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Home My WebLink About2015-07-27 - Citizens Advisory Committee Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, July 27, 2015, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE MEMBERS Daniel Mole, Chair Rick Buck, Vice Chair Lindon Baker Carl Boznanski Oscar Bugarini, Sr. Bill Guse Fred Hebein Joe Holdren Modesto Llanos Cheryl Spencer-Borden 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. District Rate Study and Prop 218 Notice 4.2. Budget for FY 2015/16 4.3. Conservation Update and Monthly Water Supply Report 4.4. President's Report 4.5. Future Agenda Items 5. ADJOURNMENT 5.1. The next Citizens Advisory Committee meeting is scheduled to be held Monday, August 24, 2015 at 8:30 a.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: July 27, 2015 To:Citizens Advisory Committee From:Marc Marcantonio, General Manager Prepared By:Delia Lugo, Finance Manager Subject:District Rate Study and Prop 218 Notice SUMMARY: Attached for the Committee's review and discussion is the 2015 Water and Sewer Rate Study prepared by staff in collaboration with Raftelis Financial Consultants, Inc. The study provides the necessary statistical and financial data that is required to generate the Administrative Record and Prop 218 Notice in support of a proposed future water and sewer rate increase. Also attached is the Draft Prop 218 Notice and Draft Question & Answer Sheet that will be sent out to notify Customers in the coming weeks. ATTACHMENTS: Name:Description:Type: YLWD_Board_Workshop_Jul_16_2015.pdf 2015 Water and Sewer Rate Study Backup Material DRAFT_218_NOTICE.pdf Draft 218 Notice Backup Material PROPOSED_WATER_AND_SEWER_RATE_INCREASE_2015_Q_A.pdf Rate Increase Q&A Backup Material 2015 Water and Sewer Rate Study BOARD MEETING JULY 16, 2015 PRESENTED BY: DISTRICT STAFF Agenda July 9 2015 Board Meeting Recaps Financial Plan Development ◦Water ◦Sewer Proposed Rates and Customer Impacts ◦Water ◦Sewer Rate Survey Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 2 Jul 9 2015 Board Meeting Recaps 1.Discussed Financial Policy and Pass-through Water Supply Costs 2.Discussed Financial Plan for Water and Sewer Enterprises 3.Discussed Proposed Water and Sewer Rates along with Customer Impact Analysis 4.Discussed about Collecting Future Revenue Increases from the Fixed Charges and Pass- through Water Supply Costs on Commodity Rates Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 3 Financial Plan Development WATER SEWER Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 4 Recommended Financial Policy Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 5 Water Sewer Reserve Policy Operations 25% of O&M 25% of O&M Rate Stabilization 15% of Commodity Revenues N/A Emergency $10M for major repair of critical assets $3M for major repair of critical assets Capital Replacement 2% of asset value by replacement costs 2% of asset value by replacement costs COP/ Debt Service 100% of annual total debt service + $2.147M 2008 COP Restricted 100% of annual total debt service Employee Benefit Liability (EBL) Based on District’s projections Based on District’s projections Debt Coverage 1.25x for Good standing per S&P rating criteria 1.25x for Good standing per S&P rating criteria Water Financial Plan Drought Sales in FY 2016 = 13,298 AF (36% of 2013 Sales) Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 6 Proposed Water Financial Plan Drought Sales with Pass-through Water Supply Costs Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 7 Water Revenue Adjustments and Debt Coverage Blue bars – Proposed Revenue Adjustment (left axis) (36% in FY 2016 and 5% in FY 2017 – FY 2019) Red line – Target debt coverage 125% Dark green line – Projected debt coverage (right axis) Red dot – Alert coverage when falling below target Projected Reserve Balances Red bars – Projected ending reserve balances Green line – target balances for Water reserves Red dot – alert balances when ending balances fall below target levels Proposed Water Financial Plan Drought Sales with Pass-through Water Supply Costs Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 8 Water CIP & Funding Sources Green bar – PAYGO Purple bar – New Debt (by Line of Credit (LOC)) Operating Financial Plan Lines – revenues Red – current rates Green – proposed rates Stacked bars - expenses Proposed Water Financial Plan Drought Sales with Pass-through Water Supply Costs Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 9 Proposed Sewer Financial Plan Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 10 Sewer Revenue Adjustments and Debt Coverage Blue bars – Proposed Revenue Adjustment (left axis) (8 percent per year) Red line – Target debt coverage 125% Dark green line – Projected debt coverage (right axis) (No proposed debt) Red dot – Alert coverage when falling below target Projected Reserve Balances Red bars – Projected ending reserve balances Green line – target balances for Sewer reserves Red dot – alert balances when ending balances fall below target levels Proposed Sewer Financial Plan Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 11 Sewer CIP & Funding Sources Green bar – PAYGO Purple bar – New Debt (None) Blue dot – Total CIP (inflated by CCI) Operating Financial Plan Lines – revenues Red – current rates Green – proposed rates Stacked bars - expenses Proposed Sewer Financial Plan Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 12 Proposed Rates and Customer Impacts WATER SEWER Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 13 Water Rate Components Meter Size # of Meters Billing & CS Capacity Proposed 5/8 28 $3.37 / mo $22.92 / mo $26.29 / mo 3/4 5,617 $3.37 / mo $22.92 / mo $26.29 / mo 1 17,271 $3.37 / mo $38.20 / mo $41.57 / mo 1 1/2 573 $3.37 / mo $76.40 / mo $79.77 / mo 2 1,138 $3.37 / mo $122.24 / mo $125.61 / mo 3 6 $3.37 / mo $267.40 / mo $270.77 / mo 4 4 $3.37 / mo $481.32 / mo $484.69 / mo 6 1 $3.37 / mo $1,222.40 / mo $1,225.77 / mo 8 0 $3.37 / mo $2,139.20 / mo $2,142.57 / mo 10 0 $3.37 / mo $3,208.80 / mo $3,212.17 / mo Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 14 Water Supply Power Delivery Proposed Commodity Rates $1.85 $0.25 $0.60 $2.70 / hcf Proposed Water Rates Meter Size Current Proposed $ Change % Change 5/8 $10.06 / mo $26.29 / mo $16.23 161% 3/4 $10.06 / mo $26.29 / mo $16.23 161% 1 $16.77 / mo $41.57 / mo $24.80 148% 1 1/2 $33.54 / mo $79.77 / mo $46.23 138% 2 $53.66 / mo $125.61 / mo $71.95 134% 3 $117.37 / mo $270.77 / mo $153.40 131% 4 $211.26 / mo $484.69 / mo $273.43 129% 6 $469.47 / mo $1,225.77 / mo $756.30 161% 8 $804.80 / mo $2,142.57 / mo $1,337.77 166% 10 $1,274.27 / mo $3,212.17 / mo $1,937.90 152% Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 15 Current Proposed $ Change % Change Commodity Rates $2.70 / hcf $2.70 / hcf $0 0% Water SFR Customer Impacts Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 16 Proposed Sewer Rates Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 17 Customer Class Rate Structure Flow General Proposed Current Note Sewer Fixed Charges SFR-District Flat $2.54 $3.40 $5.94 $5.50 7 unit allowance MFR-District Flat $2.18 $3.40 $5.58 $3.85 6 unit allowance SFR-YLC Flat $2.54 $3.40 $5.94 $5.50 7 unit allowance MFR-YLC Flat $2.18 $3.40 $5.58 $5.50 6 unit allowance CII-Regular Flat + Vol $2.54 $3.40 $5.94 $5.50 7 unit allowance CII-YLC Flat + Vol $2.54 $3.40 $5.94 Varied by meter size 7 unit allowance Volumetric Rates $0.36 / hcf Estimated return factor is 83% SFR Customer Impacts Water & Sewer Combined Bills Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 18 Proposed 5-Year Water Rates Meter Size Current Proposed FY 2016 Proposed FY 2017 Proposed FY 2018 Proposed FY 2019 Proposed FY 2020 Oct 1, 2015 July 1, 2016 July 1, 2017 July 1, 2018 July 1, 2019 5/8 $10.06 $26.29 $29.37 $32.73 $36.39 $40.36 3/4 $10.06 $26.29 $29.37 $32.73 $36.39 $40.36 1 $16.77 $41.57 $46.44 $51.76 $57.54 $63.81 1 1/2 $33.54 $79.77 $89.12 $99.32 $110.41 $122.44 2 $53.66 $125.61 $140.33 $156.39 $173.85 $192.78 3 $117.37 $270.77 $302.49 $337.09 $374.72 $415.53 4 $211.26 $484.69 $541.46 $603.39 $670.74 $743.78 6 $469.47 $1,225.77 $1,369.34 $1,525.96 $1,696.28 $1,880.98 8 $804.80 $2,142.57 $2,393.52 $2,667.28 $2,964.98 $3,287.83 10 $1,274.27 $3,212.17 $3,588.39 $3,998.81 $4,445.12 $4,929.13 Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 19 Current Proposed FY 2016 Proposed FY 2017 Proposed FY 2018 Proposed FY 2019 Proposed FY 2020 Commodity Rates* $2.70 / hcf $2.70 / hcf $2.70 / hcf +TBD Pass-through $2.70 / hcf +TBD Pass-through $2.70 / hcf +TBD Pass-through $2.70 / hcf +TBD Pass-through *Pass-through Water Supply Costs will be calculated annually based on actual increases on unit water supply costs incurred by the District Proposed 5-Year Sewer Rates Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 20 Customer Class Current Proposed FY 2016 Proposed FY 2017 Proposed FY 2018 Proposed FY 2019 Proposed FY 2020 Note Effective Date Revenue Adjustments Oct 1, 2015 July 1, 2016 8% July 1, 2017 8% July 1, 2018 8% July 1, 2019 8% Sewer Fixed Charges ($/month/Dwelling Unit) SFR-District $5.50 $5.94 $6.42 $6.94 $7.50 $8.10 7 unit allowance MFR-District $3.85 $5.58 $6.03 $6.52 $7.05 $7.62 6 unit allowance SFR-YLC $5.50 $5.94 $6.42 $6.94 $7.50 $8.10 7 unit allowance MFR-YLC $5.50 $5.58 $6.03 $6.52 $7.05 $7.62 6 unit allowance CII-Regular $5.50 $5.94 $6.42 $6.94 $7.50 $8.10 7 unit allowance CII-YLC Varied by meter size $5.94 $6.42 $6.94 $7.50 $8.10 7 unit allowance CII Volumetric Rates Sewer Return Factor = 83% CII-Regular $0.46 / hcf $0.36 / hcf $0.40/hcf $0.44/hcf $0.48/hcf $0.52/hcf Above 7 unit allowance CII-YLC $0.176 / hcf $0.36 / hcf $0.40/hcf $0.44/hcf $0.48/hcf $0.52/hcf Above 7 unit allowance Rate Survey Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 21 Rate Survey Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 22 Next Steps Financial Plan Development •Evaluation of CIP and financing options •Cash flow analysis for financial sufficiency Cost of Service & Rate Design •Cost Allocations •Rate Design •Rate Calculations •Customer Impact Analyses Final Rate Adoption •Report •Prop 218 Notice •Public Hearing Jul 16, 2015 2015 WATER & SEWER RATE STUDY - BOARD MEETING 23 PROPOSED WATER AND SEWER RATE INCREASE NOTICE IS HEREBY GIVEN that Thursday, September 17, 2015, at 6:30 p.m. a public hearing will be held at the District Administrative Headquarters, 1717 E. Miraloma Avenue, Placentia, CA 92870 to consider a proposed increase in water and sewer rates. Proposed increases will be effective October 1, 2015. EXPLANATION OF WATER RATE INCREASES The Yorba Linda Water District (District) levies a rate for water service provided to its customer connections. A customer connection’s total water rate has two components: 1) the Monthly Base Fee and 2) the Water Use Charge. This rate reflects the cost to the District for providing water service to customer connections, including the cost of: (1) operations and maintenance; (2) repair, rehabilitation and replacement of water system; and (3) water supply costs – based on charges for imported water costs from the Metropolitan Water District of Southern California; groundwater related costs from the Orange County Water District; energy costs for the District’s wells, pump stations; and annual water system loss. Rate adjustments are being proposed due to the increasing costs of operating, maintaining, and replacing the District’s water system and the increasing costs of purchasing and delivering safe and reliable water service to the community. In 2007, the District Board of Directors approved a long-term Capital Improvement Plan (CIP) with a goal of being able to deliver less expensive groundwater to our entire service area. This would provide flexibility to switch between water sources, maximize the use of lower-cost groundwater, and add facilities to be able to deliver either source of water to all areas of the District now and in the future. As this long-term plan comes to a close, proper funding of these capital improvement projects will allow the CIP to be completed. The District’s current fixed costs greatly outweigh the revenues collected on the Monthly Service Charge. This creates financial volatility when water demand fluctuates due to economic or weather conditions, such as the current drought. In response to the statewide drought declaration by Governor Brown, the District has declared a Stage 3 water shortage level and has been mandated to reduce 36% of water use District-wide. The proposed rates reflect the cost of service and provide an enhancement of revenue stability for covering fixed costs. The District is proposing an increase in the revenue it receives from its customer connections over the next 5 years. The District’s projected revenue from its water rates for FY 15/16 (effective October 1, 2015), FY 16/17, FY 17/18, FY 18/19 and FY 19/20 is set forth in the draft YLWD 2015 Water and Sewer Rate Study. The District proposes an increase in the total projected water sales revenue of 36% in FY 15/16, 5% in FY 16/17, 5% in FY 17/18, 5% in FY 18/19 and 5% in FY 19/20. The District has decided to collect the increased revenue on the Monthly Base Fee. Each customer connection’s proportional amount of the revenue increase is dependent on the size of the meter. The formula used to determine the amount is the industry standard reflected in the AWWA M-1 Manual, and is located in the draft YLWD 2015 Water and Sewer Rate Study. Finally, the projected water supply pass-through costs for FY 2015/16 will not require an additional increase in charges on the consumption rate. The pass-through adjustments for FY 16/17, FY 17/18, FY 18/19 and FY 19/20 will be calculated at the end of each preceding fiscal year and will be based on the results of a cost of service analysis. The proposed rate increase includes the maximum adjustments in FY 15/16, FY 16/17, FY 17/18, FY 18/19 and FY 19/20. The District reserves the right to reduce the proposed rate increases based on the cost of service analysis in future years. EXPLANATION OF SEWER RATE INCREASES The Yorba Linda Water District (District) levies a rate for sewer service provided to its customer connections on a basis of customer class. A residential class connection sewer rate is a flat, fixed monthly service charge. A commercial class connection sewer rate has two components: 1) the fixed monthly service charge and 2) the variable volumetric charge based on the estimated amount of water returned to the sewer (“flow”). There is no sewer rate charge for landscape customer connections. This rate reflects the cost to the District for providing sewer service to customer connections, including the cost of: (1) operations and maintenance and (2) repair, rehabilitation and replacement of sewer system. Rate adjustments are being proposed due to the increasing costs of operating, maintaining, and replacing the District’s sewer system and to comply with regulations governing the treatment and disposal of wastewater to the community over the next five years. The District is also opting to consolidate the eight current sewer customer classes into two: residential and commercial. The District’s projected revenue from its sewer rates for FY 15/16 (effective October 1, 2015), FY 16/17, FY 17/18, FY 18/19 and FY 19/20 is set forth in the draft YLWD Water and Sewer Rate Study 2015. The District proposes an increase in the total projected sewer revenue of 7% in FY 15/16, 8% in FY 16/17, 8% in FY 17/18, 8% in FY 18/19 and 8% in FY 19/20. The District has decided to collect the increased revenue on the Monthly Service Charge. Water Rate Structure Current FY 15/16 FY15/16 Effective Oct. 1, 2015 FY 16/17FY 17/18FY 18/19FY 19/20 Effective Dates7/1/201510/1/20157/1/20167/1/20177/1/20187/1/2019 Monthly Base Fee 5/8$10.06$26.29$29.37$32.73$36.39$40.36 3/4$10.06$26.29$29.37$32.73$36.39$40.36 1$16.77$41.57$46.44$51.76$57.54$63.81 1 1/2$33.54$79.77$89.12$99.32$110.41$122.44 2$53.66$125.61$140.33$156.39$173.85$192.78 3$117.37$270.77$302.49$337.09$374.72$415.53 4$211.26$484.69$541.46$603.39$670.74$743.78 6$469.47$1,225.77$1,369.34$1,525.96$1,696.28$1,880.98 10$1,274.27$3,212.17$3,588.39$3,998.81$4,445.12$4,929.13 Water Use Charge Uniform Rate$2.70/hcf$2.70/hcf Note: Based on the number of customer connections i n the District, the proposed Monthly Base Fee may change slightly. Proposed Water Rates TBD based on actual pass-through water supply costs EXAMPLE CHARGES OF PROPOSED RATES The average residential customer connection has a 1 inch meter and uses approximately 16 units per month, based on the mandated 36% reduction in water use. An example of the current and proposed water bill for that typical customer connection is below. Over 93% of YLWD water customer connections will reflect these or lower Monthly Base Fee charges. Actual water charges will vary based on the amount of water consumed. Revenues derived from the proposed rates do not exceed the funds required to provide the property related services nor will the revenue be used for any purpose other than that for which the rates are imposed. The amount of the proposed rates imposed upon any parcel or person as an incident of property ownership will not exceed the proportional cost of the service attributable to the parcel; and no rate will be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question. PROTEST OF PROPOSED RATE INCREASES Written protests must be received by 6:30 p.m. the day of the hearing. If mailed, they must be sent to the District Secretary, 1717 E. Miraloma Avenue, Placentia, CA 92870. Each written protest must identify the affected property (by assessor’s parcel number or street address), reference the Proposed Water and Sewer Rate Increase and include the signature of the property owner or tenant, as applicable. Due to the inability to verify the authenticity of each individual protest, protests received by telephone, electronic mail (e- mail), or via social media sites, including, but not limited to Facebook or Twitter will NOT be accepted. All interested parties are invited to attend the public hearing and present written protests and/or oral comments on the proposed rate increase. Oral comments made at the public hearing will qualify as formal protests of the rate increase when accompanied by a written protest setting forth the required information. If written protests are submitted by a majority of the affected property owners, the proposed increase will not be imposed. If you have any questions regarding the proposed increase or have questions on how to submit a written protest, please contact the District Secretary at 714-701-3021. To view the draft YLWD 2015 Water and Sewer Rate Study, please visit the District’s website at www.ylwd.com. Sewer Rate Structure Current FY 15/16 FY15/16 Effective Oct. 1, 2015 FY 16/17FY 17/18FY 18/19FY 19/20 Effective Dates7/1/201510/1/20157/1/20167/1/20177/1/20187/1/2019 Monthly Sewer Service Charge SFR-District$5.50$5.94$6.42$6.94$7.50$8.10 MFR-District$3.85$5.58$6.03$6.52$7.05$7.62 SFR-YLC$5.50$5.94$6.42$6.94$7.50$8.10 MFR- YLC$5.50$5.58$6.03$6.52$7.05$7.62 CII-Regular$5.50$5.94$6.42$6.94$7.50$8.10 CII-YLCVaried*$5.94$6.42$6.94$7.50$8.10 CII Volumetric Rates CII-Regular$0.46/hcf$0.36/hcf$0.40/hcf$0.44/hcf$0.48/hcf$0.52/hcf CII-YLC$0.176/hcf$0.36/hcf$0.40/hcf$0.44/hcf$0.48/hcf$0.52/hcf Proposed Sewer Rates Rate Structure Current FY 15/16 FY15/16 Effective Oct. 1, 2015 FY 16/17FY 17/18FY 18/19FY 19/20 Water Use Charge$43.20$43.20$43.20*$43.20*$43.20*$43.20 * Monthly Base Fee+$16.77+$41.57+$46.44+$51.76+$57.54 +$63.81 Monthly Sewer Service+$5.50+$5.94+$6.42+$6.94+$7.50 +$8.10 Total Current Charges $65.47$90.71$96.06$101.90$108.24$115.11 * Estimated Pass-through Costs, Actual Costs to be Determined in subsequent years. PROPOSED WATER AND SEWER RATE INCREASE Q&A’s Why is the Basic Service Charge going up by nearly $25 dollars? Our YLWD water bill is composed of two charges. The “Basic Service Charge”, which is the monthly ready to serve charge, and the consumption or “Water Charge” which is billed per unit (one unit = 748 gallons). The increased Basic Service Charge will better cover the cost of providing water service. For more than 100 years, YLWD’s operating costs were covered largely by the consumption charges because the District has historically consumed high volumes of water. This also allowed the District to keep water rates very low. In recent years, changes to the plumbing code created more water efficient appliances, which, in addition to customers’ conservation efforts, have reduced consumption. Last summer, YLWD began the process of exploring a gradual shift of our business model to accommodate the evolving industry, moving more of the customers’ average bill to the Basic Service Charge. This however, had to be accelerated because of the Governor’s Executive Order and Regulations mandated by the State Water Resources Control Board, in May. The regulations, which impose a 36% conservation mandate for YLWD, dramatically impact the financial stability of the agency. The increase on the Basic Service Charge is a direct result of the revenue loss the District will face due to those State Regulations. Why not raise the consumption charge instead? The District’s costs of providing water service are the same. This drought is unprecedented. Further conservation efforts may be needed. The new Basic Service Charge as proposed will cover at least 45% of the District’s overall operating costs. What about Basic Service Charge increases over the next five years? The proposed increases through Fiscal Year 2019/20 are subject to change at the discretion of the Board of Directors after an annual cost of service analysis. The listed charges are the maximum rates for the listed fiscal year. In the event planned Capital Improvement Projects can save costs by producing more groundwater in place of more expensive import water, the cost of service would reflect this. Should the weather, economic conditions or the State Water Resources Control Board impose more stringent or extended regulations, calling for greater reductions in water usage, the Board of Directors would be able to raise the Basic Service Charge to cover the District’s costs of providing water service. Why not cut costs instead of raising rates? There is simply nowhere to cut. The District has an awesome responsibility to protect public health and public safety. Public trust in the quality of the water cannot be compromised. Ensuring a safe, healthy and reliable water supply requires elaborate infrastructure, sophisticated tools and highly trained, certified professionals. None of which, we can do without. The costs of operating this agency do not change, whether a customer uses one unit of water or 100 units of water. The Basic Service Charge is truly a service charge. We pay for water service, just as we pay our phone or cable bill, whether we make a single call or whether we are even home to turn on the TV. How do YLWD’s rates compare? YLWD has historically had some of the lower rates in Southern California. As of this mailing, here is how YLWD’s proposed rates will compare to other agencies in the region of similar make-up. As you can see, YLWD’s rates are still among the lowest around. We are keeping our consumption charge the same, at $2.70 per unit. Some other agencies employ “budget based” or tiered rates, where the commodity charge escalates as your consumption goes up. For example, under South Coast Water District’s tiered rate structure, a customer using 25 units of water would pay 119.63 on the commodity side alone. YLWD is one of the first agencies to perform a cost of service analysis in response to the emergency drought declaration. The other agencies are going through their own analysis and anticipate raising their rates accordingly, which will make YLWD rates comparatively lower. $- $20.00 $40.00 $60.00 $80.00 $100.00 $120.00 $140.00 $160.00 $180.00 Walnut Valley WD YLWD East Orange CWD Mesa WD Serrano WD Laguna Beach CWD Golden State WC South Coast WD $101.58 $109.07 $112.34 $117.27 $125.96 $154.90 $160.41 $164.06 FY 15-16 Local Agency Comparison (1 inch meter, 25 units) Average Bill ITEM NO. 4.2 AGENDA REPORT Meeting Date: July 27, 2015 To:Citizens Advisory Committee From:Marc Marcantonio, General Manager Prepared By:Delia Lugo, Finance Manager Subject:Budget for FY 2015/16 SUMMARY: Attached is the District's approved Budget for FY 2015/16. The budget allocates employee and financial resources to accomplish the District's Mission and Vision statements. It presents a framework and financial plan for responsibly carrying out the programs and capital projects that administer, operate, maintain, protect and replace the assets required to provide safe and reliable public water and sewer systems. DISCUSSION: In general, this budget identifies $44 million in total outlay this next Fiscal Year, including $30.3 million in total expenses, $7.4 million in depreciation, and $6.3 million in capital projects. Offsetting this $30.3 million in total expenses is $32.5 million in anticipated revenues, resulting in a net gain of $2.2 million. The Board remains consistent in its decision to not fully fund depreciation expense and the budget reflects this decision. Therefore, the District will operate with a planned net deficit of $5.1 million. Attached to this report is Resolution No. 15-16 Adopting the Budget for Fiscal Year 2015/16. ATTACHMENTS: Name:Description:Type: Budget_Resolution_No._15-16.docx Resolution No. 15-16 Backup Material FY_2015-16_Final_Draft_Budget.pdf Backup Material Backup Material Resolution No. 15-16 Adopting the Budget for FY 2015/16 1 RESOLUTION NO. 15-16 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING THE BUDGET FOR FISCAL YEAR 2015/16 AND RESCINDING RESOLUTION NO. 14-08 WHEREAS, the Yorba Linda Water District has prepared a one year budget for Fiscal Year 2015/16; and WHEREAS, on July 8, 2015, the proposed “Draft” Budget for Fiscal Year 2015/16 was presented and reviewed at a meeting of the Board of Directors of the District; and WHEREAS, the “Final” Budget for Fiscal Year 2015/16 was presented and considered by the Board of Directors at a regular meeting on July 9, 2015; and WHEREAS, it is the desire of the Board of Directors to adopt the Budget for Fiscal Year 2015/16, and rescind Resolution No. 14-08. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. That the Budget for Fiscal Year 2015/16, set forth in Exhibit “A” attached hereto, is hereby approved and adopted. Section 2. The Budget for Fiscal Year 2015/16 is in full force and effect beginning July 1, 2015, and continuing until this Resolution is rescinded by the Board of Directors. Section 3. That Resolution No. 14-08 is hereby rescinded effective July 1, 2015. PASSED AND ADOPTED this 9th day of July 2015, by the following called vote: Ric Collett, President Yorba Linda Water District Resolution No. 15-16 Adopting the Budget for FY 2015/16 2 ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law, LLP ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 1 To the Honorable Board of Directors: We are pleased to present the Yorba Linda Water District FY 2015/16 Draft Budget. The purpose of this document is to identify and allocate the resources needed to accomplish the District’s goals and objectives over the next fiscal year and to present the financial health of the District in a clear and concise manner to the Board of Directors and the general public. The main objective of the proposed Yorba Linda Water District FY 2015/16 budget is to provide adequate funding for all District activities, considering the goal of meeting all regulatory requirements while providing reliable, high quality water and sewer services in an environmentally responsible and financially prudent manner. The proposed budget meets this objective by incorporating operating cost reductions and the use of available financial reserves, while projecting realistic operating revenues without a supplement from the currently approved rate increases. The following are highlights of achievements completed in FY 2014/15; a summary of the goals and objectives for FY 2015/16 and a financial forecast of the District heading into the next five fiscal years: FY 2014/15 Highlights & Accomplishments Capital Improvement & Replacement Projects Completed • Completed Yorba Linda Blvd. Booster Pump Station • Completed Deville Drive Water Line Extension • Completed Lakeview Grade Separation Pipeline Replacement • Completed Orangeview Waterline Extension • Completed Yorba Linda High School Park Pipeline Relocation Projects in Planning, Design or Commencing Construction • Received Conceptual Approval from OCWD for Well #22 Site • Completed Design Fairmont Booster Pump Station Replacement • Completed Design of Richfield Road Pipeline Other District Activities & Accomplishments • Received Positive Auditor’s Letter for FY 2013/14 • Received State and National Recognition for FY 2013/14 CAFR • Received State and National Recognition for FY 2014/15 Budget document • Executed Multi-Year Memorandum of Understanding (MOU) With the YLWD Employees Association • Received the CSDA Certificate of Transparency • Established Water Use Restrictions and Drought Penalties to Comply with State of California Mandate – YLWD Ordinance No. 15-01 ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 2 FY 2014/15 Financial Forecast For the year ending June 30, 2015, staff is anticipating a combined loss of $2,057,622 for the water and sewer enterprises. These figures include total depreciation expenses (a non-cash expense) in the amount of $7,354,700. Please refer to the Summary of Total Revenue and Expenses (Water & Sewer) for supporting information. Beginning July 1, 2014, total reserve funds available for both Operations and Capital Projects was $29.4 million. Staff is forecasting these funds to be $32.6 million by June 30, 2015, for a total addition of $3.2 million for FY 2014/15. Principal Issues, Factors & Challenges for FY 2015/16 For the forthcoming 2015/16 fiscal year, the Yorba Linda Water District will be experiencing one of its greatest challenges in meeting the Governor’s April 1, 2015 Executive Order issuing mandatory water conservation regulations across the state. The subsequent Regulations approved by the State Water Resources Control Board (SWRCB) on May 6, 2015, mandated a conservation reduction (of water use) for YLWD of 36%, comparative to 2013 usage. In response to these events, YLWD Board of Directors adopted Resolution No. 15-04 Instituting Stage 3 of the District’s Conservation Ordinance and Ordinance No. 15-01 Instituting Drought Penalties, both to promote conservation efforts by our customer base. As a result of the SWRCB mandated 36% District-wide conservation reduction established for YLWD, there is a projected budget decrease of 29% in water sales for FY 2015/16 as compared to FY 2014/15. Prior to the Governor’s Executive Order, the District was engaged in a Water and Wastewater Rate Study as authorized by the Board. The study explored gradually shifting more of the customer’s average monthly bill to the basic service charge over a five year period. The intent was to stabilize revenues and meet the District’s cost of service as water conservation efforts continue to be necessary. Unfortunately, due to the Emergency Drought Mandates implemented in May of 2015, which far exceeded the forecasted conservation targets set by the District’s imported water supplier, Metropolitan Water District of Southern California (MWD), this gradual shift to increase the basic service fee will need to be consolidated into the first year, effective October, 1 2015. Additionally the Emergency Mandates require the establishment of drought rates or administrative penalties to impose upon customers who exceed water use restrictions set forth by the SWRCB. The District elected to implement administrative penalties based on reductions comparative to the calendar year 2013 average usage for each of the three customer classes - residential, commercial and irrigation. The collection of these proposed administrative penalties are not for the purpose of recovering the cost of providing water service to District customers, but rather to signal higher than average users of water they need to conserve more. