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HomeMy WebLinkAbout2015-09-17 - Board of Directors Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Thursday, September 17, 2015, 6:30 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 5. PUBLIC HEARING 5.1. Opening of Hearing by Presiding Officer 5.2. Verification of Notice of Hearing Provided by Board Secretary 5.3. Reports by General Manager, Staff and/or Consultant 5.4. Comments from the Public Speaking In Favor of and/or Against the Issue 5.5. Receipt of Written Communications by the Public 5.6. Closing of Hearing by Presiding Officer 6. RECESS 6.1. Recess and Staff Val idation/Tabulation of Written Protests Received Prior to Closing of the Public Hearing 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Board Discussion and Action Regarding Proposed Water and Sewer Rate Increase Recommendation. That the Board of Directors. (1) adopt Resolution No. 15-22 Setting Water Rates Effective October 1, 2015 and Rescinding Resolution No. 14- 07; and (2) adopt Resolution No. 15-23 Setting Sewer Rates Effective October 1, 2015 and Rescinding Resolution Nos. 07-13 and 11-17. 8. ADJOURNMENT 8.1. The next Regular Board of Directors Meeting will be held Thursday, September 24, 2015 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.3 AGENDA REPORT Meeting Date: September 17, 2015 Subject: Reports by General Manager, Staff and/or Consultant ATTACHMENTS: Description: Type: 2015 Prop 218 Hearing Presentation.pdf Backup Material Backup Material 2015 YLWD Water and Sewer Rate Study Report.pdf Backup Material Backup Material 0 Yorba Linda Water District Independent, Trusted & Reliable Service for More Than 100 Years �C'� of Directors Special Meeting Thursday, September 17, 2015 Proposed Water Rate Increase to the Basic Service Charge Presented By: Marc Marcantonio, General Manager Water o e 31007 : The rates and charges to be collected by the district shall be so fixed as to yield an amount sufficient to do each of the following: (a) Pay the operating expenses of the district. (b) Provide for repairs and depreciation of works owned or operated by the district. (c) Pay the interest on any bonded debt. (d) So far as possible, provide a fund for the payment of the principal of the bonded debt as it becomes due. It is intended by this section to require the district to pay the interest and principal of its bonded debt from the revenues of the district, except that this requirement is not intended to apply to a bonded debt for sewage disposal purposes. Funding Requi'0 rement Costs are generally funded by combination of a fixed base fee , plus a water usage fee ( per unit fee ) t Base fees are predictable and reliable f Water usage fees are unpredictable [ Historically, YLWD ' s cost of providing service has been covered in large by the high volume water users a I Business Model Volumetric Financial model worked for 106 years Uniform Rate - More you use, more you pay High volume water users allow lower rates for low volume users � Basic Service Charge presently covers only 200 of Operating Costs ( 2012- 15%) � Decreasing consumption due to stricter plumbing code, high efficiency appliances & conservation L Plan Prior to Emergency r.=►- .�1%�; '� ` �.r `.ate q- r 'ti,_ _.4J y --.z ~.--�'� Conducted 3 Public Workshops (Strategic Plan , Budget, and Rate Review) i Met with Citizen ' s Advisory Committee ( CAC ) Determined declining revenue from water use, coupled with increasing operational costs due to unfunded mandates, meant not covering cost of service . a Gradually ( over 5 years) shift business model to increase Basic Service Charge Effects of the Drought Metropolitan Allocation of 150 4- -!Ft 4��Cx��mo on Base Fee Increase (40% of Operating Expenses) Variable $67.50 Charge Base $16.77 Fee TOTAL $84.27 $67.50 $67.50 $67.50 $67.50 $67.50 $19.82 $23.29 $27.60 $32.30 $37.79 $87.32 $90.79 $95. 10 $99.80 $105.29 Budget Workshop # 1 FY 2015/16 March 31 , 2015 *Assumes 25 units @$2.70 with a 1 inch Meter OPP- Apri* 11 st 25% Conservation State Water Resources Control Board m LI- Draft Regulation : 35o Conservation Mandate for YLWD YLWD Offered Protest Yorba Linda Yarba Linda Water District YorUa Lin_ El Water District 4 � N y' 5/5/2015 6. Consideration of a proposed Resolubon amending and readopfing drought-related emergency regulations for • .n water conservabon to implement M Order � s • a e safety at risk,but also creates a financial hardship to all our residents to replace M. Marcantoniu this revenue 4119115 Page 1 We offer a simple solution to this problem that accomplishes the economic and public health and safety goals of the emergency regulation, and allows YLWD to 1717E Mirakm *mnw Puw continue to build upon our many voluntary short and long term conservation State Water Resources Control Board May Final Regulatio 36 '7o Conservat Mandate for YL Challenge # 1 Comply with State Mandates Immediately entered Stage 3 of Conservation Ordinance CUT >= OUTDOOR WATERING iN HALF At stake: fines of $ 10, 000 per day Steps taken to Achieve Governor F a It f Brown ' s Mandate : GOVERNOR BROWN'S MANDATE FOR: Yorba Linda. Water District 40% GOAL 10 36% HERS 30% PIGM. � ��(..'