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Home My WebLink About2015-10-22 - Board of Directors Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, October 22, 2015, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,170,643.97. 7. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 7.1. Director Attendance at CRWUA Conference 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Reports 8.3. General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Next meeting is scheduled to be held November 24, 2015 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held September 23, 2015 at 10:00 a.m. • Minutes of the meeting held October 20, 2015 at 10:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is yet to be scheduled. 9.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) • Minutes of the meeting held September 29, 2015 at 2:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held December 8, 2015 at 2:00 p.m. at Placentia City Hall. 9.4. Citizens Advisory Committee (Collett) • Next meeting is scheduled to be held October 26, 2015 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. LAFCO - October 14, 2015 (Beverage -As Needed) 10.2. YL Planning Commission - October 14, 2015 (Melton) 10.3. YL City Council - October 20, 2015 (Collett) 10.4. MWDOC Board - October 21, 2015 (Melton) 10.5. OCWD Board - October 21, 2015 (Kiley) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from October 23, 2015 - November 30, 2015 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 12.1. MWDOC Board and Member Agency Elected Officials' Forum - November 5, 2015 Recommendation. That the Board of Directors authorize Director attendance at this event if desired. 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One 14. ADJOURNMENT 14.1. The next Regular Board of Directors Meeting will be held Thursday, November 12, 2015 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: October 22, 2015 Budgeted: Yes To: Board of Directors Cost Estimate: $1,170,643.97 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of$1,170,643.97. DISCUSSION: The major items on this disbursement list are as follows: A check of$103,479.29 to ACWA/JPIA for November 2015 medical and dental premium; a wire of$549,275.60 to MWDOC for August 2015 water purchases; and a wire of$17,241.11 to So. California Edison for August 2015 electricity charges for multiple locations. The balance of$243,513.11 is routine invoices. The Accounts Payable check register total is $913,509.11; Payroll No. 21 total is $257,134.86; and the disbursements of this agenda report are $1,170,643.97. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name Description: Type: 15-CS 1022.pdf CAP SHEET Backup Material 15 CC 1022.pdf CREDIT CARD SUMMARY Backup Material CkReg102215.pdf CHECK REGISTER Backup Material Approved by the Board of Directors of the Yorba Linda Water District 10/22/2015 RK/PH 5-0 October 13, 2015 CHECK NUMBERS & WIRE: Computer Checks 66464-66547 $ 346,992.40 $ 346,992.40 WIRES: W101515 MWDOC $ 549,275.60 W101515A So. California Edison $ 17,241 .11 $ 566,516.71 TOTAL OF CHECKS & WIRES $913,509.11 PAYROLL NO. 21: Direct Deposits $ 164,156.75 Employee Check 6250 $ 769.62 Third Party Checks 6251-6259 $ 47,339.75 Payroll Taxes $ 44,868.74 $ 257,134.86 TOTAL OF PAYROLL $257,134.86 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,170,643.97 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF October 22, 2015 ------------------------------------------------------------------ ------------------------------------------------------------------ Cal Card Credit Card U 5 Bank 7/21/15-10/0&15 Date Vendor Name Amount Description 7/21/2015 Denny's 30.22 Travel