HomeMy WebLinkAbout2015-08-13 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, August 13, 2015, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Ric Collett, President
Michael J. Beverage, Vice President
Phil Hawkins
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
6. SPECIAL RECOGNITION
6.1. Recognize Ruben Gonzales, Facilities Maintenance, for 36 Years of Service to the
District
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Collett)
· Minutes of the meeting held July 27, 2015 at 8:30 a.m.
· Next meeting is scheduled to be held August 24, 2015 at 8:30 a.m.
8. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
8.1. Minutes of the Board of Directors Workshop Meeting held July 8, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
8.2. Minutes of the Board of Directors Regular Meeting held July 9, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
8.3. Minutes of the Board of Directors Special Meeting held July 16, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
8.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $3,218,717.72.
8.5. Unaudited Financial Statements for the Period Ending June 30, 2015
Recommendation: That the Board of Directors receive and file the Unaudited
Financial Statements for the Period Ending June 30, 2015.
8.6. Investment Report for Period Ending June 30, 2015
Recommendation: That the Board of Directors receive and file the Investment
Reports for the Period Ending June 30, 2015.
8.7. Directors and General Manager Fees and Expenses Report for Fourth Quarter FY
2014/15
Recommendation: That the Board of Directors receive and file the Directors and
General Manager Fees and Expenses Report for Fourth Quarter FY 2014/15.
8.8. Declaration of Restrictive Covenants with Christian and Claudia Spaulding
Recommendation: That the Board of Directors authorize the President and
Secretary to execute the Declaration of Restrictive Covenants with Christian and
Claudia Spaulding.
9. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
9.1. Construction Contract Award for the Well No. 21 Wellhead Equipping Project
Recommendation: That the Board of Directors award the Construction Contract
for the Well No. 21 Wellhead Equipping Project to Pascal & Ludwig Constructors,
Inc. for $910,487.00, Job No. 2009-22 #21.
9.2. ACWA Committee Appointment Nominees for 2016-2017 Term
Recommendation: That the Board of Directors consider nominations for ACWA
Committee appointments for the 2016-2017 term, including a nomination for Mr. Art
Kidman to continue serving on the the ACWA State Legislative Committee (SLC) of
which he has served for 37 of the past 40 years.
9.3. ACWA Region 10 Election of Officers and Board Members for 2016-2017 Term
Recommendation: That the Board of Directors consider voting for the Nominating
Committee's recommended slate or individual candidates in the ACWA Region 10
Election.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Directors' Reports
· MWDOC Water Policy Forum - July 29, 2015
· ISDOC Emergency Response Training - August 11, 2015
· Drought Tolerant Landscaping Workshop - August 11, 2015
10.3. General Manager's Report
10.4. General Counsel's Report
10.5. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS CONTINUED
11.1. Interagency Committee with MWDOC and OCWD
(Collett / Melton)
· Minutes of the meeting held July 28, 2015 at 4:00 p.m.
· Next meeting is scheduled to be held September 22, 2015 at 4:00 p.m.
11.2. Interagency Meeting with City of Placentia and Golden State Water
(Melton / Kiley)
· Minutes of the meeting held July 27, 2015 at 2:00 p.m. (To be provided at the next
regular Board meeting.)
· Next meeting is scheduled to be held September 29, 2015 at 2:00 p.m. at YLWD.
11.3. Joint Agency Committee with City of Yorba Linda
(Collett / Beverage)
· Minutes of the meeting held July 22, 2015 at 10:00 a.m. (To be provided at the next
regular Board meeting.)
· Next meeting is scheduled to be held August 26, 2015 at 10:00 a.m. at YL City Hall.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL Planning Commission - July 29, 2015 (_____)
12.2. ISDOC - July 30, 2015 (Kiley)
12.3. YL City Council - August 4, 2015 (Beverage)
12.4. MWDOC Board - August 5, 2015 (_____)
12.5. OCWD Board - August 5, 2015 (Collett)
12.6. WACO - August 7, 2015 (Kiley)
12.7. YL Planning Commission - August 12, 2015 (_____)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from August 14, 2015 - September 30, 2015
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
14.1. YLWD Drought Tolerant Landscaping Workshop - August 11, 2015
ISDOC Elected Officials Emergency Response Training - August 11 and 26, 2015
YL State of the City Address - October 14, 2015
CSDA Annual Conference - September 21-24, 2015
ACWA/JPIA Fall Conference - November 30 - December 1, 2015
ACWA Fall Conference - December 1-4, 2015
Recommendation: That the Board of Directors authorize and/or ratify Director
attendance at these events if desired.
15. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
15.1. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Number of Potential Cases: Unknown
16. ADJOURNMENT
16.1. The next Regular Board of Directors Meeting will be held Monday, August 31, 2015 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: August 13, 2015
Subject:Citizens Advisory Committee
(Collett)
· Minutes of the meeting held July 27, 2015 at 8:30 a.m.
· Next meeting is scheduled to be held August 24, 2015 at 8:30 a.m.
ATTACHMENTS:
Name:Description:Type:
072715_-_CAC_Minutes.docx Minutes Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
Monday, July 27, 2015, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 27, 2015 meeting of the Yorba Linda Water District’s Citizens Advisory
Committee was called to order at 8:30 a.m. The meeting was held in the
Training Room at the District’s Administration Building located at 1717 East
Miraloma Avenue, Placentia, California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT
Bill Guse Lindon Baker
Joe Holdren Cheryl Spencer-Borden
YLWD DIRECTORS PRESENT YLWD STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Damon Micalizzi, Public Information Manager
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. District Rate Study and Prop 218 Notice
With only four members present, a discussion commenced about the Prop
218 Notice that was about to be mailed to customers and how to best
communicate the necessity of the rate changes and the ramifications of
not moving forward with the proposed rate. This discussion was
extremely valuable to staff as they put the finishing touches on the
information paper that would accompany the 218 Notice. The Committee
agreed that broad spectrum communication efforts would be essential to
informing the public as they are very much polarized on many issues
related to City politics and the topic of water and water rates, overlaps into
many of those controversial issues.
4.2. Budget for FY 2015/16
This item was not discussed due to lack of time.
4.3. Conservation Update and Monthly Water Supply Report
It was reported to the Committee that June conservation numbers came in
at 38% and that so far, through July, thanks to rain, conservation has held
steady nearing the 40% mark.
2
4.4. President's Report
This item was covered during the previous discussions.
4.5. Future Agenda Items
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 10:30 a.m. The next Citizens Advisory
Committee meeting is scheduled to be held Monday, August 24, 2015 at
8:30 a.m.