.�1•'- .SRI Ate• PL#�� �r L 1 �4•Y8 fi � a `,l', !�, ice, �'�,�C► � � _ _ .- 0%—6. �,WATER CONSERVE!] K7 wwW.yiWd.C41"il _ �- ! � rr _ S Report Water Waste web and mobile application Established Conservation Division Reassigned staff to full-time leak detection Hosted drought landscape workshops Conservation goal progress signs Implemented a Drought Administrative Penalty Structure as mandated by the State Lei Conservat*ion- , .Ach *ieved 4 - . S,•-�+ - mot' . -Y- r •'7 •lr I . � 38 % June 43 % July 41 % August (Cumulative 41 %) Challenge #2 Avoid Bond Default Mandates force us to change Business Model immediately, with virtually no notice to public Increases to the Basic Service Charge have to accelerate from 5 years into 1 Hired water rate Financial Consultants ( Raftelis) to determine cost of service & required rates 40 Bond terms require replacement of lost revenue (projected >$9M annually) to meet Debt Covenance Raftel *ls Proposed Rates Effective Dates Monthly Base Fee 5/8 3/4 1 11/2 2 3 4 6 10 Water Use Charge Proposed Water Rates .17.7: !#■�i!4•7!TM i 0 F"fit•=i 0 It•TO IPM i 0 VIF41A 7/'-/2015 10/1/2015 7/1/2016 7/1/2017 7/1/2018 7/1/2019 $10.06 $26.29 $29.37 $32.73 $36.39 $40.36 $10.06 $26,29 $2937 $32.73 $36.39 $40.36 $16.77 $41.57 $46.44 $51.76 $57.54 $63.81 $3154 $79.77 $8912 $99.32 $110.41 $122.44 $53.66 $125.61 $140.33 $15639 $173.85 $192.78 $117.37 $270.77 $30149 $337.09 $374.72 $415.53 $211.26 $484.69 $541.46 $603.39 $670.74 $74338 $469.47 $1,225.77 $1,369.34 $1,525.96 $1,696.28 $1,880.98 $1,274.27 $3,212,17 $3,588.39 $3,998.81 $4,44512 $4,929,13 TBD based an actual pass-through water Uniform Rate $2.70/hcf $2.70/hcf supply casts Note.Based on the number of customer connections in the District, theproposed Monthly Base Fee may change slightly. Effect on the Average Water Bill I V 9 e_ Basic Service Charge $ 16 . 77 25 Units of Water @ 2 . 70 167 .50 TOTAL With 36% Conservation . . . Basic Service Charge 16 Units of Water @ 2 . 70 TOTAL $84.27 ( Presently) $41 .57 143 .20 $84.77 ( Proposed ) Effect on the Average Water Bill 3/4 " Inch Basic Service Charge $ 10.06 25 Units of Water @ 2 .70 TOTAL With 36% Conservation . . . Basic Service Charge 16 Units of Water @ 2 . 70 TOTAL $67 .50 $77.56 ( Presently) $26 .29 143 .20 $69.,49 ( Proposed ) Board & Employee Pay Facts 1 h ! c `A\ •L - _• .. �^£h �Via—_ '� _ . Board Last Pay increase 2003 � YLWD losing highly trained , licensed employees to other water agencies for higher pay � Current agreement with Employee Bargaining Unit came after months of negotiations, prior to State Mandates � YLWD Employees netted 4 .5% pay increases ( Cost of Living Adjustments ) over past 7 years Pension Reform � FY 2011 / 12 Board eliminated Retiree Insurance Benefits for all new hires i Also reduced their benefit to 2% at age 60 (from 2% at age 55 ) i Required all employees payl 00% of CaIPERS employee contribution Prior to Public Employees ' Pension Reform Act (PEPRA 2013 E Board Members elected after 1994 receive no pension or retirement benefits Cost Savings F Negotiated lease agreements for cell towers ($67,468 per year) Full annexation to OCWD in 2013 to pump more groundwater (a third of the cost of MWD) By entering into multi-year labor agreements, the District saves an estimated $60,000 in legal fees Negotiated lower cost for water & sewer rate studies saving approx. $100,000 Presently using District staff in lieu of consultants for various plans, projects, & reports saving approx. $200,000 i Operations staff designed and built first of its kind, reservoir water-quality management system, saving over $200,000 In 2015 started Leak-Detection Program saving the District gn,� customers thousands of dollars i Presently holding several authorized positions vacant until critical r Perform mid-year budget review (cost and revenue analysis) Continue to seek opportunities to share service with other agencies to reduce costs Future u o0 I;W 4- F - � State indicates conservation goals likely to be " the new normal " � Emergency Drought Regulations likely to continue beyond February ' 16 , even with a wet winter � Future revenue and costs are unpredictable and rates may be adjusted accordingly Good Governance �■ This- -rate increase is directly the result of unprecedented water cut mandate from the State , not YLWD f YLWD has a stellar history of sound fiscal management f Just completed Annual Audit with a clean opinion for 201 4/2015 ( for the 4'" consecutive year) Good Governance conti ,�c Gov . Finance Officers Assoc . ( GFOA) Cert. of Achievement for Excellence in Financial Reporting - FY 2010/ 11 , FY 2011 / 12, FY 2012/ 13 , and FY 2013/ 14 t Gov . Finance Officers Assoc . ( GFOA) Distinguished Budget Presentation Award - FY 2011 / 12, FY 2012/ 13, FY 2013 / 14 and FY 2014/ 15 t CA Certified Municipal Treasurers Award - FY 201 2/ 13 ( a 4 year Good Governance 0 con fi= 7 I CSDA Certifi Transl2arencx f The 2014 9 for innovative cost savings ( annexation ) f Soon to be presented : CSDA District of Distinction Award t and other awards Yorba Linda Water District Independent, Trusted & Reliable Service for More Than 100 Years Our Mission Yorba Linda Water District will provide reliable, high quality water and sewer services in an environmentally responsible manner, while maintaining an economical cost and unparalleled customer service to our community. 