Expense- Disaster relocation project 7/22/2015 Port of Subs 11.43 Travel Expense- Disaster relocation project 7/23/2015 NYNY America 41.88 Travel Expense- Disaster relocation project 7/23/2015 Port of Subs 9.23 Travel Expense- Disaster relocation project 7/23/2015 NYNY America 35.39 Travel Expense- Disaster relocation project 7/23/2015 NYNY Broadway Burger 43.19 Travel Expense- Disaster relocation project 7/24/2015 NYNY Hotel 370.35 Travel Expense- Disaster relocation project 7/24/2015 NYNY Hotel 331.97 Travel Expense- Disaster relocation project 7/24/2015 NYNY America 39.94 Travel Expense- Disaster relocation project 7/24/2015 Don Tortaco 11.84 Travel Expense- Disaster relocation project 7/24/2015 Don Tortaco 8.92 Travel Expense- Disaster relocation project 7/25/2015 Denny's 31.54 Travel Expense- Disaster relocation project 7/28/2015 NYNY Hotel 80.64 Travel Expense- Disaster relocation project 7/30/2015 Denny's 12.26 Travel Expense- Disaster relocation project 7/30/2015 NYNY Hotel 73.00 Travel Expense- Disaster relocation project 8/28/2015 Greyline Instruments 494.61 Ultrasonic level sensor- Hidden Hills 9/16/2015 Fry's Electronics 74.17 Cable supplies- IT Hardware 9/21/2015 Automated Gate Services 625.12 Swing riser gate bearings 9/23/2015 AWWA CA/NV 495.00 Annual fall conference registration-Decriscio,J 9/23/2015 Pull Tarps Mfg 1,199.58 Open bunker tarp system 9/24/2015 Village Nursery 69.93 Sod for repair work 9/24/2015 Home Depot 28.32 Rental of concrete vibrator-Sewer manholes 9/24/2015 AWWA CA/NV 80.00 Certificate renewal-Maldonado, R 9/24/2015 American Backflow Prevention Association 80.00 ABPA Membership-Maldonado, R 9/28/2015 United Water Works 14,983.79 July&August 2015 Invoices 9/29/2015 BB& B 58.29 Small office equipment 9/30/2015 Yorba Linda Chamber of Commerce 1,000.00 Yorba Linda Chamber sponsorship 9/30/2015 United Water Works 14,977.60 August 2015 Invoices 10/1/2015 Praxair 131.65 Welding supplies 10/1/2015 Calolympic Glove&Safety 104.30 QRAE pump repair 10/1/2015 National Seminar Training 199.00 Communication class-Hulbert 10/1/2015 Hands-On Wellness 120.00 Benefit fair- Hands-On Wellness 10/1/2015 Orange T.D.0 1,603.80 Benefit fair cost 10/5/2015 Minuteman Press 162.00 Business cards- Miller&Melton 10/5/2015 OC Superior Court 613.20 Weight vehicle fees 10/7/2015 Home Depot 7.41 (1)Gal liquid chlorine 10/8/2015 FTP Today 59.95 ylwd.ftptoday.com 10/8/2015 Konica Minolta 645.90 Monthly copy charges-Bizhub C224& 181 38,945.42 Yorba Linda Water District Check Register For Checks Dated: 10/09/2015 thru 10/22/2015 Check No. Date Vendor Name Amount Description 66470 10/22/2015 ACWA/JPIA 103,479.29 MEDICAL&DENTAL PREMIUM-NOVEMBER 2015 66471 10/22/2015 ACWA/JPIA 30,960.00 3RD QTR 2015 WORKER COMP CALCULATION 66472 10/22/2015 Alhambra Foundry Company 3,415.39 24"C.O.BLK RING AND COVER 66473 10/22/2015 American Backflow Specialties,Inc. 2,428.44 BACKFLOW DEVICE-REPLACEMENT PARTS 66474 10/22/2015 Apollo Technologies Inc. 430.00 WATER TREATMENT SERVICE 66475 10/22/2015 Aqua-Metric Sales Co. 37,116.25 WAREHOUSE STOCK 66476 10/22/2015 Aramark 458.06 UNIFORM SERVICE 66485 10/22/2015 ARC 20.00 J2009-22#21-MONTHLY BILLING 66477 10/22/2015 AT&T-Calnet2 2,876.47 ATT CALNET2 66478 10/22/2015 Barker and Sons Plumbing Inc. 1,144.33 PLUMBING-5112 EUREKA AVE 66488 10/22/2015 C.Wells Pipeline 626.40 3/4"CORPS STOPS 66479 10/22/2015 CalCard US Bank 38,945.42 CREDIT CARD TRANSACTIONS FROM JULY-OCTOBER 2015 66480 10/22/2015 Chambers Group Inc. 1,781.02 PROF.SERVICES-AUGUST&SEPTEMBER'15 66481 10/22/2015 City Of Placentia 4,812.07 SEWER FEES&PERMITS-SEPTEMBER 2015 66482 10/22/2015 Clinical Lab.Of San Bern. 2,100.00 LAB SAMPLES-AUGUST 2015 