DM
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: August 13, 2015
Subject:Minutes of the Board of Directors Workshop Meeting held July 8, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
070815_BOD_Workshop_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Wednesday, July 8, 2015, 2:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 8, 2015 Yorba Linda Water District Board of Directors Workshop
Meeting was called to order by President Collett at 2:00 p.m. The meeting was
held in the Board/Training Room at the District’s Administration Building located
at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Anthony Manzano, Senior Project Manager
Phil Hawkins John DeCriscio, Operations Manager
Robert R. Kiley Gina Knight, Human Resources/Risk Manager
Gary T. Melton Delia Lugo, Finance Manager
Art Vega, Information Technology Manager
Damon Micalizzi, Public Information Manager
Annie Alexander, Executive Secretary
OTHER ATTENDEES
Brett Barbre, Director, MWDSC and MWDOC
4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
5.1. Draft FY 2015/16 Operating Budget
The Board reviewed the draft budget and provided feedback and
requested revisions to staff. This included additional clarification
regarding the following: start date of the mandatory water use restrictions
imposed by the state; budgeted revenues; future update of the District’s
strategic plan; production capacity of the District’s wells; total water
storage capacity; limited term positions being added in response to the
Emergency Drought Declaration from the State; and the estimated
decrease in water operating revenues. The Board also requested that
salary related expenses for the limited term positions be separately
identified. Staff then responded to questions from the Board regarding the
District’s line of credit. The Board suggested that the graph describing the
2
employees per capita identify which agencies also provided sewer service
and that expenses for Board travel be reduced to exclude attendance at
the next AWWA conference. Staff then responded to questions from the
Board regarding uncollectible accounts. Following discussion, staff
indicated that a revised copy of the budget would be provided to the Board
for consideration at the meeting scheduled the next day.
6. ADJOURNMENT
6.1. The meeting was adjourned at 3:08 p.m. The next Regular Board of
Directors Meeting will be held Thursday, July 9, 2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: August 13, 2015
Subject:Minutes of the Board of Directors Regular Meeting held July 9, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2015-07-09_-_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 9, 2015, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 9, 2015 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Collett at 8:30 a.m. The meeting was
held in the Board Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Anthony Manzano, Senior Project Manager
Robert R. Kiley John DeCriscio, Operations Manager
Phil Hawkins Gina Knight, Human Resources / Risk Manager
Gary T. Melton Delia Lugo, Finance Manager
Art Vega, Information Technology Manager
Damon Micalizzi, Public Information Manager
Annie Alexander, Executive Secretary
Malissa Tem, Public Affairs Specialist
ALSO PRESENT
Art Kidman, Partner, Kidman Law LLP
Daniel Mole, Chair, YLWD Citizens Advisory Committee
Sanjay Gaur, Vice President, Raftelis Financial Consultants
Khanh Phan, Senior Consultant, Raftelis Financial Consultants
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Marcantonio requested to add the following item to the agenda as there was
a need to take immediate action and the need for action came to staff’s attention
subsequent to the agenda being posted.
8.6. H.R. 2892 (Valadao, R-CA) The Western Water & American Food
Security Act of 2015
Recommendation: That the Board of Directors support H.R. 2892
(Valadao, R-CA) and send a letter to the Orange County
Congressional Delegation indicating the District’s position. In
addition, to sign the letters of support from the Municipal Water
District of Orange County and the Orange County Water District.
2
An agenda report related to this item was previously distributed to the Board and
made available to the public.
President Collett also requested that the Board take Item No. 9.1. immediately
following consideration of the Consent Calendar.
Director Hawkins made a motion, seconded by Director Collett to add Item No.
8.6. to the agenda. Motion passed 5-0.
5. PUBLIC COMMENTS
None.
6. COMMITTEE REPORTS
6.1. Citizens Advisory Committee
(Collett)
Minutes of the meeting held June 22, 2015 at 8:30 a.m. were
provided in the agenda packet. Mr. Daniel Mole addressed the
Board and provided a report regarding matters discussed during
the meeting including the drought penalty ordinance, the current
water supply situation, and the draft operating budget for the next
fiscal year. He also briefly commented on the water conservation
ordinance.
Next meeting will be held July 27, 2015 at 8:30 a.m.
7. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Melton, to approve the
Consent Calendar. Motion carried 5-0.
7.1. Minutes of the Board of Directors Regular Meeting held June 11, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Workshop Meeting held June 18, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Minutes of the Board of Directors Special Meeting held June 18, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
3
7.4. Minutes of the Board of Directors Regular Meeting held June 25, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
7.5. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $476,386.82.
The following item was taken out of order.
9. DISCUSSION ITEMS
9.1. Water and Wastewater Rate Study Review
Mrs. Lugo introduced Mr. Sanjay Gaur and Ms. Khanh Phan from Raftelis
Financial Consultants. Mr. Gaur then provided a PowerPoint presentation
to the Board regarding the water and wastewater rate study. He explained
that the objectives of the study were to: (1) develop a 5-year financial plan
for the District’s water and sewer enterprises; (2) calculate the water and
sewer rates; and (3) develop an administrative record that would
demonstrate the relationship between the District’s costs to provide
service and its water and sewer rates. Mr. Gaur then reviewed the
importance of financial policies, the need for reserves, and meeting debt
service requirements. He also reviewed the District’s current water and
sewer financial policies and plans and Raftelis’ proposed financial policies
and plans. Mr. Gaur then provided an overview of Rafetlis’ analysis of the
District’s cost of service and the resulting proposed water and sewer rate
increases. This included a review of potential impacts on a sample single
family residence with different usage level scenarios. Mr. Gaur then
responded to questions from the Board regarding recommended debt
coverage ratios and the District’s bond ratings. Staff also responded to
questions from the Board regarding projected costs for sewer
maintenance. Mrs. Lugo indicated that staff would be asking the Board to
consider receiving and filing the water and wastewater rate study analysis
and moving forward with the Proposition 218 process at the special
meeting scheduled the following week.
A brief recess was declared at 9:36 a.m.
Mr. Gaur and Ms. Phan left the meeting at this time.
The meeting was reconvened at 9:43 a.m.
4
8. ACTION CALENDAR
8.1. Proposed Budget for FY 2015/16
A revised copy of the budget was distributed to the Board and made
available to the public which incorporated revisions as requested by the
Board at the workshop meeting held the day prior. Mr. Marcantonio
provided an overview of the purpose of the budget. He and Mrs. Lugo
then responded to questions from the Board regarding potential revisions
to the budget based on results from the water and wastewater rate study
and the pending Proposition 218 hearing. Director Beverage requested
that any future revisions to the budget describe the “number of customers”
as the “number of meter connections”.
Director Beverage made a motion, seconded by Director Melton, to
approve Resolution No. 15-16 Adopting the Budget (as amended and
provided at the Board meeting) for Fiscal Year 2015/16 and Rescinding
Resolution No. 14-08. Motion carried 5-0 on a Roll Call vote.
The Board commended staff for their work on the budget.
8.2. Water Conservation Participation Agreement with Municipal Water District
of Orange County (MWDOC)
Mr. Marcantonio explained that MWDOC administers multiple water
conservation rebate programs that the District has participated in since
2004. Traditionally, each rebate program has been approved separately
through individual agreements. This year, MWDOC has created an
“umbrella” agreement which will allow agencies to more easily adjust their
funding amounts. The District’s FY 2015/16 budget reflects a total of
$5,000 for various rebate programs through MWDOC. Under the new
“umbrella” agreement, YLWD can choose which programs it wishes to
participate in and approve addendums as necessary.
Director Beverage made a motion, seconded by Director Hawkins, to
authorize the General Manager to execute MWDOC’s Water Conservation
Participation Agreement. Motion carried 5-0.
8.3. Nominations for Association of California Water Agencies (ACWA)
President and Vice President
Mr. Marcantonio explained that ACWA’s Nominating Committee is
responsible for submitting a slate of candidates for President and Vice
President to the general membership at the fall conference. The District’s
Board has the option of nominating one of its own Directors for these
slates by resolution. None of the Directors expressed an interest in
nominating a Director for one of these positions at this time.
No action was taken on this item.