2015 Water and Sewer Rate Study Yorba U in da Water strict RAFTS LIS D CM -11111L 11111-11o,111. PUBLIC HEARING SEPTEMBER 17 , 2015 ] Water Yorba Linda District Agenda 1 Current Water Financial Challenges 2 Financial Plan Development Water Sewer Proposed Rates and Customer Impacts Water Sewer ] Water Yorba Linda District Current Water Financial Challenges 1 Severe Drought in California 36% Conservation Mandate by the State Water Resource Control Board in May 2015 Water Revenue Instability and Financial Insufficiency Revenues from FY 2015 Water Rates N $30 $27.18 o $20.79 $20 $10 $0 FY 2015 FY 2016 ❑ Base Fees ■ Usage Charges • Total Revenues from Rates Water Expenses N $30 $26.87 - $26.69 o $25 $20 $15 $10 $5 $0 FY 2015 FY 2016 0 Fixed Expenses ■Water Costs • Total Expenses ] Water Yorba Linda District Financial Plan Development WATER SEWER ] Water Yorba Linda District ) mmended Financial Policy Wate;:I" Reserve Policy Operations 25% of O&M Rate Stabilization 15% of Commodity Revenues Emergency $10M for major repair of critical assets Capital 2% of asset value by replacement Replacement COP/ Debt Service Employee Benefit Liability (EBL) costs 100% of annual total debt service + $2.147M 2008 COP Restricted Based on District's projections � Sewer 25% of O&M N/A $3M for major repair of critical assets 2% of asset value by replacement costs 100% of annual total debt service Based on District's projections Debt Coverage 1.25x for Good standing per S&P 1.25x for Good standing per S&P rating criteria rating criteria ] Water Yorba Linda District Water Financial Plan Drought Sales in FY 2016 = 13,298 AF (36% of 2013 Sales) 20,000 AF 15,000 AF 15,000 AF 14,000 AF 12,000 AF 10,000 AF 5,000 AF 5,000 AF 4,000 AF 2,000 AF OAF Projected Sales FY 2015 I FY 2016 I FY 2017 I FY 2015 I FY 2019 I FY 2020 J ■ Draught Sales l 18,752 AF I 13,298 AF I 14,551 AF I 15,623 AF I 16,664 AF I 17,706 AF Status Quo Water Financial Plan Drought Sales with Pass-through Water Supply Costs No Revenue Adjustments Rev Adj 0 Coverage Ratio —Required Coverage-125% • Alert Coverage Millions Total Water Reserve Ending Balances W $30 $20 $10 $0 -$10 -$20 $29 $21 $13 $0 $6 -$12 4 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Ending Balances —Minimum • Alert Balances ] Water Yorba Linda District Water Revenue Adjustments and Debt Coverage ➢ Blue bars — No revenue adjustment (left axis) ➢ Red line — Target debt coverage 125% ➢ Dark green line — Projected debt coverage (right axis) ➢ Red dot — Alert coverage when falling below target Projected Reserve Balances ➢ Red bars — Projected ending reserve balances > Green line — target balances for Water reserves ➢ Red dot — alert balances when ending balances fall below target levels Water Revenue Adjustments& Coverage Chart 100.0% 250% 80.0°/a 200% 150% 60.0% 100% 40.0% 43% 27°/n 11% 509'0 20.0% -22% --- -11°1a o% 0.0% o. 0.0% o.o� 0.0% 0. % 0.0%n -50% FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Coverage Rev Adj Rev Adj 0 Coverage Ratio —Required Coverage-125% • Alert Coverage Millions Total Water Reserve Ending Balances W $30 $20 $10 $0 -$10 -$20 $29 $21 $13 $0 $6 -$12 4 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Ending Balances —Minimum • Alert Balances ] Water Yorba Linda District Water Revenue Adjustments and Debt Coverage ➢ Blue bars — No revenue adjustment (left axis) ➢ Red line — Target debt coverage 125% ➢ Dark green line — Projected debt coverage (right axis) ➢ Red dot — Alert coverage when falling below target Projected Reserve Balances ➢ Red bars — Projected ending reserve balances > Green line — target balances for Water reserves ➢ Red dot — alert balances when ending balances fall below target levels Status Quo Water Financial Plan Drought Sales with Pass-through Water Supply Costs, No Revenue Adjustments N $40 C Lo $z0 $0 -$z0 Water Operating Financial Plan FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 O Debt Service&LOC Principal Res Funding Proposed Rev O Non-Operating —Current Rev Water CIP and Funding Sources $s Ln a $7 $5.79 � $5 $4 t $3 $Z $1.39 $1 - $o ' FY 2015 FY 2016 ■Debt Funded $6.41 $3.70 $3.65 $3.08 1 11 FY 2017 FY 2018 FY 2019 FY 2020 PAYGO ��Total CIP ] Water Yorba Linda District operating Financial Plan ➢ Lines — revenues ➢ Red — current rates with pass-through WS costs ➢ Green — proposed rates with pass- through WS costs (no revenue adjustment 4 same as current rev) \ ➢ Stacked bars - expenses Water CIP & Funding Sources ➢ Green bar — PAYGO ➢ Purple bar — New Debt (by Line of Credit (LOC)) ] Water Yorba Linda District Status Quo Water Financial Plan Drought Sales with Pass-through Water Supply Costs, No Revenue Adjustments Water Revenue Adjustments&Coverage Chart 100.0% 250% 80.0% $8 $30 x$21 200% $7 150% 60.0% $6 $5 $10 100% 40.0% 43% 27% $4 $0 -$6 ° 11/° $3 50% 20.0% -22% -11% 0% 0.0% 0. 