66483 10/22/2015 Cobra Solutions,Inc 445.00 (AMA)COBRA ADMIN-ANNUAL MAINTENANCE AGREEMENT 66484 10/22/2015 Cogsdale Services Corporation 5,760.00 WATER CONSERVATION'15(QUO4264)-GRAPH 66504 10/22/2015 Costco Online 1.28 PROCESSING FEE 66486 10/22/2015 CPS Human Resource Services 1,050.50 CUSTOMER SERVICE-EXAMS&MATERIAL 66487 10/22/2015 Culligan of Santa Ana 1,792.00 EQUIPMENT PE SOFTENER 66489 10/22/2015 Daniels Tire Service 1,108.14 TIRE REPLACEMENT-UNIT 155 66491 10/22/2015 Delia Lugo 217.04 REIMBURSE-RAFTELIS WORKSHOP&MEETING SUPPLIES 66490 10/22/2015 Dell Marketing L.P. 642.08 VLA PROJECT SOFTWARE RENEWAL 66492 10/22/2015 Donut Designs 1,250.00 TRAINING&SITE MANAGEMENT-YLWD WEBSITE 66493 10/22/2015 Eisel Enterprises,Inc. 687.96 J04-29&J04-31-438 METER BOX,LIDS&COVERS 66494 10/22/2015 Elite Equipment Inc 237.60 HONDA GX 100-CARBURATOR REPAIR 66495 10/22/2015 Employee Relations,Inc. 73.70 EMP BACKGROUND CHECK 66496 10/22/2015 Enthalpy Analytical,Inc. 1,771.90 LAB SAMPLES-AUGUST 2015 66497 10/22/2015 Environmental Engineering&Contracting 153.75 GIS/CMMS CONSULTING SERVICE 66498 10/22/2015 EyeMed 1,365.95 EYE MED-OCTOBER 2015 66499 10/22/2015 Fleet Services,Inc 2,085.44 AUTO MAINTENANCE-UNIT#144&197 66500 10/22/2015 Flex Advantage 112.50 FLEX ADVANTAGE-SEPTEMBER 2015 66501 10/22/2015 Fry's Electronics 183.44 IT HARDWARE&EQUIPMENT 66502 10/22/2015 Haaker Equipment Co. 4,380.93 AUTO MAINTENANCE PARTS 66503 10/22/2015 Hi-Tech Security Solutions 363.75 SERVICE REQUEST 66505 10/22/2015 Hydrex Pest Control 175.00 PEST CONTROL 66506 10/22/2015 Infosend Inc. 4,257.57 MONTHLY BILLING-SEPTEMBER 2015 66509 10/22/2015 J&S Construction 3,380.00 CONCRETE REPAIR 66507 10/22/2015 Jackson's Auto Supply-Napa 214.58 AUTO MAINTENANCE-#144 66464 10/22/2015 JAMES KENT 65.47 CUSTOMER REFUND 66508 10/22/2015 John Decriscio 105.00 CERT REIMBURSEMENT-DIST.OPERATOR GRADE 5-DECRISCIO J 66510 10/22/2015 Kidman Law 25,559.00 GENERAL LEGAL SERVICE 66466 10/22/2015 LILLIAN HAGAR 10.20 CUSTOMER REFUND 66512 10/22/2015 LPR-Laser Printer Repair Co 885.60 HP7100 MAINTENANCE SERVICE ON PRINTER 66513 10/22/2015 Managed Health Network 166.50 EAP-OCTOBER 2015 66514 10/22/2015 Marc Marcantonio 28.59 MILEAGE REIMBURSEMENT-MARCANTONIO,M 66515 10/22/2015 Mc Fadden-Dale Hardware 464.68 HARDWARE SUPPLIES 66516 10/22/2015 Mc Master-Carr Supply Co. 87.26 AUTO MAINTENANCE-UNIT 180 66517 10/22/2015 Michael J.Beverage 26.06 MILEAGE REIMBURSEMENT-BEVERAGE,M 66518 10/22/2015 Minuteman Press 345.96 SHUT OFF DOOR HANGERS 66519 10/22/2015 Mobile Industrial Supply 27.27 REFILL NITROGEN COMPRESSED TANK 66547 10/22/2015 Municipal Water District 437.46 MWDOC SMART TIMER REBATE PROGRAM W101515 10/15/2015 Municipal Water District 549,275.60 WATER DELIVERIES-AUGUST 2015 66520 10/22/2015 Murcal,Inc. 105.88 ECM-R-64R REPLACEMENT MODULE 66521 10/22/2015 Nickey Kard Lock Inc 4,829.89 FUEL 66522 10/22/2015 Office Solutions 713.98 OFFICE SUPPLIES 66468 10/22/2015 OMARABUTALEB 782.99 CUSTOMER REFUND 66523 10/22/2015 OUR FIRST AID COMPANY 60.16 FIRST AID KITS 66526 10/22/2015 P.T.I.Sand&Gravel,Inc. 1,023.00 BASE MATERIAL-SAND AND CL2 BASE 66469 10/22/2015 PENNY BOBIER 65.47 CUSTOMER REFUND 66524 10/22/2015 Placentia Chamber Of Commerce 475.00 ANNUAL MEMBERSHIP DUES 66525 10/22/2015 Praxair Distribution 157.80 LEASE-SPEC MD ALUM 100-200 66527 10/22/2015 Quinn Power Systems Associates 6,577.21 REPLACEMENT PARTS-WELL 5 66528 10/22/2015 Red Wing Shoe Store-Orange 177.12 SAFETY EQUIPMENT 66529 10/22/2015 RKI Engineering,LLC 3,080.00 SCADA WORK-AUGUST 2015 66465 10/22/2015 ROBERT F DOLL 45.00 CUSTOMER REFUND 66530 10/22/2015 Robert Kiley 50.60 MILEAGE REIMBURSEMENT-KILEY,R 66531 10/22/2015 SC Prime