5
8.4. California Special Districts Association (CSDA) 2015 Board Elections
Mr. Marcantonio explained that the Board had been presented with the
opportunity to vote for one of the nominated candidates in the CSDA 2015
Board Election. The current incumbent in the expiring seat for the
Southern Network is Jo MacKenzie from the Vista Irrigation District.
YLWD’s Board also recently adopted a resolution concurring in Ms.
MacKenzie’s nomination to the CSDA Board of Directors.
Director Beverage made a motion, seconded by Director Kiley, to vote for
Ms. Jo MacKenzie from the Vista Irrigation District to serve as a
representative to the CSDA Board of Directors in Seat A for the Southern
Network. Motion carried 5-0.
8.5. Proposed Amended and Restated Independent Special Districts of
Orange County (ISDOC) Bylaws
Mr. Marcantonio explained that ISDOC had formed an ad hoc committee
to review the organizations bylaws and provide suggested revisions. As
such, the amended bylaws are now being presented to YLW D’s Board for
consideration. With the exception of four substantial changes, a majority
of the modifications are simply cleanup or consolidation of language.
Director Hawkins made a motion, seconded by Director Melton, to
approve the amended and restated ISDOC bylaws. Motion carried 5-0.
8.6. H.R. 2892 (Valadao, R-CA) The Western Water & American Food Security
Act of 2015
Mr. Marcantonio explained that H.R. 2892, The Western Water &
American Food Security Act of 2015, is seeking to rebalance water
policies in California and the West. It includes provisions designed to
increase water deliveries to San Joaquin Valley agriculture at the expense
of flows now dedicated to protecting fisheries, including endangered
salmon and Delta smelt. The Board has received a request to consider
supporting this legislation and to send and endorse letters to that effect.
Director Hawkins made a motion, seconded by Director Melton, to support
H.R. 2892 (Valadao, R-CA) and send a letter to the Orange County
Congressional Delegation indicating the District’s position. In addition, to
sign the letters of support from the Municipal Water District of Orange
County and the Orange County Water District. Motion carried 5-0.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
None.
6
10.2. Directors' Reports
Each of the attending Directors reported on their participation in the
following event.
· Groundwater Replenishment System Initial Expansion – June 26, 2015
10.3. General Manager's Report
Mr. Marcantonio asked each manager (or their designee) in attendance to
provide a report regarding activities within their respective departments.
He then provided the Board with an overview of his activities and meeting
attendance.
10.4. General Counsel's Report
Mr. Kidman briefly commented on the District’s water conservation and
drought penalty ordinances and the heightened fire danger throughout the
state.
10.5. Future Agenda Items and Staff Tasks
Director Melton suggested that the Board consider scheduling a workshop
meeting to review and discuss the District’s water conservation and
drought penalty ordinances. The Board agreed.
11. COMMITTEE REPORTS CONTINUED
11.1. Interagency Committee with MWDOC and OCWD
(Collett / Melton)
Next meeting will be held July 28, 2015 at 4:00 p.m.
11.2. Joint Agency Committee with City of Placentia
(Melton / Kiley)
Minutes of the meeting held June 22, 2015 at 2:00 p.m. will be
provided at the next regular Board meeting.
Next meeting will be held July 27, 2015 at 2:00 p.m. at Golden
State Water Company’s office in Placentia.
11.3. Joint Agency Committee with City of Yorba Linda
(Collett / Beverage)
Minutes of the meeting held June 23, 2015 at 10:00 a.m. will be
provided at the next regular Board meeting.
Next meeting will be held July 22, 2015 at 10:00 a.m. at YL City
Hall.
7
12. INTERGOVERNMENTAL MEETINGS
Each of the Directors reported on their attendance at the following meetings.
12.1. MWDOC Board - July 1, 2015 (Melton)
12.2. OCSD Operations Committee - July 1, 2015 (Kiley/Beverage)
12.3. OCWD Board - July 1, 2015 (Collett)
12.4. Placentia City Council - July 7, 2015 (Melton)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from July 10, 2015 – August 31, 2015
The Board reviewed the activity calendar and made no changes.
14. ADJOURNMENT
14.1. The meeting was adjourned at 11:13 a.m. A Board of Directors Special
Meeting has been scheduled for Thursday, July 16, 2015 at 8:30 a.m.
The next Regular Board of Directors Meeting will be held Thursday, July
23, 2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: August 13, 2015
Subject:Minutes of the Board of Directors Special Meeting held July 16, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
071615_BOD_Special_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Thursday, July 16, 2015, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 16, 2015 Yorba Linda Water District Board of Directors Special Meeting
was called to order by President Collett at 8:37 a.m. The meeting was held in the
Board/Training Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Delia Lugo, Finance Manager
Phil Hawkins John DeCriscio, Operations Manager
Robert R. Kiley Gina Knight, Human Resources / Risk Manager
Gary T. Melton Art Vega, Information Technology Manager
Anthony Manzano, Senior Project Manager
Damon Micalizzi, Public Information Manager
Cindy Botts, Water Conservation Supervisor
Marcus Millen, Records Management Specialist
OTHER ATTENDEES
Gene Hernandez, Mayor, City of Yorba Linda
Eddy Jackson, Resident
4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
5.1. Draft Prop 218 Notice (To be provided at the meeting.)
A copy of the draft Proposition 218 notice was provided to the Board and
made available to the public. Mrs. Lugo explained that staff had worked
with legal counsel to develop the draft notice explaining the proposed
water and sewer rate increase effective October 1, 2015. Staff is also
working with the County to obtain a list of registered property owners
within the District’s service area. Mrs. Lugo then responded to questions
from the Board regarding the notice and the proposed rates per the water
and sewer rate study prepared by Raftelis Financial Consultants. The
Board and staff also responded to questions from Mayor Hernandez
2
regarding the District’s business model. It was suggested that staff
consider developing a Q&A sheet to be distributed with notice. A final
draft of the notice will be prepared for Board consideration at the next
regular meeting.
Mr. Eddy Jackson addressed the Board and asked if any analysis had
been performed on the developer fees. The Board and staff explained
that costs for the construction of new infrastructure for the purposes of
supporting future development are paid for by the developer and not the
District.
6. ACTION CALENDAR
6.1. Rate Study File and Receive
Mr. Marcantonio explained that a copy of the water and sewer rate study
was provided in the agenda packet. Once the Board determines to
receive and file this document, staff will instruct Raftelis to begin preparing
the official administrative record in support of the proposed water and
sewer rate increase and the Proposition 218 process. The Board and staff
then responded to questions from Mayor Hernandez regarding the
District’s business model and financial reserves. Mr. Marcantonio then
provided an overview of the cost of the District’s current infrastructure. A
copy of this study, the finalized administrative record, including the
District’s budget will be placed on the District’s website for public review.
Director Beverage made a motion, seconded by Director Hawkins, to
receive and file the 2015 Water and Sewer Rate Study. Motion carried
5-0.
7. ADJOURNMENT
7.1. The meeting was adjourned at 9:12 a.m. The next Regular Board of
Directors Meeting will be held Thursday, July 23, 2015 at 8:30 a.m.
Marc Marcantonio
Board Secretary
ITEM NO. 8.4
AGENDA REPORT
Meeting Date: August 13, 2015 Budgeted:Yes
To:Board of Directors Cost Estimate:$3,218,717.72
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $3,218,717.72.