0.0% 0.0% 0.0% 0. $1 0.0% $0 -50% FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Rev Adj Coverage IRev Adj Coverage Ratio —Required Coverage-125% • Alert Coverage Millions Total Water Reserve Ending Balances $40 0 $20 -$20 Water Operating Financial Plan FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 YLWD O&M Water Cost Debt Service&LOC Principal Non-Operating Res Funding —Current Rev —Proposed Rev $40 $29 $8 $30 x$21 0 $7 $20 $13 $6 $5 $10 $0 $4 $0 -$6 $3 $2 -$10 $1 -$20 $0 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Ending Balances —Minimum 0 Alert Balances $1.39 F FY 2015 Water CIP and Funding Sources Selected CIP: Original CIP $6.41 CS 7Q $3.65 $3.08 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 ■Debt Funded ■PAYGO A Total CIP Proposed Water Financial Plan Drought Sales with Pass-through Water Supply Costs 40.0% 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% Water Revenue Adjustments& Coverage Chart 700% 600% 500% 400% 300% 200% 100% 0% FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Coverage Rev Adj Rev Adj 0 Coverage Ratio —Required Coverage-125% • Alert Coverage Millions Total Water Reserve Ending Balances $50 $45 $40 $35 $30 $25 $20 $15 $10 $5 $0 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Ending Balances —Minimum • Alert Balances l ] Water Yorba Linda District Water Revenue Adjustments and Debt Coverage ➢ Blue bars — Proposed revenue adjustments (left axis) (36% in FY 2016 and 5% in FY 2017 — FY 2019) ➢ Red line — Target debt coverage 125% ➢ Dark green line — Projected debt coverage (right axis) ➢ Red dot — Alert coverage when falling below target, if any Projected Reserve Balances ➢ Red bars — Projected ending reserve balances > Green line — target balances for Water reserves ➢ Red dot — alert balances when ending balances fall below target levels eYorba Linda Water District Proposed Water Financial Plan Drought Sales with Pass-through Water Supply Costs Cn Water Operating Financial Plan N $6D C 0 $4a $20 $0 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 O Debt Service&LOC Principal Res Funding Proposed Rev O Non-Operating —Current Rev Water CIP and Funding Sources $s Ln a $7 $5.79 � $5 $4 $3 $2 $1.39 $1 $0 FY 2015 FY 2016 ■Debt Funded $6.41 $3.70 $3.65 $3.08 1 11 FY 2017 FY 2018 FY 2019 FY 2020 PAYGO ��Total CIP ' Operating Financial Plan ➢ Lines — revenues I ➢ Red — current rates with pass-through WS costs ➢ Green — proposed rates with pass- through WS costs ➢ Stacked bars - expenses Water CIP & Funding Sources ➢ Green bar — PAYGO ➢ Purple bar — New Debt (by Line of Credit (LOC)) 40.0% 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% Rev Adj eYorba Linda Water District Proposed Water Financial Plan Drought Sales with Pass-through Water Supply Costs Water Revenue Adjustments&Coverage Chart "' 700% 600% 500% 400% 300% 200% 100% 0% FY 2020 Coverage FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 �Kev Hai —L-overage ratio —Kequirea L-overage-1t5io . Hiert L-overage Millions $50 $45 $40 $35 $30 $25 $20 $15 $10 $5 $0 Total Water Reserve Ending Balances FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 iI Ending Balances —Minimum 0 Alert Balances $60 0 $40 $20 I Water Operating Financial Plan FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 YLWD O&M Debt Service&LOC Principal Res Funding —Proposed Rev Water Cost C�Non-Operating Current Rev Water CIP and Funding Sources Selected CIP: Original CIP $8 $6.41 0 $7 $5.79 $6 $5 $4 $3 $1.39 $2 _ $1 r� $0 FY 2015 FY 2016 FY 2017 ■Debt Funded PAYGO $3.65 $3.08 FY 2018 FY 2019 FY 2020 A Total CIP Proposed Sewer Financial Plan 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% Rev Adj Sewer Revenue Adjustments& Coverage Chart FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 .allilill Rate Adjustments Debt Coverage Target Coverage 125% • Alert Coverage 1409' 120 100% 80% 60% 40% 20% 0% Coverage ] Water Yorba Linda District Sewer Revenue Adjustments and Debt Coverage ➢ Blue bars — Proposed revenue adjustments (left axis) (8% per year) ➢ Red line — Target debt coverage 125% ➢ Dark green line — Projected debt coverage (right axis) (No proposed debt) i •, $7.0 $6.0 $5.0 $4.0 $3.0 $2.0 $1.0 $0.0 Total Sewer Reserve Ending Balances FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Ending Balances Target Balances o Alert Balances Projected Reserve Balances ➢ Red bars — Projected ending reserve balances ➢ Green line — target balances for Sewer reserves ➢ Red dot — alert balances when ending balances fall below target levels ] Water Yorba Linda District Proposed Sewer Financial Plan c $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 Sewer Operating Financial Plan FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 �Salary Related Expenses Other Expenses �Debt Service �Reserve Funding Current Revenues Proposed Revenues Sewer CIP and Funding Sources y $0.8 o $0.7 $0.6 $0.5 $0.4 $0.3 $0.2 $0.1 $0.0 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 ■Debt/Loan Funded ■PAYGO •Total CIP Operating Financial Plan ➢ Lines — revenues ➢ Red — current rates ➢ Green — proposed rates ➢ Stacked bars - expenses Sewer CIP & Funding Sources ➢ Green bar — PAYGO ➢ Purple bar — New Debt (None) ➢ Blue dot — Total