Source Inc. 4,800.00 JANITORIAL SERVICES 66532 10/22/2015 Selman Chevrolet Company 215.55 AUTO MAINTENANCE-#144 66533 10/22/2015 Severn Trent De Nora Texas,LLC 871.56 CL2 PARTS 66534 10/22/2015 South Coast AQMD 2,200.68 AQMD PERMITS FEE 66535 10/22/2015 Southern Calif Edison Co. 8,011.40 PUMP&CORE FEE W101515A 10/15/2015 Southern Calif Gas Co. 17,241.11 ELECTRICITY CHARGES-MULTIPLE LOCATIONS-SEPT'15 66540 10/22/2015 St.Jude Hospital Yorba Linda 215.00 PHYSICAL&DRUG SCREEN(4) 66538 10/22/2015 Stantec Consulting Services Inc. 4,816.00 J2014-23-PROF.SERVICES 66536 10/22/2015 Staples Business Advantage 640.19 OFFICE SUPPLIES&TONER 66537 10/22/2015 Stater Bros.Markets 70.22 MEETING SUPPLIES 66539 10/22/2015 Steven James Morse 2,500.00 YLWD PROF.VIDEO SERVICES 66511 10/22/2015 The Lighthouse Inc. 91.70 LED-FLOOD LAMP-OPERATIONS DEPARTMENT 66541 10/22/2015 Time Warner Cable 765.00 ETHERNET INTERSTATE 66542 10/22/2015 Townsend Public Affairs,Inc. 5,000.00 CONSULTING SERVICE-OCT 2015 66543 10/22/2015 Underground Service Alert 225.00 MONTHLY BILLING-DIGALERT 66544 10/22/2015 United Industries 2,841.26 PPE EQUIPMENT 66545 10/22/2015 Web Cam Pro Shop 2,202.54 SOFTWARE&LICENSE-OCULARIS 66546 10/22/2015 West Coast Safety Supply Co 1,947.40 TOOLS&EQUIPMENT 66467 10/22/2015 YORBA LINDA COUNTRY CLUB SITE#60424 922.50 CUSTOMER REFUND 913,509.11 ITEM NO. 7.1 AGENDA REPORT Meeting Date: October 22, 2015 Subject: Director Attendance at CRWUA Conference ATTACHMENTS: Description: Type: CRWUA Conf.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 10/22/2015 PH/RK 5-0 Authorizing MB and GM's attendance at this conference. f i F f Annual Conference 2015 Wednesday, December 16, 2015 - Friday, December 18, 2015 Caesars Palace, Las Vegas, Nevada You are invited to attend the CRWUA Annual Conference.Approximately 1,000 water leaders and policy makers attend the annual conference, so this is an event you will not want to miss! Membership Information:You can now purchase your annual membership while registering for the conference!As a reminder, you must be a member to attend the conference. Online registration is strongly encouraged.You may still pay by check if you register online-, simply select the"CHECK" payment option at checkout. Preregistration -$425 Retiree Preregistration -$213 Exhibitor Registration -$500 We look forward to seeing you in December! REGISTER Ll i i I F 2015 CRWUA Annual Conference Tentative Agenda ............................. . Wednesday, December 16, 2015 8:00 AM - 12:30 PM Optional Tour - Hoover Dam Reservations required 8:00 AM - 7:00 PM Registration 9:30 AM - 1:30 PM Upper Colorado River Commission - Augustus V 1 :00 PM - 2:15 PM Colorado River 101 - Emperors 1 2:00 PM - 5:00 PM Exhibit Hall Open - Palace 1-11 2:30 PM - 5:00 PM Engineering Colloquium - Augustus 1 2:30 PM - 5:00 PM Legal Colloquium - Augustus III 5:00 PM - 7:00 PM President's Reception - Lobby outside of Palace III ................................................................................................................................................................................................................ . Thursday, December 17, 2015 7:00 AM - 7:00 PM Exhibit Hall Open - Palace 1-11 7:00 AM - 4:00 PM Registration 7:30 AM - 8:30 AM Arizona State Caucus Breakfast - Augustus V 7:30 AM - 8:30 AM California State Caucus Breakfast - Augustus III 7:30 AM - 8:30 AM Colorado State Caucus Breakfast - Augustus I 7:30 AM - 8:30 AM Nevada State Caucus Breakfast - Capri 7:30 AM - 8:30 AM New Mexico State Caucus Breakfast - Anzio 7:30 AM - 8:30 AM Ten Tribes Partnership Breakfast - Emperors II 7:30 AM - 8:30 AM Utah State Caucus Breakfast - Emperors 1 