DISCUSSION:
The major items on this disbursement list are as follows: A wire of $1,866,961.74 to OCWD – Pump tax for
Replenishment Assessment for January 2015 – June 2015; a wire of $197,742.00 to OPEB for FY 15/16
Annual Required Contribution; a wire of $266,551.95 to MWDOC for Retail Service Connection charges for
FY 15/16; and a wire to CalPERS for $206,619.00 for Annual prepayment on the Unfunded Accrued Liability
(UAL). The balance of $165,364.98 is routine invoices.
The Accounts Payable check register total is $2,703,239.67; Payroll No. 15 total is $254,772.73; Payroll No.
16 total is 260,705.32 and the disbursements of this agenda report are $3,218,717.72. A summary of the
checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
15-CS_0813.pdf CAP SHEET Backup Material
CkReg081315.pdf CHECK REGISTER Backup Material
15_CC_0813.pdf CREDIT CARD SUMMARY Backup Material
Approved by the Board of Directors of the Yorba
Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
.
August 5, 2015
CHECK NUMBERS & WIRES:
Computer Checks 66047—66146 $ 165,364.98
Void Checks 65779, 65950, & 66141 $ 0.00
___________
$ 165,364.98
WIRES:
W 073015 OCWD $ 1,866,961.74
W073015A CalPers $ 197,742.00
W073015B MWDOC $ 266,551.95
W073015C CalPers $ 206,619.00
____________ $ 2,537,874.69
TOTAL OF CHECKS & WIRES $2,703,239.67
PAYROLL NO. 15:
Direct Deposits $ 160,513.71
Third Party Checks 6189—6201 $ 48,833.38
Payroll Taxes $ 45,425.64
$ 254,772.73
PAYROLL NO. 16:
Direct Deposits $ 169,471.03
Third Party Checks 6202—6208 $ 47,884.50
Payroll Taxes $ 43,349.79
$ 260,705.32
TOTAL OF PAYROLLS $515,478.05
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $3,218,717.72
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF August 13, 2015
==================================================================.
Check No.Date Vendor Name Amount Description
66082 08/13/2015 AGB-American Geophysical Brokerage 806.36 POWER SUPPLY AND LABOR
66056 08/13/2015 AGUSTIN MARTIN 31.79 CUSTOMER REFUND
66083 08/13/2015 Alfredo Vargas 810.58 TRAVEL EXPENSE REIMBURSEMENT
66084 08/13/2015 Alternative Hose Inc.115.17 MISCELLANEOUS HOSE PARTS
66051 08/13/2015 ANTHONY SOGG 35.77 CUSTOMER REFUND
66085 08/13/2015 Aqua-Metric Sales Co.4,320.00 WAREHOUSE STOCK
66086 08/13/2015 Aramark 725.28 UNIFORM SERVICE
66070 08/13/2015 ASPEN RODEO 640.11 CUSTOMER REFUND
66088 08/13/2015 AT & T 47.12 CIRCUIT 78KS315PT
66087 08/13/2015 AT & T - Calnet2 6,105.39 ATT CALNET2
66089 08/13/2015 Autoscribe Corporation 813.50 PAYMENT VISION GATEWAY
66069 08/13/2015 BEACHFRONT PROPERTY MGMT 530.48 CUSTOMER REFUND
66047 08/13/2015 BETH GIBBONS 78.97 CUSTOMER REFUND
66079 08/13/2015 BRENDA LOPEZ 111.36 CUSTOMER REFUND
66091 08/13/2015 CalCard US Bank 33,100.74 CREDIT CARD TRANSACTIONS - JULY 2015
66090 08/13/2015 Calolympic Safety Co.656.11 CALIBRATION GAS & SAFETY EQUIPMENT
W073015C 07/30/2015 CalPERS 206,619.00 ANNUAL UNFUNDED ACCRUED LIAB
66067 08/13/2015 CC ROYAL SERVICES INC 356.65 CUSTOMER REFUND
66064 08/13/2015 CDG CONSTRUCTION 726.45 CUSTOMER REFUND
66066 08/13/2015 CITY LIGHT INVESTMENTS 345.72 CUSTOMER REFUND
66092 08/13/2015 City Of Anaheim 30,644.66 LAKEVIEW & RICHFIELD ELECTRICITY CHARGES - JULY 2015
66093 08/13/2015 CNA Surety 350.00 BOND - MARC MARCANTONIO
66063 08/13/2015 COALESCENT DESIGN & DEV GROUP 375.77 CUSTOMER REFUND
66094 08/13/2015 Coastal Ignition & Controls 1,458.50 AUTO MAINTENANCE PARTS
66096 08/13/2015 Cynthia Botts 68.37 MILEAGE REIMBURSEMENT - BOTTS
66080 08/13/2015 DANNY CHUNG 47.62 CUSTOMER REFUND
66097 08/13/2015 Dean Criske Trucking 1,064.57 FREIGHT - BASE & SAND - MATERIAL
66098 08/13/2015 Eisel Enterprises, Inc.687.96 J2013-15 -MTR BOX, LID & COVER
66099 08/13/2015 Elite Equipment Inc 994.73 HUSQVARNA SAW
66100 08/13/2015 Environmental Engineering & Contracting Inc.435.00 PROF. SERVICES - JUNE 2015
66101 08/13/2015 Fairway Ford Sales, Inc.79.95 AUTO MAINTENANCE - UNIT 176
66050 08/13/2015 FIRE SENTRY CORP 214.56 CUSTOMER REFUND
66102 08/13/2015 Flex Advantage 112.50 FLEX - JULY - 25 PARTICIPANTS
66103 08/13/2015 Francisco R. Quintero 235.00 CERT REIMB D4 - QUINTERO, F
66104 08/13/2015 Gerardo Huizar, Jr.170.00 CERT REIMB D1 - HUIZAR, G
66105 08/13/2015 Global Environmental Network, Inc.2,100.00 OSHA COMPLIANCE BACKHOE TRAIN
66060 08/13/2015 GREGORY GIPSON 157.44 CUSTOMER REFUND
66106 08/13/2015 Haaker Equipment Co.3,714.22 FLOW CONTROL VALVES - #162
66107 08/13/2015 Hall & Foreman, Inc 135.00 ICE N-EM STAT NAT GAS ONLY
66072 08/13/2015 HARDY AND HARPER, INC 916.70 CUSTOMER REFUND
66108 08/13/2015 Harris Steel Fence Co., Inc 362.00 ONSITE SERVICE ON ENTRY GATE
66055 08/13/2015 HAYWARD LE CRONE 28.02 CUSTOMER REFUND
66110 08/13/2015 Hedrick Fire Protection 933.15 MAINTENANCE - FIRE PROTECTION - BLDG1&2
66111 08/13/2015 Infosend Inc.4,611.90 DATA, PRINT & POSTAGE FEES
66113 08/13/2015 J & S Construction 11,760.00 CONCRETE REPAIR - SEVERAL LOCATIONS
66112 08/13/2015 Jackson's Auto Supply - Napa 494.78 AUTO MAINTENANCE PARTS
66095 08/13/2015 JEFF WETZSTEIN 4.03 CUSTOMER REFUND
66071 08/13/2015 JEOVANNI OCHOA 84.86 CUSTOMER REFUND
66075 08/13/2015 JIMCO CONSTRUCTION 945.00 CUSTOMER REFUND
66057 08/13/2015 JOE MOORE 52.92 CUSTOMER REFUND
66068 08/13/2015 JUNZHONG WU 124.87 CUSTOMER REFUND
66073 08/13/2015 KEITH QUIJADA 15.56 CUSTOMER REFUND
66114 08/13/2015 Konica Minolta Business 266.77 BIZHUB C224 LEASE
66109 08/13/2015 MailFinance 313.93 MAIL FINANCE LEASE
66116 08/13/2015 Marc Marcantonio 68.32 MI REIMBURSEMENT - MARCANTONIO