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 3 As of May 2014, the District was granted annexation of the remaining 26% of its service area into the Orange County Water District (OCWD). It was anticipated that with full annexation the District will be able to pump the maximum groundwater allowable each year, at a lower cost than purchasing the same amount of import (MWD) water. However, the District will not be able to take advantage of full annexation for FY 2015/16, due to the 2003 Conjunctive Use Program (CUP) Agreement and due to the need to complete construction of capital facilities. The CUP Agreement requires the District to withdraw 1,596 acre-feet over and above OCWD’s Basin Production Percentage (BPP) for the upcoming fiscal year and pay for the water at current import water rates, after subtracting power and operations and maintenance charges of $110 per acre-foot. The CUP allows MWD to “store” water in the Orange County Groundwater Basin and call for the extraction of that water, via wells purchased for various agencies, in times of drought when its traditional sources (the Colorado River and Bay-Delta) are less plentiful. Current facility (infrastructure) limitations prevent the District from producing and transferring the full BPP as well as the required CUP obligation. Had the District been able to access the entirety of the BPP in the upcoming fiscal year, the District could potentially lower its variable water costs by approximately $1 million. As later described in this document, the District’s Capital Improvement Program includes construction of pumping, pipeline and well facilities over the next three years that will make it possible for the District to access its full allotment of groundwater. FY 2015/16 Goals & Objectives Key Business Objectives • Evaluate and Update the Financial Reserves Policy to Improve Resiliency During Drought and Decreasing Water Sales Conditions • Revise Business Model to Achieve Cost Recovery of Approximately 40% of Operations and Maintenance Costs with Base Fee and to Reduce Reliance on Volumetric Revenue • Reduce Reliance on Import Water Supply • Perform Analysis and Update of Fee Schedule • Improve Accountability of Water Use and Compliance with District Regulations • Implement Conservation and Enforcement Programs to Support Emergency Drought Condition • Continue Implementation of the District’s Computerized Maintenance and Management System (CMMS) • Implement Increased Distribution System Leakage Detection and Prevention • Consider Opportunities for Expanded Sewer Service Area • Update Current Job Descriptions (District-wide) • Identify Key Roles for Succession • Conduct Leadership Training to Improve Organizational Effectiveness and Efficiency ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 4 • Update and Enhance Website to Provide a Better Customer Experience • Implement Communication Campaign to Educate Customers about Value of Water Capital Improvement & Replacement Projects • Complete Construction of Well #21 Project • Complete Construction of Richfield Road Pipeline • Begin Construction of Fairmont Booster Pump Station Project • Commence CEQA and Design of Well 22 Project • Complete Update of Urban Water Management Plan • Begin In-House Preparation of Updated Water Master Plan • Complete In-House Design Plans & Specifications for Next Phase of Water Line Replacement Program FY 2015/16 Summary Budget Revenues Total water and sewer revenues budgeted for upcoming FY 2015/16 amount to $32.5 million, a decrease of $415,000 from the revenues budgeted for FY 2014/15. The major differences are comprised of the following: Water Revenue ($580,000 decrease) The decrease in Water Revenue is a result of the net effect of projected conservation efforts to meet the SWRCB mandated reduction in consumption and the projected results from the Water and Wastewater Rate Study that will establish an increase on monthly base fee charges to District customers. Water Revenue from Residential, Commercial, and Landscape/Irrigation consumption is projected to decrease by $6.4 million (30%) in FY 2015/16 as a result of District-wide conservation efforts. As a projection of the results from the Water and Wastewater Rate Study, Service Charges for all customers are projected to increase by $4.9 million for FY 2015/16. Sewer Charge Revenue ($34,000 decrease) Sewer Charge Revenue funds help to finance maintenance equipment, system repairs, replacements and improvements associated with the sewer system. This revenue is expected to remain relatively constant. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 5 Expenses & Outlay Total expenses & outlay (excluding capital projects) budgeted for upcoming FY 2015/16 is $37.6 million, an increase of $1 million from the FY 2014/15 budgeted results. This includes depreciation which totals $7.4 million. The following factors summarize the significant changes: Variable Water Costs ($2,849,000 decrease) The District's variable water costs will decrease by 19% in FY 2015/16. In response to the SWRCB’s mandated conservation reduction for YLWD of 36%, the District’s Production Operating Plan is projecting to generate a total demand of 16,534 AF in FY 2015/16 – a reduction of 5,446 AF from FY 2014/15. The operating plan for FY 2015/16 increases its annual ground water allocation to 60.9% - up by 6.2% from FY 2014/15. The cost per AF for ground water of $322/AF averages to be $613/AF less than the cost of import water per AF. Salaries & Benefits ($589,000 increase) This amount includes the hiring of additional staff, merit increases and reclassifications for those employees who may qualify throughout the year, a Cost of Living Adjustment (COLA) as indicated in the District’s MOU and Compensation letters, increases from CalPERS, medical, dental, and vision premiums, and the assumption that all funded positions will be filled for an entire fiscal year. The FY 2015/16 budget for merit increases for those employees who qualify throughout the year, amounts to approximately $39,000. The Salaries & Benefits budget also includes the addition of two full-time employees and 4 part-time employees, as well as one proposed reclassification of current employee. Salaries relating to CIP projects, in the amount of $135,000, will also be capitalized. The net operating costs for salaries and benefits results in a $589,000 increase from the FY 2014/15 budget. The District has three tiers for retirement benefits through the California Public Employees’ Retirement System (CalPERS): Tier 1 applies to District employees hired prior to January 26, 2012. These employees pay the full employee contribution rate, which is 7% of pensionable compensation and are enrolled in the 2% at 55 CalPERS retirement formula. Tier 2 applies to District employees hired between January 26, 2012 and December 31, 2012, and any District employees hired on or after January 1, 2013 who are defined as “classic members” under the Public Employees’ Retirement Law. These employees pay the full employee contribution rate, which is 7% of pensionable compensation and are enrolled in the 2% at 60 CalPERS retirement formula. Both tier 1 and tier 2 retirement benefits are based on the employee’s single highest year of compensation. These employees are covered under the Fourth Level of 1959 Survivor Benefits. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 6 Tier 3 applies to District employees hired on or after January 1, 2013 who are “new members” as defined in the Public Employees’ Pension Reform Act of 2013 (PEPRA). These employees pay an initial contribution rate of one-half of the total normal cost of the defined benefit plan and are enrolled in the 2.5% at 67 CalPERS retirement formula. The retirement benefit for these employees is based on an average of three years of final compensation. Commencing July 1, 2015, District employees will receive a Cost-of-Living increase of 6.5% which will be spread over the course of the next three fiscal years. The District will continue to match dollar for dollar of salary earned, not to exceed 2% per payroll period of the employee’s deposits into a qualified Deferred Compensation Plan for any Management or Supervisory/Confidential employee. The District pays 100% of the premium cost for health, dental and vision for all full-time employees and two-thirds of the premium cost for their dependents; offers employees a “4/10” work schedule; an optional 457 deferred compensation plan; a 125 Flex benefits plan; Long and Short Term Disability Insurance; Life Insurance; an Employee Assistance Program; and Tuition Reimbursement. Employees accrue 3.077 hours per pay period of vacation with increases in vacation accruals at 5, 10, 15 and 20 years. After 20 years, the maximum vacation accrual is reached at the rate of 6.922 hours per pay period. There are 26 pay periods per year. Sick leave is accrued at the rate of 3.7 hours per pay period. The District observes eleven paid holidays per year. Reserves and Funding Sources The District has nine water and sewer enterprise-related funding sources. Within the budget document is a summary of these funding sources and their associated balances. Three of these funds are restricted or designated specifically for capital projects including: COP Bonds 2008, Water Capital Projects and Sewer Capital Projects. Both the Water Emergency and the Sewer Emergency Funds are non-restricted and were established to fund unplanned, unbudgeted emergency operations repairs related to the water and sewer system, respectively. The Water Emergency Fund was established in FY 2009/10, with a transfer of $2 million from the Annexation Fund. The Sewer Emergency Fund was established in FY 2007/2008, with the Board of Directors’ decision that approximately $1 per connection per month would be set to fund this account. The Board also established at that time a Sewer Emergency Fund ceiling guideline of $1 million, after which any additional revenue generated would be transferred to Sewer Capital Reserves. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 7 The remaining three funds are the Water Restricted for Debt Service Fund, which is used to pay the Districts principal and interest payments and the Water and Sewer Operating Funds which are used to fund day-to-day operations and maintenance activities as identified in the budget, which occur as actual expenses. These activities require cash, checks and wire transfers on a regular basis and affect the District’s cash flow. Summary The Water Enterprise is budgeted with a FY 2015/16 loss of $3.8 million under the proposed budget, which includes a rate increase and variable water cost pass-through, and with depreciation of $6 million. This does not include CIP project expenditures, which are funded separately with capital reserves and other identified funds. The Sewer Enterprise is budgeted with a FY 2015/16 loss of $1.3 million, with depreciation of $1.3 million. This also does not include CIP project expenditures, which will require funding from capital reserve funds and operating fund transfers. The State-wide mandated water use restrictions by the SWRCB will pose challenges for all water providers in the coming years. Continuous and effective communications on the many changing issues facing the District is essential as we adapt our business model to these drought conditions and imposed mandates. The challenges presented this year were met by the Yorba Linda Water District’s Board of Directors’ resolve to keep the stability and financial strength of the District as one of its highest priorities. This budget reflects the vision of the Board of Directors of the Yorba Linda Water District, its management, and its employees. We will continue to strive to make improvements in our budget processes, including an extensive review and analysis of projections for revenues, expenditures, capital projects, and reserves. I would like to thank all the staff involved in this process for the efforts put forth in the preparation of this budget to ensure a successful outcome. To the Board of Directors, we acknowledge and appreciate their continued support and direction in achieving excellence in financial management and District operations. Respectfully Submitted, Marc Marcantonio General Manager ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 1 Budget Overview ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 2 Resolution to Adopt Budget RESOLUTION NO. 15-16 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING THE BUDGET FOR FISCAL YEAR 2015/16 AND RESCINDING RESOLUTION NO. 14-08 WHEREAS, the Yorba Linda Water District has prepared a one year budget for Fiscal Year 2015/16; and WHEREAS, on July 8, 2015, the proposed “Draft” Budget for Fiscal Year 2015/16 was presented and reviewed at a meeting of the Board of Directors of the District; and WHEREAS, the “Final” Budget for Fiscal Year 2015/16 was presented and considered by the Board of Directors at a regular meeting on July 9, 2015; and WHEREAS, it is the desire of the Board of Directors to adopt the Budget for Fiscal Year 2015/16, and rescind Resolution No. 14-08. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. That the Budget for Fiscal Year 2015/16, set forth in Exhibit “A” attached hereto, is hereby approved and adopted. Section 2. The Budget for Fiscal Year 2015/16 is in full force and effect beginning July 1, 2015, and continuing until this Resolution is rescinded by the Board of Directors. Section 3. That Resolution No. 14-08 is hereby rescinded effective July 1, 2015. PASSED AND ADOPTED this 9th day of July 2015, by the following called vote: Ric Collett, President Yorba Linda Water District ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 3 Mission & Vision Statement Our Mission “Yorba Linda Water District will provide reliable, high quality water and sewer services in an environmentally responsible manner, while maintaining an economical cost and unparalleled customer service to our community.” Our Vision “Yorba Linda Water District will become the leading, innovative and efficient source for high quality reliable services.” ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 4 Core Values Statement The Yorba Linda Water District Board of Directors and staff are guided in everything we do by the following core values: Integrity– We demonstrate integrity every day by practicing the highest ethical standards and by ensuring that our actions follow our words. Accountability– We acknowledge that both the Board and the staff of the District are accountable to the public that we serve, as well as to each other. Responsibility– We take full responsibility for our actions- both our successes and our opportunities for growth. We maintain a commitment of courtesy, assessment and resolution with all customer concerns. Transparency – We promote a culture where we actively listen to our customers and communicate openly about our policies, processes and plans for the future. Teamwork – Success centers on all departments working together and sharing information and resources to achieve common goals. We are dedicated to ensuring that every voice of the District, from the Board to each individual employee is treated with dignity and respect, and that differences are valued and individual abilities and contributions are recognized. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 5 Strategic Goals Statement The Government Finance Officers Association (GFOA) recommends that all governmental entities use some form of strategic planning to provide a long-term perspective for service delivery and budgeting, thus establishing logical links between authorized spending and broad organizational goals. The goals, objectives and action steps within the District’s Strategic Plan were determined by the mission and vision statements and core values of the District and further established through the process initiated by the Board of Directors through a Strategic Plan Workshop. Stakeholders that participated in this process included all five Board Members, the Executive Management team and members of the Employee Productivity-Innovation-Communications (EPIC) Committee, made up of staff representatives with varied levels of experience and expertise from across all District departments. In the District’s strategic planning, goals are defined as identified challenges the District would like to address. Initiatives are defined as high-level concepts or plans for resolving the identified goals. Strategies are defined as action steps to achieving the identified initiatives, which, in turn, achieve the identified goals. Five goals were identified as the most critical challenges for the District to address in the next year: Goal CP: Community Partnership Goal FR: Fiscal Responsibility Goal OE: Operational Efficiency Goal SR: Service Reliability Goal WE: Workforce Engagement ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 6 Goal CP: Community Partnership As a public agency, the District is expected to demonstrate the prudent use of public funds. The District’s services should provide tangible benefits that are of value to the community. Strengthening existing relationships with key stakeholders, including customers and agency partners, while demonstrating our dedication to transparency in the most professional manner, is paramount. Initiatives Strategies Enhance Resources for Public Information & Governmental Affairs Division Develop a Public Relations Master Plan with Measurable Goals Have Board of Directors and YLWD Staff Attend More Events and Inter-governmental Meetings within the Local Community Continue to Support Regional Training and Multi-Agency Workgroups through the Joint Use of the Administration Building Effectively Use Broad Spectrum Communication Opportunities CP 1: Increase Brand Recognition within the Community CP 2: Increase Public Awareness of Water and Wastewater Related Issues CP 1-A CP 1-B CP 1-C CP 1-D CP 1-E CP 1: Increase Brand Recognition within the Community ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 7 Provide Financial Incentives and Rebates for Water Use Efficiency Develop and Expand a Youth Education Program Consider Participation in the California Urban Water Conservation Council’s Best Management Practices Enhance the District’s Regional Water and Wastewater Industry Participation Maintain a Commitment to Updating the District’s Rules and Regulations Pertaining to Water, Sewer & Special District Best Practices Goal FR: Fiscal Responsibility The District is ranked highly by financial ratings organizations, has proven to be a good financial steward, and consistently strives for a clear, well-documented budget process and clean annual financial audit. However, with the state and national economic crisis, the District has an even greater responsibility to demonstrate effective and responsible use of public funds while responding to ever-increasing financial challenges. Initiatives CP 2: Increase Public Awareness of Water and Wastewater Related Issues CP 2-A CP 2-B CP 2-C CP 2-D FR 1: Maintain Fiduciary Responsibility FR 2: Increase Reserve Funding FR 3: Identify and Develop Additional Revenue Options FR 4: Provide an Equitable Rate Structure CP 2-E ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 8 Strategies Develop a Comprehensive Multi-Year Financial Plan Prepare a High Level Annual Budget Document and Comprehensive Annual Financial Report and Compete for Recognition by the Government Finance Officers Association Revise the Water and Sewer Rules and Regulations and Evaluate Fee Schedules Regularly for Proper Cost of Service Coverage Evaluate and Revise the Sewer Fund Allocation Maintain Commitment to a Strong Debt Services Ratio Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely and Transparent Manner to the Board of Directors and Member Agencies Review the Reserve Policy and Funding Levels Annually Analyze the Asset Management Plan to Determine Future Asset Replacement Needs Implement an Approach to Ensure Reserves are Responsibly Funded FR 1-A FR 1-C FR 1: Maintain Fiduciary Responsibility FR 2: Increase Reserve Funding FR 2-A FR 2-B FR 2-C FR 1-D FR 1-E FR 1-B FR 1-F ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 9 Research and Obtain Grant Funding Whenever Feasible Review Opportunities to Earn “Cash-Back” on Operating Expenses through Commercial Credit Card Accounts Manage Cash Flow to Maximize Investment Income Complete the Cost of Service and Water Rate Study Evaluate Equitable Rate Structures that Promote Conservation and Efficiency Goal OE: Operational Efficiency The District has provided independent, trusted and reliable service for more than one hundred years, yet it recognizes the importance of continual improvements to increase operational efficiency. Initiatives OE 1: Optimize Use of Existing Technologies OE 2: Address Inefficiencies Identified in the Self-Assessment Survey OE 3: Consider Utilization of a Peer Review Survey FR 3-A FR 3-B FR 4-A FR 4-B FR 3: Identify and Develop Additional Revenue Options FR 4: Provide an Equitable Rate Structure FR 3-C ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 10 Strategies Identify the Current Functionality of Existing Technology and Determine if it is Being Utilized to Full Capacity Evaluate How Each Department Might Make Further Use of Existing Technology Provide Support and Encourage Employee Training Improve connectivity for Computerized Maintenance and Management System (CMMS) Improve Internet and Intranet Access Availability by Increasing Bandwidth Integrate GIS with Hydraulic Model, CMMS, Valve Exercise, and Hydrant Flushing Improve Radio Communications Adopt GIS Data Maintenance and Request Procedures Implement Field GIS software (Underground Service Alert, As-built Lining and Red-lining) Convert Transferred Sewer Lines into GIS Install a Reliable Backup Power System at Remote Control Sites OE 1-A OE 1-B OE 1-C OE 1: Optimize Use of Existing Technologies OE 1-D OE 1-E OE 1-F OE 1-G OE 1-H OE 1-I OE 1-J OE 1-K ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 11 Initiate a Comprehensive Backup Work Toward Implementation of a District-Wide Paperless Processing System Identify Core Inefficiencies Develop Measurable Productivity Goals Engage Employees in Methods of Addressing Inefficiencies Determine the Cost Benefit Ratio of a Peer Review Survey Establish a Team to Determine the Focus of the Survey Institute Guidelines for Areas to Be Addressed Goal SR: Service Reliability The ultimate purpose of District assets and infrastructure is to safely and reliably provide vital services to the public. Our goal is to maintain all assets for optimal continuity of District services. Effective management of assets involves monitoring asset conditions against the level of service to manage risk of failure, planning for future financial needs and anticipating uncertainties or changing levels of service. OE 2: Address Inefficiencies Identified in the Self-Assessment Survey OE 2-A OE 2-B OE 2-C OE 3: Consider Utilization of a Peer Review Survey OE 3-A OE 3-B OE 3-C OE 1-L OE 1-M ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 12 Initiatives Strategies Continue with Efforts to Annex District Service Area to Orange County Water District Forecast Service Demand Projections Engage with Regional Agencies on Water Supply Issues Strengthen Existing Emergency Operations Partnerships Develop 1 Additional Well Site Evaluate Alternative Water Sources SR 1: Work Toward Service Reliability and Efficiency SR 2: Explore Service Boundary Opportunities SR 3: Complete Implementation of Capital Improvement Project Plan 2011-2015 SR 1-A SR 1-F SR 1: Work Toward Service Reliability and Efficiency SR 1-B SR 1-C SR 1-D SR 1-E ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 13 Evaluate Feasibility of Providing Additional Water Services within the Region Evaluate Feasibility of Providing Additional Wastewater Services within the Region Evaluate Feasibility of Providing Other Professional Services within the Region Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments Continue Planning for Long Term Capital Improvements and Replacements into the future SR 2: Explore Service Boundary Opportunities SR 2-A SR 2-B SR 3: Complete Implementation of Capital Improvement Project Plan 2011-2015 SR 3-A SR 3-B SR 2-C ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 14 Goal WE: Workforce Engagement The District is known for its highly skilled staff and quality work. In order to retain a highly productive and proficient workforce, maintaining and building on employee engagement in the District will be critical to future success. With uncertain economic times to continue in the near term, however, greater calls for efficiency and responsiveness will require staff to be flexible and prepared to demonstrate effectiveness and accountability. Initiatives Strategies Maintain Competitive Compensation via Classification and Compensation Surveys Explore Alternative Benefits Establish Career Development Expectations of Existing Employees Develop Methodologies to Assist Employees in Attaining Career Expectations Continue to Support Additional Training for Staff WE 1: Retain a Highly Skilled and Capable Workforce WE 2: Develop a Comprehensive Succession Plan WE 3: Enhance Employee Relations WE 1-A WE 1-B WE 1-C WE 1: Retain a Highly Skilled and Capable Workforce WE 1-D WE 1-E ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 15 Encourage Staff Participation in Professional Organizations and Local Civic Groups Execute Timely and Consistent Employee Performance Evaluations Identify Key Roles for Succession Define the Competencies and Motivational Profile Required for Key Roles Identify Individuals with the Potential to Perform Highly in Key Roles Develop Methodologies to Assist Employees in Preparing for Advancement Implement a Program to Recognize Employees for Excellence Conduct Bi-Yearly All Hands Meetings Continue to Encourage Employee Training in Leadership and Technology WE 2: Develop a Comprehensive Succession Plan WE 2-B WE 2-C WE 3: Enhance Employee Relations WE 3-A WE 3-B WE 3-C WE 2-A WE 2-D WE 1-F WE 1-G ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 16 Profile of the District Independent, Trusted and Reliable Service for more than 100 Years The Yorba Linda Water District is an independent special district, which operates under the authority of Division 12 of the California Water Code. The Yorba Linda Water District has been providing water and sewer services to the residents of the City of Yorba Linda, portions of Placentia, Brea, Anaheim, and nearby unincorporated areas since 1959, the year it was formed to take over the assets and water service responsibilities of the Yorba Linda Water Company, a mutual company formed in 1909. The District is governed by a five-member Board of Directors, elected at large from within the District’s service area. The General Manager administers the day-to-day operations of the District in accordance with policies and procedures established by the Board of Directors. The Yorba Linda Water District employs a full-time staff of 80 employees and a part-time staff of 4 employees. The District’s Board of Directors meets on the second and fourth Thursday of each month. Meetings are publicly noticed and citizens are encouraged to attend. The District provides water, sewer or a combination of both services to residents and businesses within its service area, which includes approximately 14,475 acres of land comprising 22.6 square miles. The District serves a population of approximately 70,000 and currently provides water service through approximately 24,703 residential, commercial, and light industrial connections. District Services Residential customers make up approximately 93% of the District’s customer base and consume approximately 72% of the water provided annually by the District. The District's drinking water comes from two sources: local groundwater and "imported water". Approximately 60% comes from local groundwater and 40% comes from "imported water" from the Colorado River via the Colorado River Aqueduct and from Northern California via the State Water Project. The blending of these sources varies according to your geographic location within the District. YLWD currently operates 10 wells within our service area that pump water from the Orange County Groundwater Basin. The groundwater basin is managed by the Orange County Water District (OCWD), who allows more than 20 cities and water agencies, including YLWD, to withdraw water from the basin, via wells, at a cost of approximately $322 per acre-foot. OCWD sets a maximum percentage of water that can be pumped from the ground, the Basin Production Percentage (BPP). ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 17 The remainder of YLWD's drinking water is "imported" water, purchased through the Municipal Water District of Orange County (MWDOC). MWDOC, in turn, purchases water from the State Water Project and the Colorado River Aqueduct, as part of a consortium of 26 agencies, through the Metropolitan Water District of Southern California (MWD). The cost of imported water to the retail agencies, such as YLWD, is almost four times the cost of pumping out of the groundwater basin. Imported water is treated at MWD's Diemer Filtration Plant, located on Valley View and Diemer Road in Yorba Linda. The majority of YLWD's operating expenses are variable water costs, which include purchasing water from both OCWD and MWDOC, as well as electrical and natural gas costs to pump water up to the highest elevations. The District has a unique water delivery system to provide service to homes ranging from 250 to 1,390 feet above sea level, from the Chino Hills to the Santa Ana River. The District maintains ten primary hydraulic "pressure zones" and fourteen water storage reservoirs. Almost ten years ago the District began a $95 million dollar “fast track” capital improvement program aimed at an infrastructural overhaul to ensure water reliability for our customers, and to meet current and anticipated consumption and financial demands. The program includes the construction of water wells, reservoirs, pipelines and booster pumping stations as well as various other system improvements. These systems improvements will allow greater access to groundwater throughout our service area and have the potential to reduce variable costs approximately $1 million per year. In addition, the ability to access groundwater provided by these upgrades serves to better prepare the District in the event of scheduled and unscheduled MWD shutdowns. Historically, YLWD rates have been among the lowest in Orange County, and continue to be so for the upcoming year. In fiscal year 2012/13 and 2013/14, the District purchased 21,788.7 acre-feet and 22,645.8 acre-feet of water to provide to customers, respectively. Fiscal year 2015/16 is forecasted to provide 16,534 acre-feet. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 18 Personnel Trends by Position Changes and Trends: The part-time Public Information Assistant has now been replaced by a full time Public Affairs Representative. In response to the Emergency Drought Declaration by the State the following limited-term positions have been added: a full-time Water Conservation Supervisor and 4 part-time Water Conservation Representatives. Position/Title 2011-122012-132013-14 2014-15 Proposed 2015-16 ADMINISTRATION Executive Secretary1 1 1 1 1 General Manager1 1 1 1 1 Legislative Affairs Intern 0.5 0.5 --- Management Analyst1 1 1 1 1 Public Affairs Intern0.5 0.5 0.5 -- Public Affairs Representative----1 Public Information Assistant---0.5 - Public Information Manager1 1 1 1 1 Records Management Clerk --0.5 -- Records Management Spec ialist ---1 - W ater Conservation Representative ##----2 W ater Conservation Supervisor #----1 Total Administration 5.0 5.0 5.0 5.5 8 ENGINEERING Associate Engineer---1 1 Contruction Inspector1 1 1 1 1 Contruction Project Supervisor--1 1 1 Engineering Manager1 1 1 1 1 Engineering Secretary1 1 1 -- Engineering Technician II2 2 2 2 2 Project Coordinator--1 -- Project Engineer2 2 --- Senior Construction Inspector1 1 1 1 1 Senior Project Manager1 1 1 1 1 Water Quality Engineer1 1 1 1 1 Water Quality Technician II 1 1 1 1 1 Total Engineering 11 11 11 10 10 # Limited-term position in response to Emergency Declaration of Drought by State ## Limited-term positions in response to Emergency Declaration of Drought by State - Enforcement Staff ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 19 Changes and Trends: The Human Resources Technician has been promoted to a Human Resources Analyst. A Records Management Administrator was added for FY 2015-16. The Records Management Specialist was reassigned to the Human Resources Department. The SCADA Administrator and Instrumentation Technician were reassigned from the IT Department to the Operations Department. Position/Title 2011-122012-132013-14 2014-15 Proposed 2015-16 FINANCE Accounting Assistant I1 1 1 1 1 Accounting Assistant II1 1 1 1 1 Customer Service Rep I1 1 1 -- Customer Service Rep II1 1 1 2 2 Customer Service Rep III2 2 2 2 2 Customer Service Supervisor1 1 1 1 1 Finance Director----- Finance Manager1 1 1 1 1 Meter Reader I2 2 2 1 1 Meter Reader II2 2 2 2 2 Meter Services Lead1 1 1 1 1 Senior Accountant1 1 1 1 1 Total Finance 14 14 14 13 13 HUMAN RESOURCES Human Resources Analyst1 1 1 1 2 Human Resources Clerk--0.5 -- Human Resource & Risk Manager1 1 1 1 1 Human Resource Technician--1 1 - Personnel Technician1 1 --- Records Management Administrator----1 Records Management Specialist #----1 Safety Training Technician --1 1 1 Total Human Resources 3 3 4.5 4.0 6.0 INFORMATION TECHNOLOGY GIS Administrator1 1 1 -- GIS Analyst---1 1 GIS Technician0.5 0.5 0.5 -- Information Systems Administrator1 1 1 1 1 Information Systems Technician I1 1 1 1 1 Information Systems Technician II1 1 --- Instrumentation Technician1 1 1 1 - IT Manager1 1 1 1 1 SCADA Administrator 1 1 1 1 - Programmer Analyst --1 1 1 Total Information Technology 6.5 6.5 7.5 7.0 5.0 # Records Management Specialist reassigned to Human Resources Department for FY 2015/16. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 20 Changes and Trends: The SCADA Administrator and Instrumentation Technician were reassigned from the IT to the Operations Department in FY 2015/16. Position/Title 2011-122012-132013-14 2014-15 Proposed 2015-16 OPERATIONS Chief Plant Operator1 1 1 -- Facilities Maintenance1 1 1 1 1 Instrumentation Technician----1 Maintenance Distribution Operator II8 8 8 8 8 Maintenance Distribution Operator III4 4 4 4 4 Maintenance Worker I9 9 9 9 9 Mechanic II1 1 1 1 1 Mechanic III1 1 1 1 1 Office Clerk---1 1 Operations Assistant--1 -- Operations/ Warehouse Assistant---1 1 Operations Assistant/Storekeeper1 1 --- Operations Manager1 1 1 1 1 Plant Operator II3 3 3 3 3 SCADA Administrator ----1 Sr Maintenance Distribution Operator4 4 4 4 4 Senior Fleet Mechanic1 1 1 1 1 Senior Plant Operator1 1 1 1 1 Water Maintenance Superintendant1 1 1 1 1 Water Production Superintendant- - - 1 1 Total Operations 37 37 37 38 40 # SCADA Administreator and Instrumentation Technician reassigned to Operations Department from IT Department for FY 2015/16. DISTRICT TOTAL (FTE)76.5 76.5 79.0 77.5 82.0 ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 21 Personnel Trends by Department Department2011-12 2012-132013-14 2014-15 Proposed 2015-16 Administration5555.58 Engineering1111111010 Finance1414141313 Human Resources334.546 Information Technology7.57.57.575 Operations3737373840 DISTRICT DEPARTMENT TOTALS77.577.57977.582 ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 22 Financial Policies & Goals This section includes a brief summary of the District’s Operating Budget Policy, Revenue and Expenditure Policy, Reserve Policy, and Investment Policy. Though each financial policy is reviewed annually, only the District’s Investment Policy is updated and adopted by the Board on an annual basis. Operating Budget Policy The District’s budget is developed in accordance with the priorities which are linked to the District’s financial and strategic plans set forth in the District’s mission and long-term goals and objectives. These are found in the District’s comprehensive master plans, the long term financial plan, the needs of the community, and federal and state laws. The District operating and capital budget is developed on an annual basis. Operating and capital appropriations are approved by the District’s Board of Director’s. A balanced budget is defined as the amount of budgeted expenditures is equal to or less than the amount of budgeted revenue, plus available fund balance. The accounting for the District is kept on an accrual basis. Revenues are recognized when earned, and expenses are recognized when incurred. The budgeting for District expenses, with the exception of supplies and services, is on an accrual basis. Supplies and services are budgeted on a cash basis. The District is operated as an enterprise fund, an accounting entity which finances and accounts for the acquisition, operation, and maintenance of governmental facilities and services. It is the intention of the District to recover the full costs of providing maintenance, goods, and/or services through the collection of user charges. Revenue and Expenditure Policy Budgeted revenues are estimated conservatively using an objective and analytical approach using historical trends and current information to maintain consistency, reliability, and reasonableness. The District’s expenditures reflect the Board of Directors’ and staff commitment to serve present and future customers with reliable public services. The Board and staff believe that prudent expenditure planning and accountability will ensure fiscal stability. Budgeted expenditures are projected conservatively using an objective and analytical approach as well as certain techniques such as historical trends, current information, and economic indicators to maintain consistency, reliability, and reasonableness. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 23 Reserve Policy This policy represents the public affirmation of the Board’s commitment to the financial prudence and careful stewardship of community assets. This policy covers: Operating Reserve (target level of 8%-17% of annual operating budget); Emergency Reserve (target level between $1 and $4 million for water fund and $250,000 and $1 million for sewer fund); Capital Replacement Reserve (target level of $1.82 million for water fund less money set aside for Maintenance Reserve and $345,000 for sewer fund); Maintenance Reserve (target level of $200,000); Debt Service Reserve (target level of highest annual debt service payment); Employee Liabilities Reserve (annual contribution of $100,000) and US Bank 2008 COP Reserve (target level of $2,147,096). These funds are designated by the District’s Board to carry out specific purposes to ensure prudent management of District’s financial resources and are used by District’s staff as parameters within which the Board expects staff to operate. The Financial Reserve Policy has three primary goals:  To preserve the financial stability of the District against present and future uncertainties in an ever-changing environment  To maintain the District’s bond ratings in the capital markets and sustaining debt covenant compliance  To provide adequate funding to meet the District’s short-term and long-term plans and commitments to its customers All reserve balances will be subject to review by the Board of Directors on an annual basis as part of the budget process. Investment Policy It is the policy of the District to invest funds in a manner that will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the District and conforming to all statutes governing the investment of the District funds. The policy follows the “prudent investor” standard of the California Government Code Section 53600.3 and is updated and formally adopted by the District on an annual basis. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 24 Basis of Budgeting & Accounting The accounting for the District is kept on an accrual basis. Revenues are recognized when earned, and expenses are recognized when incurred. The budgeting for District expenses, with the exception of supplies and services, is on the accrual basis. Supplies and services are budgeted on the cash basis of accounting. The District is operated as an enterprise fund, which is an accounting entity that finances and accounts for the acquisition, operation and maintenance of governmental facilities and services. It is the District’s intention to recover the majority of the costs of the acquisition, operation, and maintenance of governmental facilities through user- charges and the receipt of property taxes. Budget Controls When the Fiscal Year 2015-16 Operating and Capital Budget is approved by the Board, budgeted amounts are appropriated and expended within each department. Subject to the approval of the annual budget by the Board of Directors, the General Manager has full charge and control of the District’s expenditures to ensure that operating and capital expenditures in each fiscal year are within the budgetary guidelines and to ensure that the District’s goals and objectives are met. Developing and monitoring the budget is an ongoing process. Monthly reports of expenses and revenues compared to the budget are developed to provide a method for ongoing review at the department. The Board is presented unaudited financial statements in the CAFR format to review, receive and file for each reporting quarter. Throughout the year, Finance and other department managers will review actual results of operating expenditures as compared to the budgeted amounts approved by the Board of Directors in June 2015. The General Manager has the authority to make administrative adjustments to the budget as long as those changes will not have a significant policy impact nor affect the budgeted year-end fund balances. Any significant program changes or service level changes require approval by the Board of Directors. All budget transfers are documented and tracked within the Finance Department. Review and adjustments to the capital budget appropriations are also recommended throughout the fiscal year. Project managers may find that some projects contemplated at the beginning of the fiscal year have been delayed or accelerated due to changes in conditions, weather and/or economics, and new projects may be added to meet future demands, goals and objectives. Any recommended changes to the Capital Improvement Budget would be brought to the Board of Directors for approval. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 25 Resolutions adopted by the Board of Directors are required for authorizing positions in the service of the District and for setting salary ranges for those authorized positions. The General Manager is authorized to use savings from vacant authorized positions to retain contract labor to meet District personnel needs. The General Manager is also authorized to fill an approved and budgeted position that is vacated during the term of the budget year with a new employee at an equal or lower classification. The budget may need to be modified to reflect labor and benefit agreements. These changes would be approved by the Board of Directors. As defined by the District’s Purchasing Policy, in the event that the General Manager determines that an emergency exists and requires immediate action, the General Manager shall have the power, without prior Board action, to enter into contracts and agreements and expend funds on behalf of the District beyond the final approved fiscal year budget in an amount not to exceed $100,000. Those amounts shall be ratified at the next meeting or at the earliest special meeting that can be called. Amounts in excess of $100,000 require Board of Director approval and shall be formally ratified at the next meeting or at the earliest special meeting that can be called. Budget Process The budget process begins in January of each year and is the product of a comprehensive team effort from various levels within the organization, as shown on the following Budget Calendar. Each year, the Finance Department prepares expenditure budget worksheets for distribution to key staff. These worksheets give staff the necessary information to project their department’s budgets by category. Included in the worksheets are the past year’s actual expenses, current year transactions, and projected current year end balances. Based on the information provided, and accounting for any changes for anticipated purchases, the requested amounts from the worksheet are entered into the budget system and compared to last year’s budget. Any substantial budget change needs to be justified by the respective departments. The Human Resources Department reviews the employee positions and wages of the District. The Human Resources Department makes a recommendation to the General Manager if new positions need to be added, changes in job descriptions need to occur, or reclassifications of position are required. The results of this review are presented to the Board of Directors for further input and approval. The approved personnel recommendations are entered into the budget system for inclusion in the budget document. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 26 The Engineering Department prepares a list of CIP projects to be presented to the Board of Directors. Based on recommendations from staff, each CIP project will be prioritized based on necessity. The Engineering Department will also update the future project list and will incorporate cost changes due to construction cost increases or a change in the scope of the project. The method to determine the revenue projections takes into account factors such as projected growth, required conservation, historical activity, and the current economic conditions. Once all the components have been calculated, each department presents their departmental budget to the General Manager and Management Team for review. Comments and changes that are recommended by staff are included in a draft document that is then presented to the Board of Directors in a public forum for review and comment. Once all approved changes have been incorporated into the draft document, a final budget is then presented to the Board of Directors for adoption. Developing and monitoring the budget is an ongoing process. Monthly reports of expenses and revenues compared to the budget are developed to provide a method for ongoing review at the department level. The Board is presented unaudited financial statements in the CAFR format to review, receive and file for each reporting quarter. Revenue Assumptions The main source of Operating Revenue for the District is water and sewer rate revenue. However, rate revenue is not enough to fund the total cost of operations and must be supplemented by a variety of miscellaneous/other operating revenues. Other operating revenues include items such as customer service fees, unmetered jumpers, and other sources. Total operating revenues are projected to decrease at a rate of 1.2% in FY 2015/2016. Water operating revenues as a result of water sales are estimated to decrease by 1.9% to $28,623,519 in FY 2015/16. Sewer operating revenues are estimated to decrease by 1.2% to $1,822,139 in FY 2015/16. Water Operating Fund Potable Water sales are the largest source of District revenues, with the majority of sales to residential customers. In previous years, mild weather conditions, less that desirable economic conditions, and a strong water conservation message have resulted in lower consumption demand and thus lower than anticipated water revenues. In the current year, due to the Governor’s official Declaration of Drought and mandated conservation reduction for YLWD of 36%, comparative to calendar year 2013, set by the SWRCB, the District is budgeting for at a 29% conservation reduction of current forecasted usage. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 27 There is no tiered water rate structure at YLWD. Therefore, Water Revenues are calculated using the average number of units consumed per customer account, a proposed monthly fixed charge per account, and a proposed $2.70 per billing unit consumed (which is 100 cubic feet (ccf) or approximately 750 gallons). The result is then annualized for the budget projection. The budget assumes a yearly demand of 16,534 acre feet (AF) in FY 2015/16. The chart below displays the historical trend of water revenue. Revenue from Service Charges is a calculation of the projected number of service connections for FY 2015/16 (24,703) multiplied by the proposed fixed service charge based on meter size. Other Income Revenues, which include but are not limited to backflow charges, unmetered jumpers, construction meters, new account fees, and other income, are projected based upon historical activity and current economic conditions. Included in Other Income Revenues for FY 2015/16, in response to the SWRCB’s Emergency Drought, are revenues collected in the form of administrative penalties imposed upon District customers who exceed water use restrictions. Interest Income for the water operating funds is projected based on an average yield of 0.6% on the District’s portfolio. Property Tax Income is projected based on the assumptions of the Orange County Tax Assessor. The District anticipates receiving 97% of its share of the ad valorem tax revenue, which will result in a 1% increase when compared to the previous year. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 28 Other Non-Operating Revenue, which include but are not limited to annexation fees, rental income, and other sources, are projected based upon historical activity and current economic conditions. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 29 Sewer Operating Fund The District’s Sewer Revenues are based on the sewer collection services provided to our customers. Sewer maintenance charges will remain fixed at $5.50 per month for single family residential customers with associated charges for multi-family and commercial accounts. The District will provide sewage collection services for approximately 25,300 sewer service connections. Other Income Revenues, which include but are not limited to sewer collection fees and miscellaneous income, are projected based upon the historical activity and current economic conditions. Interest Income for the sewer operating funds is projected based on an average yield of 0.6% on the District’s portfolio. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 30 Cost Allocation The allocation of costs are derived from cost accounting. Cost accounting is defined as the process of tracking, recording and analyzing costs associated with the products or activities of an organization. The costs of operating expenses including employee wages and benefits are allocated to each department and division, based on actual expenses as tracked by the District’s accounting system. The District’s budget is presented with an allocation of 93% to the Water Fund and 7% to the Sewer Fund, with the exceptions of the Water Production, Water Operations, and Mechanical Services sections which are allocated 100% to the Water Fund. Additionally, the Sewer Operations section, which includes sewer-related expenses including vehicle maintenance, is allocated 100% to the Sewer Fund. The methodology used to determine the allocation percentages involved discussions with personnel from each department where they were to identify a basis for each section by which an allocation percentage could be used. This analysis concluded that the allocation percentage described above was appropriate. Costs associated with capital projects are tracked by the means of assigned “Job Numbers”. Salaries affiliated with capital projects are allocated to the appropriate CIP accounts based on actual timesheet entries. An overhead of approximately 33% is applied to the allocated salary costs by job number in order to provide a true salary and benefit cost applicable to CIP projects. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 31 Chart of Major Funds Structure (FY 15/16) Water Sales Service Charges Property Tax Interest Income Other Income Sewer Service Charges Water Fund Sewer Fund District Operations & Maintenance Activities ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 1 FINANCIAL SUMMARIES ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 2 Total Revenue and Expenses (Water & Sewer) FY 2012/13 Actual FY 2013/14 Actual FY 2014/15 Budget FYE 2014/15 Forecast FY 2015/16 Budget Revenue (Operating): Water Revenue (Residential)16,596,680$ 17,502,293$ 17,154,552$ 15,909,458$ 11,472,028$ Water Revenue (Commercial & Fire Det.)1,890,269$ 1,984,096$ 2,074,097$ 1,941,531$ 1,385,979$ Water Revenue (Landscape/Irrigation)4,161,528$ 4,543,942$ 4,792,995$ 4,203,144$ 2,782,183$ Service Charges3,721,462$ 4,341,965$ 4,478,000$ 4,988,739$ 9,426,652$ Sewer Charge Revenue1,561,850$ 1,565,548$ 1,605,292$ 1,588,680$ 1,584,348$ Sewer Parcel Assessments200,189$ 201,054$ 201,000$ 194,895$ 201,500$ Other Operating Revenue723,577$ 1,047,625$ 719,777$ 1,298,393$ 3,592,969$ Total Operating Revenue28,855,555$ 31,186,523$ 31,025,713$ 30,124,841$ 30,445,658$ Revenue (Non-Operating): Interest137,569$ 145,048$ 112,000$ 144,679$ 93,000$ Property Tax1,340,916$ 1,394,722$ 1,283,642$ 1,454,342$ 1,395,000$ Other Non-Operating Revenue588,854$ 1,325,685$ 533,525$ 708,584$ 607,155$ Total Non-Operating Revenue2,067,339$ 2,865,455$ 1,929,167$ 2,307,604$ 2,095,155$ Total Revenue30,922,894$ 34,051,978$ 32,954,880$ 32,432,445$ 32,540,813$ Expenses (Operating): Variable Costs13,509,336$ 14,673,144$ 14,928,972$ 13,850,950$ 12,080,410$ $ Salary Related Expenses7,225,729$ 7,529,481$ 8,509,812$ 7,997,942$ 9,099,218$ Reduction for Capital Project Labor -$ -$ (285,000)$ (183,975)$ (135,000)$ Salary Related Expenses Total7,225,729$ 7,529,481$ 8,224,812$ 7,813,967$ 8,964,218$ Supplies & Services: Communications199,150$ 214,663$ 294,894$ 195,376$ 301,525$ Contractual Services476,369$ 567,131$ 560,700$ 501,014$ 586,155$ Data Processing133,426$ 158,102$ 186,830$ 160,331$ 233,829$ Dues & Memberships57,402$ 67,531$ 78,065$ 76,732$ 115,110$ Fees & Permits188,354$ 183,295$ 186,190$ 176,405$ 2,926,665$ Board Election-$ -$ 75,000$ -$ -$ Insurance257,274$ 271,117$ 313,340$ 262,518$ 296,340$ Materials752,538$ 714,625$ 658,125$ 700,876$ 795,950$ District Activities, Emp Recognition21,423$ 16,018$ 24,710$ 13,758$ 29,110$ Maintenance457,663$ 403,054$ 507,021$ 524,010$ 747,345$ Non-Capital Equipment182,845$ 138,443$ 152,000$ 135,632$ 167,750$ Office Expense42,343$ 41,465$ 40,475$ 41,452$ 42,850$ Professional Services906,818$ 532,899$ 711,610$ 479,211$ 644,710$ Training25,106$ 34,071$ 65,180$ 46,822$ 75,015$ Travel & Conferences25,461$ 29,453$ 46,500$ 39,084$ 114,730$ Uncollectible Accounts36,383$ 29,632$ 40,000$ 35,600$ 40,000$ Utilities92,333$ 38,201$ 90,800$ 81,402$ 90,850$ Vehicle Expenses367,510$ 409,483$ 358,400$ 356,998$ 372,433$ Supplies & Services Sub-Total4,222,398$ 3,849,183$ 4,389,840$ 3,827,221$ 7,580,367$ Total Operating Expenses24,957,463$ 26,051,808$ 27,543,624$ 25,492,138$ 28,624,995$ Expenses (Non-Operating): Interest Expense1,781,416$ 1,715,429$ 1,780,793$ 1,714,192$ 1,655,685$ Other Expense228,364$ 47,948$ 72,000$ 9,250$ 22,000$ Total Non-Operating Expenses2,009,780$ 1,763,377$ 1,852,793$ 1,723,442$ 1,677,685$ Total Expenses26,967,243$ 27,815,185$ 29,396,417$ 27,215,580$ 30,302,680$ Net Income Before Capital Contributions3,955,651$ 6,236,793$ 3,558,463$ 5,216,865$ 2,238,134$ Extraordinary Item-$ 5,000,000$ -$ -$ -$ Capital Contributions1,174,673$ 2,128,579$ -$ 80,212$ -$ Net Income Before Depreciation5,130,324$ 13,365,372$ 3,558,463$ 5,297,077$ 2,238,134$ Depreciation6,884,213$ 7,315,084$ 7,337,500$ 7,354,700$ 7,350,000$ Income (Loss)(1,753,889)$ 6,050,288$ (3,779,037)$ (2,057,622)$ (5,111,866)$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 3 Total Revenue and Expenses (Water & Sewer), Continued ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 4 Total Revenue and Expenses (Water) FY 2012/13 Actual FY 2013/14 Actual FY 2014/15 Budget FYE 2014/15 Forecast FY 2015/16 Budget Revenue (Operating): Water Revenue (Residential)16,596,680$ 17,502,293$ 17,154,552$ 15,909,458$ 11,472,028$ Water Revenue (Commercial & Fire Det.)1,890,269$ 1,984,096$ 2,074,097$ 1,941,531$ 1,385,979$ Water Revenue (Landscape/Irrigation)4,161,528$ 4,543,942$ 4,792,995$ 4,203,144$ 2,782,183$ Service Charges3,721,462$ 4,341,965$ 4,478,000$ 4,988,739$ 9,426,652$ Other Operating Revenue684,916$ 936,977$ 670,003$ 1,237,953$ 3,556,678$ Total Operating Revenue27,054,855$ 29,309,273$ 29,169,647$ 28,280,826$ 28,623,519$ Revenue (Non-Operating): Interest121,210$ 131,833$ 100,000$ 130,000$ 85,000$ Property Taxes1,340,916$ 1,394,722$ 1,283,642$ 1,454,342$ 1,395,000$ Other Non-Operating Revenue574,424$ 1,255,176$ 521,600$ 702,159$ 595,230$ Total Non-Operating Revenue2,036,550$ 2,781,731$ 1,905,242$ 2,286,500$ 2,075,230$ Total Revenue29,091,405$ 32,091,004$ 31,074,889$ 30,567,326$ 30,698,749$ Expenses (Operating): Variable Water Costs (G.W., Import & Power)13,509,336$ 14,673,144$ 14,928,972$ 13,850,950$ 12,080,410$ Salary Related Expenses6,390,207$ 