7:30 AM - 8:30 AM Wyoming State Caucus Breakfast - Sicily 8:00 AM - 11 :00 AM Spouse and Guest Program - Pisa/Palermo Continental breakfast, prize drawings and program 9:00 AM - 9:15 AM Welcome - Palace III David Modeer, CRWUA President 9:15 AM - 10:30 AM Keynote Address - Palace III 10:30 AM - 11 :00 AM BREAK 11 :00 AM - 12:00 PM Morning Session - Palace III 12:00 PM - 1 :00 PM LUNCH - Augustus I-IV 1:30 PM - 3:30 PM Track Session 1 - Augustus V 1:30 PM - 3:30 PM Track Session 2 - Emperors 1-11 5:00 PM - 7:00 PM Percolation and Runoff Reception - Palace 1-11 . Friday, December 18, 2015 7:00 AM - 9:30 AM Exhibit Hall Open - Palace 1-11 Continental breakfast available 7:00 AM - 9:00 AM 9:00 AM - 9:15 AM Business Meeting - Palace III 9:15 AM - 10:30 AM Federal Agency Presentations - Palace III 2015 CRWUA Conference Information Preregistration Fee Dates to Remember Preregistration is$425 if paid by December 2.This includes registration fee to the conference;one Thursday caucus breakfast meeting and one Thursday lunch; as well as November 16—Last day to entry to the Percolation and Runoff that Thursday evening. reserve a hotel room at Retiree preregistration is$213 if paid by December 2 and includes the same as above. You Caesars Palace and receive are considered a retiree only if you are fully retired and paying your own way. If a district, the group rate. association or organization is paying your registration fee,you are not considered a retiree for this purpose. November 16—Final day to request a full refund. Please send your completed Preregistration Forms and check or credit card authorization to: ❖ 1001 S.Valley View Blvd.,MS 760,Las Vegas,NV 89153 or FAX:(702)822-8530 December 2—Last day to request a refund, less$75 NOTE: There is no single-day registration. Fee is for one and all events. processing fee. Registration fee does not include hotel accommodations. December 2—Deadline for Online Registration preregistration. Preregistration is also available on-line by visiting CRWUA's web site at:www.crwua.org If you are paying by check,you are still encouraged to register on-line and select"check" as your payment option. Membership Dues Individual membership dues are$20 and must be paid to attend the conference. Organizational dues do not apply. Preregistration Deadline December 2 is the deadline for preregistration discount.After that date, on-site registration is$450 or if retired, $238,and may be paid by check or credit card (VISA, MasterCard,AMEX or Discover). All preregistrations must be received by December 2. After that date, registration must be made on-site. Meals Additional Thursday luncheon tickets may be purchased. Preregistration cost: $50.00. On-site cost: $55.00 Breakfast tickets are not available for purchase.The caucus breakfast is a business meeting and only current, paid members may attend. Spouses/Guests Each paid conference registration allows participants to bring one guest. Guests may participate in the Thursday morning spouse/guest program and visit the exhibit hall. Separate registration or ticket is required for all other activities. On Thursday morning,there is a continental breakfast and a program.There is no charge for these functions, but guests must preregister. Optional Tour There will be an optional tour to the Hoover Dam offered for an additional cost. Tour cost:$25 per person.There is limited space available on the tour. Tour may be cancelled based on interest; if tour is cancelled, refunds will be given. Cancellation/Refund/Substitution Policy Please e-mail all cancellation/refund/substitution requests to Mitch Bishop at mitch.bishop @snwa.com by December 2 or by fax at(702)822-8530. Substitution