HomeMy WebLinkAbout2007-05-03 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. IZL-)
APPROVED BY THE BOARD Of DIRECTORS
MINUTES OF THE Of THE YORBA LINDA WATER DISTRICT
YORBA LINDA WATER DISTRICT
f PLANNING-ENGINEERING-OPERATIONS COMMITTEE 00f
May 3, 2007, 4:00 P.M.
R1'
A meeting of the Planning-Engineering-Operations Committee was called to order by
Committee Chair Paul Armstrong at 4:00 p.m. The meeting was held at the District
Administrative Office at 4622 Plumosa Drive, Yorba Linda.
DIRECTORS PRESENT:
Director Paul R. Armstrong, Chair
Director William R. Mills, Member
VISITORS PRESENT:
None.
STAFF PRESENT:
Ken Vecchiarelli, Assistant GM
Lee Cory, operations Manager
Art Vega, Acting IT Director
Scott Moulton, Senior Project Engineer
Stacy Bavol, Customer Service Supervisor
Anh Nguyen, Engineering Technician
DISCUSSION ITEMS:
5. GIS Pilot Study Demonstration. Engineering Technician Anh Nguyen demonstrated
results of the pilot study performed by the District's GIS Consultant DCSE. The pilot
study demonstrated the results from converting the District's legacy water plat maps
to the new GIS grid atlas system. The new maps are now laid over the parcel map
database purchased by the District and are linked to the parcel and address
information tables. Additional efforts will link the new maps to as-built drawings, the
customer service database and customer water use information among other source
data. The pilot study determined how long the overall conversion process should
take and the issues the District should expect to encounter during this year long
process. Art Vega and Scott Moulton were present to comment on the efforts and
answer questions. Art and Anh left the meeting following this presentation.
STANDING ITEMS:
8. Status report on the meter replacement project for April 2007. Stacy Bavol joined
the Committee at 4:40 pm and presented a detailed status report on the meter
replacement program. Ms. Bavol answered several questions from the Committee
and discussed future plans for extending the program across the District. Stacy left
the meeting following this report and discussion around 5:00 pm.
ACTION ITEMS:
1. Miraloma Avenue and Van Buren Street Storm Drain Project. The Committee
discussed the results of the bid opening for this project and supported staffs
recommendation for the Board of Directors to award a construction contract for the
project.
2. Reimbursement to Pulte for Offsite Sewer Capital Improvements. Mr. Moulton and
Mr. Vecchiarelli present a report and lead a discussion on a matter that will be
considered for approval by the Board on May 10, 2007. The Committee supported
staffs recommendation on the matter.
3. Gasoline Contract for Fleet Vehicles. Mr. Cory presented a report and
recommendation to change the supplier of fuel for the District's fleet vehicles. The
District Board of Directors will consider this matter for their approval at their meeting
on May 10, 2007. The Committee supported staffs recommendation.
DISCUSSION ITEMS (Continued):
4. Yorba Linda Country Club Back up Service. Mr. Vecchiarelli led a discussion on
YLCC's request for a permanent connection and back up service to the golf course
irrigation system. The Committee recommended further analysis by staff and
development of a formal recommendation for consideration.
6. Groundwater Study in Improvement District No. 2. Staff presented a table and
charts showing area irrigation demands and an initial map showing the location of
the meters supplying these demands. Staff will prepare additional project cost
estimates and continue the area demand analysis.
STANDING ITEMS:
7. Preannexation Agreement with Placentia Yorba Linda Unified School District. There
was no discussion on this subject.
9. Status report on monthly water production, purchased import and in-lieu for April
2007. A report was included in the agenda packet to the Committee members. No
questions were asked on this report.
10. Status report on progress of capital improvement projects in progress. There was
no discussion on this matter.
11. Status report on progress of OCWD Annexation Request. Mr. Vecchiarelli updated
the Committee members with a brief report of recent meetings held for discussion
purposes.
INFORMATION ITEMS:
12. Vehicle Purchases. Mr. Cory reported staff will request approval on May 10, 2007 to
purchase two vehicles. The Committee supported this request.
ADJOURNMENT:
The Committee adjourned at 5:55 p.m. The next regularly scheduled Planning-
Engineering-Operations Committee will be held June 7, 2007.
-2-