HomeMy WebLinkAbout1999-06-10 - Board of Directors Meeting MinutesPage 3858
June 10, 1999
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 10, 1999
The June 10, 1999 regular meeting of the Yorba Linda Water District Board of Directors was
called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call
President Arthur C. Korn
Vice President Michael J. Beverage
Mark Abramowitz
Paul R. Armstrong
Brett R. Barbre
Directors absent at roll call
none
Visitors
none
Staff present
William J. Robertson, Secretary/General Manager
Lee Cory, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Robinson, Assistant Administrator
Ken Vecchiarelli, Engineering Manager
CONSENT CALENDAR
On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors
voted 5-0 to approve the Consent Calendar.
Item 1. Minutes of regular meeting, May 27, 1999.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disbursements of $570,691.75.
Item 4. Approve quitclaim certificate for easement number 87-024710, official records of
Orange County, granted by Friendship Baptist Church, and authorize the General Manager to
execute a quitclaim certificate, job number 9821.
Item 5. Approve terms and conditions for water and sewer service with Compass Homes/TNR
Development Corporation for tract 15808, located at the southwest corner of Bastanchury Road
and Rose Drive, job number 9910.
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June 10, 1999
ACTION CALENDAR
Item 6. Consider financial statements for the nine month period that ended March 31, 1999.
Business Manager Beverly Meza reported that the Water Fund showed a net loss of $229,587
and the Sewer Fund a net loss of $5,047 for the same period. ID 1 showed a net income of
$621,834, and ID 2 a net income of $533,056 for the same period. Total assets of $95,881,800
exceed total liabilities of $16,308,311 for a fund equity of $79,7573,489.
On a motion by Director Abramowitz seconded by Vice President Beverage, the Board of
Directors voted 5-0 to accept the financial statements for the nine month period that ended March
31, 1999.
Item 7. Consider request for proposals to solicit proposals for a web site. Assistant
Administrator Mike Robinson reported that staff recommends using a consultant for the design
and installation of a web site, and that the first phase of development would include a variety
of information about the District. The second and third phases would allow customers to
access their accounts and make payments over the Internet.
On a motion by Director Barbre, seconded by Director Armstrong, the Board of Directors voted
5-0 to direct President Korn to authorize staff to solicit proposals for the design and installation
of a web site.
Item 8. Consider declaration of surplus vehicles and equipment. Operations Superintendent
Lee Cory reported that staff recommends disposing of surplus property and equipment in
accordance with District policy.
On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors
voted 5-0 to declare the items listed in the agenda report as surplus, and to authorize staff to
dispose of them in accordance with District procedures.
Item 9. Consider consulting agreement with Charles A. Gray. General Manager William J.
Robertson reported that the District can avail itself of retired Engineering Manager Gray's
technical knowledge by entering into a consulting agreement allowing the issuance of task orders
as required.
On a motion by Director Abramowitz seconded by Vice President Beverage, the Board of
Directors voted 5-0 to authorize the General Manager to execute a consultant agreement with
Charles A. Gray.
Item 10. Consider the "brochure bags" project. Assistant Administrator Mike Robinson
reported that plastic brochure bags are intended for distribution at public events such as Main
Street Arts and Crafts Fair, Fiesta Days, and the District Open House.
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June 10, 1999
On a motion by Director Barbre, seconded by Vice President Beverage, the Board of Directors
voted 4-1 (Nay: Abramowitz), to authorize the General Manager to purchase 5,000 bags at a cost
not to exceed $4,000.
Item 1 L , Consider 1998 Annual Report. Assistant Administrator Mike Robinson reported that
the Annual Report was presented to the Public Information Committee for review at their June 3
meeting, and contains Board member biographies, and discussions of water billing issues,
facilities improvements, water conservation, and facts about the District.
On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors
voted 5-0, to approve publication of the 1998 Annual Report.
DISCUSSION CALENDAR
Item 12. Discussion of Preliminary Budget for fiscal years 1999-2000 and 2000-2001. The
Board of Directors discussed the budget and provided input to staff. This item was for
discussion only; no Board action was required.
President Korn declared a recess at 10:12 a.m. The meeting reconvened at 10:17 a.m.
GENERAL MANAGER'S REPORT
Item 13. General Manager's oral report and comments:
a) Secretary to the General Manager Raquel Lazo distributed campaign disclosure forms and
reviewed filing deadlines.
b) Assistant Administrator Mike Robinson reminded the Board of the District's participation at
the Main Street Arts and Crafts Fair, June 13.
c) District picnic, June 19. Executive Assistant to the General Manager Roger Lubin reminded
the Board about the District's picnic at Yorba Regional Park.
d) Southern California interconnect. Operations superintendent Lee Cory mentioned that the
interconnect with Southern California Water Company is still operational.
e) District activities.
COMMITTEE REPORTS
Item 14. Executive-Administration Committee. The Committee met June 2, at 8:30 a.m., with
Directors Korn and Beverage in attendance, along with staff members Robertson and Payne. The
Committee discussed workload issues, legislative strategy, a water rate for the golf course , and
the General manager's contract.
Item 15. Finance-Accounting Committee. The Committee met June 3, at 8:30 a.m., with
Directors Korn and Abramowitz in attendance, along with staff members Robertson, Meza,
Vecchiarelli, Cory, and Payne. The Committee discussed the preliminary budget for 1999-2000
and 2000-2001.
Item 16. Orange County Water District Ad-hoc Committee. No report.
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June 10, 1999
Item 17. Personnel-Risk Management Committee. No report.
Item 18. Planning-Engineering-Operations Committee. No report.
Item 19. Public Information Committee. The Committee met June 3, at 4:00 p.m., with
Directors Beverage and Barbre in attendance, along with staff members Robertson, Payne, and
Robinson. The Committee discussed public information activities for the upcoming fiscal year,
an informational video, an Internet web site, the 2000 Urban Water Management Plan and
engaging a public relations consultant.
INTERGOVERNMENTAL MEETINGS
Item 20. Yorba Linda City Council meeting, June 1 (Korn): Nothing of concern to the District
transpired.
Item 21. OCWD meeting, June 2 (Barbre): Reported that OCWD voted to reaffirm their current
annexation policy, and ended their moratorium on annexations. He also reported that the Orange
County Grand Jury has looked at annexations.
Item 22. WACO meeting, June 4 (Abramowitz): Reported that attendees discussed discharge
permits for Chino area dairy farms.
Item 23. Yorba Linda Planning Commission, June 9 (Armstrong): Nothing of concern to the
District transpired.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Korn: Thanked staff for his birthday card.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Abramowitz, seconded by Vice President Beverage, the Board of
Directors voted 5-0, at 10:50 a.m., to adjourn to Thursday, June 24, 1999, at 8:30 a.m. in the
District Boardroom.
Willi Ro on
Secretary/General Manager