requests after December 2 will be handled on-site. There is a processing fee of$75 on registration refunds after November 16. Refunds will be processed after the completion of the conference. No refunds after December 2. Hotel Reservations ❖ Room reservations are guaranteed in the Palace Tower at$123. November 16 is the deadline for room reservations. ❖ Contact Caesars Palace directly at 1-866-227-5944 to reserve your room. Be sure to mention the Conference Code of SCCOLS. Questions:Call Mitch Bishop or Stacey Robb at(702)258-3939,or e-mail them at.mitch.bishop@snwa.com or stacey.robb @snwa.com D 2015 ANNUAL CONFERENCE d Preregistration Form Caesars Palace • Las Vegas • December 16 - 18 Fill in completely-Please Print/Type Clearly Registrant (Name) (Name badge to read-FIRST NAME ONLY) Spouse/Guest* (Only if attending) (Name badge to read-FIRST NAME ONLY) Please indicate if your spouse/guest will be attending: ❑ Thursday,Spouse/Guest Program *One guest allowed per paid registration.Guests may participate in Thursday Spouse/Guest Program and visit the exhibit hall. Company Address City State Zip Phone E-Mail Amount Paid Preregistration Package Before Dec.2 $425 $ Includes registration,one Thursday caucus breakfast meeting and one Thursday lunch (Onsite-$450) Retiree Preregistration Package Before Dec.2 $213 $ Considered a retiree if fully retired and paving your own way. (Onsite-$238) If district,association or organization is paying registration fee, you are not considered a retiree for this purpose.Includes the same as above. Additional Thursday Lunch Tickets (Quantity @$50 each;Onsite @$55 each) $50 $ 2015 Individual Membership Dues $20 $ If not previously paid.Membership dues are required to attend conference.Organizational dues do not apply. Optional Tour-Wednesday morning, Dec.16, Hoover Dam _(Qty @$25 each) $25 $ Reservation deadline-Dec.2 Total $ ❑ Visa ❑ MasterCard Card Number Expiration Date ❑ AMEX❑ Discover Cardholder Name (Please print) Cardholder Signature (Must be signed to process credit card payment) Make check or money order payable to CRWUA. Mail or fax this form with payment to: Online Registration: Questions: Phone: CRWUA www.crwua.orq Mitch Bishop-mitch.bishop @snwa.com (702)258-3939 1001 S.Valley View Blvd.,MS 760 Stacey Robb-stacey.robb @snwa.com Las Vegas,NV 89153 Fax:(702)822-8530 ITEM NO. 9.2 AGENDA REPORT Meeting Date: October 22, 2015 Subject: Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held September 23, 2015 at 10:00 a.m. • Minutes of the meeting held October 20, 2015 at 10:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is yet to be scheduled. ATTACHMENTS: Description: Type: Minutes 9.23.15.docx Minutes Minutes CITY OF YORBA LINDA IORB,q!Z i � y e 9 PORAZED qa Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES September 23, 2015 10:00 a.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 10:02 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE Mayor Pro Tem Tom Lindsey ROLL CALL Committee Members City Council: G ern Tom Lindsey Water District: Ric Collett, Mike Beverage Am Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS Julia Schultz, resident, asked if the Water District had a system to track water usage online. General Manager Marc Marcantonio said that until the District has 100% electronic meters they are unable to track that information and that the conversion is very costly. YLWD/CC Joint Advisory Committee Agenda September 23,2015 ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on August 26, 2015. The YLWD/City Council Joint Advisory Committee approved the minutes of the August 26, 2015 Joint Advisory meeting. DISCUSSION ITEMS 2. Report on Results