CIP (inflated by CCI) Proposed Sewer Financial Plan Sewer Revenue Adjustments &Coverage Chart 10.0% 140% 120% 8.0% 8.0% 100% 6.0% 80% 4.0% 60% 40% 2.0% 20% 0.0% 0% FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 R Ad' Coverage ev � Rate Adjustments Debt Coverage Target Coverage 125% • Alert Coverage Total Sewer Reserve Ending Balances $7.0 $6.0 $5.0 $4.0 $3.1 $3.0 $2.0 $1.0 $0.0 UN FY 2016 $3.7 FY 2017 $5.1 FY 2018 FY 2019 FY 2020 $3.0 c $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 Sewer Operating Financial Plan hi if 2016 FY 2018 Salary Related Expenses Other Expenses Reserve Funding Current Revenues $0.8 $0.69 o $0.7 $0.6 $0.5 $0.4 $0.3 $0.2 $0.1 $0.0 FY 2016 ] Water Yorba Linda District FY 2020 � Debt Service Proposed Revenues Sewer CIP and Funding Sources $0.21 -a- FY 2017 $0.22 • FY 2018 FY 2019 FY 2020 IIIIIIIIIIIIIIIIIIIIIIIIIIIEncling Balances Target Balances 0 Alert Balances I ■Debt/Loan Funded ■ PAYGO •Total CIP ] Water Yorba Linda District Proposed Rates and Customer Ire . pacts WATER SEWER Cost of Service Allocation C, j Z WO- F ] Water Yorba Linda District SUPPLY DELIVERY POWER CAPACITY BILLING & CUSTOMER SERVICE ] Water Yorba Linda District Water Rate Components er size H or ivieters tsming & Lzo rapacity rroposea • $22.92 / mo $26.29 • 3/4 1 11/2 2 3 4 6 8 10 5,617 17,271 573 1,138 6 G C C $3.37/ mo $22.92 / mo $26.29 / mo $3.37/ mo $38.20 / mo $41.57 / mo $3.37/ mo $76.40 / mo $79.77 / mo $3.37/ mo $122.24 / mo $125.61 / mo $3.37/ mo $267.40 / mo $270.77 / mo $3.37/ mo $3.37/ mo $3.37/ mo $3.37/ mo Water Supply Powei Usage Rates $1.85 $0.21 $481.32 / mo $484.69 / mo $1,222.40 / mo $1,225.77 / mo $2,139.20 / mo $2,142.57 / mo $3,208.80 / mo $3,212.17 / mo Delivery 11 r Proposed $0.60 $2.70 / hcf Proposed Water Rates 5/8 3/4 it 11/2 2 3 4 6 8 10 r IUsage Rates $10.06 / mo $10.06 / mo $16.77 / mo $33.54 / mo $53.66 / mo $117.37 / mo $26.29 / mo $26.29 / mo $41.57 / mo $79.77 / mo $125.61 / mo $270.77 / mo $211.26 / mo $484.69 / mo $469.47 / mo $1,225.77 / mo $804.80 / mo $2,142.57 / mo $1,274.27 / mo $3,212.17 / mo Proposed ent Usage Rate $2.70 / hcf $2.70 / hcf $16.23 161% $16.23 161% $24.80 148% $46.23 138% $71.95 134% $153.40 131% $273.43 129% $756.30 161% $1,337.77 166% $1,937.90 152% $0 0% ] Water Yorba Linda District 19 Water SFR Customer Impacts $200 180 $160 $140 $120 $100 $80 $60 $40 $20 $0 ■ Current 9 Proposed mpacts o Impacts 10 hcf $43.77 $68.57 $24.80 56.7% Sample SFR Monthly Water Bills 1-inch meter at different usage levels r 16 hcf $59.97 $84.77 $24.80 41.4% 25 hcf $84.27 $109.07 $24.80 29.4% 40 hcf $124.77 $149.57 $24.80 19.9% 50 hcf $151.77 $176.57 $24.80 16.3% ] Water Yorba Linda District Proposed Sewer Rates Sewer Fixed $3.40 Charges $5.50 7 unit allowance SFR-District Flat SFR-YLC Flat MFR-District Flat MFR-YLC Flat CII-Regular Flat + Vol CII-YLC Flat + Vol CII Volumetric Rates SEP 17, 2015 ] Water Yorba Linda District $2.54 $3.40 $5.94 $5.50 7 unit allowance $2.54 $3.40 $5.94 $5.50 7 unit allowance $2.18 $3.40 $5.58 $3.85 6 unit allowance $2.18 $3.40 $5.58 $5.50 6 unit allowance $2.54 $3.40 $5.94 $5.50 7 unit allowance $2.54 $3.40 $5.94 Varied by 7 unit allowance meter size $0.36 / hcf Estimated return factor is 83% SFR Customer Impacts Water & Sewer Combined Bills 200 $180 $160 $140 $120 $100 $80 60 $40 $20 A, Sample SFR Monthly later and Sewer Bills 1-inch meter at different usage level I1 IW ■ ] Water Yorba Linda District 10 hcf 16 hcf 25 hcf 40 hcf 50 hcf ■ Current 1 +S $49.27 $65.47 $59.77 $130.27 $157.27 — Proposed I +S $74.51 $90.71 $115.01 $155.51 $152.51 Impacts $25.24 $25.24 $25.24 $25.24 $25.24 % Impacts 51.2% 55.6% 25.1% 19.4% 16.0% Proposed 5-Year Water Rates Increases in District's Fixed Costs 4 Monthly Base Fees Increases in Water Supply Costs 4 Water Usage Rates 5/8 $10.06 3/4 $10.06 1 $16.77 11/2 $33.54 2 $53.66 3 4 $117.37 $211.26 v $469.47 8 $804.80 10 $1,274.27 $26.29 $26.29 $41.57 $79.77 $125.61 $270.77 $484.69 $1,225.77 $2,142.57 $3,212.17 $29.37 $29.37 $46.44 $89.12 $140.33 $302.49 $541.46 $1,369.34 $32.73 $32.73 $51.76 $99.32 $156.39 $337.09 $603.39 $36.39 $36.39 ] Water Yorba Linda District $40.36 $40.36 $57.54 $63.81 $110.41 $122.44 $173.85 $192.78 $374.72 $415.53 $670.74 $743.78 $1,525.96 $1,696.28 $2,393.52 $2,667.28 $3,588.39 $3,998.81 $2,964.98 $4,445.12 $1,880.98 $3,287.83 $4,929.13 Usage $2.70 / hcf $2.70/ hcf $2.70/ hcf $2.70 / hcf Rate* $2.70 / hcf $2.70/ hcf +TBD Pass-through +TBD Pass-through +TBD Pass-through +TBD Pass-through *Pass-through Water Supply Costs will be calculated annually based on actual increases on unit water supply costs incurred by the District ] Water Yorba Linda District Proposed 5 -Year Sewer Rates Sewer Fixed Charges ($/month/Dwelling Unit) SFR-District $5.50 SFR-YLC $5.50 MFR-District $3.85 MFR-YLC $5.50 CII-Regular $5.50 CII-YLC CII Volumetric Rates CII-Regular CII-YLC Varied by meter size $5.94 $5.94 $5.58 $5.58 $5.94 $6.42 $6.42 $6.03 $6.03 $6.94 $6.94 $6.52 $6.52 $6.42 $6.94 $5.94 $6.42 $0.46 / hcf $0.36 / hcf $0.40/hcf $0.176 / hcf $0.36 / hcf $0.40/hcf $7.50 $7.50 $7.05 $7.05 $7.50 $6.94 $7.50 $8.10 $8.10 $7.62 $7.62 $8.10 $8.10 $0.44/hcf $0.48/hcf $0.52/hcf $0.44/hcf $0.48/hcf $0.52/hcf 7 unit allowance 7 unit allowance 6 unit allowance 6 unit allowance 7 unit allowance 7 unit allowance Sewer Return Factor=83% 1 Above 7 unit allowance Above 7 unit allowance ITEM NO. 7.1 AGENDA REPORT Meeting Date: September 17, 2015 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Marc Marcantonio, General Manager Prepared By: Delia Lugo, Finance Manager Subject: Board Discussion and Action Regarding Proposed Water and Sewer Rate Increase SUMMARY: Over the course of preparing the FY 2015/16 Operating Budget and assessing the direct negative financial impact the District would be facing due to the SWRCB's mandate to reduce District-wide consumption by 36%, the Yorba Linda Water District entered into a Professional Services Agreement with Raftelis Financial Consultants, Inc. to perform a Water and Sewer Rate Study. The objective of this study was to meet the following: • Develop financial plans for the water and sewer enterprises to ensure financial sufficiency including the establishment of adequate reserve balances, meeting the annual operation and maintenance costs, and ensuring sufficient funding for capital refurbishment and replacement needs. • Conduct a cost-of-service analysis for the water and sewer services. • Develop fair and equitable 5-year water and sewer rates and charges to enhance revenue stability for recovering fixed costs while in compliance with Proposition 218. STAFF RECOMMENDATION: That the Board of Directors: (1) adopt Resolution No. 15-22 Setting Water Rates Effective October 1, 2015 and Rescinding Resolution No. 14-07; and (2) adopt Resolution No. 15-23 Setting Sewer Rates Effective October 1, 2015 and Rescinding Resolution Nos. 07-13 and 11-17. DISCUSSION: At the July 9, 2015 Board meeting, Raftelis Financial Consultants, Inc. presented the results of the 2015 Water and Sewer Rate Study. The resulting financial and statistical data indicated that without an increase in water and sewer rates and charges, the District would not be able to cover its cost-of- service. In addition, the District would be in immediate in danger of not meeting its required Debt Service Coverage Ratio of 110% for the water fund. The District is required to collect rates and charges for the water distribution service made available or provided by the water system which will be at least sufficient to yield, during each fiscal year, net revenues equal to at least 110% of the Debt Service for such fiscal year. In addition to the study, the 2015 Water and Sewer Rate Study Report summarizes the key findings and recommendations related to the development of the financial plans for the water and sewer utilities and the development of associated water and sewer rates and charges that are equitable and in compliance with Proposition 218. Staff has prepared Resolution Nos. 15-22 and 15-23, where upon adoption will implement the proposed water and sewer rate increases as of October 1, 2015. STRATEGIC PLAN: FR 2-C: Implement an Approach to Ensure Reserves are Responsibly Funded PRIOR RELEVANT BOARD ACTION(S): At the Special Board meeting held on July 16, 2015, the Board received and filed the 2015 Water and Sewer Rate Study, prepared by Raftelis Financial Consultants, Inc., that provided the statistical and financial data in support of the proposed water and sewer rate increases. On August 31, 2015, the Board received and filed the 2015 Water and Sewer Rate Study Report that summarizes the key findings and recommendations related to the development of the financial plans for the water and sewer utilities and the development of associated water and sewer rates and charges that are equitable and in compliance with Proposition 218. ATTACHMENTS: Name: Description: Type: Resolution No. 15-22 Setting Water Rates.docx Resolution Resolution Resolution No. 15-23 Setting Sewer Rates.docx Resolution Resolution Approved by the Board of Directors of the Yorba Linda Water District 9/17/2015 RC/MB 5-0 Roll Call RESOLUTION NO. 15-22 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SETTING WATER RATES EFFECTIVE OCTOBER 1, 2015 AND RESCINDING RESOLUTION NO. 14-07 WHEREAS, pursuant to Water Code Section 31007, the Board of Directors of the Yorba Linda Water District (YLWD) is required to set water rates at a level which will pay for the provision of water services; and WHEREAS, pursuant to Government Code Section 53756, YLWD may adopt a schedule of fees or charges authorizing automatic adjustments that pass through increases in wholesale charges for water; and WHEREAS, the Board of Directors previously adopted Resolution No. 14-07, which established water rates effective July 1, 2014; and WHEREAS, on July 16, 2015 the Board of Directors considered the 2015 Water and Sewer Rate Study, and on August 31, 2015 the 2015 Water and Sewer Rate Study Report; and WHEREAS, the Board of Directors determined that the water rate increases described in the 2015 Water and Sewer Rate Study Report are necessary and sufficient to cover, without exceeding, the cost to provide water service to each customer connection; and WHEREAS, pursuant to and in compliance with Proposition 