6,728,455$ 7,628,522$ 7,018,668$ 8,238,352$ Reduction for Capital Project Labor -$ -$ (265,050)$ (165,000)$ (120,000)$ Salary Related Expenses Total6,390,207$ 6,728,455$ 7,363,472$ 6,853,668$ 8,118,352$ Supplies & Services Communications186,573$ 199,790$ 273,786$ 181,700$ 280,232$ Contractual Services442,969$ 528,149$ 521,451$ 465,924$ 545,124$ Data Processing124,249$ 146,497$ 173,752$ 149,108$ 217,461$ Dues & Memberships53,262$ 62,930$ 72,321$ 71,216$ 106,773$ Fees & Permits173,052$ 170,327$ 169,437$ 161,127$ 2,718,822$ Board Election-$ -$ 69,750$ -$ -$ Insurance242,338$ 249,605$ 291,406$ 244,142$ 275,596$ Materials734,474$ 634,634$ 579,369$ 630,630$ 690,479$ District Activities, Emp Recognition20,053$ 14,931$ 22,980$ 12,795$ 27,072$ Maintenance353,309$ 317,247$ 471,530$ 399,014$ 415,101$ Non-Capital Equipment164,430$ 120,883$ 132,525$ 107,307$ 138,338$ Office Expense39,441$ 34,729$ 37,642$ 38,550$ 39,851$ Professional Services876,546$ 508,378$ 672,197$ 448,372$ 544,350$ Training19,741$ 28,293$ 58,571$ 42,057$ 67,718$ Travel & Conferences23,883$ 27,639$ 42,129$ 36,348$ 103,518$ Uncollectible Accounts32,089$ 26,116$ 37,200$ 33,108$ 37,200$ Utilities85,903$ 35,103$ 83,700$ 75,030$ 83,700$ Vehicle Expenses318,240$ 346,351$ 281,139$ 278,077$ 300,328$ Supplies & Services Sub-Total3,890,552$ 3,451,602$ 3,990,886$ 3,374,504$ 6,591,663$ Total Operating Expenses23,790,095$ 24,853,201$ 26,283,331$ 24,079,123$ 26,790,426$ Expenses (Non-Operating) Interest on Long Term Debt1,781,416$ 1,715,429$ 1,780,793$ 1,714,192$ 1,655,685$ Other Expense228,364$ 47,948$ 72,000$ 9,250$ 22,000$ Total Non-Operating Expenses2,009,780$ 1,763,377$ 1,852,793$ 1,723,442$ 1,677,685$ Total Expenses25,799,875$ 26,616,578$ 28,136,123$ 25,802,565$ 28,468,110$ Net Income (Loss) Before Capital Contributions3,291,530$ 5,474,426$ 2,938,766$ 4,764,760$ 2,230,639$ Extra-Ordinary Item-$ 5,000,000$ -$ -$ -$ Capital Contributions711,319$ 1,235,502$ -$ 61,035$ -$ Net Income (Loss) Before Depreciation4,002,849$ 11,709,928$ 2,938,766$ 4,825,795$ 2,230,639$ Depreciation5,580,026$ 5,982,770$ 5,992,500$ 6,012,184$ 6,003,400$ Income (Loss)(1,577,177)$ 5,727,158$ (3,053,734)$ (1,186,388)$ (3,772,761)$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 5 Total Revenue and Expenses (Water), Continued ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 6 Total Revenue and Expenses (Sewer) FY 2012/13 Actual FY 2013/14 Actual FY 2014/15 Budget FYE 2014/15 Forecast FY 2015/16 Budget Revenue (Operating): Sewer Charge Revenue1,561,850$ 1,565,548$ 1,605,292$ 1,588,680$ 1,584,348$ Sewer Parcel Assessments200,189$ 201,054$ 201,000$ 194,895$ 201,500$ Other Operating Revenue38,661$ 110,648$ 49,774$ 60,440$ 36,291$ Total Operating Revenue1,800,700$ 1,877,250$ 1,856,066$ 1,844,015$ 1,822,139$ Revenue (Non-Operating): Interest16,359$ 13,215$ 12,000$ 14,679$ 8,000$ Other Non-Operating Revenue14,430$ 70,509$ 11,925$ 6,425$ 11,925$ Total Non-Operating Revenue30,789$ 83,724$ 23,925$ 21,104$ 19,925$ Total Revenue1,831,489$ 1,960,974$ 1,879,991$ 1,865,119$ 1,842,064$ Expenses (Operating): Variable Water Costs (G.W., Import & Power)-$ -$ -$ -$ -$ Salary Related Expenses835,522$ 801,026$ 881,290$ 979,273$ 860,865$ Reduction for Capital Project Labor -$ -$ (19,950)$ (18,975)$ (15,000)$ Salary Related Expenses Total835,522$ 801,026$ 861,340$ 960,298$ 845,865$ Supplies & Services Communications12,577$ 14,873$ 21,108$ 13,676$ 21,293$ Contractual Services33,400$ 38,982$ 39,249$ 35,090$ 41,031$ Data Processing9,177$ 11,605$ 13,078$ 11,223$ 16,368$ Dues & Memberships4,140$ 4,601$ 5,744$ 5,516$ 8,337$ Fees & Permits15,302$ 12,968$ 16,753$ 15,278$ 207,843$ Board Election-$ -$ 5,250$ -$ -$ Insurance14,936$ 21,512$ 21,934$ 18,376$ 20,744$ Materials18,064$ 79,991$ 78,756$ 70,247$ 105,472$ District Activities, Emp Recognition1,370$ 1,087$ 1,730$ 963$ 2,038$ Maintenance104,354$ 85,807$ 35,491$ 124,996$ 332,244$ Non-Capital Equipment18,415$ 17,560$ 19,475$ 28,325$ 29,413$ Office Expense2,902$ 6,736$ 2,833$ 2,902$ 3,000$ Professional Services30,272$ 24,521$ 39,413$ 30,838$ 100,360$ Training5,365$ 5,778$ 6,609$ 4,766$ 7,297$ Travel & Conferences1,578$ 1,814$ 4,371$ 2,736$ 11,212$ Uncollectible Accounts4,294$ 3,516$ 2,800$ 2,492$ 2,800$ Utilities6,430$ 3,098$ 7,100$ 6,372$ 7,150$ Vehicle Expenses49,270$ 63,132$ 77,261$ 78,921$ 72,105$ Supplies & Services Sub-Total331,846$ 397,581$ 398,954$ 457,922$ 988,704$ Total Operating Expenses1,167,368$ 1,198,607$ 1,260,293$ 1,418,220$ 1,834,569$ Expenses (Non-Operating): Interest Expense-$ -$ -$ -$ -$ Other Expense-$ -$ -$ -$ -$ Total Non-Operating Expenses-$ -$ -$ -$ -$ Total Expenses1,167,368$ 1,198,607$ 1,260,293$ 1,418,220$ 1,834,569$ Net Income (Loss) Before Capital Contributions664,121$ 762,367$ 619,698$ 446,899$ 7,495$ Transfer (To)/From-$ -$ -$ -$ -$ Capital Contributions463,354$ 893,077$ -$ 19,177$ -$ Net Income Before Depreciation1,127,475$ 1,655,444$ 619,698$ 466,076$ 7,495$ Depreciation1,304,187$ 1,332,314$ 1,345,000$ 1,342,516$ 1,346,600$ Income (Loss)(176,712)$ 323,130$ (725,302)$ (876,440)$ (1,339,105)$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 7 Total Revenue and Expenses (Sewer), Continued ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 8 Total Revenues by Fund Total Revenues FY 2012/13 Actual FY 2013/14 Actual FY 2014/15 Budget FY 2014/15 Forecast FY 2015/16 Budget Water Revenue 29,091,405$ 32,091,004$ 31,074,889$ 30,567,326$ 30,698,749$ Sewer Revenue1,831,489$ 1,960,974$ 1,879,991$ 1,865,119$ 1,842,064$ Total Operating Revenue:30,922,894$ 34,051,978$ 32,954,880$ 32,432,445$ 32,540,813$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 9 Total Expenses by Fund FY 2012/13 Actual FY 2013/14 Actual FY 2014/15 Budget FY 2014/15 Forecast FY 2015/16 Budget Water$25,799,875 $26,616,578$28,136,123$25,802,565 $28,468,110 Sewer$1,167,368 $1,198,607 $1,260,293 $1,413,015 $1,834,569 Total Operating Expenses:$26,967,243 $27,815,185 $29,396,417$27,215,580$30,302,680 Note: Depreciation Not Included ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 10 Total Expenses by Category Five Year Cost Comparison ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 11 Variable Water Cost Expenses Note: The Variable Water Costs category is the largest component of the FY 2015/16 Budgeted Operating Costs and includes imported and groundwater purchases, as well as power costs associated with pumping water throughout the District. These costs are listed in the Total Water Revenues and Expenses and Water Revenues and Expenses schedules on pages 56 and 58, respectively. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 12 Reserves & Funding Sources Restriction Category Balance Ending 6/30/2014 Balance Ending 5/31/2015 Forecast Balance Ending 6/30/2015 Additions (Deductions) FYE 2015/16 Budgeted Balalnces Ending 6/30/2016 Water (Operating): Operating FundOperating Reserve3,136,962 4,105,782 4,395,782 (125,565) 4,270,217 Reserve for Debt ServiceDebt Service Payment2,730,024 3,500,427 3,500,472 (776,963) 2,723,509 Employee LiabilitiesOPEB and Comp Abs.186,070 186,301 186,306 92,694 279,000 Water (Capital) Water EmergencyEmergency Reserve1,010,940 1,026,157 1,026,207 (26,207) 1,000,000 Water Capital ProjectsCapital Reserve16,676,503 17,373,484 17,393,484 (1,394,597) 15,998,887 COP Bond 2008 - ReserveRestricted from Use*2,152,324 2,180,272 2,152,320 - 2,152,320 Water MaintenanceCapital Reserve200,000 150,613 200,000 - 200,000 Sewer (Operating): Operating FundOperating Reserve160,489 396,611 434,611 (159,426) 275,185 Employee LiabilitiesOPEB and Comp Abs.14,006 14,023 14,018 6,982 21,000 Sewer (Capital) Sewer EmergencyEmergency Reserve1,010,396 1,018,571 1,018,596 (18,596) 1,000,000 Sewer Capital ProjectsCapital Reserve2,127,063 2,236,864 2,236,904 (213,465) 2,023,439 Total of Funds29,404,777$ 32,189,105$ 32,558,700$ (2,615,144)$ 29,943,557$ *Amount has been set aside by the fiscal agent in a reserve fund, and is unable to be spent down Funding Sources ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 13 Projected Reserves & Funding Levels ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 14 Five Year Financial Projections (FY 2016-2020) Narrative This financial projection is designed to provide a general understanding of how revenues and expenditures are expected to influence the District over the next five years. Revenue and expenditure projections are reviewed in relation to their effect on funding capital projects, reserve levels, and operating fund balances. The District will update its projections on an annual basis in order to plan for the future and determine recommended rates. The projection factors in debt ratios, reserve balances, projected rate increases, cost increases and growth projections. The assumptions in the following projections include:  Costs passed-through for all variable water cost rate increases  Annexation to OCWD in FY 14/15  $7 million borrowing through a Line of Credit in FY 12/13 at an interest rate of One Month LIBOR + 0.90%, with renewals every 3 years  Principal repayment due September 16, 2016  A 0.04% annual growth in customer accounts  No change to the sewer rate, but an alignment to address a disparity in our rates in FY 2015/16  Average interest earnings at 0.3 % - 1.2%  1% growth in property taxes  1.5% annual increase in other non-operating revenue other than annexation amortization  9% annual increases in variable water costs  8% annual increases in salary related expenses  3-8% annual increases in supplies and services expenses with the following exceptions:  Board Election expense only budgeted every other year  Interest expense equal to those scheduled by the existing bonds and assumed interest rate of 1.5-2.0% for Line of Credit  No change to future budgets for other non-operating expenses  Depreciation increases based on the projected completion of CIP jobs The District is still in the middle of an aggressive CIP spending plan that was created with the issuance of the 2008 Certificates of Participation. The following projections include the completion of that spending plan. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 15 Five Year Financial Projections Water & Sewer FY 2015/16 Budget FY 2016/17 Budget FY 2017/18 Budget FY 2018/19 Budget FY 2019/20 Budget Revenue (Operating): Water Revenue (Residential)11,472,028$ 11,816,189$ 12,288,836$ 13,026,167$ 13,807,737$ Water Revenue (Commercial & Fire Det.)1,385,979$ 1,427,558$ 1,484,660$ 1,573,740$ 1,668,164$ Water Revenue (Landscape/Irrigation)2,782,183$ 2,865,648$ 2,980,274$ 3,159,090$ 3,348,636$ Service Charges9,426,652$ 9,945,118$ 10,591,550$ 11,280,001$ 12,013,201$ Sewer Charge Revenue1,584,348$ 1,631,879$ 1,680,835$ 1,731,260$ 1,783,198$ Sewer Parcel Assessments201,500$ 201,500$ 201,500$ 201,500$ 201,500$ Other Operating Revenue3,592,969$ 809,763$ 831,383$ 877,752$ 935,385$ Total Operating Revenue30,445,658$ 28,697,654$ 30,059,040$ 31,849,510$ 33,757,821$ Revenue (Non-Operating): Interest93,000$ 96,570$ 112,151$ 136,774$ 148,400$ Property Tax1,395,000$ 1,408,950$ 1,423,040$ 1,437,270$ 1,451,643$ Other Non-Operating Revenue607,155$ 624,728$ 658,410$ 725,774$ 784,718$ Total Non-Operating Revenue2,095,155$ 2,130,248$ 2,193,601$ 2,299,819$ 2,384,761$ Total Revenue32,540,813$ 30,827,902$ 32,252,641$ 34,149,329$ 36,142,581$ Expenses (Operating): Variable Water Costs12,080,410$ 13,167,647$ 14,352,735$ 15,644,481$ 17,052,485$ Salary Related Expenses8,964,218$ 9,434,302$ 9,906,017$ 10,401,318$ 10,921,384$ Supplies & Services: Communications301,525$ 316,601$ 326,099$ 332,852$ 339,746$ Contractual Services586,155$ 615,463$ 633,927$ 647,049$ 666,460$ Data Processing233,829$ 245,520$ 257,796$ 270,325$ 283,470$ Dues & Memberships115,110$ 92,162$ 94,093$ 96,065$ 98,079$ Fees & Permits2,926,665$ 237,998$ 245,138$ 252,391$ 259,858$ Board Election-$ 50,000$ -$ 75,000$ -$ Insurance296,340$ 311,157$ 326,715$ 343,051$ 360,203$ Materials795,950$ 804,248$ 751,125$ 766,964$ 789,973$ District Activities, Emp Recognition29,110$ 30,566$ 31,198$ 31,844$ 32,800$ Maintenance747,345$ 705,962$ 624,141$ 642,865$ 662,151$ Non-Capital Equipment167,750$ 165,638$ 138,659$ 141,750$ 144,913$ Office Expense42,850$ 44,993$ 46,342$ 47,733$ 49,165$ Professional Services644,710$ 514,196$ 478,121$ 492,465$ 502,239$ Training75,015$ 76,734$ 78,346$ 79,991$ 81,672$ Travel & Conferences114,730$ 91,861$ 89,467$ 91,377$ 93,330$ Uncollectible Accounts40,000$ 25,025$ 20,703$ 18,356$ 17,589$ Utilities90,850$ 95,393$ 98,254$ 101,202$ 104,238$ Vehicle Equipment372,433$ 391,055$ 402,786$ 414,870$ 427,316$ Supplies & Services Sub-Total7,580,367$ 4,814,570$ 4,642,912$ 4,846,150$ 4,913,201$ Total Operating Expenses28,624,995$ 27,416,519$ 28,901,664$ 30,891,949$ 32,887,069$ Expenses (Non-Operating): Interest Expense1,655,685$ 1,726,884$ 1,684,309$ 1,638,509$ 1,638,509$ Other Expense22,000$ 22,000$ 22,000$ 22,000$ 22,000$ Total Non-Operating Expenses1,677,685$ 1,748,884$ 1,706,309$ 1,660,509$ 1,660,509$ Total Expenses30,302,680$ 29,165,403$ 30,607,973$ 32,552,458$ 34,547,578$ Net Income (Loss) Before Depreciation2,238,134$ 1,662,499$ 1,644,668$ 1,596,871$ 1,595,003$ Depreciation7,350,000$ 7,591,895$ 7,762,366$ 7,864,058$ 7,986,891$ Income (Loss)(5,111,866)$ (5,929,396)$ (6,117,698)$ (6,267,187)$ (6,391,888)$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 16 Five Year Financial Projections Water FY 2015/16 Budget FY 2016/17 Budget FY 2017/18 Budget FY 2018/19 Budget FY 2019/20 Budget Revenue (Operating): Water Revenue (Residential)11,472,028$ 11,816,189$ 12,288,836$ 13,026,167$ 13,807,737$ Water Revenue (Commercial & Fire Det.)1,385,979$ 1,427,558$ 1,484,660$ 1,573,740$ 1,668,164$ Water Revenue (Landscape/Irrigation)2,782,183$ 2,865,648$ 2,980,274$ 3,159,090$ 3,348,636$ Service Charges9,426,652$ 9,945,118$ 10,591,550$ 11,280,001$ 12,013,201$ Other Operating Revenue3,556,678$ 768,028$ 783,389$ 822,558$ 871,912$ Total Operating Revenue28,623,519$ 26,822,542$ 28,128,710$ 29,861,556$ 31,709,649$ Revenue (Non-Operating): Interest85,000$ 88,250$ 102,500$ 125,000$ 135,625$ Property Tax1,395,000$ 1,408,950$ 1,423,040$ 1,437,270$ 1,451,643$ Other Non-Operating Revenue595,230$ 611,015$ 641,268$ 701,775$ 754,719$ Total Non-Operating Revenue2,075,230$ 2,108,215$ 2,166,808$ 2,264,045$ 2,341,987$ Total Revenue30,698,749$ 28,930,756$ 30,295,517$ 32,125,601$ 34,051,636$ Expenses (Operating): Variable Water Costs12,080,410$ 13,167,647$ 14,352,735$ 15,644,481$ 17,052,485$ Salary Related Expenses8,118,352$ 8,520,767$ 8,946,806$ 9,394,146$ 9,863,853$ Supplies & Services: Communications280,232$ 294,244$ 303,071$ 309,133$ 315,315$ Contractual Services545,124$ 572,380$ 589,552$ 601,343$ 619,383$ Data Processing217,461$ 228,334$ 239,751$ 251,738$ 264,325$ Dues & Memberships106,773$ 83,409$ 85,077$ 86,778$ 88,514$ Fees & Permits2,718,822$ 19,764$ 20,356$ 20,865$ 21,387$ Board Election-$ 46,500$ -$ 69,750$ -$ Insurance275,596$ 289,376$ 303,845$ 319,037$ 334,989$ Materials690,479$ 725,002$ 669,502$ 682,893$ 703,379$ District Activities, Emp Recognition27,072$ 28,426$ 28,994$ 29,574$ 30,462$ Maintenance415,101$ 435,856$ 345,932$ 356,310$ 366,999$ Non-Capital Equipment138,338$ 134,754$ 106,849$ 108,986$ 111,166$ Office Expense39,851$ 41,843$ 43,098$ 44,391$ 45,723$ Professional Services544,350$ 440,318$ 402,027$ 414,088$ 421,511$ Training67,718$ 69,072$ 70,454$ 71,863$ 73,300$ Travel & Conferences103,518$ 80,089$ 77,341$ 78,888$ 80,466$ Uncollectible Accounts37,200$ 22,085$ 17,675$ 15,237$ 14,376$ Utilities83,700$ 87,885$ 90,522$ 93,237$ 96,034$ Vehicle Equipment300,328$ 315,344$ 324,804$ 334,549$ 344,585$ Supplies & Services Sub-Total6,591,663$ 3,914,681$ 3,718,852$ 3,888,661$ 3,931,914$ Total Operating Expenses26,790,426$ 25,603,095$ 27,018,392$ 28,927,288$ 30,848,252$ Expenses (Non-Operating): Interest Expense1,655,685$ 1,726,884$ 1,684,309$ 1,638,509$ 1,638,509$ Other Expense22,000$ 22,000$ 22,000$ 22,000$ 22,000$ Total Non-Operating Expenses1,677,685$ 1,748,884$ 1,706,309$ 1,660,509$ 1,660,509$ Total Expenses28,468,110$ 27,351,979$ 28,724,701$ 30,587,797$ 32,508,761$ Net Income (Loss) Before Depreciation2,230,639$ 1,578,777$ 1,570,816$ 1,537,805$ 1,542,875$ Depreciation6,003,400$ 6,240,295$ 6,407,891$ 6,507,247$ 6,629,580$ Income (Loss)(3,772,761)$ (4,661,518)$ (4,837,075)$ (4,969,442)$ (5,086,705)$ Debt Service Coverage 1.25 1.22 1.15 1.12 1.14 ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 17 Five Year Financial Projections Sewer FY 2015/16 Budget FY 2016/17 Budget FY 2017/18 Budget FY 2018/19 Budget FY 2019/20 Budget Revenue (Operating): Sewer Charge Revenue1,584,348$ 1,631,879$ 1,680,835$ 1,731,260$ 1,783,198$ Sewer Parcel Assessments201,500$ 201,500$ 201,500$ 201,500$ 201,500$ Other Operating Revenue36,291$ 41,735$ 47,995$ 55,194$ 63,473$ Total Operating Revenue1,822,139$ 1,875,113$ 1,930,330$ 1,987,954$ 2,048,171$ Revenue (Non-Operating): Interest8,000$ 8,320$ 9,651$ 11,774$ 12,775$ Other Non-Operating Revenue11,925$ 13,714$ 17,142$ 23,999$ 29,999$ Total Non-Operating Revenue19,925$ 22,034$ 26,793$ 35,774$ 42,774$ Total Revenue1,842,064$ 1,897,147$ 1,957,123$ 2,023,728$ 2,090,945$ Expenses (Operating): Salary Related Expenses845,865$ 913,535$ 959,211$ 1,007,172$ 1,057,531$ Supplies & Services: Communications21,293$ 22,357$ 23,028$ 23,719$ 24,431$ Contractual Services41,031$ 43,082$ 44,375$ 45,706$ 47,077$ Data Processing16,368$ 17,186$ 18,046$ 18,587$ 19,145$ Dues & Memberships8,337$ 8,754$ 9,016$ 9,287$ 9,565$ Fees & Permits207,843$ 218,235$ 224,782$ 231,525$ 238,471$ Board Election-$ 3,500$ -$ 5,250$ -$ Insurance20,744$ 21,781$ 22,870$ 24,014$ 25,214$ Materials105,472$ 79,245$ 81,622$ 84,071$ 86,593$ District Activities, Emp Recognition2,038$ 2,140$ 2,204$ 2,270$ 2,338$ Maintenance332,244$ 270,106$ 278,210$ 286,556$ 295,153$ Non-Capital Equipment29,413$ 30,883$ 31,810$ 32,764$ 33,747$ Office Expense3,000$ 3,149$ 3,244$ 3,341$ 3,442$ Professional Services100,360$ 73,878$ 76,094$ 78,377$ 80,728$ Training7,297$ 7,662$ 7,892$ 8,129$ 8,372$ Travel & Conferences11,212$ 11,772$ 12,125$ 12,489$ 12,864$ Uncollectible Accounts2,800$ 2,940$ 3,028$ 3,119$ 3,213$ Utilities7,150$ 7,508$ 7,733$ 7,965$ 8,204$ Vehicle Equipment72,105$ 75,711$ 77,982$ 80,321$ 82,731$ Supplies & Services Sub-Total988,704$ 899,889$ 924,060$ 957,489$ 981,287$ Total Operating Expenses1,834,569$ 1,813,424$ 1,883,271$ 1,964,661$ 2,038,817$ Expenses (Non-Operating): Other Expense-$ -$ -$ -$ -$ Total Non-Operating Expenses-$ -$ -$ -$ -$ Total Expenses1,834,569$ 1,813,424$ 1,883,271$ 1,964,661$ 2,038,817$ Net Income (Loss) Before Depreciation7,495$ 83,723$ 73,852$ 59,067$ 52,128$ Depreciation1,346,600$ 1,351,600$ 1,354,475$ 1,356,811$ 1,357,311$ Income (Loss)(1,339,105)$ (1,267,877)$ (1,280,623)$ (1,297,744)$ (1,305,183)$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 18 Five Year Financial Projections Reserve Balances- Water FY 2015/16 Budget FY 2016/17 Budget FY 2017/18 Budget FY 2018/19 Budget FY 2019/20 Budget Operating Reserves Ending Balance4,270,217$ 4,102,797$ 4,308,705$ 4,588,170$ 4,876,314$ Minimum Balance2,143,234$ 2,048,248$ 2,161,471$ 2,314,183$ 2,467,860$ Maximum Balance4,839,579$ 4,649,836$ 4,883,199$ 5,199,925$ 5,526,489$ Capital Replacement Reserves Ending Balance15,998,887$ 8,998,887$ 1,820,000$ 1,820,000$ 1,820,000$ Minimum Balance*1,820,000$ 1,820,000$ 1,820,000$ 1,820,000$ 1,820,000$ Maintenance Reserves Ending Balance200,000$ 200,000$ 200,000$ 200,000$ 200,000$ Minimum Balance200,000$ 200,000$ 200,000$ 200,000$ 200,000$ Emergency Reserves Ending Balance1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ Minimum Balance1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ Debt Service Reserves Ending Balance2,723,509$ 2,723,509$ 2,723,509$ 2,723,509$ 2,723,509$ Minimum Balance2,723,509$ 2,723,509$ 2,723,509$ 2,723,509$ 2,723,509$ COP Reserves Ending Balance2,152,320$ 2,147,096$ 2,147,096$ 2,147,096$ 2,147,096$ Minimum Balance2,147,096$ 2,147,096$ 2,147,096$ 2,147,096$ 2,147,096$ Employee Benefit Liability Reserves Ending Balance279,000$ 372,000$ 465,000$ 558,000$ 651,000$ Minimum Balance*93,000$ 93,000$ 93,000$ 93,000$ 93,000$ Total Water Reserves ##########7,934,644$ 6,509,979$ (742,464)$ (751,145)$ Ending Balance26,623,932$ 19,544,289$ 12,664,310$ 13,036,775$ 13,417,919$ Minimum Balance10,126,839$ 10,031,853$ 10,145,076$ 10,297,788$ 10,451,465$ Maximum Balance *Minimum Balance is actually minimum annual funding ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 19 Five Year Financial Projections Reserve Balances- Sewer FY 2015/16 Budget FY 2016/17 Budget FY 2017/18 Budget FY 2018/19 Budget FY 2019/19 Budget Operation Reserves Ending Balance275,185$ 272,014$ 282,491$ 294,699$ 305,823$ Minimum Balance146,766$ 145,074$ 150,662$ 157,173$ 163,105$ Maximum Balance311,877$ 308,282$ 320,156$ 333,992$ 346,599$ Capital Replacement Reserves Ending Balance2,023,439$ 1,622,939$ 1,622,939$ 1,622,939$ 1,622,939$ Minimum Balance*345,000$ 345,000$ 345,000$ 345,000$ 345,000$ Emergency Reserves Ending Balance1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ Minimum Balance250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Employee Liability Reserves Ending Balance21,000$ 28,000$ 35,000$ 42,000$ 49,000$ Minimum Balance14,000$ 14,000$ 14,000$ 14,000$ 14,000$ Total Sewer Reserves (725,965)$ 363,883$ (110,350)$ (112,081)$ (110,996)$ Ending Balance3,319,624$ 2,922,952$ 2,940,429$ 2,959,638$ 2,977,761$ Minimum Balance755,766$ 754,074$ 759,662$ 766,173$ 772,105$ *Minimum Balance is actually minimum annual funding ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 20 Fund Balance History (FYE 2012-2016) Fiscal YearWaterSewer EndingFundsFundTotal 06/30/12Net Income Before Capital Contributions (1,119,927)(287,672)(1,407,599) Capital Contributions98,24117,115,89817,214,139 Transfers In (Out)(85,111)85,1110 Extraordinary Item (5,000,000)- (5,000,000) Fund Balance @ 6/30/2012122,238,503$ 42,803,710$ 165,042,213$ 06/30/13Net Income Before Capital Contributions (2,288,495)(640,066)(2,928,561) Capital Contributions711,319463,3541,174,673 Prior Period Adjustment (1,561,743)- (1,561,743) Fund Balance @ 6/30/2013119,099,584$ 42,626,998$ 161,726,582$ 06/30/14Net Income(Loss) Before Capital Contributions (508,344)(569,947)(1,078,291) Capital Contributions1,235,502893,0772,128,579 Extraordinary Item5,000,000- 5,000,000 Net Income(Loss) FY 20145,727,158323,1306,050,288 Fund Balance @ 6/30/2014124,826,742$ 42,950,128$ 167,776,870$ 06/30/15Revenue (Operating): Water Sales27,042,873- 27,042,873 Sewer Revenues- 1,783,5751,783,575 Other Operating Revenue1,237,95360,4401,298,393 Interest130,00014,679144,679 Property Taxes1,454,342- 1,454,342 Other Non-Operating Revenue702,1596,425708,584 Total Estimated Revenues FY201530,567,3261,865,11932,432,445 Expenses (Operating): Variable Water Costs (G.W., Import & Power)13,850,950 - 13,850,950 Salary Related Expenses6,853,668 960,298 7,813,967 Supplies & Services3,374,504 452,717 3,827,221 Depreciation6,012,184 1,342,516 7,354,700 Interest on Long Term Debt1,714,192 - 1,714,192 Other Expense9,250 - 9,250 Total Estimated Expenses FY201531,814,749 2,755,531 34,570,280 Net Income(Loss) Before Capital Contributions (1,247,423)(890,411)(2,137,834) Capital Contributions61,03519,17780,212 Net Income (Loss) FY 2015 (1,186,388)(871,234)(2,057,622) Estimated Fund Balance @ 6/30/2015123,640,353$ 42,078,894$ 165,719,247$ 06/30/16Revenue (Operating): Water Sales25,066,841- 25,066,841 Sewer Revenues- 1,785,8481,785,848 Other Operating Revenue3,556,67836,2913,592,969 Interest85,0008,00093,000 Property Taxes1,395,000- 1,395,000 Other Non-Operating Revenue595,23011,925607,155 Total Estimated Revenues FY201630,698,7491,842,06432,540,813 Expenses (Operating): Variable Water Costs (G.W., Import & Power)12,080,410 - 12,080,410 Salary Related Expenses8,118,352 845,865 8,964,218 Supplies & Services6,591,663 988,704 7,580,367 Depreciation6,003,400 1,346,600 7,350,000 Interest on Long Term Debt1,655,685 - 1,655,685 Other Expense22,000 - 22,000 Total Estimated Expenses FY201634,471,510 3,181,169 37,652,680 Net Income(Loss) FY 2016 (3,772,761)(1,339,105)(5,111,866) Estimated Fund Balance @ 6/30/2016119,867,592$ 40,739,789$ 160,607,381$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 21 Debt Administration The District’s debt rating from Fitch is “AA”. The District has no formal debt policy and no legal debt limit; however, the District’s future borrowing capacity is limited by the debt coverage ratio required by existing bond covenants. The ratio is calculated using revenue and expenses data pertaining to the Water Fund only and the covenants require that the coverage exceed 1.1. The District’s budgeted ratio is 1.25 for Fiscal Year 2016. This District’s Fiscal Year 2015/16 budgeted debt service obligation ($2,721,559) is related to its two existing debt issuances. Use of proceeds and the corresponding principal balance of each are as follows: Debt service requirements for the District’s Certificates of Participation are as follows: Year of Issuance Use of ProceedsPrincipal Balance as of June 2015 2008 COP COP funds are being issued to finance certain capital improvements, to fund a reserve fund, and to pay certain costs of delivery. $ 30,630,000 2012A Refunding Bond Refunding Bonds funds are being issued to finance certain capital improvements, to fund a reserve fund, and to pay certain costs of delivery. 7,795,000 38,425,000$ Debt service requirements for the District's Certificate of Participation and Revenue Bond are as follows: YearPrincipalInterestTotal 20161,045,000$ 1,676,559$ 2,721,559$ 20171,080,000$ 1,636,884$ 2,716,884$ 20181,120,000$ 1,594,309$ 2,674,309$ 20191,170,000$ 1,548,509$ 2,668,509$ 20201,210,000$ 1,500,909$ 2,670,909$ 2021-20256,850,000$ 6,701,525$ 13,551,525$ 2026-20298,470,000$ 5,032,963$ 13,502,963$ 2030-20349,875,000$ 3,004,944$ 12,879,944$ 2035-20397,605,000$ 783,375$ 8,388,375$ Total38,425,000$ 23,479,976$ 61,774,976$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 22 Debt Administration, Continued Employees Per Capita * Note: Employees per Capita is for fiscal year 2014/15 and is measured in number of employees per thousand customers. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 23 Residential Meter Charge Comparison Note: Approximately 93% of the District’s customer base has a 1 inch or smaller meter. The charges for all agencies are current as of FY 14/15. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 24 CAPITAL PROJECTS ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 25 2012 Pipeline Project ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 26 Capital Improvement Plan Project Description Total Project Budget 2014/15 CY Additions to CIP as Approved by Board Action Total Project Budget 2015/16 Total CIP Expenditures Thru FYE June 2014 Total Projected CIP Expenses in FY 2014/15 S & W Well Project (Well No. 21)2,306,789$ ‐$ 2,306,789$ 1,016,608$ 95,578$ S & W Well Project (Well No. 22)2,500,000$ ‐$ 2,500,000$ 4,869$ 36,451$ Fairmont BPS Upgrade6,300,000$ ‐$ 6,300,000$ 574,803$ 122,898$ Lakeview Grade Separation600,000$ 62,444 662,444$ 287,955$ 114,490$ Richfield Road Pipeline ‐$ 1,450,000$ 1,450,000$ ‐$ 75,414$ Subtotal 11,706,789$ 1,512,444$ 13,219,233$ 1,884,235$ 444,830$ Rehabilitation & Restoration Future Pipeline Project2,690,000$ (1,450,000) 1,240,000$ ‐$ 21,872$ Timber Ridge BPS Rehabilitation250,000$ ‐ 250,000$ ‐$ Lakeview Booster Piping100,000$ ‐ 100,000$ 6,000$ PRS Rehabilitation Phase 21,430,000$ ‐ 1,430,000$ ‐$ 31,690$ Annual Routine Capital R&R4,020,000$ (351,410)$ 3,668,590$ ‐$ ‐$ R & R Subtotal 8,490,000$ (1,801,410)$ 6,688,590$ ‐$ 59,562$ Vehicle & Capital Equipment Replacement 472,000$ 472,000$ 72,000$ Vehicle & Capital Equipment Replacement449,000$ 449,000$ 399,000$ Vehicle & Capital Equipment Subtotal 921,000$ ‐$ 921,000$ ‐$ 471,000$ Repayment of LOC Principal to Wells Fargo Bank Subtotal21,117,789$ (288,966)$ 20,828,823$ 1,884,235$ 975,392$ Projects Completed in FY 2014/15 Total Project Budget 2014/15 Over/(Under) Budget Adjusted Total CIP Budget FY 2015/16 Total CIP Expenditures Thru FYE June 2014 Total Projected CIP Expenses in FY 2014/15 YL Blvd BPS (Booster Pump Station)1,897,991$ 165,078 2,063,069$ 1,937,784$ 125,285$ Deville Drive Water Line Extention50,000$ 12,635 62,635$ 10,772$ 51,863$ Orangeview Waterline Extension ‐$ 80,120 80,120$ ‐$ 80,120$ Yorba Linda High School Park370,000$ 131,191 501,191$ 55,106$ 446,084$ Richfield Campus Spoils150,000$ 150,000$ ‐$ 145,020$ 2,467,991$ 389,024$ 2,857,015$ 2,003,662$ 848,372$ Grand Total23,585,780$ 100,058$ 23,685,838$ 3,887,897$ 1,823,764$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 27 Capital Improvement Plan, Continued FY 15/16 Budgeted CIP Expenditures FY 16/17 Budgeted CIP Expenditures FY 17/18 Budgeted CIP Expenditures FY 18/19 Budgeted CIP Expenditures FY 19/20 Budgeted CIP Expenditures 5 Year Future Projected Budgets 1,194,603$ ‐$ ‐$ ‐$ ‐$ 1,194,603$ 211,320$ 950,000$ 1,040,000$ 257,360$ ‐$ 2,458,680$ 1,000,000$ 4,000,000$ 602,299$ ‐$ ‐$ 5,602,299$ 260000260,000$ 1,340,000$ 34,586$ ‐$ ‐$ ‐$ 1,374,586$ 4,005,923$ 4,984,586$ 1,642,299$ 257,360$ ‐$ 10,890,168$ 760,000$ 458,128$ ‐$ ‐$ ‐$ 1,218,128$ 240,000$ 10,000$ ‐$ ‐$ ‐$ 250,000$ 94,000$ ‐$ ‐$ ‐$ ‐$ 94,000$ 153,310$ 528,000$ 90,000$ 627,000$ ‐$ 1,398,310$ ‐$ ‐$ 1,520,000$ 2,148,590$ ‐$ 3,668,590$ 1,247,310$ 996,128$ 1,610,000$ 2,775,590$ ‐$ 6,629,028$ 680,000$ 200,000$ 200,000$ 200,000$ 200,000$ 1,480,000$ $392,000$612,000$165,000$177,000$180,000 1,526,000$ 1,072,000$ 812,000$ 365,000$ 377,000$ 380,000$ 3,006,000$ 7,000,000$ 6,325,233$ 13,792,714$ 3,617,299$ 3,409,950$ 380,000$ 20,525,196$ 6,325,233$ 13,792,714$ 3,617,299$ 3,409,950$ 380,000$ 20,525,196$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 28 Vehicle Equipment and Capital Outlay (FY 2015/16) Department / ItemAmount Board of Directors None Administration None Engineering None Finance None Human Resources None IT Information Systems SQL System Upgrades (Operating System and Software)10,000$ Firewall Replacement 6,000$ Data Center Humidifier/Dehumidifier 24,000$ File Storage 19,000$ Server Replacement 5,000$ Total Vehicle Equipment & Capital Outlay- IT 64,000$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 29 Vehicle Equipment and Capital Outlay (FY 2015/16), Continued Department / ItemAmount Operations Adminstration Vehicle Wash Machine 12,000$ Water Operations & Maint. (2) Pickup Trucks 73,000$ Sewer Operations & Maint. Vactor Truck 400,000$ 13 Sewer Re-line (Manhole to Manhole)250,000$ Portable Generator for Lift Station (small)30,000$ Water Production Electric Generator (small)30,000$ SCADA Box Canyon PLC (Control System) Upgrade 16,000$ Well-10 PLC (Control System) Upgrade 14,000$ Well-15 PLC (Control System) Upgrade 14,000$ Well-19 PLC (Control System) Upgrade 10,000$ Main Router Replacement 42,000$ Momentum Unity CPU Upgrade 6,000$ Highland Reservoir Emergency System Replacement 75,000$ Lakeview Reservoir Emergency System Replacement 36,000$ Total Vehicle Equipment & Capital Outlay- Operations 1,008,000$ TOTAL VEHICLE EQUIPMENT & CAPITAL OUTLAY 1,072,000$ Reconciliation by Fund Water Fund 392,000$ Sewer Fund 680,000$ TOTAL1,072,000$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 30 Department Summaries ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 31 Board of Directors ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 32 Board of Directors Budget FY 2014/15 Budget FY 2015/16 Budget Expenses (Operating) Salary Related Expenses Salaries - Directors90,000$ 90,000$ Fringe Benefits52,442$ 59,385$ Mandatory Benefits - Directors8,533$ 7,991$ Total Salary Related Expenses150,975$ 157,376$ Supp li es & Services Communications-$ -$ Contractual Services1,500$ 1,500$ Dues & Memberships13,400$ 13,500$ Board Election Expenses75,000$ -$ District Meetings and Events-$ 1,500$ Professional Services90,000$ 90,000$ Professional Development4,100$ 14,000$ Travel & Conferences9,400$ 32,850$ Supplies & Services Sub-Total193,400$ 153,350$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 33 Board of Directors Supplies & Services Budget (FY 2015/16) Category Total Sub Acct Total Detail Amt $1,500 1,5001,500 200 6,000 100 4,500 2,500 200 $1,500 1,5001,500 30,000 60,000 $14,000 14,00014,000 1,500 2,000 3,000 150 2,000 2,400 16,250 1,200 4,000 350350 $153,350 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-1010-0600-00 Contractual Services 1-1010-0600-00 CONTRACTUAL SERVICES Tablet PC Data Service ($25 x 5) 1-1010-0640-00 Dues, Memberships, Subscriptions $13,500 1-1010-0640-00 Dues, Memberships, Subscriptions 13,500WACO CSDA Colorado River Water Users Assoc CASA Water Ed Foundation ISDOC 1-1010-0715-00 District Meetings and 1-1010-0715-55 Adminstration Meeting General Meeting Expenses 1-1010-0780-00 Professional Services $90,000 1-1010-0780-00 Professional Services 90,000Legal Services - Retainer Legislative Consultants ACWA (Spring- 2 @ $1,000, Fall- 2 @ $1,000) 1-1010-0810-00 Professional 1-1010-0810-00 Professional Development Board Workshops (4) 1-1010-0830-00 Travel & Conferences $32,850 1-1010-0830-00 Travel & Conferences 32,500Other Conferences CRWUA (2 attendees at $1,000 each) CSDA (2 attendees at $1,500 each) ISDOC Quarterly Urban Water Institute (1 attendee) Fall/Spring CASA Conference (Annual- $1,200, Winter-$1,200) AWWA (Annual- 3 @ $2,500, Section- 5 @ $1,750) MWDOC Water Policy Dinners 1-1010-0830-50 Meeting Mileage Mileage Section Total ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 34 Administration ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 35 Administration Department Budget (FY 2015/16) FY 2014/15 Budget FY 2015/16 Budget Expenses (Administration) Salary Related Expenses Salaries 553,406$ 798,250$ Fringe Benefits101,580$ 138,373$ Retiree Benefits149,519$ 150,590$ Unemployment Insurance10,400$ 10,400$ OPEB & CalPERS Contributions187,756$ 405,861$ Mandatory Benefits62,824$ 77,246$ Total Salary Related Expenses1,065,485$ 1,580,720$ Supplies & Services Communications189,994$ 192,500$ Contractual Services7,400$ 5,000$ Dues & Memberships52,960$ 52,985$ Fees & Permits-$ 2,700,250$ Insurance1,240$ 740$ District Activities & Events4,650$ 10,500$ Materials-$ 2,000$ Non-Capital Equipment-$ 11,000$ Office Expense250$ 4,340$ Professional Services405,750$ 169,250$ Professional Development3,350$ 3,780$ Travel & Conferences9,500$ 23,675$ Supplies & Services Sub-Total675,094$ 3,176,020$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 36 Administration Budget Division Detail (FY 2015/16) Administration Division Category TotalSub Acct Total Detail Amt 250 2,700,000 24,000 775 5,700 500 60 19,000 50 40 700 1,200 1,500 1,200 2,000 2,500 1,5001,500 5,0005,000 2,000 2,000 2,000 250 400 250 1,7501,750 50,000 25,000 87,00087,000 500 5,000 1,500 250 280 1,000 2,000 750 4,300 3,000 240 2,000 360 75 2,0002,000 $2,959,880 OCWA Meetings ISDOC Quarterly 1-2010-0830-50 Meeting Mileage Mileage Section Total 1-2010-0830-00 Travel & Conferences $14,725 1-2010-0830-00 Travel & Conferences 12,725ACWA (1 attendee) - Spring/Fall Laserfische Conference (1 attendee) AWWA (Annual- $2,500, Section- $1,750) Other Conferences MWDOC Water Policy Dinners CSDA Leadership Summit Records Destruction Codification Shred-It Records Retention Schedule Update 1-2010-0810-00 Professional Development $1,280 1-2010-0810-00 Professional Development 1,280Notary Training & Exam Misc GM Training 1-2010-0780-00 Professional Services $169,250 1-2010-0780-00 Professional Services 75,000Laserfische Upgrade District Plan Updates 1-2010-0780-05 Legal Services Routine Legal 1-2010-0780-15 Records Management 7,250 1-2010-0760-00 Office Expense $2,650 1-2010-0760-00 Office Expense 900Office Supplies Bereavement Flowers Hands Free Typing 1-2010-0760-21 Printer Supplies Printer Ink 1-2010-0715-00 District Meetings and Events $9,900 1-2010-0715-50 General Meeting Supplies 8,400Meeting Supplies (Board & Committee) All Hands Meetings (2) 1-2010-0750-00 Non-Capital Equipment $11,000 1-2010-0750-00 Non-Capital Equipment Executive Assistant Office Alteration 1-2010-0750-06 Desktops 6,000Replacement PC for Executive Secretary Replacement PC for Management Analyst Replacement PC for Records Mgmt. Specialist Management/Department Meetings Employee Holiday Luncheon Employee Picnic 1-2010-0715-55 Adminstration Meeting OCWA General Meeting Supplies 1-2010-0690-00 Insurance $740 1-2010-0690-00 Insurance 740Notary Insurance (AA) Honesty Bond (MM & AA) 1-2010-0640-00 Dues, Memberships, & Subscriptions $50,085 1-2010-0640-00 Dues, Memberships, & Subscriptions 50,085LAFCO CRWUA AWWA Misc. Notary Assoc Membership ACWA 1-2010-0645-00 Fees & Permits $2,700,250 1-2010-0645-00 Fees & Permits 2,700,250SDLF District of Distinction Accreditation Fee SWRCB Penalty Fees Primary GL CategorySub Acct No./Sub CategoryDetail Item Description ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 37 Administration Budget Division Detail (FY 2015/16) Public Affairs Division Category Total Sub Acct Total Detail Amt 6,0006,000 20,00020,000 45,000 10,000 13,00013,000 1,5001,500 17,500 11,500 38,00038,000 30,00030,000 $5,000 5,0005,000 500 1,000 600 800 $2,000 2,0002,000 350 250 1,4401,440 250250 $2,500 2,5002,500 1,400 2,600 1,000 650 300 500 2,5002,500 $216,140 1-2020-0830-50 Meeting Mileage Mileage Section Total 1-2020-0810-00 Professional Dlt 1-2020-0810-00 Professional Development Training 1-2020-0830-00 Travel & Conferences $8,950 1-2020-0830-00 Travel & Conferences 6,450CAPIO Annual Conference PRSA Annual Best Practices Summit CRWUA UWI Conference Water Policy Dinners Other Meetings/Conferences 1-2020-0760-00 Office Expense $1,690 1-2020-0760-00 Office Expense Conservation Enforcement Supplies 1-2020-0760-21 Printer Supplies Printer Ink 1-2020-0710-00 Materials 1-2020-0710-77 Drought Materials Drought Material 1-2020-0715-00 District Meetings & Events $600 1-2020-0715-50 Meeting Supplies 600Intergovernmental Meetings Division Meetings 1-2020-0640-00 Dues, Memberships, & Subscriptions $2,900 1-2020-0640-00 Dues, Memberships, & Subscriptions 2,900OC Register/LA Times Chamber Memberships (YL, PL) CAPIO Membership PRSA Membership 1-2020-0580-50 Customer Communication Customer Newsletter 1-2020-0580-55 Water Conservation Programs MWDOC Choice Water Use Efficiency 1-2020-0600-00 Contractual Services 1-2020-0600-00 Contractual Services Conservation Rebate Prog. (Turf, Sprinklers, Appli 1-2020-0580-00 Communications $192,500 1-2020-0580-05 Advertising General 1-2020-0580-15 District Special Events Community Events (Open House, Facility Tours, etc. 1-2020-0580-35 Promotional Items 55,000YLWD Bottled Water 1-2020-0580-36 Water Conservation Citi Direct Mailing 1-2020-0580-40 Sponsorships Sponsorship- OC Water Summit 1-2020-0580-45 Video Productions 29,000Digital Communications History Wall Promotional Items Primary GL CategorySub Acct No./Sub Category Detail Item Description ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 38 Engineering ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 39 Engineering Department Budget (FY 2015/16) FY 2014/15 Budget FY 2015/16 Budget Expenses (Engineering) Salary Related Expenses Salaries 928,221$ 921,656$ Fringe Benefits123,662$ 134,501$ Overtime2,200$ 2,255$ Mandatory Benefits124,485$ 95,414$ Total Salary Related Expenses1,178,568$ 1,153,826$ Supplies & Services Communications-$ 200$ Contractual Services96,160$ 103,190$ Data Processing-$ -$ Dues & Memberships2,963$ 38,600$ Fees & Permits28,050$ 28,000$ Materials2,000$ 6,500$ District Activities/Meetings-$ 600$ Maintenance-$ 195$ Non-Capital Equipment5,000$ 13,000$ Office Expense2,950$ 7,600$ Professional Services26,000$ 96,000$ Professional Development3,850$ 4,920$ Travel & Conferences3,300$ 6,000$ Supplies & Services Sub-Total170,273$ 304,805$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 40 Engineering Budget Division Detail (FY 2015/16) Administration Division Category Total Sub Acct Total Detail Amt $120 120120 $600 600600 $1,700 1,7001,700 3,5003,500 8,0008,000 $3,200 3,2003,200 $200 200200 800800 1,0001,000 $19,120 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-4010-0640-00 Dues, Memberships, & 1-4010-0640-00 Dues, Memberships, & S Dues, Memberships & Subscriptions 1-4010-0715-00 District Meetings and 1-4010-0715-50 General Meeting Expense Meeting/Event Supplies 1-4010-0710-00 Materials 1-4010-0710-00 Materials Emergency Food Supplies (1/3 of total) 1-4010-0750-00 Non-Capital Equipment $11,500 1-4010-0750-06 Desktops Replacement PC for Engineering Tech II 1-4010-0750-07 Notebooks/Tablets Replacement Laptops/Tablets 1-4010-0760-00 Office Expense 1-4010-0760-00 Office Expense Printer Ink 1-4010-0810-00 Professional 1-4010-0810-00 Training Training Section Total 1-4010-0830-00 Travel & Conferences $1,800 1-4010-0830-00 TRAVEL & CONFERENCES (E) Travel & Conferences 1-4010-0830-50 Meeting Mileage Mileage ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 41 Engineering Budget Division Detail (FY2015/16) Planning & Design Division Category Total Sub Acct Total Detail Amt $200 200200 17,400 4,200 10,000 500 250 5,000 25,000 1,000 4,200 $2,000 2,0002,000 3,2003,200 300300 50,000 1,000 30,000 15,00015,000 $700 700700 1,000 500 $171,450 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-4020-0580-00 Communications 1-4020-0580-00 Communications FOG Inspection Reports 1-4020-0600-00 Contractual Services $31,600 1-4020-0600-00 Contractual Services 31,600The Chambers Group (Hidden Hills) OCWD/ Well 21 Lease Agreement OCWD/ Well 22 Lease Agreement 1-4020-0640-00 Dues, Memberships, & Subscriptions $30,750 1-4020-0640-00 Dues, Memberships, & Subscriptions 30,750PE, BCEE ASCE Software License Renewal & Upgrade (Water Model) SCADA Watch (Water Model) 1-4020-0645-00 Fees & Permits $5,200 1-4020-0645-00 Fees & Permits 5,200FOG Inspection Fees (OCSD) OCWD/Well 21 Fee 1-4020-0710-00 Materials 1-4020-0710-00 Materials Emergency Preparedness Equipment & Materials 1-4020-0760-00 Office Expense $3,500 1-4020-0760-00 Office Expense Printer Ink 1-4020-0760-30 Books & Publications Books 1-4020-0780-00 Professional Services $96,000 1-4020-0780-00 Professional Services 81,000Urban Water Management Plan Update Water Master Plan Update Cathodic Protection Consulting Services 1-4020-0780-36 Professional Services - Water Water Consulting Services Section Total 1-4020-0810-00 Professional 1-4020-0810-00 Professional Development Certification Courses 1-4020-0830-00 Travel & Conferences $1,500 1-4020-0830-00 Travel & Conferences 1,500AWWA/ACE Conference Cathodic Protection ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 42 Engineering Budget Division Detail (FY 2015/16) Construction Division Category Total Sub Acct Total Detail Amt $2,500 2,5002,500 350 6,300 $1,500 1,5001,500 350350 250250 750 1,000 $500 500500 $13,500 1-4030-0830-00 Travel & Conferences 1-4030-0830-00 Travel & Conferences AWWA/ ACE Conference Section Total 1-4030-0810-00 Professional Development $1,750 1-4030-0810-00 Professional Development 1,750Inspector Certification Training (AWWA, CMAA) 1-4030-0750-00 Non-Capital Equipment 1-4030-0750-00 Non-Capital Equipment Inspection Related Tools & Equipment 1-4030-0760-00 Office Expense $600 1-4030-0760-00 Office Expense Office Supplies 1-4030-0760-30 Books & Publications Code Books 1-4030-0645-00 Fees & Permits 1-4030-0645-20 USA Underground Service USA Underground Service Alerts 1-4030-0640-00 Dues, Memberships, & Subscriptions $6,650 1-4030-0640-00 Dues, Memberships, & Subscriptions 6,650Construction Management Association of America EADOC Subscription (Planning Management Software) Primary GL CategorySub Acct No./Sub Category Detail Item Description ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 43 Engineering Budget Division Detail (FY 2015/16) Water Quality Division Category Total Sub Acct Total Detail Amt 3,0003,000 3,0003,000 5,5905,590 60,00060,000 300 20,000 80 1,000 $2,800 2,8002,800 $195 195195 $300 300300 550 250 850 620 $2,200 2,2002,200 $100,735 1-4040-0830-00 Travel & Conferences 1-4040-0830-00 Travel & Conferences AWWA/Water Quality Conference Section Total 1-4040-0760-00 Office Expense 1-4040-0760-30 Books & Publications AWWA Books 1-4040-0810-00 Professional Development $2,270 1-4040-0810-00 Professional Development 2,270Certifications AWWA WES August 13 (RM & AT) Backflow Specialist (AT) Misc AWWA Trainings 1-4040-0710-00 Materials 1-4040-0710-20 Wtr Quality Test Kit Reagents Wtr Quality Test Materials 1-4040-0730-00 Maintenance 1-4040-0730-10 Fume Hood Maintenance Maintenance & Testing 1-4040-0640-00 Dues, Memberships, & Subscriptions $1,080 1-4040-0640-00 Dues, Memberships, & Subscriptions 1,080ABPA (Maldonado) Water Purveyor Membership 1-4040-0645-00 Fees & Permits $20,300 1-4040-0645-10 Dept of Health Services 20,300County of Orange Dept. of Health Services (SWRCB-DD) 1-4040-0600-00 Contractual Services $71,590 1-4040-0600-00 CONTRACTUAL SERVICES System Disinfection/Blending 1-4040-0600-12 Backflow Device Rep Backflow Device Repair 1-4040-0600-25 Distrubution System Distribution System Disinfection 1-4040-0600-60 Microbiological Examination Water Quality Laboratory Testing Primary GL CategorySub Acct No./Sub Category Detail Item Description ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 44 Finance ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 45 Finance Department Budget (FY 2015/16) FY 2014/15 Budget FY 2015/16 Budget Expenses (Finance) Salary Related Expenses Salaries 843,820$ 883,762$ Fringe Benefits162,275$ 169,176$ Overtime6,200$ 6,355$ Mandatory Benefits104,142$ 88,388$ Total Salary Related Expenses1,116,437$ 1,147,681$ Supplies & Services Communications101,400$ 105,625$ Contractual Services101,870$ 82,210$ Data Processing-$ 61,020$ Dues & Memberships785$ 535$ Fees & Permits121,090$ 145,165$ Insurance600$ 600$ Materials25,000$ 197,000$ District Activities & Events1,050$ 1,100$ Maintenance300$ 300$ Non-Capital Equipment950$ 6,400$ Office Expense14,050$ 15,470$ Professional Services27,660$ 28,260$ Professional Development3,830$ 4,265$ Travel & Conferences3,900$ 7,525$ Uncollectible Accounts40,000$ 40,000$ Supplies & Services Sub-Total442,485$ 695,475$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 46 Finance Budget Division Detail (FY 2015/16) Administration Division Category Total Sub Acct Total Detail Amt $400 400400 $49,500 49,50049,500 110 155 160 $600 600600 $400 400400 18,960 2,600 5,000 1,200 300 325 300 500 1,500 500 500 $83,010 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-3010-0600-00 Contractual Services 1-3010-0600-00 CONTRACTUAL SERVICES (E) Check signature plate 1-3010-0620-00 Data Processing 1-3010-0620-20 Software License Renewals GP & CSM Annual Maintenance Fee 1-3010-0640-00 Dues, Memberships, & Subscriptions $425 1-3010-0640-00 Dues, Memberships, & Subscriptions 425CSMFO CMTA GFOA 1-3010-0690-00 Insurance 1-3010-0690-00 Insurance Honesty Bond 1-3010-0715-00 District Meetings and Et 1-3010-0715-50 Meeting Supplies Meeting Supplies 1-3010-0780-00 Professional Services $27,760 1-3010-0780-00 Professional Services 27,760Auditors GASB 68 Statement Preparation Actuarial Services CDAR Preparation 1-3010-0810-00 Professional Development $925 1-3010-0810-00 Professional Development 925CMTA Seminars 2014 Government Tax Update CSMFO Workshops Section Total 1-3010-0830-00 Travel & Conferences $3,000 1-3010-0830-00 Travel & Conferences 3,000CalPERS Annual Conference CSMFO Conference AWWA Conference CMTA ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 47 Finance Budget Division Detail (FY 2015/16) Accounting Division Category Total Sub Acct Total Detail Amt $625 625625 500 360 150 435 330 25 50,000 225 $110 110110 $400 400400 $300 300300 500500 2,0002,000 1,5001,500 9,0009,000 3,5003,500 1,2001,200 $1,000 1,0001,000 1,000 1,500 500 $75,160 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-3020-0580-00 Communications 1-3020-0580-00 Communications Publish Unclaimed List 1-3020-0600-00 Contractual Services $860 1-3020-0600-00 Contractual Services 860Green Shades Doculivery 1-3020-0645-00 Fees & Permits $51,165 1-3020-0645-00 Fees & Permits 915CSMFO Budget Reviewer Fee GFOA CAFR Reviewer Fee GFOA Budget Award Reviewer Fee 1-3020-0645-50 Bank Service/Fees 50,250Annual Bankcard Fee Analysis Fees (Avg $4800/mo) Safe Deposit Box Fee 1-3020-0640-00 Dues, Memberships, & CSMFO 1-3020-0730-00 Maintenance 1-3020-0730-00 Maintenance Small Office Equipment Maintenance 1-3020-0715-00 District Meetings and 1-3020-0715-50 Meetin g Supplies Meeting Supplies 1-3020-0640-00 Dues , Memberships , & 1-3020-0750-00 Non-Capital Equipment $4,000 1-3020-0750-00 Non-Ca pital Equipment Ergotron/Veridesk 1-3020-0750-06 Deskto ps Dell Computer 1-3020-0750-41 Audio/Visual Monitors 1-3020-0760-00 Office Expense $13,700 1-3020-0760-00 Office Expense Office Supplies 1-3020-0760-10 Pa per Paper 1-3020-0760-21 Printer Su pplies Printer Cartridges Section Total 1-3020-0810-00 Professional 1-3020-0810-00 Professional Development Staff Training 1-3020-0830-00 Travel & Conferences $3,000 1-3020-0830-00 Travel & Conferences 3,000CSMFO Conference CalPERS Annual Conference CMTA ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 48 Finance Budget Division Detail (FY 2015/16) Customer Service/Billing Division Category Total Sub Acct Total Detail Amt 500500 5,5005,500 99,00099,000 250 1,500 1,600 4,000 600 20,000 48,000 5,0005,000 $11,520 11,52011,520 34,000 60,000 $300 300300 $500 500500 350 300 1,0001,000 $500 500500 $1,400 1,4001,400 500500 325325 $40,000 40,00040,000 $336,645 Primary GL CategorySub Acct No./Sub CategoryDetail Item Description 1-3030-0600-22 Printing of Bills - Infosend 68,000Info Send E-Bill Fees 1-3030-0580-00 Communications $105,000 1-3030-0580-00 Communications AB 2747 Compliance 1-3030-0580-10 Postage Postage Metered 1-3030-0580-22 Postage - Infosend Postage - Infosend Post Office Box Meter & Scale Lease Agreement Post Master - Lockbox 1-3030-0600-21 Customer Credit Check 4,600Online - Credit Checks Online - Utility Exchange Mailing Service 1-3030-0620-00 Data Processing 1-3030-0620-00 Data Processing Cogsdale - Penalty Blocks 1-3030-0645-00 Fees & Permits $94,000 1-3030-0645-50 Bank Services/Fees 94,000Lock Box Services Credit Card & Auto Dr Processing 1-3030-0600-55 Answering Service Phone Answering Service 1-3030-0600-00 Contractual Services $80,950 1-3030-0600-00 Contractual Services 3,350 1-3030-0715-00 District Meetings and 1-3030-0715-50 General Meeting Expense Meeting Supplies 1-3030-0750-00 Non-Capital Equipment 1-3030-0750-00 Non-Capital Equipment Letter Folding Equipment 1-3030-0760-00 Office Expense $1,650 1-3030-0760-00 Office Expense 650Postage Machine Supplies Forms/Deposit Slips 1-3030-0760-21 Printer Supplies Printer Cartridge 1-3030-0780-00 Professional Services 1-3030-0780-09 Collection Services Collection Agency Fee 1-3030-0810-00 Professional 1-3030-0810-00 Professional Development Customer Service Training (min of 2 classes PP) 1-3030-0830-00 Travel & Conferences $825 1-3030-0830-00 Travel & Conferences AWWA 1-3030-0830-50 Meeting Mileage Mileage Reimbursement 1-3030-0850-00 Uncollectible Accounts 1-3030-0850-00 Uncollectible Accounts Uncollectible Accounts Section Total ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 49 Finance Budget Division Detail (FY 2015/16) Meter Reading Division Category TotalSub Acct Total Detail Amt 140,000 140,000 25,000 25,000 9,000 9,000 23,000 23,000 500 400 1,000 1,000 120 120 120 700 700 240 240 700 700 700 $200,660 1-3040-0830-00 Travel & Conferences 1-3040-0830-00 Travel & Conferences AWWA Conference Section Total 1-3040-0760-00 Office Expense 1-3040-0760-21 Printer Supplies Printer Cartirdge 1-3040-0810-00 Professional Development 940 1-3040-0810-00 Professional Development Training classes 1-3040-0810-40 Certificate Reimbursement Certificate Reimbursement 1-3040-0750-00 Non-Capital Equipment 1,900 1-3040-0750-00 Non-Capital Equipment 900 Meter Shop Equipment Construction Meter Locks 1-3040-0750-07 Notebooks/Tablets Tablets 1-3040-0710-00 Materials 197,000 1-3040-0710-40 Replacment Meters Replacement Meters 1-3040-0710-50 Replacement MXU MXUs 1-3040-0710-55 Meters Boxes/Lids/Vaults Meter Boxes/Lids/Vaults 1-3040-0710-58 Registers Registers Primary GL CategorySub Acct No./Sub Category Detail Item Description ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 50 Human Resources ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 51 Human Resources Department Budget (FY 2015/16) FY 2014/15 Budget FY 2015/16 Budget Expenses (HR) Salary Related Expenses Salaries 373,949$ 457,116$ Fringe Benefits75,009$ 83,944$ Overtime1,689$ 1,731$ Mandatory Benefits44,874$ 46,566$ Total Salary Related Expenses495,521$ 589,357$ Supplies & Services Communications3,000$ 3,000$ Contractual Services34,150$ 25,870$ Dues & Memberships5,635$ 7,960$ Insurance311,500$ 295,000$ Materials1,400$ 1,100$ District Activities & Events17,510$ 12,610$ Non-Capital Equipment-$ 3,800$ Office Expense700$ 1,865$ Professional Services70,700$ 104,700$ Professional Development25,500$ 24,500$ Travel & Conferences5,100$ 9,200$ Supplies & Services Sub-Total475,195$ 489,605$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 52 Human Resources Budget Division Detail (FY 2015/16) Administration Division Category Total Sub Acct Total Detail Amt $3,000 3,0003,000 600 3,000 3,000 5,000 500 3,0003,000 1,5001,500 5,000 1,300 4,000 525 85 400 300 2,000 210 1,000 2,2002,200 2,0002,000 1,0001,000 3,000 800 300300 609 206 250250 90,00090,000 13,70013,700 8,0008,000 3,0003,000 5,800 400 $165,685Section Total 1-7010-0830-00 Travel & Conferences $6,200 1-7010-0830-00 Travel & Conferences 6,200LCW (3 employees) Public Retirement Seminar (2 employees) 1-7010-0810-00 Professional Development $11,000 1-7010-0810-00 Professional Development LCW 1-7010-0810-20 Job Training On-going Job Training 1-7010-0780-00 Professional Services $103,700 1-7010-0780-05 Legal Services Liebert Cassidy Whitmore Employment Law 1-7010-0780-55 Investigations Investigations, Backgrounds, and EE Relations 1-7010-0760-00 Office Expense $1,365 1-7010-0760-00 Office Expense Office Supplies 1-7010-0760-21 Printer Supplies 815Brother MFC-9970CDW (2 black & 3 color (1 each)) HL2270DW (3) 1-7010-0760-30 Books & Publications Public Retirement Journal 1-7010-0750-00 Non-Capital Equipment $3,800 1-7010-0750-07 Notebooks/Tablets 3,800Laptop Tablet 1-7010-0715-00 District Meetings and Events $8,410 1-7010-0715-20 District Events - Employee Recognition 3,210Retiree Event (2) Retiree Recognition Service Recognition 1-7010-0715-30 District Events - Benefit Fair Benefit Fair 1-7010-0715-40 District Events - Employee Employee Promotional Items 1-7010-0715-50 General Meeting Expense Meeting/Training Supplies 1-7010-0600-30 Health & Welfare 6,300Interactive Process Flu Shots 1-7010-0640-00 Dues, Memberships & Subscriptions $5,310 1-7010-0640-00 Dues, Memberships & Subscriptions 5,310LCW (Consortium & Library) PELRAC Jobs Available Subscription CALPELRA Annual Dues National Notary Association 1-7010-0580-00 Communications 1-7010-0580-05 Advertising Job Advertising Expenses 1-7010-0600-00 Contractual Services $22,900 1-7010-0600-00 Contractual Services 12,100COBRA Solutions CPS (Testing) - Human Resources Neo Gov- Online Applications Neo Gov- Performance Evaluations Flex Advantage 1-7010-0600-10 DOT Physicals Fit for Duty 1-7010-0600-20 Post-Employment Physicals Post-Employment Physicals Primary GL CategorySub Acct No./Sub Category Detail Item Description ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 53 Human Resources Budget Division Detail (FY 2015/16) Risk Management Division Category Total Sub Acct Total Detail Amt 420 300 100 700 5,0005,000 230,000230,000 60,00060,000 $500 500500 $1,000 1,0001,000 $500 500500 $3,000 3,0003,000 $301,520 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-7020-0600-00 Contractual Services $720 1-7020-0600-00 Contractual Services 720DOT Physicals (12 x 35) Respiratory Fit Testing (60 x 5) 1-7020-0640-00 Dues, Memberships, & Subscriptions $800 1-7020-0640-00 Dues, Memberships, & Subscriptions 800PARMA Membership AED Medical Director Oversight 1-7020-0690-00 Insurance $295,000 1-7020-0690-10 Tort Claims Tort Claims - < 15K 1-7020-0690-20 Liability Insurance ACWA-JPIA Liability Insurance 1-7020-0690-30 Property Insurance ACWA-JPIA Property Insurance 1-7020-0760-00 Office Expense 1-7020-0760-00 Office Expense Ergotron Desks & Mats (1 x 500) 1-7020-0780-00 Professional Services 1-7020-0780-00 Professional Services First Aid-Injured Workers Section Total 1-7020-0810-00 Professional 1-7020-0810-00 Professional Development Risk Management Training 1-7020-0830-00 Travel & Conferences 1-7020-0830-00 Travel & Conferences PARMA Conference (2 x $1,500) ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 54 Human Resources Budget Division Detail (FY 2015/16) Safety Division Category Total Sub Acct Total Detail Amt 1,250 1,000 500 150 200 1,000 600 500 1,200 3,000 8,0008,000 5,0005,000 $22,400 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-7030-0600-00 Contractual Services $2,250 1-7030-0600-00 Contractual Services 2,250HEP B ($250 x 5) Industrial Hearing Management 1-7030-0640-00 Dues, Memberships, & Subscriptions $1,850 1-7030-0640-00 Dues, Memberships, & Subscriptions 1,850Cal-OSHA Reporter PASMA (2 x 75) Safety Center Inc. Online SDS Support 1-7030-0710-00 Materials $1,100 1-7030-0710-00 Materials 1,100First Aid Restocker First Aid Supplies (Field Backpacks) 1-7030-0715-00 District Meetings and Events $4,200 1-7030-0715-50 General Meeting Expense 4,200Meeting/Training Supplies Safety WORKS (Promo Safety Recognition) Section Total 1-7030-0810-00 Professional Development $13,000 1-7030-0810-10 OSHA Compliance OSHA Compliance Training 1-7030-0810-20 Job Training On Job Training ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 55 Information Technology ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 56 Information Technology Department Budget (FY 2015/16) FY 2014/15 Budget FY 2015/16 Budget Expenses (IT) Salary Related Expenses Salaries 602,394$ 472,163$ Fringe Benefits91,979$ 57,830$ Overtime10,400$ 2,460$ Mandatory Benefits75,102$ 48,943$ Total Salary Related Expenses779,875$ 581,396$ Supplies & Services Communications-$ -$ Contractual Services143,120$ 148,385$ Data Processing 186,830$ 125,309$ Dues & Memberships1,622$ 280$ Materials15,825$ 2,400$ District Activities & Events300$ 800$ Maintenance79,250$ 6,900$ Non-Capital Equipment98,950$ 40,800$ Office Expense15,025$ 7,825$ Professional Services91,500$ 95,000$ Professional Development11,800$ 11,000$ Travel & Conferences9,700$ 15,600$ Supplies & Services Sub-Total653,922$ 454,299$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 57 IT Budget Division Detail (FY 2015/16) Administration Division Category Total Sub Acct Total Detail Amt $200 200200 $500 500500 $2,000 2,0002,000 $675 675675 $500 500500 1,600 2,600 1,400 3,500 $12,975 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-6010-0640-00 Dues, Memberships, & 1-6010-0640-00 Dues, Memberships, & MISAC 1-6010-0715-00 District Meetings and 1-6010-0715-50 General Meeting Expense Meeting Supplies 1-6010-0750-00 Non-Capital Equipment 1-6010-0750-10 Desktops PC 1-6010-0760-00 Office Expense 1-6010-0760-21 Printer Supplies Printer Cartridge Emergency Backup Location Visits Section Total 1-6010-0810-00 Professional 1-6010-0810-00 Professional Development Pluralsight Tech Library 1-6010-0830-00 Travel & Conferences $9,100 1-6010-0830-00 Travel & Conferences 9,100Interop (April/May) WinConnections (November) MISAC ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 58 IT Budget Division Detail (FY 2015/16) Information Systems Division Category Total Sub Acct Total Detail Amt 1,800 85 600 15,000 4,500 12,500 21,000 4,000 3,900 26,50026,500 15,00015,000 25,000 15,000 3,500 4,000 2,400 3,200 2,000 30,000 250 12,000 1,000 7,000 5,000 13,500 0 6,109 750 1,500 200 0 150 200 150 30 50 200200 400 100 200 200 900 400 