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Home My WebLink About2015-04-07 - YLWD-City of Placentia Joint Agency Committee Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Tuesday, April 7, 2015, 9:00 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Gary T. Melton, Director Marc Marcantonio, General Manager Robert R. Kiley, Director Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Jeremy Yamaguchi, Mayor Pro Tem Damien Arrula, Asst City Administrator Craig Green, Councilmember 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 4.1. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held February 24, 2015 Recommendation. That the Committee approve the minutes as presented. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Drought Response and Water Conservation Efforts 5.2. Vehicle and Equipment Sharing 5.3. Status of City of Placentia Sewer Master Plan and Sewer Services 5.4. Project Coordination for Planned Street and Pipeline Projects in FY 2015/16 5.5. Items for Next Agenda 6. ADJOURNMENT 6.1. The date and time of the next YLWD/City of Placentia Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: April 7, 2015 Subject: Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held February 24, 2015 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: Description: Type: 02 24 2015 Minutes.doc Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Tuesday, February 24, 2015 9:00 a.m. 401 E. Chapman Avenue, Placentia CA 92870 The February 24, 2015 meeting of the YLWD/City of Placentia Joint Agency Committee was called to order at 9:02 a.m. The meeting was held in the Administrative Conference Room at Placentia City Hall located at 401 E. Chapman Avenue Avenue in Placentia, California 92870. 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS (;Ma�r!cM!arcantonio,FF Gary T. Melton, Director General Manager Robert R. Kiley, Director eve Conklin, General Manager Damon Micalizzi, Public Information Manager CITY OF PLACENTIA MEMBERS4i CITY OF PLACENTIA STAFF Craig Green, Councilmember Damien R. Arrula, Acting City Administrator Michael McConaha, Public Works Manager Jon Nicks, Director of Community Services 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4. Minutes of the YLWD/City of Placentia Joint Agency Committee Meeting held November 10, 2014 The Council member and District board members had no changes or corrections to the minutes from the prior meeting. Ayes: Conklin, Marcantonio, Melton, McConaha, Micalizzi, Nicks Noes: None Abstain: Green, Kiley, Arrula 5. DISCUSSION ITEMS 5.1 Status of Median Signage for Joint Agency Turf Replacement Demonstration Project Mr. Arrula noted that signs were installed that identified all Turf Replacement Projects. Mr. McConaha noted due to the savings from the Turf Replacement Project, excess funds will be used to create an additional project sign for the location at Tustin Avenue and Rose Drive. 1 Mr. Conklin inquired if the City was pursuing any Turf Replacement Projects with the Golden State Water Company. Mr. Nicks commented that an assessment has been done that identified five (5) locations in the City that qualify for the turf replacement. Mr. Arrula requested for Placentia City Hall to be considered as a site for the turf replacement. 5.2 Drought Responses and Water Conservation Efforts Mr. Micalizzi provided a brief update on the water conservation efforts noting that he will send the City a PowerPoint presentation that was prepared by the Yorba Linda Water District, regarding the related topic. Mr. Arrula requested that the PowerPoint be presented to the committee at the next meeting and at a future City Council meeting. Mr. Arrula requested for Golden State Water Company to be invited to the next committee meeting to discuss water conservation efforts. Mr. Green suggested holding a community meeting at one of the City's facilities to discuss drought responses and water conservation efforts. Nor I%k 5.3 Vehicle and Equipment Sharing Mr. Nicks provided a brief overview of the proposed option of vehicle and equipment sharing between the two agencies noting that an agreement has not been drafted. Mr. Arrula requested for both agencies to compile equipment lists and for Mr. Nicks and Mr. McConaha to research rates and to work with Mr. Marcantonio to draft an agreement. 5.4 Status of City of Placentia Sewer Master Plan and Sewer Services Mr. McConaha noted that the City is currently updating their master plan, and acquired a consultant to help with the process. He noted the City has video of all the sewer systems in Placentia, and a GIS layer has been created to show all sewer systems. Mr. Kiley inquired about the grants the City received for the catch basin project. Mr. McConaha noted under the Measure M Grant, the City received $70,000 towards the catch basin project. 5.5 Items for Next Agenda YLWD and City Staff agreed to add the following items on the next meeting agenda: Street Improvements, Vehicle and Equipment Sharing, Drought Responses and Water Conservation Efforts Presentations, and Project Management. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:02 a.m. The date and time of the next YLWD/City of Placentia Joint Agency Committee meeting will be April 7, 2015 at 9:00 am at the Yorba Linda Water District Administration Conference Room. 2