218 (California Constitution Art. X111 D), the District on July 31, 2015 mailed a notice of water rate increase to all property owners within the District's service area which included the proposed rates for FY 2015/16, FY 2016/17, FY 2017/187 FY 2018/19, and FY 2019/20, and the Board of Directors has received a proof of mailing; and WHEREAS, pursuant to Proposition 218 on September 17, 2015 the Board of Directors held a hearing regarding water rates and pass-through charges for FY 2015/167 FY 2016/17, FY 2017/18, FY 2018/19, and FY 2019/20 and heard and considered protests; and WHEREAS, the Board of Directors desires to establish water rates for the remainder of FY 2015/16. Resolution No. 15-22 Setting Water Rates Effective October 1, 2015 and Rescinding Resolution No. 14-07 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Yorba Linda Water District does hereby find, determine, and resolve the following: Section 1. Resolution No. 14-07 is hereby rescinded. Section 2. Written protests against the proposed rates and charges were not presented by a majority of owners as set forth in California Constitution Art. XIII D Section 6(a)(2). Section 3. The Board of Directors has reviewed the entire record for this matter, which includes the 2015 Water and Sewer Rate Study Report and the analysis of expenses and revenues set forth therein. Based upon the Board of Directors' review, it finds and determines that the record supports the Board of Directors' findings that: A. As set forth in the 2015 Water and Sewer Rate Study Report, revenues derived from the rates and charges will not exceed the revenues required to provide the property related service; and B. As set forth in the 2015 Water and Sewer Rate Study Report, revenues derived from the rates and charges will not be used for any purpose other than that for which the rates or charges are imposed; and C. As set forth in the 2015 Water and Sewer Rate Study Report, the amount of a rate or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. Section 4. The Board of Directors hereby determines that no rate or charge will be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question. Resolution No. 15-22 Setting Water Rates Effective October 1, 2015 and Rescinding Resolution No. 14-07 2 Section 5. The Board of Directors hereby determines that no rate or charge will be imposed for general governmental services including, but not limited to, police, fire, ambulance or library services, where the service is available to the public at large in substantially the same manner as it is to property owners. Section 6. Water rates and customer connection charges for service defined in Section 3.4 of the Rules and Regulations With Regard to the Rendition of Water Service of the Yorba Linda Water District are hereby set forth as follows and will take effect on customer billings with the "Bill Date" on or after October 1, 2015: For All Potable Water Service: All Water Usage shall be charged at $2.70 / 100 Cu. Ft. (Does Not Include Pass-through Charge) Monthly Service Charge for: 5/8" and 3/4" Meters $ 26.29 1" Meters $ 41.57 1 1/2" Meters $ 79.77 2" Meters $ 125.61 3" Meters $ 270.77 4" Meters $ 484.69 6" Meters $1,225.77 8" Meters $2,142.57 10" Meters $3,212.17 Section 7. Additional rates and fees for service are as follows: A. The charge for Permanent Untreated Water Service as defined in Section 3.4.3 of the Rules and Regulations for Water Service shall be as follows: The current Metropolitan Water District of Southern California (MWD) Untreated Full rate, plus charges by the Municipal Water District of Orange County (MWDOC), plus any other fees, charges or penalties as may be imposed by MWD and/or MWDOC, plus $13 per acre foot. Resolution No. 15-22 Setting Water Rates Effective October 1, 2015 and Rescinding Resolution No. 14-07 3 B. The charge for Temporary Service as defined in Section 3.5.1 of the Rules and Regulations for Water Service shall be as follows: The rate per hundred cubic feet shall be two times the rate specified for all water service plus $2.50 per day for each day that the meter is available for use by the customer. A security deposit of $1,000 is required at the time of rental and the deposit will be returned within 15 days of the return of the meter. C. The charge for Private Fire Service as defined in Section 3.6 of the Rules and Regulations for Water Service shall be as follows: Meter Size Monthly Charge 4" $16.00 6" $35.00 8" $59.00 10" $94.00 PASSED AND ADOPTED this 17th day of September 2015, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Ric Collett, President Yorba Linda Water District ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Resolution No. 15-22 Setting Water Rates Effective October 1, 2015 and Rescinding Resolution No. 14-07 4 Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP Resolution No. 15-22 Setting Water Rates Effective October 1, 2015 and Rescinding Resolution No. 14-07 5 RESOLUTION NO. 15-23 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT SETTING SEWER RATES EFFECTIVE OCTOBER 1, 2015 AND RESCINDING RESOLUTION NOS. 07-13 AND 11-17 WHEREAS, pursuant to Water Code Section 