of YLWD Proposition 218 Hearing President Ric Collett gave a brief overview of the Yorba Linda Water District's Proposition 218 hearing on September 17, 2015 and said that they received approximately 7,815 letters of protests which have not been verified and were not sufficient for a majority protest. Mr. Collett said that the Board unanimously passed the new rates as proposed in the Prop 218 notice. Julia Schulz, resident, thanked the Board for all of their hard work in educating the public. Ms. Schulz also suggested that a citizen advisory committee be formed to bring about changes through the State Water Resources Board and offered her assistance in that respect. Rosemarie Sauer, resident, recommended that a representative of the Yorba Linda Water District speak at Council meetings so the public can be informed during evening meetings. City Manager Mark Pulone responded that the City Council has had a standing item on the agenda for the past several months regarding the City's water conservation efforts in addition to a quarterly report from a representative of the District. Kay Dotson, resident, also thanked the Board and suggested the Water District look at contracting their workers to save money. 3. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts City Manager Pulone stated that the City continues to achieve 36% or more in conservation of water. Mr. Pulone also said that staff monitors the athletic fields closely, keeping them playable while still cutting back on water. Katy Dotson, resident, recommended that the City water the internal landscaping less and keep arterials and major thoroughfares green. YLWD/CC Joint Advisory Committee Agenda September 23,2015 4. Potential Future Agenda Items City Manager Pulone stated that the "Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts" item should remain on the next meeting agenda. ADJOURNMENT City Manager Pulone adjourned the meeting at 11:31 a.m. to the next Yorba Linda Water District/City Council Joint Advisory Committee meeting on Tuesday, October 20, 2015 at 10.00a.m. YLWD/CC Joint Advisory Committee Agenda September 23,2015 ITEM NO. 11.1 AGENDA REPORT Meeting Date: October 22, 2015 Subject: Meetings from October 23, 2015 - November 30, 2015 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: October 2015 Citizens Advisory Committee Meeting Mon, Oct 26 8:30AM Collett OCSD Wed, Oct 28 6:30PM Kiley/Beverage November 2015 Yorba Linda City Council Tue, Nov 3 6:30PM Beverage MWDOC Wed, Nov 4 8:30AM Melton OCSD Operations Committee Wed, Nov 4 5:OOPM Kiley/Beverage OCWD Wed, Nov 4 5:30PM Collett MWDOC Elected Officials' Forum Thu, Nov 5 6:OOPM Collett WACO Fri, Nov 6 7:30AM Hawkins/Kiley District Offices Closed Wed, Nov 11 7:OOAM Board of Directors Regular Meeting Thu, Nov 12 8:30AM Yorba Linda City Council Tue, Nov 17 6:30PM Collett LAFCO Wed, Nov 18 8:OOAM Beverage(As Needed) MWDOC Wed, Nov 18 8:30AM Melton OCWD Wed, Nov 18 5:30PM Kiley Citizens Advisory Committee Meeting Mon, Nov 23 8:30AM Collett Interagency Committee Meeting with MWDOC and OCWD Tue, Nov 24 4:OOPM Collett/Melton Board of Directors Regular Meeting Wed, Nov 25 8:30AM OCSD Wed, Nov 25 6:30PM Kiley/Beverage District Offices Closed Thu, Nov 26 7:OOAM 10/19/2015 7:17:21 AM ITEM NO. 12.1 AGENDA REPORT Meeting Date: October 22, 2015 Subject: MWDOC Board and Member Agency Elected Officials' Forum - November 5, 2015 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at this event if desired. ATTACHMENTS: Name: Description: Type: MWDOC Forum.