66115 08/13/2015 Marina Landscape, Inc 260.90 IRRIGATION REPAIR
66076 08/13/2015 MARY SCHREIBER 106.33 CUSTOMER REFUND
66117 08/13/2015 Mc Fadden-Dale Hardware 792.18 HARDWARE SUPPLIES
66118 08/13/2015 Mc Master-Carr Supply Co.360.28 HARDWARE SUPPLIES
66052 08/13/2015 MICHAEL ELLIS 2,020.00 RELEASE-CASH SWR BOND J2011-03
66119 08/13/2015 Michael J. Beverage 18.34 MI. REIMBURSEMENT- BEVERAGE, M
66061 08/13/2015 MICHELE SHUMAKER 192.31 CUSTOMER REFUND
W073015B 07/30/2015 Municipal Water District 266,551.95 ANNUAL RETAIL SVC CONNECTION
66120 08/13/2015 Nickey Kard Lock Inc 6,287.75 FUEL - JULY 15
Yorba Linda Water District
Check Register
For Checks Dated: 07/24/2015 thru 8/13/2015
66062 08/13/2015 OC / LA PROPERTIES LLC 386.16 CUSTOMER REFUND
W073015A 07/30/2015 OPEB 197,742.00 FY15/16 OPEB CONTRIBUTION-ARC
66121 08/13/2015 Orange County - HCA 392.00 OC HEALTH CARE - EE0000121
66122 08/13/2015 Orange County Register 91.26 OC REGISTER - M-F - 3 MONTHS
W073015 07/30/2015 Orange County Water District 1,866,961.74 REPLENISH ASSES - JAN-JUNE2015
66126 08/13/2015 P.T.I. Sand & Gravel, Inc.1,409.25 COLD MIX ASPHALT AND +30 FILL SAND
66074 08/13/2015 PAUL DIGIULIO 7.71 CUSTOMER REFUND
66077 08/13/2015 PAYNE PROPERTIES, INC 81.67 CUSTOMER REFUND
66123 08/13/2015 Phil Hawkins 50.60 MI REIMBURSEMENT- HAWKINS, P
66065 08/13/2015 PING YE 161.16 CUSTOMER REFUND
66124 08/13/2015 Powerstride Battery 318.88 4D BATTERIES
66125 08/13/2015 Prudential Group Insurance 4,033.79 INSURANCE LIFE/ADD/LTD&STD
66127 08/13/2015 Quinn Power Systems Associates 2,460.00 MAINTENANCE PARTS
66133 08/13/2015 Rachel Padilla/Petty Cash 435.86 PETTY CASH - JULY 2015
66048 08/13/2015 RACHELLE WEST 164.26 CUSTOMER REFUND
66129 08/13/2015 RICARDO JIMENEZ 237.58 BOOT REIMBURSEMEN - JIMENEZ, R
66128 08/13/2015 Richard Collett 46.69 MI REIMBURSEMENT- COLLET, R
66130 08/13/2015 Robert Kiley 105.07 MILEAGE REIMBURSEMENT - KILEY
66058 08/13/2015 ROBERT MYERS 62.84 CUSTOMER REFUND
66131 08/13/2015 Security Solutions 475.00 CARD READER SERVICE
66054 08/13/2015 SIAMRAS SINPATRABORDEE 138.26 CUSTOMER REFUND
66132 08/13/2015 Southern Calif Edison Co.6,296.78 MULTIPLE LOCATIONS - ELECTRICITY CHARGES - JULY 2015
66078 08/13/2015 SPECTRUM SPACE DESIGN INC 334.43 CUSTOMER REFUND
66081 08/13/2015 STAR REAL ESTATE 418.15 CUSTOMER REFUND
66134 08/13/2015 State Chemical Manufacturing 1,070.73 WAREHOUSE PARTS/SUPPLIES
66135 08/13/2015 Stater Bros. Markets 31.90 DISTRICT EVENT
66136 08/13/2015 Sunrise Medical Group 150.00 HEP B VACCINES
66139 08/13/2015 Superior Water Technologies 4,096.30 CLORTEC CT 100
66137 08/13/2015 Switch Ltd 660.00 HALF CABINET LEASE
66138 08/13/2015 SWRCB 2,062.00 NPDES FEES - YLWD- CA3010037
66140 08/13/2015 TDI Refrigeration Air Conditioning Inc.1,597.82 JULY AC MAINTENANCE
66141 08/13/2015 The Catch 0.00 VOID
66049 08/13/2015 THOMAS SHEFFIELD 35.19 CUSTOMER REFUND
66059 08/13/2015 TIFFANY TAYLOR 55.88 CUSTOMER REFUND
66142 08/13/2015 Time Warner Cable 1,682.29 BASIC CABLE & BCF FIBER INET
66143 08/13/2015 Total Compensation Systems, Inc 1,900.00 GASB45 VAL. SVCS - 1ST BILL
66144 08/13/2015 Townsend Public Affairs, Inc.5,000.00 CONSULTING SERVICE - JULY 2015
66145 08/13/2015 United Industries 550.59 PPE EQUIPMENT
66053 08/13/2015 VICTORIA MAAHS 49.27 CUSTOMER REFUND
66146 08/13/2015 Walters Wholesale Electric Co.3,891.31 PROSOFT RADIOS
2,703,239.67
Date Vendor Name Amount Description
7/2/2015 Rosco Vision Systems 363.45 Rear view camera system
7/2/2015 Inland Group 10,507.93 15 Water Quality reports, Spring ' 15 Newsletters & Conservation Letters
7/7/2015 Yorba Linda Chamber of Commerce 15.00 Yorba Linda Chamber of Commerce - Lunch meeting
7/7/2015 United Water Works 1,414.45 Pipe supports and hardware supplies
7/8/2015 Orange Coast Petroleum Equipment 145.81 Repair kit and accessories
7/8/2015 United Industries 731.53 PPE equipment & breakroom supplies
7/13/2015 Fry's Electronics 265.64 IT Equipment and accessories
7/13/2015 Red Wing Shoe Store 3,903.52 Safety boot purchases
7/13/2015 Harrington Industrial 673.19 (2) 3/4" Flow Control Valves - Box Canyon
7/13/2015 AnswerOne Communication 486.00 Answering service - June 2015
7/14/2015 Knowlwood 43.04 Lunch with new employee - Welcome Event
7/14/2015 Sunstate Equipment 69.12 Refill (2) forklift propane tanks
7/14/2015 Boot World (KM Shoes)686.60 Safety boot purchases
7/14/2015 Shoeteria Industrial 841.25 Safety boot purchases
7/14/2015 Office Solutions 370.72 (6) 11x12 copy paper & (12) copy paper
7/14/2015 Harrington Industrial 753.86 CL2 Parts for Well 20
7/15/2015 Fry's Electronics 228.27 Cable management supplies and IT equipment
7/15/2015 Dan Copp Crushing 300.00 Disposal of used road material
7/15/2015 Orchard Supply 11.01 Parts for Irrigation repair
7/16/2015 Orvac Electronics 420.87 IT - tools, cables & accessories
7/16/2015 KB Design 83.16 Uniforms - polo shirts
7/16/2015 Home Depot 106.92 Dewalt Battery
7/16/2015 Minuteman Press 291.61 Customer Service Forms - Operations
7/16/2015 McFadden Dale 88.45 Tools for Ops Vehicle - Water
7/20/2015 Fry's Electronics 109.89 IT Equipment and accessories
7/20/2015 ACWA/JPIA 15.00 Underground utility line locator
7/20/2015 PASMA 297.00 2015 PASMA South Conference - Knigth, Melton, & Smith
7/21/2015 The Home Depot 43.54 Material for facility repairs and fan rental
7/21/2015 Action Wholesale 503.30 Shelving for warehouse
7/21/2015 Fullerton Paint 388.03 (72) Rusto solvent - Blue marking paint
7/21/2015 Jobs Available 351.00 Job advertisement - Records Management Admin.