31007, the Board of Directors of the Yorba Linda Water District (YLWD) is required to set sewer rates at a level which will pay for the provision of sewer services; and WHEREAS, the Board of Directors previously adopted Resolution No. 07-13, which established sewer rates effective September 1, 2007; and WHEREAS, the Board of Directors previously adopted Resolution No. 11-17, establishing sewer rates applicable to certain to accounts transferred from the City of Yorba Linda effective July 1, 2011; and WHEREAS, on July 16, 2015, the Board of Directors considered the 2015 Water and Sewer Rate Study, and on August 31, 2015 the 2015 Water and Sewer Rate Study Report; and WHEREAS, the Board of Directors determined that the sewer rate increases described in the 2015 Water and Sewer Rate Study Report are necessary and sufficient to cover, without exceeding, the cost to provide sewer service to each customer connection; and WHEREAS, pursuant to and in compliance with Proposition 218 (California Constitution Art. X111 D), the District on July 31, 2015 mailed a notice of sewer rate increase to all property owners within the District's service area which included the proposed rates for FY 2015/16, FY 2016/17, FY 2017/187 FY 2018/19, and FY 2019/20, and the Board of Directors has received a proof of mailing; and WHEREAS, pursuant to Proposition 218 on September 17, 2015 the Board of Directors held a hearing regarding sewer rates for FY 2015/16, FY 2016/17, FY 2017/187 FY 2018/19, and FY 2019/20 and heard and considered protests; and WHEREAS, the Board of Directors desires to establish sewer rates for the remainder of FY 2015/16. Resolution No. 15-23 Setting Sewer Rates Effective October 1, 2015 and Rescinding Resolution Nos.07-13 and 11-17 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Yorba Linda Water District does hereby find, determine, and resolve the following: Section 1. Resolution Nos. 07-13 and 11-17 are hereby rescinded. Section 2. Written protests against the proposed rates and charges were not presented by a majority of owners as set forth in California Constitution Art. XIII D Section 6(a)(2). Section 3. The Board of Directors has reviewed the entire record for this matter, which includes the 2015 Water and Sewer Rate Study Report and the analysis of expenses and revenues set forth therein. Based upon the Board of Directors' review, it finds and determines that the record supports the Board of Directors' findings that: A. As set forth in the 2015 Water and Sewer Rate Study Report, revenues derived from the rates and charges will not exceed the revenues required to provide the property related service; and B. As set forth in the 2015 Water and Sewer Rate Study Report, revenues derived from the rates and charges will not be used for any purpose other than that for which the rates or charges are imposed; and C. As set forth in the 2015 Water and Sewer Rate Study Report, the amount of a rate or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. Section 4. The Board of Directors hereby determines that no rate or charge will be imposed for a service unless that service is actually used by, or immediately available to, the owner of the property in question. Section 5. The Board of Directors hereby determines that no rate or charge will be imposed for general governmental services including, but not limited to, police, fire, ambulance or library services, where the service is available to the public at large in substantially the same manner as it is to property owners. Resolution No. 15-23 Setting Sewer Rates Effective October 1, 2015 and Rescinding Resolution Nos.07-13 and 11-17 2 Section 6. Sewer rates and customer connection charges for service defined in Sections 15.01 and 15.02 of the Rules and Regulations With Regard to the Rendition of Sanitary Sewer Service of the Yorba Linda Water District are hereby set forth as follows, to take effect on October 1, 2015: A. Residential: 1. Residential - individually metered $5.94 per month 2. Residential - master metered $5.58 per month per unit B. Commercial-Industrial and Public Schools: 1. For all sewer customers in this category who use meter readings, the rate is as follows: a. First 700 cubic feet per month of water consumption per month: $5.94 per month. b. All water consumption in excess of 701 cubic feet per month: $3.60 per 1,000 cubic feet. 2. Alternatively, for customers who have a sewer meter or who can demonstrate to the District's satisfaction that 100% of the water meter reading ends up in the District's sewer system, the rate is as follows: a. First 1,100 cubic feet per month: $5.94 per month b. All metered use in excess of 1,101 cubic feet per month at $5.06 per 1,000 cubic feet. Resolution No. 15-23 Setting Sewer Rates Effective October 1, 2015 and Rescinding Resolution Nos.07-13 and 11-17 3 PASSED AND ADOPTED this 17th day of September 2015, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Ric Collett, President Yorba Linda Water District ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP Resolution No. 15-23 Setting Sewer Rates Effective October 1, 2015 and Rescinding Resolution Nos.07-13 and 11-17 4