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 10/22/2015 RK/PH 5-0 KNICIPAL TER October 5,2015 STRICT cc !.Cn�Lc�� Vli�SJ ANGE UNTY Streetaddress: The Honorable Ric Collett OCT 13 2015 18700 Ward Street President Fountain Valley,California 92708 Yorba Linda Water District YORBALINDAWATER DISTRICT P.O.Box 309 Mailing Address: Yorba Linda,CA 92885-0309 P.O.Box 20895 A Fountain Valley,CA 92728-0895 Dear Presi Collett, (714)963-3058 Fax:(714)964-9389 Subject: MWDOC Board and Member Agency Elected Officials'Forum www.mwdoc.com Thursday,November 5,2015—6:00 pm to 8:00 pm Larry D.Dick President Greetings! We would like to invite you to our 9th Elected Officials' Forum. The purpose Wayne S.Osborne of the meeting is to increase elected officials' knowledge of and input to MWDOC and its Vice President activities. We are holding our meeting on Thursday,November 5, from 6:00 to 8:00 pm Brett R.Barbra at our office at 18700 Ward Street in the Boardroom. We request that each city and.v.ater Director a is'ri ft C;�si,Znate an clecud offic?-a;tC attend th-.,r'i::Qting,as`heir off''.-iial rep-2_s nitr2*; Joan C.Finnegan Director Other elected officials or staff are, of course, welcome. Because of the hour,we will Susan Hinman provide a light meal of sandwiches and salads. Director SatTamaribuchi The Municipal Water District of Orange County(MWDOC) is the wholesale water Director provider and regional planning agency for twenty-seven water retailers and the Orange Jeffery M.Thomas Director County Water District. Our activities include Metropolitan representation,Metropolitan Robert J.Hunter policy and rate development and implementation,water use efficiency,water resource General Manager planning, Federal and State grant procurement, governmental relations and public information and education in support of our member agencies. MEMBER AGENCIES Likely topics for the meeting include overviews of the OC; Reliability Study, Cuena Park Metropolitan Water District's Integrated Resources Plan,an Indirect Potable Reuse City of Buena Park East Orange County Water District project, as well as an update on regional water conservation efforts(as a result of.'the El Toro Water District Governor's Order). However, while we strive to provide an educational and Emerald Bay Service District relevant experience for all attendees of our biannual Elected Officials'Forum,we invite City of Fountain Valley your input to set the agenda. Therefore, as we prepare the agenda, we would like to know City of Garden Grove what topics interest you. If you have an item you'd like to suggest, please go to this Golden state water co. survey link: htt-p://tinyurl.com/Nov20l5EIectedOfficialsSurvey,or call or email our City of Huntington Beach General Manager, Rob Hunter, at 714/593-5026, rhunter(am doc.cotn. Irvine Ranch Water District Laguna Beach County Water District -i hank you for your ;a► iaputi;rc .:=.,-i•;, av;nt. r,. oedr to provide na m e Plates and City of La Habra City of f La a Palma sufficient seating, please notif},Laura Loewen at 714/593-5001 or by email at Mesa Water District I1oewen01mwdoc.com of your official designee and number of persons who will attend. Moulton Niguel Water District Or, you can access our on-line registration at this link: City of Newport Beach http://tinvurl.com/2015MWDOCElected. Please do not hesitate to call our General City of Orange Manager,Rob Hunter, at 714/593-5026(rhunter @mwdoc.com) should you have any Orange County Water District questions or suggestions. City of San Clemente City of San Juan Capistrano Sincerely; Santa Margarita Water District ' City of Seal Beach 1` Serrano Water District South Coast Water District Brett Barbre Trabuco Canyon Water District Director, Division I City of Tustin City of Westminster c: Marc Marcantonio, General Manager Yorba Linda Water District