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-6020-0600-00 Contractual Services $148,385 1-6020-0600-00 Contractual Services 1,885Security Solutions: Annual Fire & Burglar Alarm District Site Hosting 1-6020-0600-10 Data Hosting 15,600FTP Today for ftp service ($54.95/month) DR Location 1-6020-0600-20 Lease Agreements 17,000Konica Minolta Operations Copier Lease Konica Minolta Copier Leases for Admin Building 1-6020-0600-30 Warranties & Service Contracts 28,900RMJ Tech. GPS Vehicle Tracking Service Dell Hardware Service Contracts APC Symmetra Data Center UPS On-Site Service Rene 1-6020-0600-32 Service for Cell Phones Cell Phone Service (Verizon) 1-6020-0600-33 Mobile Broadband Service Verizon Broadband Aircard Service (MGMT/CMMS) 1-6020-0600-34 Communication Lines 43,500Time Warner Cable & Dedicated Internet Access 50x AT&T District Lines DR Communication Lines Microsoft Volume License Renewals Lenel Onguard Software Support Agreement Renewal Solar Winds Orion Monitoring Tool Maintenance Solar Winds Engineering's Toolkit Renewal VMWare vSphere (Essentials Plus Kit) Maintenance Appassure Backup Software Renewal 1-6020-0620-00 Data Processing $89,409 1-6020-0620-10 Software Purchases 6,400CMMS Licensing Solarwind SQL Monitor 1-6020-0620-20 Software License Renewals 73,950Trend Micro NeatSuite Antivirus & Spyware 110 lic Netmotion Mobility XE Premium Software Maintenanc CityWorks Annual Maintenance Specter Soft Renewal 1-6020-0620-30 Hardware Subscription Renewals 8,559Watchguard XTM810 Firewall UTM Renewal (2 items) Barracuda Spam Firewall Energizer Annual Renewal Barracuda Message Archiver Energizer Annual Renew PageR Monitoring Idealstor Archiver ($3,000) 1-6020-0620-47 Cell Phone Supplies 500Chargers Batteries Holsters & Covers 1-6020-0640-00 Dues, Memberships, & Subscriptions $80 1-6020-0640-00 Dues, Memberships, & Subscriptions 80CPU 1-6020-0710-60 Hardware Supplies 1,500USB Drives USB Keys, SD / micro SD Cards Desktop peripherals Hardware supplies, AA & AAA batteries PCWorld 1-6020-0710-00 Materials $2,400 1-6020-0710-00 Materials Materials 1-6020-0710-51 Cabling 700Duplex 50/125 LC/LC fiber, CAT6A, CAT5e patch cab Adapters DVI, VGA, DB9, Display Port, HDMI, USB cables ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 59 IT Budget Division Detail (FY 2015/16) Information Systems Division, Continued Category Total Sub Acct Total Detail Amt $300 300300 850850 1,2001,200 400 800 400 400 1,5001,500 1,000 350 2,0002,000 2,0002,000 20,000 1,500 0 200 1,500 200 800 2,200 800800 500 1,000 1,0001,000 1,0001,000 100100 2,000 50 200 200 400 200 5,5005,500 3,500 50,000 1,0001,000 2,500 1,000 2,200 1,000 400 1,600 $354,024 1-6020-0715-00 District Meetings and 1-6020-0715-50 Meeting Supplies Meeting Supplies Primary GL CategorySub Acct No./Sub Category Detail Item Description Phone Switch Servicing Security Equipment Maintenance & Repair 1-6020-0730-30 Cabling & WAN Cabling (CAT6A, CAT5e, fiber) installation & rep ( 1-6020-0730-60 UPS & Back-up Power systems 1,350APC Symmetra Data Center UPS battery modules (6) UPS replacement batteries for desktops 1-6020-0730-00 Maintenance $6,900 1-6020-0730-00 Maintenance Maintenance 1-6020-0730-06 Printer Servicing HP Printer Servicing 1-6020-0730-11 Telco/Phone Servicing 2,000Building Line Repairs Cell Phone Servicing/replacement/repair Tablets 1-6020-0750-09 Networking Equipment 4,900KVM System Interface Pods Network Storage Devices Network Office/cubicle Switches Misc Network Equipment such as Transceivers Data Center Switches 1-6020-0750-00 Non-Capital Equipment $34,700 1-6020-0750-00 Non-Capital Equipment Non-Capital Equipment 1-6020-0750-06 Desktops Dell Optiplex PCs 1-6020-0750-07 Notebooks 21,500CMMS Notebooks and Equipment Dell Notebooks 1-6020-0760-00 Office Expense $3,150 1-6020-0760-00 Office Expense Business Cards 1-6020-0760-21 Printer Supplies 2,050 1-6020-0750-30 Tools & Equipment Data Center equipment (Rack & Cabinet) 1-6020-0750-35 Security 1,500HID proximity badges for building access FABS HP LaserJet Printers & Copier toners fusers etc Konica Minolta Copier/Printer Supplies Mail Room 1-6020-0760-26 Desktop Supplies 1,000Mice Blank DVD+R, CD Disc, USB Keys etc. Keyboards Misc 1-6020-0750-41 Audio/Visual Replacement LCD Monitors 1-6020-0750-45 Telco Phones & Accessories 1-6020-0810-00 Professional Development $3,500 1-6020-0810-00 Professional Development 3,500GeneralTraining Plural Site 1-6020-0780-00 Professional Services $60,000 1-6020-0780-11 Network/Hardware Consulting Network Engineering Consulting 1-6020-0780-20 Software Consulting 53,500Software Consulting CMMS Consulting EEC 1-6020-0780-50 Technical Support Technical Support Section Total 1-6020-0830-00 Travel & Conferences $5,200 1-6020-0830-00 Travel & Conferences 5,200Intersect (October) R.S. CityWorks User's Conference (June) R.S. Mileage and Travel Reimbursement Interop ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 60 IT Budget Division Detail (FY 2015/16) GIS Division Category Total Sub Acct Total Detail Amt 4,000 2,000 3,200 6,100 900 3,500 1,700 14,500 $4,100 4,1004,100 $4,000 4,0004,000 $35,000 35,00035,000 3,000 4,000 1,050 250 $87,300 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-6030-0620-00 Data Processing $35,900 1-6030-0620-20 Software License Renewals 35,900InfoWater Renewal & Upgrade Floating License Freeance Maintenance ArcEditor Concurrent Maintenance (2) ArcGIS Server Standard Enterprise Maintenance ArcView Single Use Maintenance ArcInfor Concurrent Maintenance AutoCAD & Map 3D Maintenance Satellite Imagry 1-6030-0750-30 Tools & Equipment GIS Miscellaneous Tools (Hardware) 1-6030-0780-00 Professional Services 1-6030-0780-20 Software Consulting GIS Staff Augmentation & Cons. Services, EEC 1-6030-0760-00 Office Expense 1-6030-0760-21 Printer Supplies Atlas Water & Sewer Supplies 1-6030-0750-00 Non-Capital Equipment 1-6030-0810-00 Professional Development $7,000 1-6030-0810-00 Professional Development 7,000GIS Analyst Training GIS and CMMS Training, EEC Section Total 1-6030-0830-00 Travel & Conferences $1,300 1-6030-0830-00 Travel & Conferences 1,300GIS ESRI User Conference Mileage and Travel Reimbursement ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 61 Operations ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 62 Operations Department Budget (FY 2015/16) FY 2014/15 Budget FY 2015/16 Budget Expenses (Operating) Salary Related Expenses Salaries 2,574,013$ 2,767,635$ Fringe Benefits535,515$ 551,814$ Overtime192,600$ 204,813$ Mandatory Benefits420,823$ 364,601$ Total Salary Related Expenses3,722,951$ 3,888,862$ Supplies & Services Communications500$ 200$ Contractual Services176,500$ 220,000$ Data Processing-$ 47,500$ Dues & Memberships700$ 1,250$ Fees & Permits37,050$ 53,250$ Materials613,900$ 586,950$ District Activities & Events1,200$ 2,000$ Maintenance427,471$ 739,950$ Non-Capital Equipment47,100$ 92,750$ Office Expense7,500$ 5,750$ Professional Services-$ 61,500$ Professional Development12,750$ 12,550$ Travel & Conferences5,600$ 19,880$ Utilities 90,800$ 90,850$ Vehicle Expense358,400$ 372,433$ Supplies & Services Sub-Total1,779,471$ 2,306,813$ ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 63 Operations Budget Division Detail (FY 2015/16) Administration Division Category Total Sub Acct Total Detail Amt $13,000 13,00013,000 $150 150150 $2,000 2,0002,000 $18,000 18,00018,000 1,0001,000 10,00010,000 2,7002,700 250250 2,5002,500 500500 300300 1,0001,000 3,0003,000 1,5001,500 2,5002,500 560560 $58,960 1-5010-0830-50 Meeting Mileage Mileage Section Total 1-5010-0830-00 Travel & Conferences $8,560 1-5010-0830-10 Travel AWWA (Fall & Spring), CWEA 1-5010-0830-20 Lodging AWWA (Fall & Spring), CWEA 1-5010-0830-30 Meals AWWA (Fall & Spring), CWEA 1-5010-0830-40 Registration AWWA (Fall & Spring), CWEA 1-5010-0810-00 Professional Development $800 1-5010-0810-00 Professional Development Training 1-5010-0810-40 Certificate Reimbursement Certificate Reimbursement 1-5010-0760-00 Office Expense $5,450 1-5010-0760-20 Printer Ink Printer Ink 1-5010-0760-30 Books & Publications Manuals/Books/Magazines 1-5010-0760-40 Breakroom Supplies Breakroom Supplies 1-5010-0750-00 Non-Capital Equipment $11,000 1-5010-0750-41 Audio/Visual Computer Monitor Upgrade 1-5010-0750-50 Safety Equipment Safety Equipment (Regulatory Requirements) 1-5010-0715-00 District Meetings and 1-5010-0715-50 General Meeting Expense Meeting Supplies 1-5010-0710-00 Materials 1-5010-0710-65 PPE Equipment PPE Equipment 1-5010-0600-00 Contractual Services 1-5010-0600-50 Uniforms Uniforms (District-wide) 1-5010-0640-00 Dues, Memberships, & 1-5010-0640-00 Dues, Memberships, & Dues, Memberships, & Subscriptions Primary GL CategorySub Acct No./Sub Category Detail Item Description ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 64 Operation Budget Division Detail (FY 2015/16) Water Operation & Maintenance Division Category Total Sub Acct Total Detail Amt 2,1002,100 10,00010,000 5,0005,000 30,00030,000 4,5004,500 10,00010,000 100,000100,000 85,00085,000 27,50027,500 5,0005,000 1,5001,500 7,0007,000 90,00090,000 12,00012,000 2,0002,000 4,0004,000 20,00020,000 25,00025,000 150,000150,000 45,00045,000 1,0001,000 1,5001,500 500500 8,5008,500 2,0002,000 1,5001,500 $6,500 6,5006,500 $657,100 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-5020-0645-00 Fees & Permits $17,100 1-5020-0645-25 NPDES/RWQCB NPDES Deminimus (RWQCB) 1-5020-0645-45 Landfill (Orange County & Dan Landfill (Orange County & Dan Coop) 1-5020-0645-55 Encroachment Permits Encroachment Permits 1-5020-0710-00 Materials $378,500 1-5020-0710-05 Road Material Road Material 1-5020-0710-13 Air-Vac Parts Air-Vac parts 1-5020-0710-15 Cla-Valve Parts Cla Valve Parts 1-5020-0710-25 Hydrant Repair Parts Hydrant Repair Parts 1-5020-0710-30 Valve Repair Parts Valve Repair Parts 1-5020-0710-36 City of YL Valve Adjustments City of YL Valves 1-5020-0710-60 Hardware Supplies Hardware Supplies 1-5020-0710-81 Welding Supplies Welding Supplies 1-5020-0710-85 Cleaning/Painting Supplies Cleaning/Painting Supplies 1-5020-0710-90 Water Service Repair Parts Water Service Repair Parts 1-5020-0730-66 Asphalt Paving Asphalt Paving 1-5020-0730-67 Concrete Repair Concrete Repair 1-5020-0710-94 Miscellaneous Warehouse Miscellaneous Warehouse Parts 1-5020-0710-96 Ready Mix Concrete Ready Mix Concrete 1-5020-0710-98 Landscape Supplies Landscape Supplies 1-5020-0730-72 Safety Equipment Repairs Safety Equipment Repairs 1-5020-0750-00 Non-Capital Equipment $10,500 1-5020-0750-06 Desktops Replacement Desktop 1-5020-0750-15 Equipment Rental Equipment Rental 1-5020-0750-30 Tool & Equipment Tool & Equipment 1-5020-0730-00 Maintenance $241,000 1-5020-0730-36 City of Yorba Linda Value City of Yorba Linda Valve Repair 1-5020-0730-43 Value Repair Valve Repair (Normal Business) 1-5020-0810-00 Professional Development $3,500 1-5020-0810-00 Professional Development Training 1-5020-0810-40 Certificate Reimbursement Certificate Reimbursement 1-5020-0830-00 Travel & Conferences 1-5020-0830-00 Travel & Conferences AWWA Conference (5 Employees) Section Total ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 65 Operation Budget Division Detail (FY 2015/16) Sewer Operation & Maintenance Division Category Total Sub Acct Total Detail Amt $200 200200 $300 300300 2,2002,200 1,0001,000 1,0001,000 27,50027,500 25,00025,000 250,000250,000 3,0003,000 10,00010,000 1,5001,500 15,00015,000 1,5001,500 20,00020,000 4,0004,000 15,00015,000 1,8001,800 400400 300300 1,2001,200 720720 1,2001,200 $850 850850 25,00025,000 1,0001,000 8,0008,000 15,50015,500 $433,170 Primary GL CategorySub Acct No./Sub Category Detail Item Description 2-5030-0580-00 Communications 2-5030-0580-00 Communications Public Communications 2-5030-0640-00 Dues, Memberships, 2-5030-0640-00 Dues, Memberships, CWEA Memberships 2-5030-0645-00 Fees & Permits $3,200 2-5030-0645-30 WDR - SSO (SWRCB) WDR - SSO (SWRCB) 2-5030-0645-55 Encroachment Permits Encroachment Permits 2-5030-0710-00 Materials $53,500 2-5030-0710-60 Hardware Supplies Hardware Supplies 2-5030-0710-86 Placentia/Yorba Linda Island City of Yorba Linda Manholes 2-5030-0710-92 Sewer Main Repair Parts Sewer Main Repair Parts 2-5030-0730-00 Maintenance $301,000 2-5030-0730-59 Sewer Line Repairs Sewer Line Repairs 2-5030-0730-65 Vector Control In Manholes Vector Control in Manholes 2-5030-0730-66 Asphalt Paving Asphalt Paving 2-5030-0730-67 Concrete Repair Concrete Repair 2-5030-0730-71 CCTV Repairs CCTV Repairs 2-5030-0730-72 Safety Equipment Repairs Safety Equipment Repairs 2-5030-0730-86 Placentia/Yorba Linda City of Yorba Linda Manhole Labor 2-5030-0750-00 Non-Capital Equipment $19,000 2-5030-0750-06 Desktops Replacement Computer for Sewer Camera Truck 2-5030-0750-30 Tools & Equipment Tools & Equipment 2-5030-0810-00 Professional Development $2,200 2-5030-0810-00 Professional Development PACP Training Course 2-5030-0810-40 Certificate Reimbursement Certificate Reimbursement 2-5030-0830-00 Travel & Conferences $3,420 2-5030-0830-10 Travel PACP Conference 2-5030-0830-20 Lodging PACP Conference 2-5030-0830-30 Meals PACP Conference 2-5030-0830-40 Registration PACP Conference Section Total 2-5030-0870-00 Utilities 2-5030-0870-10 Electric Electric 2-5030-0890-00 Vehicle Expenses $49,500 2-5030-0890-46 Vehicle Expense: Sewer OPS - Sewer Vehicle Maint 2-5030-0890-47 Vehicle Expense: Sewer OPS - Sewer - Equipment Maintenance 2-5030-0890-48 Vehicle Expense: Sewer Gas OPS - Sewer - Gas 2-5030-0890-49 Vehicle Expense: Sewer OPS - Sewer - Diesel ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 66 Operation Budget Division Detail (FY 2015/16) Water Production Division Category Total Sub Acct Total Detail Amt $50 5050 4,0004,000 35,00035,000 3,0003,000 50,00050,000 10,00010,000 500500 25,00025,000 5,0005,000 10,00010,000 12,00012,000 5,0005,000 5,0005,000 2,5002,500 1,5001,500 5,0005,000 1,0001,000 600600 $175,150 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-5040-0640-00 Dues, Memberships, 1-5040-0640-00 Dues, Memberships, OCWA Memberships 1-5040-0710-00 Materials $102,500 1-5040-0710-17 Pump Station Repair Parts Pump Parts 1-5040-0710-35 CL2 Parts CL2 Parts 1-5040-0710-60 Hardware Supplies 1-5040-0730-20 General Electric Services Electric General Maintenance 1-5040-0730-24 Reservoir Services Reservoir Repairs Hardware Supplies 1-5040-0710-75 Salt Salt (Water Softeners) 1-5040-0710-84 Production Repair Parts Valves, Gauges, AV, etc. 1-5040-0710-85 Cleaning/Painting Supplies Cleaning/Painting Supplies 1-5040-0730-29 Wells: Calibration, Mtce, Well Maintenance 1-5040-0730-75 Pump Station Repairs Pump Station Repairs 1-5040-0750-00 Non-Capital Equipment $9,000 1-5040-0750-07 Notebooks/Tablets Laptop 1-5040-0750-30 Tools & Equipment Tools & Equipment 1-5040-0730-00 Maintenance $62,000 1-5040-0730-05 CL2 System Service CL2 System Service 1-5040-0730-10 Motor Services Electrical Motor Repairs/Services Section Total 1-5040-0750-90 Emergency Equipment Hoses/Fittings/Cabling for Pumps/Generators 1-5040-0810-00 Professional Development $1,600 1-5040-0810-00 Professional Development Training 1-5040-0810-40 Certificate Reimbursement Certificate Reimbursment ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 67 Operation Budget Division Detail (FY 2015/16) SCADA Division Category Total Sub Acct Total Detail Amt 1,500 2,500 1,500 26,00026,000 8,0008,000 29,500 3,500 2,000 4,500 $250 250250 3,0003,000 3,8003,800 850850 2,000 3,000 3,000 2,2002,200 28,00028,000 4,0004,000 4,6504,650 9,5009,500 500 11,000 3,100 1,500 800 3,2003,200 5,5005,500 4,0004,000 5,0005,000 Primary GL CategorySub Acct No./Sub Category Detail Item Description 1-5045-0600-00 Contractual Servcies $31,500 1-5045-0600-30 Warranties & Services Contracts 5,500Cisco Smartnet Premium (for Cisco 1842 Routers) Cisco Smartnet Premium (for Cisco 3825 Router) Dell Servers Service Contract 1-5045-0600-34 Communication LInes Communications Lines 1-5045-0620-00 Data Processing $47,500 1-5045-0620-10 Software Purchases Misc. Software 1-5045-0620-20 Software License Renewals 39,500Wonderware Premium Support PLC Programing Support Proworks32 & Unity SAGE WIN 911 Net DVR 1-5045-0730-30 Cabling & WAN Communcation Contuit Replacement/Wiring Replacement/WAN Com Calibration Supplies 1-5045-0710-78 Meters and Sensors 8,000Integral Manifolds for Flow & Pressure Meters Level Indicators Flow Meters 1-5045-0640-00 Dues, Memberships & 1-5045-0640-00 Dues, Memberships & Intenational Society of Automation 1-5045-0710-00 Materials $15,650 1-5045-0710-60 Hardware Supplies Hardware Supplies 1-5045-0710-64 Electrical Supplies Electrical Supplies 1-5045-0710-72 Calibration Supplies 1-5045-0730-40 Radio Repairs and Servicing Radio Repairs & Servicing 1-5045-0730-45 PLC Hardware 16,900Power Supplies & Components M340 System/PLC's Module Replacements Terminal Blocks/Other Parts Signal Conditioners-Converters 1-5045-0730-62 Instrumentation Instrumentation 1-5045-0730-00 Maintenance $82,950 1-5045-0730-15 Flow Meter Calibration Flow Meter Calibration 1-5045-0730-20 Electrical General Electrical General 1-5045-0730-25 Electrical Motor Control Center Motor Control Center 1-5045-0730-55 Security & Gas Detectors Security & Gas Detectors 1-5045-0730-60 UPS & Back-up Power UPS & Back-up 24VDC Power Systems 1-5045-0730-61 Cooling A/C Servicing Cooling & A/C Service ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 68 Operation Budget Division Detail (FY 2015/16) SCADA Division. Continued Category Total Sub Acct Total Detail Amt 1,0001,000 8,0008,000 1,5501,550 6,5006,500 5,0005,000 5,0005,000 5,8005,800 $300 300300 10,500 11,000 10,000 2,400 1,400 500 $1,400 1,4001,400 $248,200 1-5045-0750-00 Non-Capital Equipment $32,850 1-5045-0750-07 Notebooks Tablet 1-5045-0750-09 Networking Equipment Field Routers, Switches, FIber Device Servers, Mod 1-5045-0750-30 Tools & Equipment Tools & Equipment $31,500 1-5045-0780-20 Software Consulting 31,500PLC Program Cnversions to Unity 1-5045-0750-35 Security Security 1-5045-0750-55 PLCs & Panels PLCs & Panels 1-5045-0750-65 Electrical Upgrades Electrical Upgrades Primary GL CategorySub Acct No./Sub Cate gory Detail Item Description 1-5045-0830-00 Travel & Conferences 1-5045-0830-00 Travel & Conferences AWWA Conference Section Total SCADA System Programing Maintenance PLC - SCADA Modifications 1-5045-0810-00 Professional Development $4,300 1-5045-0810-00 Professional Development 4,300Wonderware Training PLC Programing Training AWWA Training 1-5045-0750-70 Redundant SCADA Radio Systems Communications & Tower 1-5045-0760-00 Office Expense 1-5045-0760-30 Books & Publications Manuals/Books/Magazines 1-5045-0780-00 Professional Services ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 69 Operation Budget Division Detail (FY 2015/16) Mechanical Services Division Category TotalSub Acct Total Detail Amt 30,00030,000 350350 600600 3,0003,000 3,0003,000 500500 400400 8,0008,000 $30,000 30,00030,000 $150 150150 Primary GL CategorySub Acct No./Sub CategoryDetail Item Description 1‐5050‐0645‐00 Fees & Permits $30,950 1‐5050‐0645‐05 AQMD Permits AQMD Permits 1‐5050‐0645‐15 E.P.A.. Fees E.P.A. Fees 1‐5050‐0645‐60 CARB Fees C.A.R.B Fee 1‐5050‐0710‐00 Materials $6,500 1‐5050‐0710‐60 Hardware Supplies Hardware Supplies 1‐5050‐0710‐80 Mech. Shop Supplies Mech. Shop Supplies 1‐5050‐0710‐81 Welding Supplies Welding Supplies 1‐5050‐0750‐00 Non‐Capital Equipment $8,400 1‐5050‐0750‐08 Printers Replacement Printer/Scanner 1‐5050‐0750‐40 Mech Shop Eq uip ment Misc Mech Shop Equipment/Tools 1‐5050‐0780‐00 Professional Services 1‐5050‐0780‐00 Professional Services AQMD Compliance Consultant 1‐5050‐0810‐00 Professional Development 1‐5050‐0810‐40 Certificate Reimbursement Certificate Reimbursment ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 70 Operation Budget Division Detail (FY 2015/16) Mechanical Services Division, Continued Category TotalSub Acct Total Detail Amt 12,13312,133 1,0001,000 9,8009,800 4,0004,000 6,9006,900 2,0002,000 60,00060,000 5,0005,000 53,00053,000 20,10020,100 3,0003,000 500500 12,00012,000 2,0002,000 3,6003,600 1,0001,000 1,0001,000 1,5001,500 1,0001,000 1,4001,400 100,000100,000 20,00020,000 2,0002,000 $398,933 1‐5050‐0890‐30 Engineering ‐ Gas Engineering ‐ Gas 1‐5050‐0890‐31 Engineering ‐ Vehicle Engineering ‐ Vehicle Maint 1‐5050‐0890‐42 OPS ‐ Water ‐ Vehicle OPS Water Vehicle Maintenance 1‐5050‐0890‐43 OPS ‐ Water ‐ Eq uip ement OPS ‐ Water Equipment Maintenance 1‐5050‐0890‐44 OPS ‐ Water ‐ Gas OPS ‐ Water ‐ Gas 1‐5050‐0890‐45 OPS ‐ Water ‐ Diesel OPS ‐ Water ‐ Diesel 1‐5050‐0890‐54 OPS ‐ Mech Svcs ‐ Gas OPS ‐ Mech Svcs ‐ Gas 1‐5050‐0890‐55 OPS ‐ Facilities ‐ Vehicle OPS ‐ Facilities ‐ Vehicle Maint 1‐5050‐0890‐50 OPS ‐ Production Vehicle OPS ‐ Production Vehicle Maint 1‐5050‐0890‐51 OPS ‐ Production OPS ‐ Production Equipment Maint 1‐5050‐0890‐52 OPS ‐ Production ‐ Gas OPS ‐ Production ‐ Gas Section Total 1‐5050‐0890‐00 Vehicle Expenses $322,933 1‐5050‐0890‐10 Admin ‐ Gas Enforcement 1‐5050‐0890‐11 Admin ‐ Vehicle Maint Enforcement 1‐5050‐0890‐20 Finance ‐ Gas Finance ‐ Gas 1‐5050‐0890‐21 Finance ‐ Vehicle Maint Finance ‐ Vehicle Maint 1‐5050‐0890‐71 IT ‐ Gas IT ‐ Gas 1‐5050‐0890‐80 Stationary Engine Maint Primary GL CategorySub Acct No./Sub CategoryDetail Item Description 1‐5050‐0890‐90 Hazardous Materials Haz Mat Disposal Stationary Engine Maint 1‐5050‐0890‐81 Stationary Engine Stationary Engine Emissions Testing 1‐5050‐0890‐56 OPS ‐ Facilities ‐ Gas OPS ‐ Facilities ‐ Gas 1‐5050‐0890‐57 OPS ‐ Tool Repair OPS ‐ Tool Repair 1‐5050‐0890‐70 IT ‐ Vehicle Maint IT ‐ Vehicle Maintenance 1‐5050‐0890‐53 OPS ‐ Mech Svcs ‐ Vehicle OPS Mech Svcs ‐ Vehicle Maint ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 71 Operation Budget Division Detail (FY 2015/16) Facilities Maintenance Division Category Total Sub Acct Total Detail Amt 25,00025,000 7,0007,000 60,00060,000 80,00080,000 3,5003,500 $2,000 2,0002,000 4,0004,000 1,8001,800 1,5001,500 5,0005,000 10,00010,500 6,0006,000 2,0002,000 10,00010,000 10,00010,000 15,00015,000 $2,000 2,0002,000 $90,000 90,00090,000 $335,300 1-5060-0870-00 Utilities 1-5060-0870-10 Electric Electric Section Total 1-5060-0730-66 Asphalt Paving Asphalt Paving 1-5060-0730-67 Concrete Repair Concrete Repair 1-5060-0750-00 Non-Capital Equipment 1-5060-0750-30 Tools & Equipment Tools & Equipment 1-5060-0730-00 Maintenance $53,000 1-5060-0730-00 Maintenance Misc Facility Maint (Doors, fences, etc.) 1-5060-0730-20 Electrical General Electrical Repair Work 1-5060-0730-35 Fire Extinguisher Fire Extinguisher Maint/Calibration 1-5060-0730-50 Painting & Fencing 1-5060-0645-35 Haz Mat Fees (OCFA) Haz Mat Fees (OCFA), Permits Painting & Fence Repair 1-5060-0710-00 Materials $12,300 1-5060-0710-10 Building Repair Parts Building Repair Parts 1-5060-0710-60 Hardware Supplies Hardware Supplies 1-5060-0710-85 Cleaning/Painting Supplies Cleaning /Painting Supplies 1-5060-0710-98 Landscape Supplies Landscape Supplies 1-5060-0645-00 Fees & Permits 1-5060-0600-00 Contractual Services $175,500 1-5060-0600-05 AC & Heating AC & Heating 1-5060-0600-29 Disposal Service Disposal Service 1-5060-0600-35 Janitorial Service Janitorial Service 1-5060-0600-40 Landscape Service Landscape Service 1-5060-0600-45 Pest Control Service Pest Control Service Primary GL CategorySub Acct No./Sub Category Detail Item Description ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 72 Appendix ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 73 List of Acronyms AAR – After Action Report ACP- Asbestos Cement Pipe ACWA- Association of California Water Agencies ACWA/JPIA- ACWA’s Joint Powers Insurance Authority AF (af) - Acre Foot (1af = 325,851 gallons) AFY- Acre Feet per Year (rate of flow) AMP- Asset Management Plan AMS- Angle Meter Stop (Service shut off valve before the meter) AQMD- Air Quality Management District ASCE- American Society of Civil Engineers AWWA- American Water Works Association BEA- Basin Equity Assessment BMP- Best Management Practices BPP- Basin Production Percentage BPS- Booster Pump Station Brown Act- “Ralph M. Brown Act” enacted by the State Legislature governing all meetings of legislative bodies of local agencies CAFR- Comprehensive Annual Financial Report CALFED- The California and Federal Bay Delta Program. Addresses water management issues associated with the Bay Delta System CCR- Consumer Confidence Report ccf- 100 cubic feet (volume equal to approximately 748 gallons of water). Also used as one billing unit. Can also be known as “hcf” CDPH- California State Department of Public Health CEQA- California Environmental Quality Act CERCLA- Comprehensive Environmental Response, Compensation and Liability Act cf- cubic feet (volume equal to 7.48 gallons of water) CFR- Code of Federal Regulations cfs- cubic feet per second (rate of flow) CIP – Capital Improvement Project CIWQS- California Integrated Water Quality Systems COG – Continuity of Government COOP – Continuity of Operations COP – Critical Infrastructure Protection CORPs- United States Army Corps of Engineers CRWUA- Colorado River Water Users Association CSMFO- California Society of Municipal Finance Officers CUWA- California Urban Water Agencies CUWCC- California Urban Water Conservation Council CWEA- California Water Environment Association DIP- Ductile Iron Pipe DO- Dissolved Oxygen DWR- Department of Water Resources (State) ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 74 EMAC – Emergency Management Assistance Compact EOC – Emergency Operations Center EOP – Emergency Operations Plan ERP – Emergency Response Plan EPA- Environmental Protection Agency (Federal) ET- Evapotranspiration Rate (rate water evaporates off plants) ETOR- Employee Time Off Request ETWD- El Toro Water District FEMA- Federal Emergency Management Agency FOG- Fats Oils & Grease Program FTE- Full-Time Equivalent (number of employees) GFOA- Government Finance Officers Association GIS- Geographic Information System GPC- Gallons per Capita GPCD- Gallons per Capita per Day GPM- Gallons per Minute GPS- Global Positioning System GSWC- Golden State Water Company GW- Groundwater GWRS- Groundwater Replenishment System (OCWD Water Treatment System) HP- Horsepower (unit of mechanical energy) IC – Incident Commander ICS – Incident Command System IRWD- Irvine Ranch Water District IW- Import Water KW- Kilowatt (unit of electrical energy) KWh- Kilowatt-hour (rate of energy use or delivery) LBCWD- Laguna Beach County Water District MCL- Maximum Contaminant Level MCWD- Mesa Consolidated Water District Met- Metropolitan Water District of Southern California (aka MWD) MG- Million Gallons mg/l- Milligrams per liter (unit of concentration equivalent to ppm) MGD- Million Gallons per Day MNWD- Moulton Niguel Water District MOA – Memorandum of Agreement MOU – Memorandum of Understanding MWD- Metropolitan Water District of Southern California (aka Met) MWDOC- Municipal Water District of Orange County NIMS – National Incident Management System NPDES- National Pollutant Discharge Elimination Systems NRP – National Response Plan NWS- National Weather Service OA – Operational Area OCSD- Orange County Sanitation District ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 75 OCWD- Orange County Water District PIP- Performance Improvement Plan ppb- parts per billion ppm- parts per million ppt- parts per trillion PRS- Pressure Reducing Station (multiple PRV’s usually in a vault) PRV- Pressure Reducing Valve REOC – Regional Emergency Operations Center RFP – Request for Proposal RO- Reverse Osmosis (treatment) RWQCB- Regional Water Quality Control Board (State) S. A.