7/22/2015 Fry's Electronics 612.78 (2) 27" LED monitors
7/22/2015 Chapter One 36.86 Meeting lunch with SCRCB represantive - Thomas & Bui
7/22/2015 Amazon 108.78 L29 digital camera & memory card
7/22/2015 Urban Water Institute 1,425.00 UWI Conference Registration - Marc, Damon, & Cindy
7/22/2015 OCWA 110.00 Registration for OCWA luncheon - Marc, Delia, & Damon
7/22/2015 ISDOC 13.00 Registration for ISDOC - Emergency Response Training - Kiley
7/22/2015 ACWA 1,390.00 Registration for ACWA Fall Conference - Marc & Damon
7/22/2015 John Deere 103.17 PVC cutter for leak crew
7/23/2015 Slaters 50/50 35.08 Meeting with Videographer for drought workshop
7/23/2015 Action Wholesale 14.14 Parts for shelves
7/23/2015 PollardWater 330.45 Dechlor Tablet bags & strips
7/23/2015 Mobile Industrial Supply 64.44 (3) cutting goggles
7/23/2015 Home Depot 515.21 Concrete (1) pallet & Soil topper (1) pallet
7/23/2015 Home Depot 22.23 (3) Kem-Klor II liquid chlorine
7/23/2015 WestAir Gases & Equipment 356.24 Welding supplies
7/23/2015 Village Nurseries 94.66 Sod for landscape repair
7/28/2015 Mobile Industrial 274.32 Richfield CL2 system - Tank & CO2 refills
7/28/2015 Village Nurseries 22.95 Sod for landscape repair
7/28/2015 Harrington Industrial 124.89 1/2" check valve for Lakeview Booster CL2
7/28/2015 MWDOC 125.00 Fema Disaster Public Assistance Training - Manzano, A
7/28/2015 Amazon 164.49 Litebox system
7/29/2015 Swiss Cleaners 18.00 Drycleaning of YLWD table covers
7/29/2015 Industrial Hearing 80.00 Audiometric testing - (4) employees
7/29/2015 Verizon Wireless 2,549.89 Verizon wireless service - May 2015
33,100.74
Cal Card Credit Card
U S Bank
7/2/15-7/29/15
ITEM NO. 8.5
AGENDA REPORT
Meeting Date: August 13, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior
Accountant
Subject:Unaudited Financial Statements for the Period Ending June 30, 2015
SUMMARY:
Presented are the Unaudited Financial Statements for the Period Ending June 30, 2015 for the
District.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Unaudited Financial Statements for the Period
Ending June 30, 2015.
DISCUSSION:
For the period ending June 30, 2015, staff is presenting unaudited statements in the CAFR format.
We have included the traditional budget to actual statements for the District as a whole, as well as
the individual water and sewer funds, and the debt service coverage calculation.
Water Operating Revenue for water service, as presented, is 94.28% of annual budget, which is
5.72% lower than budget. Due to implementing of the District’s Water Conservation Ordinance, as
well as the effect from media coverage of the State’s drought conditions.
Water Other Operating Revenue is 157.19% of annual budget. Sewer Other Operating Revenue, as
presented, is 346.59% of annual budget.
As reported through June 30, 2015, Variable Water Costs are 85.30% of budget. These Variable
Water Costs reflect an approximate decrease of 14.7%, when compared to the budget.
With the issuance of the 2008 Certificates of Participation (COP’s) and the Refunding Revenue
Bonds, Series 2012A the District covenanted “…to fix, prescribe and collect rates and charges for
Water Service which will be at least sufficient to yield during each Fiscal Year, Net Revenues equal
to 110% of the Debit Service for such Fiscal Year.”
To confirm the covenant is upheld, a calculation is made quarterly and presented to the Finance-
Accounting Committee and received and filed by the Board of Directors. Accordingly, the unaudited
debt service ratio through March 2015 is shown in the calculation as 220%. This shows strong
financial health for the District as it pertains to the debt service ratio.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name:Description:Type:
FY_2015_4th_Qtr_Consolidated_Balance_Sheet.xlsx FY 2015 4th Qtr Consolidated Balance Sheet Backup Material
4th_Qtr_2015_Debt_Svc_Calc.xlsx FY 2015 4th Qtr Debt Service Calculation Backup Material
4th_QTR_2015_Consolidated_Statement.xlsx FY 2015 4th Qtr Consolidated Statement Backup Material
4th_QTR_2015_Water_Statement.xlsx FY 2015 4th Qtr Water Statement Backup Material
4th_QTR_2015_Sewer_statement.xlsx FY 2015 4th Qtr Sewer Statement Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF NET ASSETSUNAUDITED COMBINING SCHEDULE OF NET ASSETS
June 30, 2015
(With June 30, 2014 for comparison only)
ASSETS June 2015 June 2014
(With June 30, 2014 for comparison only)
ASSETS June 2015 June 2014
CURRENT ASSETS:CURRENT ASSETS:
Cash and cash equivalents 24,082,628$ 20,226,246$
Investment 9,405,650 9,256,876 Investment 9,405,650 9,256,876
Accounts receivable - water and sewer services 3,102,683 3,976,655 Accounts receivable - water and sewer services 3,102,683 3,976,655
Accounts receivable - property taxes - 24,597
Accrued interest receivable 18,188 11,991 Accrued interest receivable 18,188 11,991
Prepaid expenses & other deposits 262,156 267,261 Prepaid expenses & other deposits 262,156 267,261
Inventory 270,984 238,203
TOTAL CURRENT ASSETS 37,142,289 34,001,829
NONCURRENT ASSETS:NONCURRENT ASSETS:
Bond issuance costs 450,051 474,939 Bond issuance costs 450,051 474,939
Other post-employment benefit (OPEB) asset 140,349 138,943
Capital assets:Capital assets:
Non-depreciable 4,253,006 6,897,314 Non-depreciable 4,253,006 6,897,314
Depreciable, net of accumulated depreciation 189,808,328 192,605,563
TOTAL NONCURRENT ASSETS194,651,734 200,116,759
TOTAL ASSETS 231,794,023 234,118,588
LIABILITIES
CURRENT LIABILITIES:
Accounts payable 3,711,069 4,748,341 Accounts payable 3,711,069 4,748,341
Accrued expenses 35,592 340,273
Accrued interest payable 424,015 432,740 Accrued interest payable 424,015 432,740
Certificates of Participation - current portion 765,000 735,000 Certificates of Participation - current portion 765,000 735,000
Accrued OPEB 9,124 -
