4. District/City Landscape Projects
Mr. Payne presented Mr. Butzlaff with a map of water meters assigned to the City of
Placentia that serve parks and median islands. The purpose is to look at ways to
reduce water consumption by approved water conservation measures utilizing
synthetic turf, drought tolerant plants or changing over to smart controller devices.
The committee talked about possible joint venture programs and grants. The
Committee discussed the synthetic turf project at Bradford Stadium. Mr. Butzlaff will
call the PYLUSD to get their opinions and will share with YLWD staff.
5. City of Placentia Issues
Mr. Butzlaff reported the City Council will discuss Golden State Water Company's
proposal to the PUC to increase water rates pertaining to water conservation.
The date of the next City of Placentia-YLWD Ad Hoc meeting will be determined.
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