- Seasonally Adjusted SAR – Santa Ana River SCADA- Supervisory Control and Data Acquisition system SCWD- South Coast Water District SDWA- Safe Drinking Water Act (Federal) SEMS – Standardized Emergency Management System SMWD- Santa Margarita Water District SOC – State Operations Center SOP – Standard Operating Procedure SSMP-Sewer System Management Plans SSO- Sanitary Sewer Overflow SWP- State Water Project TCWD- Trabuco Canyon Water District tds- Total Dissolved Solids ug/l- Micrograms per liter (unit of concentration equivalent to ppb) USGS- United States Geological Survey (Federal) UV- Ultra-Violet Light Radiation (water treatment) UWMP- Urban Water Management Plan VCP- Vitrified Clay Pipe (sewer pipe) WDR- Waste Discharge Requirements (State) WEF- Water Environment Federation (counterpart to AWWA for the wastewater industry) WTP- Water Treatment Plant ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 76 Glossary of Terms Accrual Basis of Accounting: The basis of accounting under which transactions are recognized when they occur, regardless of the timing of cash receipts and disbursements. Acre-Foot: The volume of water that will cover one acre to a depth of one foot. One acre equals 435.6 units or 325,850 gallons. Appropriation: A funding authorization made by the Board, which permits the District to incur obligations and to make expenditures of resources. Assets: Resources owned or held by the District that have monetary value Balanced Budget: Budgeted revenues are sufficient to cover all budgeted expenditures, principle payments on long-term debt, and minimum funding of all reserve requirements as required by the District’s reserve policy. Bond: A written promise to pay a sum of money on a specific date or dates at a specified interest rate. The interest payments and the repayment of the principal are authorized in a District bond resolution. Common types of bonds are General Obligation (GO) bonds and Certificates of Participation (COPs). These are frequently used for construction of large capital projects such as buildings, reservoirs, pipelines and pump stations. California Society of Municipal Finance Officers (CSMFO): A statewide organization servicing all California municipal finance professionals whose purpose is to promote excellence in financial management through innovation, continuing education and the professional development of its members. Capital Budget: The portion of the annual budget that appropriates funds for the purchase of capital equipment items and capital improvements. These expenditures are separated from regular operating items, such as salaries and office supplies. Capital Equipment: Fixed assets such as vehicles, computers, furniture, technical instruments, equipment, etc. which have a life expectancy of more than 2 years and a value of greater than $5,000. Capital Expenditures: Expenditure on an item that meets the meets the District’s $5,000 threshold for capitalization. Also referred to in the Budget as Vehicle and Equipment (See Capital Equipment) ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 77 Capital Improvement: Expenses related to the construction, rehabilitation and modernization of District owned and operated infrastructure. Capital Replacement: Expenses related to major replacements of existing facilities or systems. Certificates of Participation (COP): A long-term debt instrument authorized for construction or acquisition of facilities and equipment. Debt: An obligation resulting from the borrowing of money or from the purchase of goods and services. These include bonds and accounts payables. Debt Service: The District’s obligation to pay the principal and interest of bonds and other debt instruments according to a predetermined payment schedule. Deferred Revenue: Revenue that is not recognized in the period in which received because they are not “available” until a subsequent period. Depreciation: An expense recorded to allocate a tangible asset’s cost over its useful life. Designated: A term that describes assets or equity set aside by action of the Board; as distinguished from assets or equity set aside in conformity with requirements of donors, grantors, or creditors. Enterprise Fund: Fund established to account for the financing of self-supporting enterprises, such as a utility fund, which render services primarily to the public. Expenditures/Expenses: A charge incurred, whether paid or unpaid, for operation, maintenance, interest, and other charges presumed to benefit the current fiscal period. Fiscal Year: A 12-month period of time to which the annual budget applies and at the end of which a government determines its financial position and the results of its operations. The District has specified July 1 to June 30 as its fiscal year. Fund Balance/Fund Equity: See “Net Assets” Geographic Information System (GIS): A system combining computer hardware, software, and geographic data for collecting, storing, analyzing and displaying geographically referenced information. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 78 Generally Accepted Accounting Principles (GAAP): Accounting and financial reporting standards, conventions, and practices that have authoritative support from standards-setting bodies such as the Governmental Accounting Standards Board (GASB) and the Financial Accounting Standards Board.(FASB). Governmental Account Standards Board (GASB): National advisory board of accounting standards for public agencies. The Board identifies procedures, methods and standards for presenting the financial condition of public agencies. Government Finance Officers Association (GFOA): National organization whose purpose is to enhance and promote the professional management of governments for the public benefit by identifying and developing financial policies and best practices and promoting their use through education, training, facilitation of member networking, and leadership. Groundwater Replenishment Assessment: An assessment paid to Orange County Water District (OCWD) based upon the number of acre-feet of groundwater produced by the District. Infrastructure: The accumulated pipelines and storage facilities of the District, including meters, valves, pumps, filters and other appurtenances, whether constructed by the District or dedicated by private entities. Interest Income: Earnings from the investment portfolio. Liabilities: Present obligations of the District arising from past events. Locke Ranch Assessment: Charges for the Locke Ranch sewer system, which was transferred to the District in 1977. The assessment is imposed pursuant to authority in Water Code Section 31101.5 and adopted in accordance with the requirements of law. The current assessment is $66.00 per year for a residential or equivalent sewer connection and is collected on the Orange County tax roll. Net Assets: The difference between total assets and total liabilities. Increases or decreases in net assets may serve as a useful indicator of whether the financial position of the District is strengthening or weakening. Non-Capital Equipment: Hand tools, furniture and equipment costing $5,000 or less. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 79 Operating Budget: The portion of the budget that pertains to daily operations that provide basic district services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel and fuel, and does not include purchases of major capital plant or equipment which is budgeted separately in the Capital Budget. Operating Expenses: All costs associated with the day-to-day business of the District, which are not considered capital improvements or debt repayments. Purchased Import Water: All imported water obtained from Metropolitan Water District of Southern California (MWD) through the Municipal Water District of Orange County (MWDOC). QualServe: A voluntary quality improvement program designed exclusively for water and wastewater agencies. Refunding Revenue Bond: A revenue bond is a long-term municipal debt instrument that is secured by a specified revenue source. A refunding revenue bond is a revenue bond that retires another bond before the first bond matures. Reserve Fund: The District maintains Reserve Funds per the District’s policy for both designated and restricted balances. Designated Reserve Funds are “general use” funds designated by the Board. Restricted Reserve Funds are those that are legally set aside for a particular purpose due to a legal or contractual commitment and cannot be used for any other purpose. Revenue: Monies that the District receives as income. It includes such items as water sales and sewer fees. Estimated revenues are those expected to be collected during the fiscal year. Supervisory Control and Data Acquisition (SCADA): The system that collects operational data from remote units to monitor and control water and wastewater systems and facilities throughout the District service area. Sewer Fund: The fund established to account for the District’s activities of wastewater collection and distribution to Orange County Sanitation District for treatment. Special District: An independent unit of local government organized to perform a single governmental function or a restricted number of related functions. Yorba Linda Water District is organized as a special district. Supplies and Services: The cost of items needed to support the accomplishment of the activities in a department’s programs. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 80 Uncollectible Accounts: Includes the write-off of unpaid water and sewer charges. User Charge: A charge levied against users of a service or purchasers of a product. Variable Water Costs: Water costs based on a set price per unit but that varies on the quantity of units bought or produced. Variable water costs for the District are related to the quantity of import water that the District purchases and the quantity of ground water pumped from the wells. Vehicle and Equipment Outlay: Purchases of assets, such as vehicles, equipment and furniture, which cost over $5,000 each and are depreciated over their useful life. Water Fund: The fund established to account for the District’s activities relating to the treatment and distribution of potable drinking water and non-potable water to its customers. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 81 Financial Policies Introduction The District’s financial policy documents incorporate many of the District’s financial management practices that are used by the District staff as guidelines for operational and strategic decision-making related to current and future financial matters. The purpose of establishing these policies is to identify acceptable and unacceptable courses of action, thus establishing parameters in which the District’s fiscal performance can be reviewed. Some policies are flexible when they are utilized by District staff as performance measurement tools to monitor the District’s finances, while others are restrictive to emphasize accountability. The Operating Budget Policy and Revenues and Expenditures Policy are internal documents, acting as a guideline for staff, and are not reviewed by the Board. The Financial Reserves Policy and Investment Policy are reviewed by District staff and Board Members annually, to accommodate minor changes to the existing policy or major shifts in financial priorities as approved by the District’s Board of Directors. The District’s financial policies encompass the following functional areas:  Operating Budget Policy  Revenues and Expenditures Policy  Financial Reserves Policy  Investment Policy ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 82 Operating Budget Policy The operating budget policy answers some basic questions such as: How is the budget developed? Who is involved in the budget process? What does the budget include? Budget Development The District’s budget is developed in accordance with the priorities which are linked to the District’s financial and strategic plans set forth in the District’s mission and long-term goals and objectives. These are found in the District’s strategic plan, the needs of the community, and federal and state laws. Guidelines with respect to the District’s budget are as follows:  The budget should support the District’s mission statement, strategic goals, and critical priorities  There should be no deferment of critical maintenance  The budget should be regarded as a business operating plan  The budget should balance the needs to pay for the District’s cost of providing services, debt service obligation and capital needs of the District  Expenses should be budgeted for in appropriate departments to correctly identify the cost of providing various District functions and services Budget Form The District operating and capital budget is developed on an annual basis. Operating and capital appropriations are approved by the District’s Board of Director’s. Proposed revenues and expenditures including debt service expenditures are presented to the Board of Directors along with comparisons to projected expenditures for the current year and actual expenditures of the prior two years. Basis of Budgeting The accounting for the District is kept on an accrual basis. Revenues are recognized when earned, and expenses are recognized when incurred. The budgeting for the District is kept on an accrual basis, with the exception of supplies & services, which are budgeted on a cash basis. The District is operated as an enterprise fund, which is an accounting entity that finances and accounts for the acquisition, operation and maintenance of governmental facilities and services. It is the District’s intention to recover the full costs of supplying goods and/or services through user-charges. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 83 The District’s budget process was developed with a series of goals and objectives in mind. These goals and objectives are communicated throughout the organization through several meetings. During the process, the Board of Directors provides priorities and guidelines to the General Manager. The General Manager then discusses Board priorities and other future issues and concerns with Department Heads during staff meetings. Once goals and objectives for the upcoming year are identified, the General Manager and the District staff start developing the District’s budget. Where practical, the District integrates performance measurement, service level, and productivity indicators in the District’s adopted budget document. The District will continue to emphasize the importance of meeting each department’s goals and objectives in order to accomplish its long-term goals and objectives. An increase in the Operating and Capital budget may result in water rate increases. In order to minimize the impact on the District’s rates, revenue requirements are scrutinized to achieve operating efficiencies and maintain or increase customer service at the same time. As part of the cost containment efforts, District staff re-visits operating priorities and reviews internal procedures to included utilizing outside services when they can offer greater competitive advantages to doing it internally, or investing in technology to increase productivity and to reduce the need for additional staff. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 84 Revenues and Expenditures Policies This policy is used as an aid to provide for the consistent provision of essential public services since revenues and expenditures are the key drivers of the District’s operations. The goal of this policy is to help ensure the financial stability regardless of the economic situation and to provide information to the Board that revenue and expenditure practices are consistent with the District’s mission and goals. Revenues Policy Budgeted revenues are estimated conservatively using an objective and analytical approach using certain techniques such as historical trends and current information to maintain consistency, reliability, and reasonableness. User Charges User charges are the most important component of the District’s revenue portfolio. The District uses user charges to fund the provision of services provided to its customers. The District utilizes a cost recovery component to determine how much costs need be recovered from various customers. The cost of providing various services is used as the basis for setting rates and fees to the various types of customers served. The following are guidelines for the user charge setting process:  User charges are established utilizing a generally accepted cost recovery methodology that is consistent and legally defendable using the following approaches: revenue requirement analysis, cost of service analysis, and rate design analysis.  Rate designs shall be reflective of the District’s Board of Directors’ rate setting objectives.  Rates shall be set at a level so that the District will collect reliable revenues through a combination of system access charges and users’ commodity rates to pay for the District’s revenue requirement.  Rates and charges will be reviewed and updated regularly based on factors such as the impact of inflation, other cost increases, the adequacy of the coverage of costs and requirements of the rate covenant. Expenditures Policy The District’s expenditures reflect the Board of Directors’ and staff commitment to serve present and future customers with reliable public services. The Board and Staff believe that prudent expenditure planning and accountability will ensure fiscal stability. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 85 Budgeted expenditures are projected conservatively using an objective and analytical approach as well as certain techniques such as historical trends, current information, and economic indicators to maintain consistency, reliability, and reasonableness. The basic components of the District’s expenditure policies are broken down into two functional areas: Maintenance of Capital Assets and Review of Service Maintenance of Capital Assets Maintaining a reliable transmission and distribution system and a sustained capital program are simply not possible without reliable funding sources. For this reason, prudent financial planning is imperative to an effective capital improvement program. The District uses a combination of “pay as you go” method and long term funding to fund the District’s capital improvement program and maintenance of its capital assets. A fixed annual amount was projected by an Asset Management Plan and is included in the District’s Reserve Policy as an annual revenue requirement to be collected from rates and charges. The annual contributions then are accumulated and kept in the District’s capital fund to be spent and withdrawn for the District’s betterment and replacement projects over a period of time. The following elements of expenditure policy reflect the District’s philosophy to perform ongoing maintenance of capital investments once they are purchased and capitalized:  Maintain consistency of allocation of resources for programs to carry out the District’s mission and goals to its customers  Within the resources available each fiscal year, the District shall maintain capital assets and infrastructure at a satisfactory level to protect the District’s investment, to minimize the future replacement and maintenance costs, and to continue service levels. Review of Service These expenditure policies are used by staff to prompt review of services to see if they are being provided as effectively and efficiently as possible. The District’s review of service policy is as follows:  Utilize technology and productivity advancements that will help reduce or avoid increasing personnel costs, when practicable.  Control personnel costs as a proportion of total budget, to more productively and creatively use available resources. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 86 Financial Reserves Policy A. GENERAL POLICY: Maintaining adequate reserves is an essential part of sound financial management. The Yorba Linda Water District Board of Directors realizes the importance of reserves in providing reliable service to its customers, financing of long-term capital projects and funding availability for emergencies should the need arise. Interest derived from reserve balances shall be credited to the reserve account from which it was earned. B. CATEGORIES: YLWD shall accumulate, maintain and segregate its reserve funds into the following categories: Restricted and Designated Reserves 1. Board Designated Reserves; and 2. Contractually Restricted Reserves. C. SCOPE: This policy will assist the Board of Directors in establishing: 1. Target levels for reserve funds; 2. Requirements for the use of reserve funds; and 3. Periodic review requirements for each reserve. D. PERIODIC REVIEW: Staff and the YLWD Board shall review the reserve balances and targets annually as a part of the annual budget process. The Finance-Accounting Committee will continue to review all reserve and investment balances monthly, with a quarterly report going to the full Board. E. RESTRICTED AND DESIGNATED RESERVES: 1. Board Designated Reserves: These are reserve funds earmarked for the purpose of funding such items as new capital facilities, repair or replacement of existing facilities and general operating reserves designated for a specific purpose and use by the Board of Directors. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 87 1.0 Operating Reserve A. Definition and Purpose – Established to cover temporary cash flow deficiencies that occur as a result of timing differences between the receipt of operating revenue and expenditure requirements and unexpected expenditures occurring as a result of doing business. B. Target Level – The Government Finance Officers Association (GFOA) recommends that funding should be no less than one to two months (or 8% - 17%) of the District’s annual operating budget. The District’s current target will be a minimum of 8% and a maximum of 17% of the annual operating budget for both the water and sewer funds. C. Events or Conditions Prompting the Use of the Operating Reserve – This reserve may be utilized as needed to pay outstanding operating expenditures prior to the receipt of anticipated operating revenues. 1.1 Emergency Reserve A. Definition and Purpose – Established to provide protection recovery to the District and its customers for losses arising from an unplanned event or circumstance. The reserve level combined with YLWD’s existing insurance policies should adequately protect YLWD and its customers in the event of a loss. B. Target Level – Established at a minimum level equal to $1,000,000 for the water fund and shall accumulate interest and annual contributions as determined by the District’s annual operation to a maximum level of $4,000,000. The target for sewer will be a minimum of $250,000 and a maximum of $1,000,000. C. Events or Conditions Prompting the Use of the Emergency Reserve – This reserve shall be utilized to cover unexpected losses experienced by the District as a result of a disaster or other unexpected loss. Any reimbursement received by the District from insurance companies as a result of a submitted claim shall be deposited back into the reserve as replenishment for the loss. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 88 1.2 Capital Replacement Reserve A. Definition and Purpose – Established to provide capital repair and replacement funding as the District’s infrastructure deteriorates over its expected useful life. B. Target Level – The Board-approved 2010 Asset Management Plan recommended that the annual contribution to this reserve be at a minimum level of $1,820,000 for the water fund and $345,000 for the sewer fund, less money set aside for the Maintenance Reserve. Funding with available funds based on the District’s operations shall be allocated quarterly. C. Events or Conditions Prompting the Use of the Capital Replacement Reserve – Through the annual budget process, staff shall recommend anticipated asset replacement projects. The Board of Directors shall take action to approve recommended project appropriations from the capital replacement reserve. Should unplanned replacement be necessary during any fiscal year, the Board of Directors may take action to amend the budget and appropriate needed funds as required. 1.3 Maintenance Reserve A. Definition and Purpose – Established to provide funding for non-scheduled capital asset repair and replacement. B. Target Level – $200,000 subject to an annual review. C. Events or Conditions Prompting the Use of the Maintenance Replacement Reserve – Unplanned failure of assets including but not limited to pumps, motors and major facility repairs. 1.4 Debt Service Reserve A. Definition and Purpose – Established to provide funding for semi-annually scheduled debt service payments. B. Target Level – The District’s highest annual debt service payment – currently $2,723,509. C. Events or Conditions Prompting the Use of the Debt Service Reserve – Semi- annual debt service payments will be made out of this fund, with funding on the water rate replenishing the fund annually. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 89 1.5 Employee Liabilities Reserve A. Definition and Purpose – The purpose is to cover employees’ accrued vacation and other compensatory time and to ensure the complete funding associated with the liability incurred for employees whom have met the requirements necessary for district paid health benefits at retirement. B. Target Level – The annual contribution will be $100,000 ($93,000 for water and $7,000 for sewer) to be evaluated and/or adjusted annually thereafter based on an analysis of current employees’ vacation and sick time accrued and actuarial determinations of future retiree costs. As of November 2, 2011, an actuary determined that the District’s Other Post Employment Benefit (OPEB) liability was $1,433,197. When combined with a liability on the District’s books for vacation, compensatory and sick time of $1,063,572 at June 30, 2012, the target is projected to be approximately $2,500,000 for the combined water and sewer enterprises. C. Events or Conditions Prompting the Use of the Employee Liabilities Reserve – This reserve may be used in the event that operating funds are not adequate to meet vacation, compensatory and sick time paid out or retiree medical cost obligations within the current year. 2. Contractually Restricted Reserves: These are funds held to satisfy limitations set by external requirements established by creditors, grant agencies or law. Examples include stipulated bond covenants and reserves held with a fiscal agent. 2.0 US Bank 2008 COP Reserve A. Definition and Purpose – Established to cover reserve requirements held with a designated fiscal agent (US Bank) for the 2008 Certificates of Participation. B. Target Level – Funding shall be held in an amount equal to $2,147,096. C. Events or Conditions Prompting the Use of the Contractually Restricted Reserve – This reserve may be utilized as needed by the fiscal agent to pay any outstanding debt service payments not covered by the District within the specified billing and due dates. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 90 C. SCOPE: This policy will assist the Board of Directors in establishing: 4. Target levels for reserve funds; 5. Requirements for the use of reserve funds; and 6. Periodic review requirements for each reserve. D. PERIODIC REVIEW: Staff and the YLWD Board shall review the reserve balances and targets annually as a part of the annual budget process. The Finance-Accounting Committee will continue to review all reserve and investment balances monthly, with a quarterly report going to the full Board. E. RESTRICTED AND DESIGNATED RESERVES: 1. Board Designated Reserves: These are reserve funds earmarked for the purpose of funding such items as new capital facilities, repair or replacement of existing facilities and general operating reserves designated for a specific purpose and use by the Board of Directors. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 91 Investment Policy SECTION 1: GENERAL POLICY 1.1 It is the policy of the Yorba Linda Water District (“District”) to invest public funds in a manner which ensures the safety and preservation of capital while meeting reasonably anticipated operating expenditure needs, achieving a reasonable rate of return and conforming to all state and local statutes governing the investment of public funds. 1.2 The purpose of this policy is to provide guidelines for the prudent investment of funds of the District and to outline the policies for maximizing the efficiency of the District’s cash management. The District’s goal is to enhance the economic status of the District consistent with the prudent protection of the District’s investments. This investment policy has been prepared in conformance with all pertinent existing laws of the State of California. SECTION 2: SCOPE 2.1 This Investment Policy applies to all funds and investment activities of the District, except for the proceeds from capital project financing instruments, which are invested in accordance with provisions of their specific documents. These funds are accounted for as Enterprise Funds and are identified in the District’s Comprehensive Annual Financial Report. SECTION 3: DELEGATION OF AUTHORITY 3.1 The authority of the Board of Directors to invest funds is derived from Section 53601 of the California Government Code (“CGC”). Section 53607 of the CGC grants the Board of Directors the authority to delegate that authority, for a one- year period, to the District’s Treasurer. Therefore, management responsibility for the investment program is hereby delegated to the District’s Treasurer, who shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials and their procedures in the absence of the Treasurer. The Treasurer shall establish procedures for the management of investment activities, including the activities of staff consistent with this Policy. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 92 3.2 The Treasurer may retain the services of an outside investment advisor or manager as approved by the Board to assist with the District’s investment program. Any investment advisor selected shall make all investment decisions and transactions in strict accordance with State law, and this Policy. SECTION 4: INVESTMENT OBJECTIVES 4.1 The primary objectives, in priority order, of the District’s investment activities shall be: 4.1.1 Safety: Safety and preservation of principal is the foremost objective of the investment program. Investments shall be selected in a manner that seeks to ensure the preservation of capital in the District’s overall portfolio. This will be accomplished through a program of diversification and maturity limitations, more fully described in Section 13, in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. 4.1.2 Liquidity: The District’s investment portfolio will remain sufficiently liquid to enable the District to meet all operating requirements which might be reasonably anticipated. Securities should mature concurrent with cash needs to meet anticipated demands. 4.1.3 Return on Investments: The District’s investment portfolio shall be designed with the objective of attaining the best yield or returns on investments, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives. SECTION 5: PRUDENCE 5.1 The standard of prudence to be used by the designated representative shall be the “prudent investor” standard and shall be applied in the context of managing the overall portfolio. The meaning of the standard of prudent investor is explained in CGC Section 53600.3, which states that “when investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 93 funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.” 