Refunding Revenue Bond - current portion 280,000 275,000 Refunding Revenue Bond - current portion 280,000 275,000
Compensated absences 281,896 261,836 Compensated absences 281,896 261,836
Customer and construction deposits 501,957 309,734
Deferred revenue 401,677 374,356 Deferred revenue 401,677 374,356
TOTAL CURRENT LIABILITIES 6,410,330 7,477,280 TOTAL CURRENT LIABILITIES 6,410,330 7,477,280
LONG-TERM LIABILITIES (LESS CURRENT PORTION):LONG-TERM LIABILITIES (LESS CURRENT PORTION):
Deferred annexation revenue 13,642,769 13,475,678
Compensated absences 892,672 785,506 Compensated absences 892,672 785,506
Refunding Revenue Bond 8,377,621 8,705,324 Refunding Revenue Bond 8,377,621 8,705,324
LOC 5,994,099 4,642,656
Certificate of Participation 30,463,854 31,255,275 Certificate of Participation 30,463,854 31,255,275
TOTAL LONG TERM LIABILITIES (LESS TOTAL LONG TERM LIABILITIES (LESS
CURRENT PORTION)59,371,015 58,864,439
TOTAL LIABILITIES 65,781,345 66,341,719
NET ASSETS:166,012,678$ 167,776,869$
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSESUNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES
AND CHANGES IN NET ASSETS
For the period ended June 30, 2015
AND CHANGES IN NET ASSETS
(With fiscal year ended June 2014 for comparison only)
For the period ended June 30, 2015
June 2015 June 2014
(With fiscal year ended June 2014 for comparison only)
June 2015 June 2014
OPERATING REVENUES:OPERATING REVENUES:
Water sales 26,446,619$ 28,376,082$
Sewer revenues 1,773,712 1,762,816 Sewer revenues 1,773,712 1,762,816
Other operating revenues 1,225,718 1,047,625 Other operating revenues 1,225,718 1,047,625
TOTAL OPERATING REVENUES29,446,049 31,186,523
OPERATING EXPENSESOPERATING EXPENSES
Variable water costs 12,733,762 14,673,144 Variable water costs 12,733,762 14,673,144
Personnel services 7,950,782 7,529,481
Supplies and services 3,798,255 3,849,183 Supplies and services 3,798,255 3,849,183
Depreciation and amortization 7,430,398 7,315,084 Depreciation and amortization 7,430,398 7,315,084
TOTAL OPERATING EXPENSES31,913,197 33,366,892
OPERATING INCOME/(LOSS)(2,467,149) (2,180,369) OPERATING INCOME/(LOSS)(2,467,149) (2,180,369)
NONOPERATING REVENUES (EXPENSES):NONOPERATING REVENUES (EXPENSES):
Property taxes 1,479,607 1,394,722
Investment income 187,316 145,048
Interest expense (1,716,085) (1,715,429) Interest expense (1,716,085) (1,715,429)
Other nonoperating revenues 707,265 1,325,685
Other nonoperating expenses (117,955) (47,948)
TOTAL NONOPERATING REVENUES/EXPENSES 540,148 1,102,078 TOTAL NONOPERATING REVENUES/EXPENSES 540,148 1,102,078
NET INCOME/(LOSS) BEFORE CAPITAL
CONTRIBUTIONS & EXTRAORDINARY ITEM(S)(1,927,001) (1,078,291)
EXTRAORDINARY ITEM(S)- 5,000,000
CAPITAL CONTRIBUTIONS 162,809 2,128,579
CHANGES IN NET ASSETS (1,764,192) 6,050,288
NET ASSETS - BEGINNING OF YEAR 167,776,869 161,726,581 NET ASSETS - BEGINNING OF YEAR 167,776,869 161,726,581
NET ASSETS - FOR PERIOD END JUNE 30, 2015 166,012,678$ 167,776,869$ NET ASSETS - FOR PERIOD END JUNE 30, 2015 166,012,678$ 167,776,869$
YTD Debt
Actual Service
FY 2015 Calculation
Revenue (Operating):
Water Sales $26,446,61826,446,618$
Other Operating Revenue1,053,2051,053,205
Total Operating Revenue:27,499,82327,499,823
Revenue (Non-Operating):
Interest 168,872 168,872
Property Tax 1,479,6071,479,607
Other Non-Operating Revenue697,382243,545
Total Non-Operating Revenue:2,345,8611,892,024
Total Revenue 29,845,684 29,391,847
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)12,733,76112,733,761
Salary Related Expenses7,055,2847,055,284
Supplies & Services 3,473,8143,473,814
Depreciation 6,086,779-
Total Operating Expenses 29,349,63823,262,859
Expenses (Non-Operating):
Yorba Linda Water District
Unaudited Debt Service Ratio Calculation
For Period Ending June 30, 2015
Expenses (Non-Operating):
Interest on Long Term Debt1,716,085-
Other Expense 117,955117,955
Total Non-Operating Expenses:1,834,040117,955
Total Expenses 31,183,678 23,380,814
Net Income (Loss) Before Capital Contributions (1,337,994)6,011,033
Capital Contributions 142,739 -
Net Change in Assest (1,195,255)$ 6,011,033$
DEBT SERVICE RATIO CALCULATION:
Net Revenues 6,011,033$
Debt Service 2,729,484$
%220%
Annual YTD June YTD YTD YTD
Budget Budget Actual Actual Under(Over)% of
FY 2015 FY 2015 FY 2015 FY 2015 Budget Budget
Revenue (Operating):
Water Revenue (Residential)$17,154,552$17,154,552$958,080$15,461,641$1,692,91190.13%
Water Revenue (Commercial & Fire Det.)2,074,0972,074,097$137,9761,913,713160,38492.27%
Water Revenue (Landscape/Irrigation)4,792,9954,792,995$232,3114,058,307734,68884.67%
Water Revenue (Service Charge)4,478,0004,478,000$422,0715,012,958(534,958)111.95%
Sewer Charge Revenue1,605,2921,605,292126,8421,582,06023,23298.55%
Locke Ranch Assessments201,000201,0001191,6519,34995.35%
Other Operating Revenue719,777719,777298,7101,225,718(505,941)170.29%
Total Operating Revenue:31,025,71331,025,7132,175,99129,446,0481,579,66594.91%
Revenue (Non-Operating):
Interest 112,000112,00027,537187,316(75,316)167.25%
Property Tax 1,283,6421,283,64239,900 1,479,607(195,965)115.27%
Other Non-Operating Revenue533,525533,52537,704707,265(173,740)132.56%
Total Non-Operating Revenue:1,929,1671,929,167105,1412,374,188(445,021)123.07%
Total Revenue 32,954,880 32,954,880 2,281,132 31,820,236 1,134,644 96.56%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)14,928,97214,928,972916,47612,733,7612,195,21185.30%
Salary Related Expenses8,224,8128,224,812864,6157,950,781274,03196.67%
Supplies & Services 4,389,8404,389,840391,1853,798,256591,58486.52%
Total Operating Expenses27,543,62427,543,6242,172,27624,482,7983,060,82688.89%
Expenses (Non-Operating):
Interest on Long Term Debt1,780,7931,780,793153,2601,716,08564,70796.37%
Other Expense 72,00072,0005,559117,955(45,955)163.83%
Total Non-Operating Expenses:1,852,7931,852,793158,8191,834,04018,75298.99%
