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HomeMy WebLinkAbout2015-02-24 - YLWD-City of Placentia Joint Agency Committee Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Tuesday, February 24, 2015, 9:00 AM Placentia City Hall - 401 E Chapman Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Gary T. Melton, Director Marc Marcantonio, General Manager Robert R. Kiley, Director Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Jeremy Yamaguchi, Mayor Pro Tem Damien Arrula, Asst City Administrator Craig Green, Councilmember 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held November 10, 2014 Recommendation. That the Committee approve the minutes as presented. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Status of Median Signage for Joint Agency Turf Replacement Demonstration Project 5.2. Drought Response and Water Conservation Efforts 5.3. Vehicle and Equipment Sharing 5.4. Status of City of Placentia Sewer Master Plan and Sewer Services 5.5. Items for Next Agenda 6. ADJOURNMENT 6.1. The date and time of the next YLWD/City of Placentia Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: February 24, 2015 Subject: Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held November 10, 2014 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: Description: Type: 111014 City of Placentia - Minutes.doc Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, November 10, 2014 10:00 a.m. 1717 E Miraloma Avenue, Placentia CA 92870 The November 10, 2014 meeting of the YLWD/City of Placentia Joint Agency Committee was called to order at 10:10 a.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Michael J. Beverage, Director Marc Marcantonio, General Manager Gary T. Melton, Director Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr Annie Alexander, Executive Secretary CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Scott W. Nelson, Mayor Troy L. Butzlaff, City Administrator John Nicks, Director of Community Services 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4j Introduction of Marc Marcantonio, General Manager, YLWD Mr. Marcantonio introduced himself and provided an overview of his background and work experience. Mr. Butzlaff then introduced Mr. Nicks and provided an overview of his background and work experience. 5. ACTION CALENDAR 5.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held May 12, 2014 Director Beverage requested that the fourth sentence in Section 5.4. of the minutes be revised as follows: 1 Once the master plan is developed, it could be used as a starting point for discussion for the District to take over sewer services from the City. The Committee then approved the minutes as revised. 5.2. Review and Approve Conceptual Design for Median Signage for Joint Agency Turf Replacement Demonstration Project Mr. Butzlaff distributed a mockup of the new design for this signage. The estimated cost for each sign is $589. Mr. Nicks reported that the City was partnering with the Golden State Water Company to perform a water efficiency study for several City facilities. The City plans to use the study for future grant applications. Mr. Butzlaff noted that should Proposition 1 pass, it may serve as another source of potential funding for implementation of recommended improvements. He commented that City staff was also looking at replacing turf at the Champions Sports Complex with California native plants in order to reduce the cost of maintenance and watering. The Committee briefly discussed which agency would be responsible for the cost of the new signage for the demonstration project. 6. DISCUSSION ITEMS CONTINUED 6.1 Drought Response and Water Conservation Efforts Mr. Micalizzi provided an overview of the community's response to the implementation of Stage 1 of the District's Water Conservation Ordinance. He also commented on the number of applications for MWDOC's turf replacement rebate program, the number of reports of water waste received by the District, and the number of violations issued. The Committee then discussed Golden State Water Company's efforts related to water conservation and enforcement, potential water allocations from MWDOC, and required reporting to the State. Mr. Butzlaff indicated that the City had received some feedback from residents that it didn't appear as though local water agencies were actively enforcing water conservation. He stated that the City would be happy to post information on how to report water waste on its website. 6.2 Vehicle and Equipment Sharing Mr. Butzlaff commented on the opportunity available for both agencies to lend each other heavy equipment. He suggested that information be gathered regarding price for equipment usage (including an optional operator) to be used in the future development of an MOU. The Committee also discussed the potential for both agencies to share the cost of GIS personnel. Director Beverage suggested that the Committee consider meeting every other month beginning in 2015. He also suggested that a representative from the City of Placentia attend the District's joint agency meeting with the City of Yorba Linda. 2 6.3 Sewer Master Plan and Sewer Services Mr. Butzlaff distributed a draft of an RFP for these services. He noted that staff was planning to issue the RFP at the end of the month with the hope of finalizing a contract for services in January. The Committee briefly discussed the potential for reusing gray water in North Orange County. 6.4 Matters Initiated by Committee Members Mr. Butzlaff reported that the City had received an application to reactivate an oil pumping facility near the Alta View Country Club. 6.5 Items for Next Agenda None. 7. ADJOURNMENT 7.1. The meeting was adjourned at 11:07 a.m. The date and time of the next YLWD/City of Placentia Joint Agency Committee meeting is yet to be determined. AA 3