5.2 The Treasurer and delegated investment officers, acting in accordance with District procedures and the Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 5.3 Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. SECTION 6.0: ETHICS AND CONFLICTS OF INTEREST 6.1 Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the District’s General Manager any material financial interests in financial institutions that conduct business with the District’s boundaries, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the District. SECTION 7: AUTHORIZED BROKER/DEALERS 7.1 The Treasurer will maintain a list of authorized broker/dealers and financial institutions that are approved for investment purposes. Broker/dealers will be selected for credit worthiness and must be authorized to provide investment services in the State of California. These may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15(C)3-1 (uniform net capital rule). No public deposit will be made by the broker/dealer except in a qualified public depository as established by the established state laws. Before a financial institution or broker/dealer is used, they are subject to investigation and approval by the Treasurer or his/her designated representative, and must submit the following: 7.1.1 Certification of having read and understood this investment policy resolution and agreeing to comply with the District’s investment policy; 7.1.2 Proof of Federal Investment Regulatory Authority certification; ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 94 7.1.3 Proof of State of California registration; 7.1.4 Audited financial statements for the institution’s three (3) most recent fiscal years; 7.1.5 References of other public-sector clients that similar services are provided to. 7.2 If a third party investment advisor is authorized to conduct investment transactions on the District’s behalf, the investment advisor may use their own list of approved independent broker/dealers and financial institutions. The investment advisor’s approved list must be made available to the District upon request. SECTION 8: AUTHORIZED INVESTMENTS 8.1 The District is provided a broad spectrum of eligible investments under the CGC Sections 53601 et seq. Authorized investments shall also include, in accordance with CGC section 16429.1 et seq., investments into the Local Agency Investment Fund (LAIF) and the Orange County Treasurer’s Commingled Investment Pool in accordance with CGC section 53684. Within the investments permitted by the CGC, the District seeks to further restrict eligible investment to the investments listed in Section 8.3 below. Percentage holding limits listed in this section apply at the time the security is purchased. Ratings, where shown, specify the minimum credit rating category required at purchased without regard to +/- or 1,2,3 modifiers, if any. 8.2 The purchase of any investment permitted by the CGC, but not listed as an authorized investment in this Policy is prohibited without the prior approval of the Board of Directors. 8.3 Within the context of these limitations, the following investments are authorized: ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 95 TABLE 1 Permitted Investments*/ Deposits CA Government Code % of Portfolio Limits / Maturity Limits YLWD % of Portfolio Limits / Maturity Limits Bank Deposits# No % limit, 5 years No % limit, 5 years CD Placement Service# 30% limit, 5 years 30% limit, 5 years Local Agency Investment Fund (LAIF)^ No % or maturity limit No % or maturity limit County Pooled Investment Funds^ No % or maturity limit No % or maturity limit Joint Powers Authority Funds (CalTRUST & CAMP)^ No % or maturity limit No % or maturity limit U.S. Treasury Obligations No % limit, 5 years No % limit, 5 years U.S. Agency Obligations No % limit, 5 years No % limit, 5 years Negotiable Certificates of Deposit# 30% portfolio, 5 years 30% portfolio, 5 years Money Market Funds* 20%, 10% per issuer, no limit 20%, 10% per issuer, no limit Medium-Term (or Corporate) Notes* 30% portfolio, 5 years 30% portfolio, 5 years Bankers Acceptances* 40%, 30% per issuer, 180 days 10% max, 5% per issuer, 180 days Commercial Paper* 25%, 10% per issuer, 270 days 25% max, 5% per issuer, 270 days * Please see Appendix A for more detailed descriptions and additional restrictions ^ Please see Section 10 for additional restrictions # Please see Section 11 for additional restrictions ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 96 SECTION 9: REVIEW OF INVESTMENT PORTFOLIO 9.1 The securities held by the District must be in compliance with Section 8 Authorized Investments at the time of purchase. The Treasurer shall at least quarterly review the portfolio to verify that all securities are in compliance with Section 8 Authorized Investments. In the event a security held by the District is subject to a credit rating change that brings it below the minimum credit ratings specified in Appendix A Authorized Investments, the Treasurer should notify the Finance-Accounting Committee - and through the Committee’s minutes, the Board - of the change. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the change, prognosis for recovery or further rate drops, and the market price of the security. SECTION 10: INVESTMENT POOLS 10.1 A thorough investigation of any investment pool or mutual fund is required prior to investing, and on a continual basis. The investigation will, at a minimum, obtain the following information: 10.1.1 A description of eligible investment securities, and a written statement of investment policy and objectives; 10.1.2 A description of interest calculations and how it is distributed, and how gains and losses are treated; 10.1.3 A description of how the securities are safeguarded (included the settlement processes), and how often the securities are priced and the program audited; 10.1.4 A description of who may invest in the program, how often and what size deposit and withdrawal are allowed; 10.1.5 A schedule for receiving statements and portfolio listings; 10.1.6 Are reserves, retained earnings, etc. utilized by the pool/fund; 10.1.7 A fee schedule and when and how it is assessed; 10.1.8 Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 97 SECTION 11: COLLATERALIZATION 11.1 Bank Deposits: Under provisions of the CGC, California banks and savings and loan associations are required to secure the District’s deposits by pledging eligible securities with a value of 110% of principal and accrued interest. State law also allows financial institutions to secure District deposits by pledging first trust deed mortgage notes having a value of 150% of the District’s total deposits. 11.2 Waiver of Security: The Treasurer, at his/her discretion and in accordance with CGC section 53653, may waive security for the portion of any deposits as is insured pursuant to federal law. SECTION 12: SAFEKEEPING AND CUSTODY 12.1 All security transactions entered into by the District shall be conducted on a delivery-versus-payment basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. The only exception to the foregoing shall be depository accounts and securities purchases made with (i) local government investment pools, and (ii) money market mutual funds, since those purchased securities are not deliverable. SECTION 13: DIVERSIFICATION AND MAXIMUM MATURITIES 13.1 The District will diversify its investments by security type and institution. With the exception of U.S. Treasuries, U.S. Agency Securities, FDIC Insured Certificates of Deposit and authorized pools, no more than 30% of the District’s total investment portfolio will be invested in a single security type or with a single financial institution. 13.2 To the extent possible, the District will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow and approved in advance by the Board of Directors, the District will not directly invest in securities maturing more than 5 years from the date of purchase. SECTION 14: INTERNAL CONTROLS 14.1 The external auditors will annually review the investments and general activities associated with the investment program. This review will provide internal control by assuring compliance with the Investment Policy and District policies and procedures. ANNUAL OPERATING BUDGET FISCAL YEAR 2015/16 98 SECTION 15: PERFORMANCE STANDARDS 15.1 The investment portfolio will be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. 15.2 The District’s investment strategy is passive. The performance of the District’s investment portfolio will be evaluated and compared to an appropriate benchmark in order to assess the success of the investment portfolio relative to the District’s Safety, Liquidity and Return on Investments objectives. This review will be conducted annually with the Finance-Accounting Committee. SECTION 16: REPORTING 16.1 Subject to CGC sections 53607 and 53646(b), the Treasurer will provide monthly investment reports to the District’s Finance-Accounting Committee (and through the Committee’s minutes, to the Board of Directors) and quarterly reports to the Board of Directors which provide a clear picture of the status of the current investment portfolio. The reports shall comply with the reporting requirements of CGC sections 53607 and 53646(b), respectively. SECTION 17: INVESTMENT POLICY ADOPTION 17.1 The District’s Investment Policy will be adopted by resolution of the Board of Directors. The policy will be reviewed on an annual basis and modification, if any, must be approved by the Board of Directors. ITEM NO. 4.3 AGENDA REPORT Meeting Date: July 27, 2015 To:Citizens Advisory Committee From:Marc Marcantonio, General Manager Presented By:Damon Micalizzi, Public Information Manager Prepared By:Damon Micalizzi, Public Information Manager Subject:Conservation Update and Monthly Water Supply Report SUMMARY: A mild and damp month of June coupled with conservation efforts from District Customers led to a 38% Residential Gallons Per Capita Per Day reduction for Yorba Linda Water District. That trend continued through most of July with unseasonable rain showers keeping production numbers down thus far. The Metropolitan Water District Water Supply Report for the month of July is attached. ATTACHMENTS: Name:Description:Type: Water_Supply_Report-_BB.pdf Water Supply Report Backup Material DATE: July 13, 2015 TO: Member Agencies – MWDOC Division One FROM: Brett R. Barbre, Director – Division One SUBJECT: Monthly Water Usage Data, Tier 2 Projection & Water Supply Information The attached figures show the recent trend of water consumption in Orange County (OC), an estimate of Tier 2 volume for MWDOC, and selected water supply information. Fig. 1 OC Water Usage, Monthly by Supply OCWD Groundwater water was the main supply in May. Fig. 2 OC Water Usage, Monthly, Comparison to Previous Years Water usage in May 2015 was well below average compared to past usage. May rainfall was well above average and May average high temperatures were well below average. May rainfall was the highest since May of 1998. Fig. 3 Historical OC Water Consumption OC water consumption is predicted to be about 583,000 AF in FY 2014-15. This is about 34,000 AF less than FY 2013- 14 but is about 31,000 AF higher than FY 2010-11 (Fiscal year with lowest usage). Although OC population has increased 20% over the past two decades, water usage has not increased, on average. A long-term decrease in per-capita water usage is attributed mostly to Water Use Efficiency (water conservation) efforts. High Temperature, precipitation and the economy all remain indicators to O.C. water consumption. Fig. 4 MWDOC “Firm” Water Purchases, 2015 “Firm” water above the Tier 1 limit will be charged at the higher Tier 2 rate. Our current projection of Tier 2 purchases is zero in 2015. Water Supply Information Includes data on: Rainfall in OC; the OCWD Basin overdraft; Northern California and Colorado River Basin hydrologic data; the State Water Project (SWP) Allocation, and regional storage volumes. The data has implications for the magnitude of supplies from the three watersheds that are the principal sources of water for OC. Note that a hydrologic year is Oct. 1st through Sept. 30th. Memorandum  Orange County’s accumulated rainfall through May was below average for this period. This continues the impact of the previous three hydrologic years’ below- normal rainfall in reducing those local supplies that are derived from local runoff.  Northern California accumulated precipitation in May was around 75% of normal for this period. The Northern California snowpack was 5% of normal as of April 1st, the date used for year-to-year comparison. This follows three below-average hydrologic years. The State of California has been in a declared Drought Emergency since January 2014. The State Water Project Contractors Table A Allocation is only 20% as of the end of May. This percentage will most likely remain 20% due to dry conditions throughout the state.  Colorado River Basin accumulated precipitation in June was a little 91% average for this period. The Upper Colorado Basin snowpack was 64% of average as of April 15th. However, this follows two below-average hydrologic years, and this watershed is in a long-term drought. Lake Mead and Lake Powell combined have about 59% of their average storage volume for this time of year. Lake Mead is the largest reservoir in the United States and as of now the Lake is at its lowest levels since filling in the late 1930’s. If Lake Mead’s level falls below a “trigger” limit, then a shortage will be declared by the US Bureau of Reclamation (USBR), impacting Colorado River water deliveries for the Lower Basin states. The USBR predicts that the “trigger” limit could be reached as early as June 2015 and most likely in March 2016. 6,000 IRWD&Serrano for IL 6,000 [1] [2] [3] [4] Imported water for consumptive use. Includes "In-Lieu" deliveries and CUP water extraction. Excludes "Direct Replenishment" deliveries of spreading water, "Barrier Replenishment" deliveries, and deliveries into Irvine Lake. Other local includes recycled water, local basin water, Irvine Lake water extraction, and Cal Domestic deliveries. Excludes recycled water used for Barrier recharge. Numbers are estimates until data collection is completed. GW for consumptive use only. Excludes In-Lieu water deliveries and CUP water extraction that are counted with Import. BPP in FY '14-15 is 72%. MWDOC's estimate of monthly demand is based on the projected FY 14-15"Retail" water demand and historical monthly demand patterns. Wet MayAbove Average Rainfall 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 Ju l - 1 4 Au g - 1 4 Se p - 1 4 Oc t - 1 4 No v - 1 4 De c - 1 4 Ja n - 1 5 Fe b - 1 5 Ma r - 1 5 Ap r - 1 5 Ma y - 1 5 Ju n - 1 5 Ra i n f a l l ( I n c h e s ) AC R E -FE E T Fig. 1A OC Water Usage, Monthly by Supply with projection to end of fiscal year Import [1]Other Local [2] OCWD Basin [3]projected [4] Rainfall prepared by the Municipal Water District of Orange County *numbers are subject to change 6,000 IRWD&Serrano for IL 6,000 [1] [2] [3] [4] MWDOC's estimate of monthly demand is based on the projected FY 14-15"Retail" water demand and historical monthly demand patterns. Imported water for consumptive use. Includes "In-Lieu" deliveries and CUP water extraction. Excludes "Direct Replenishment" deliveries of spreading water, "Barrier Other local includes recycled water, local basin water, Irvine Lake water extraction, and Cal Domestic deliveries. Excludes recycled water used for Barrier recharge. Numbers are GW for consumptive use only. Excludes In-Lieu water deliveries and CUP water extraction that are counted with Import. BPP in FY '14-15 is 72%. Warm Winter 2015 50 55 60 65 70 75 80 85 90 95 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 Ju l - 1 4 Au g - 1 4 Se p - 1 4 Oc t - 1 4 No v - 1 4 De c - 1 4 Ja n - 1 5 Fe b - 1 5 Ma r - 1 5 Ap r - 1 5 Ma y - 1 5 Ju n - 1 5 Av e r a g e H i g h T e m p e r a t u r e ( F ) AC R E -FE E T Fig. 1B OC Water Usage, Monthly by Supply with projection to end of fiscal year Import [1]Other Local [2] OCWD Basin [3]projected [4] High Temp prepared by the Municipal Water District of Orange County *numbers are subject to change [1] Sum of Imported water for consumptive use (includes "In-Lieu" deliveries; excludes "Direct Replenishment"and "Barrier Replenishment") and Local water for consumptive use May 2015 Very Low Usage due to late spring rainfall - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n AC R E -FE E T Fig. 2A OC Monthly Water Usage [1]: Comparison to Last 4 Fiscal Years FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 Notes Allocations were in effect in FY 09-10 and FY 10-11 ending Apr-2011. 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 AC R E -FE E T Partial Year Subtotals prepared by the Municipal Water District of Orange County *numbers are subject to change [1] Sum of Imported water for consumptive use (includes "In-Lieu" deliveries; excludes "Direct Replenishment"and "Barrier Replenishment") and Local water for consumptive use (includes recycled and non-potable water; excludes GWRS production and waste brine from water quality pumping projects). - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 550,000 600,000 650,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec AC R E -FE E T Fig. 2B Orange County Cumulative Monthly Consumptive Water Usage [1]: present year compared to last 4 calendar years CY 2011, 561 TAF CY 2012, 588 TAF CY 2013, 605 TAF CY 2014, 612 TAF CY 2015, ??? TAF MET Stage 2 Allocations began in July 2009 and ended in April 2011. This program imposed a temporary rate structure that resulted in reduced water demand in Fiscal Years 09-10 and 10-11. prepared by the Municipal Water District of Orange County *numbers are subject to change [2] Population estimates in the 2000s decade were revised by the State Dept. of Finance to reflect the 2010 Census counts. [3] Projection of FY 14-15 water use estimated by MWDOC based on partial-year data. Projection of FY 14-15 population estimated by MWDOC continues historical trend. [1] Consumption includes potable, recycled and non-potable usage; excludes Barrier and Spreading water. The most recent data involve some estimation. Wet Year Wet Year Wet Year Wet Year Dry Year Wet Year Dry Year Wet Year Dry Year 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 400,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 '89 - 90 '90 - 91 '91 - 92 '92 - 93 '93 - 94 '94 - 95 '95 - 96 '96 - 97 '97 - 98 '98 - 99 '99 - 00 '00 - 01 '01 - 02 '02 - 03 '03 - 04 '04 - 05 '05 - 06 '06 - 07 '07 - 08 '08 - 09 '09 - 10 10 -11 11 -12 12 -13 13 -14 14 -15 PO P U L A T I O N ( M i l l i o n ) W A T E R U S E ( A F ) Fiscal Year Fig. 3A HISTORICAL WATER CONSUMPTION[1]AND POPULATION[2]IN OC Consumptive Water Use Population Weak Economy Strong Economy prepared by the Municipal Water District of Orange County *numbers are subject to change [1] Consumption includes potable, recycled and non-potable usage; excludes Barrier and Spreading water. The most recent data involve some estimation. [2] Rainfall data from Santa Ana Statin #121 0 5 10 15 20 25 30 35 400,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 '89 - 90 '90 - 91 '91 - 92 '92 - 93 '93 - 94 '94 - 95 '95 - 96 '96 - 97 '97 - 98 '98 - 99 '99 - 00 '00 - 01 '01 - 02 '02 - 03 '03 - 04 '04 - 05 '05 - 06 '06 - 07 '07 - 08 '08 - 09 '09 - 10 10 -11 11 -12 12 -13 13 -14 14 -15 Ra i n f a l l ( I n c h e s ) WA T E R U S E ( A F ) Fiscal Year Fig. 3B HISTORICAL WATER CONSUMPTION[1]AND Annual Rainfall[2] IN OC Consumptive Water Use S.A. Rainfall Weak Economy Strong Economy 25 Year Low for Water Usage in O.C. 9.5 9.9 16.8 21.4 8.3 6.4 4.4 8.9 0 5 10 15 20 25 500,000 525,000 550,000 575,000 600,000 625,000 650,000 675,000 700,000 '07 -08 '08 -09 '09 -10 10 -11 11 -12 12 -13 13 -14 14 -15 Ra i n f a l l ( I n c h e s ) WA T E R U S E ( A F ) Fiscal Year Fig. 3B HISTORICAL WATER CONSUMPTION[1]AND Annual Rainfall[2] IN OC Consumptive Water Use S.A. Rainfall Projected prepared by the Municipal Water District of Orange County *numbers are subject to change [1] Consumption includes potable, recycled and non-potable usage; excludes Barrier and Spreading water. The most recent data involve some estimation. [2] Temperature data is from Santa Ana Fire Station, elevation 135' 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 400,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 '89 - 90 '90 - 91 '91 - 92 '92 - 93 '93 - 94 '94 - 95 '95 - 96 '96 - 97 '97 - 98 '98 - 99 '99 - 00 '00 - 01 '01 - 02 '02 - 03 '03 - 04 '04 - 05 '05 - 06 '06 - 07 '07 - 08 '08 - 09 '09 - 10 10 -11 11 -12 12 -13 13 -14 14 -15 Av g . H i g h T e m p e r a t u r e ( F ) WA T E R U S E ( A F ) Fiscal Year Fig. 3C HISTORICAL WATER CONSUMPTION[1]AND Annual Average High Temperature[2]IN OC Consumptive Water Use High Temp Weak Economy Strong Economy 25 Year Low for Water Usage in O.C. 77.79 79.17 78.02 76.38 76.93 75.50 77.63 79.38 70 71 72 73 74 75 76 77 78 79 80 500,000 525,000 550,000 575,000 600,000 625,000 650,000 675,000 700,000 '07 -08 '08 -09 '09 -10 10 -11 11 -12 12 -13 13 -14 14 -15 Av g . H i g h T e m p e r a t u r e ( F ) WA T E R U S E ( A F ) Fiscal Year Fig. 3C HISTORICAL WATER CONSUMPTION[1]AND Annual Average High Temperature[2]IN OC Consumptive Water Use High Temp Projected prepared by the Municipal Water District of Orange County *numbers are subject to change [1] Consumption includes potable, recycled and non-potable usage; excludes Barrier and Spreading water. The most recent data involve some estimation. [2] Eployment Data source Burea of Labor Statistics for Long Beach-L.A.-Santa Ana Metro Area http://www.bls.gov/lau/ 0% 1% 2% 3% 4% 5% 6% 7% 8% 9% 10% 11% 12% 13% 14% 15% 400,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 '89 - 90 '90 - 91 '91 - 92 '92 - 93 '93 - 94 '94 - 95 '95 - 96 '96 - 97 '97 - 98 '98 - 99 '99 - 00 '00 - 01 '01 - 02 '02 - 03 '03 - 04 '04 - 05 '05 - 06 '06 - 07 '07 - 08 '08 - 09 '09 - 10 10 -11 11 -12 12 -13 13 -14 14 -15 Un e m p l o y m e n t % ( L A M e t r o ) WA T E R U S E ( A F ) Fiscal Year Fig. 3D HISTORICAL WATER CONSUMPTION[1]AND Average Unemployment[2]IN OC Consumptive Water Use Unemployment % Weak Economy Strong Economy prepared by the Municipal Water District of Orange County *numbers are subject to change [1] Consumption includes potable, recycled and non-potable usage; excludes Barrier and Spreading water. The most recent data involve some estimation. [2] Population estimates in the 2000s decade were revised by the State Dept. of Finance to reflect the 2010 Census counts. Wet Year Wet Year Wet Year Wet Year Dry Year Wet Year Dry Year Wet Year Dry Year 3,000 3,250 3,500 3,750 4,000 400,000 450,000 500,000 550,000 600,000 650,000 700,000 750,000 800,000 '89 - 90 '90 - 91 '91 - 92 '92 - 93 '93 - 94 '94 - 95 '95 - 96 '96 - 97 '97 - 98 '98 - 99 '99 - 00 '00 - 01 '01 - 02 '02 - 03 '03 - 04 '04 - 05 '05 - 06 '06 - 07 '07 - 08 '08 - 09 '09 - 10 10 -11 11 -12 12 -13 13 -14 14 -15 PO P U L A T I O N D e n s i t y ( P e o p l e P e r S q M i l e ) WA T E R U S E ( A F ) Fiscal Year Fig. 3E HISTORICAL WATER CONSUMPTION[1]AND POPULATION DENSITY[2]IN OC Consumptive Water Use Population Density Weak Economy Strong Economy prepared by the Municipal Water District of Orange County *numbers are subject to change Tier 2 Tier 1 - 50,000 100,000 150,000 200,000 250,000 300,000 - 5,000 10,000 15,000 20,000 25,000 30,000 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Cu m u l a t i v e T o t a l ( A F ) Mo n t h l y T o t a l ( A F ) Fig. 4 MWDOC's Firm Water Purchases in CY 2015 Monthly Actual and Projected to CY Total Untreated Total Treated Proj Monthly Purchases Cumulative Actual Projected 6 Year Monthly MAX 6 Year Monthly Avg 6 Year Monthly Low Accumulated Precipitation for the Oct.-Sep. water year, through Mid June 2015 * The date of maximum snowpack accumulation (April 1st in Northern Calif. , April 15th in the Upper Colorado Basin) is used for year to year comparison. 0 5 10 15 20 25 30 35 40 45 50 ORANGE COUNTY (SANTA ANA) N. SIERRAS 8-STATION INDEX NORTHERN CALIF. SNOWPACK UPPER BASIN COLORADO PRECIP. UPPER BASIN COLORADO SNOWPACK 70% 75% 5% 91% 63% In c h e s This Year to date Average to date CA Snowpack on 4/1/2015 Colorado Snowpack on 4/15/2015 prepared by the Municipal Water District of Orange County *numbers are subject to change 25% 50%50% 60% 70% 80%80%80% 60%60%60% 50%50% 60% 65%65% 30% 40%40%40% 35%35%35%35% 5%5% 0%0%0% 5%5%5% 10%10% 15%15% 20%20%20% Nov.Dec.Jan.Feb.Mar.Apr.May Jun. SWP TABLE A ALLOCATION FOR STATE WATER PROJECT CONTRACTORS Water Year 2011 Water Year 2012 Water Year 2013 Water Year 2014 Water Year 2015 Final 2012: 65% Final 2011: 80% Final 2014: 5% Final 2013: 35% Final 2015: ??? prepared by the Municipal Water District of Orange County *numbers are subject to change http://ca.gov/drought/news/story-22.html Year 1968 1969 1970 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998100%90% 100% Natural Accumulated Run Off 30% 45% 100% 50% 100%90% 39% 70% 90% 65% 90% 100% 60% 35% 40% 50% SWP Allocation % has only been 100 % once since the year 2000 65% 35% 5% Due to drought conditions and California population growth Southern California is receiving very little water from the State Water Project. 0 10 20 30 40 50 60 70 80 90 100 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Ac c u m u l a t e d P r e c i p i t a t i o n i n N o r t h e r n Ca l i f o r n i a ( I n c h e s ) SW P A l l o c a t i o n % SWP Allocation % Vs. Station 8 Accumulated Rainfall Station 8 Accumulated Rainfall (Inches)SWP Allocation % 2003, CRA QSA is signed lowering CRA usage to 4.4 MAF 2008,ESA results in Delta Pumping restrictions 15 20 25 30 35 40 0 100 200 300 400 500 19 6 8 19 6 9 19 7 0 19 7 1 19 7 2 19 7 3 19 7 4 19 7 5 19 7 6 19 7 7 19 7 8 19 7 9 19 8 0 19 8 1 19 8 2 19 8 3 19 8 4 19 8 5 19 8 6 19 8 7 19 8 8 19 8 9 19 9 0 19 9 1 19 9 2 19 9 3 19 9 4 19 9 5 19 9 6 19 9 7 19 9 8 19 9 9 20 0 0 20 0 1 20 0 2 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 Ca l i f o r n i a P o p u l a t i o n ( M i l l i o n s ) Im p o r t e d D e l i v e r i e s ( A F ) x 1 0 0 0 0 Imported Water Deliveries Vs. California Population Growth CA Population Total SWP Deliveries CRA Deliveries to MWD CRA Deliveries to CA prepared by the Municipal Water District of Orange County *numbers are subject to change 10,800 24,300 12,500 (112,100) (64,000) (37,200) 41,800 preliminary 401,801 AF end November 2014 Basin Full in 1969 385,000 AF end of May 2015 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 19 6 9 19 7 0 19 7 1 19 7 2 19 7 3 19 7 4 19 7 5 19 7 6 19 7 7 19 7 8 19 7 9 19 8 0 19 8 1 19 8 2 19 8 3 19 8 4 19 8 5 19 8 6 19 8 7 19 8 8 19 8 9 19 9 0 19 9 1 19 9 2 19 9 3 19 9 4 19 9 5 19 9 6 19 9 7 19 9 8 19 9 9 20 0 0 20 0 1 20 0 2 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 Ac r e -Fe e t O.C. Basin Accumulated Overdraft Annual, 1969 to Present O.C. Basin volume filled with water ~ Accumulated Overdraft (dewatered volume) shown as white area,excluding the volume stored by Metropolitan.source:OCWD GWRS Online Jan 2008 prepared by the Municipal Water District of Orange County *numbers are subject to change increase increase increase preliminary 401,801 AF end November 2014 Basin Full in 1969 385,000 AF end of May 2015 0 5 10 15 20 25 30 35 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 19 6 9 19 7 0 19 7 1 19 7 2 19 7 3 19 7 4 19 7 5 19 7 6 19 7 7 19 7 8 19 7 9 19 8 0 19 8 1 19 8 2 19 8 3 19 8 4 19 8 5 19 8 6 19 8 7 19 8 8 19 8 9 19 9 0 19 9 1 19 9 2 19 9 3 19 9 4 19 9 5 19 9 6 19 9 7 19 9 8 19 9 9 20 0 0 20 0 1 20 0 2 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 An n u a l R a i n f a l l ( i n c h e s ) Ac r e -Fe e t O.C. Basin Accumulated Overdraft Vs. Annual Rainfall Annual, 1969 to Present Stored Vol (AF) Dewatered Vol (AF) Annual Rainfall (Inches) GWRS Online Jan 2008 O.C. Basin volume filled with water ~ Accumulated Overdraft (dewatered volume) shown as white area, excluding the volume stored by Metropolitan. source: OCWD prepared by the Municipal Water District of Orange County *numbers are subject to change preliminary 401,801 AF end November 2014 75%75%75%75% 66%66% 64% 69% 74% 80% 69% 62%62% 65% 68% 70% 72% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 19 9 9 20 0 0 20 0 1 20 0 2 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 BP P % ) Ac r e -Fe e t O.C. Basin Accumulated Overdraft Vs. BPP % Annual, 1999 to Present Stored Vol (AF) Dewatered Vol (AF) BPP % O.C. Basin volume filled with water ~ Accumulated Overdraft (dewatered volume) shown as white area, excluding the volume stored by Metropolitan . source: OCWD GWRS Online Jan 2008 prepared by the Municipal Water District of Orange County *numbers are subject to change preliminary 401,801 AF end November 2014 0 5 10 15 20 25 30 35 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 19 9 9 20 0 0 20 0 1 20 0 2 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 An n u a l R a i n f a l l ( i n c h e s ) Ac r e -Fe e t O.C. Basin Accumulated Overdraft Vs. Annual Rainfall Annual, 1999 to Present Stored Vol (AF) Dewatered Vol (AF) Annual Rainfall (Inches) O.C. Basin volume filled with water ~ Accumulated Overdraft (dewatered volume) shown as white area, excluding the volume stored by Metropolitan . source: OCWD GWRS Online Jan 2008 prepared by the Municipal Water District of Orange County *numbers are subject to change 0 5 10 15 20 25 53%68%Mi l l i o n A c r e -Fe e t Lake Powell 0.0 0.5 1.0 1.5 2.0 2.5 45%66%Mi l l i o n A c r e -Fe e t San Luis Resv. 0.0 0.5 1.0 44% Diamond Valley 0.0 1.0 2.0 3.0 4.0 49%61%Mi l l i o n A c r e -Fe e t Lake Shasta 0.0 1.0 2.0 3.0 4.0 41%50% Mi l l i o n A c r e -Fe e t Lake Oroville State Water Project, Colorado River, and MWD Reservoir Storage as of June 23rd, 2015 0 5 10 15 20 25 37%49%Mi l l i o n A c r e -Fe e t Lake Mead % of Capacity % of Historical Avg. 0.0 0.5 1.0 54% Lake Mathews prepared by the Municipal Water District of Orange County *numbers are subject to change Shortage Trigger = 1,075 ft 1,050 1,060 1,070 1,080 1,090 1,100 1,110 1,120 1,130 1,140 1,150 1,160 1,170 1,180 Jan 02 Jan 03 Jan 04 Jan 05 Jan 06 Jan 07 Jan 08 Jan 09 Jan 10 Jan 11 Jan 12 Jan 13 Jan 14 Jan 15 Jan 16 Jan 17 El e v a t i o n ( F t ) Lake Mead Levels: Historical and Projected projection per USBR 24-Month Study Historical Projected