Total Expenses 29,396,416 29,396,416 2,331,095 26,316,838 3,079,578 89.52%
Net Income (Loss) Before Capital Contributions 3,558,464 3,558,464 (49,963)5,503,398 (1,944,934)154.66%
Capital Contributions - - - 162,810 162,810 0.00%
Net Income (Loss) Before Depreciation 3,558,464 3,558,464 (49,963)5,666,208 (2,107,744)159.23%
Depreciation & Amortization7,337,5007,337,500626,1387,430,398(92,898)101.27%
Total Net Income (Loss)($3,779,036)($3,779,036)($676,101)($1,764,190)($2,014,846)46.68%
Capital - Direct Labor (12,702)(247,808)
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending June 30, 2015
Annual YTD June YTD YTD YTD
Budget Budget Actual Actual Under(Over)% of Annual
FY 2015 FY 2015 FY 2015 FY 2015 FY Budget Budget
Revenue (Operating):
Water Revenue (Residential)$17,154,552 $17,154,552 958,080 $15,461,640 $1,692,912 90.13%
Water Revenue (Commercial & Fire Det.)2,074,097 2,074,097 137,976 1,913,713 160,384 92.27%
Water Revenue (Landscape/Irrigation)4,792,995 4,792,995 232,311 4,058,307 734,688 84.67%
Water Revenue (Service Charge)4,478,000 4,478,000 422,071 5,012,958 (534,958) 111.95%
Other Operating Revenue 670,003 670,003 185,665 1,053,205 (383,202) 157.19%
Total Operating Revenue:29,169,647 29,169,647 1,936,103 27,499,823 1,669,824 94.28%
Revenue (Non-Operating):
Interest 100,000 100,000 23,806 168,872 (68,872) 168.87%
Property Tax 1,283,6421,283,64239,9001,479,607(195,965) 115.27%
Other Non-Operating Revenue 521,600 521,600 39,714 697,382 (175,782) 133.70%
Total Non-Operating Revenue:1,905,242 1,905,242 103,420 2,345,861 (440,619)123.13%
Total Revenue 31,074,889 31,074,889 2,039,523 29,845,684 1,229,205 96.04%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)14,928,972 14,928,972 916,476 12,733,761 2,195,211 85.30%
Salary Related Expenses 7,363,472 7,363,472 768,410 7,055,284 308,188 98.72%
Supplies & Services:
Communications 273,786 273,786 4,086 172,066 101,720 62.85%
Contractual Services 521,451 521,451 40,884 449,249 72,202 86.15%
Data Processing 173,752 173,752 14,198 163,659 10,093 94.19%
Dues & Memberships 72,321 72,321 - 68,603 3,718 94.86%
Fees & Permits 169,437 169,437 33,468 192,602 (23,165) 113.67%
Board Election 69,750 69,750 - - 69,750 0.00%
Insurance 291,406291,40619,125 249,21542,191 85.52%
Materials 579,369 579,369 56,469 666,989 (87,620) 115.12%
District Activities, Emp Recognition 22,980 22,980 2,121 15,111 7,869 65.76%
Maintenance 394,416 394,416 21,351 443,984 (49,568) 112.57%
Non-Capital Equipment 132,525 132,525 23,969 135,534 (3,009) 102.27%
Office Expense 37,642 37,642 43,530 82,425 (44,783) 218.97%
Professional Services 672,197 672,197 61,312 384,295 287,902 57.17%
Training 58,571 58,571 2,307 42,650 15,921 72.82%
Travel & Conferences 42,129 42,129 1,761 32,159 9,970 76.33%
Uncollectible Accounts 37,200 37,200 7,106 12,135 25,065 32.62%
Utilities 83,700 83,700 2,629 71,252 12,449 85.13%
Vehicle Equipment 281,139 281,139 17,554 291,887 (10,748) 103.82%
Supplies & Services Sub-Total 3,913,772 3,913,772 351,870 3,473,814 439,958 88.76%
Total Operating Expenses 26,206,216 26,206,216 2,036,756 23,262,859 2,943,357 88.77%
Expenses (Non-Operating):
Interest on Long Term Debt 1,780,793 1,780,793 153,260 1,716,085 64,708 96.37%
Other Expense 72,000 72,000 5,559 117,955 (45,955) 163.83%
Total Non-Operating Expenses:1,852,793 1,852,793 158,819 1,834,040 18,753 98.99%
Total Expenses 28,059,009 28,059,009 2,195,575 25,096,899 2,962,109 89.44%
Net Income (Loss) Before Capital Contributions 3,015,880 3,015,880 (156,052)4,748,784 (1,732,904)157.46%
Capital Contributions - - - 142,739 142,739 0.00%
Net Income (Loss) Before Depreciation 3,015,880 3,015,880 (156,052)4,891,523 (1,590,165)162.19%
Depreciation & Amortization 5,992,500 5,992,500 514,025 6,086,779 (94,279) 101.57%
Total Net Income (Loss)($2,976,620)($2,976,620)($670,077)($1,195,256)($1,781,364)40.15%
Capital - Direct Labor (12,155)(213,908)
Yorba Linda Water District
Water Fund
For Period Ending June 30, 2015
Annual YTD June YTD YTD YTD
Budget Budget Actual Actual Under(Over)% of Annual
FY 2015 FY 2015 FY 2015 FY 2015 Budget Budget
Revenue (Operating):
Sewer Charge Revenue$1,605,292$1,605,292$126,842$1,582,061$23,23298.55%
Locke Ranch Assessments201,000201,0001191,6519,34995.35%
Other Operating Revenue49,77449,774113,045172,513(122,739) 346.59%
Total Operating Revenue:1,856,0661,856,066239,8881,946,225(90,159)104.86%
Revenue (Non-Operating):
Interest 12,00012,0003,73118,444(6,444) 153.70%
Other Non-Operating Revenue11,92511,925(2,011)9,883 2,04282.88%
Total Non-Operating Revenue:23,92523,9251,72028,327(4,402)118.40%
Total Revenue 1,879,991 1,879,991 241,608 1,974,552 (94,561)105.03%
Expenses (Operating):
Salary Related Expenses861,340861,34096,205895,498(34,158) 107.90%
Supplies & Services:
Communications 21,10821,1081,0599,34111,76744.25%
Contractual Services39,24939,2492,46030,8808,36978.68%
Data Processing 13,07813,0781,0698,3214,757 63.63%
Dues & Memberships5,7445,744- 5,31243392.47%
Fees & Permits 16,753 16,753 567 9,991 6,762 59.64%
Board Election 5,250 5,250 - - 5,250 0.00%
Insurance 21,934 21,934 1,440 12,545 9,389 57.19%
Materials 78,75678,7562,28729,32149,43537.23%
District Activities, Emp Recognition1,730 1,730160 1,138592 65.78%
Maintenance 112,605112,60582377,71934,88669.02%
Non-Capital Equipment 19,475 19,475 1,705 29,501 (10,026) 151.49%
Yorba Linda Water District
Sewer Fund
For Period Ending June 30 2015
Non-Capital Equipment 19,475 19,475 1,705 29,501 (10,026) 151.49%
Office Expense 2,8332,8331633,082(250) 108.83%
Professional Services39,41339,41322,06746,032(6,620) 116.80%
Training 6,6096,6095845,0781,53076.85%
Travel & Conferences4,3714,3711192,4591,91156.27%
Uncollectible Accounts2,8002,8001,1231,891 90967.55%
Utilities 7,1007,100261 6,14895286.59%
Vehicle Equipment 77,26177,2613,42745,68131,58059.13%
Supplies & Services Sub-Total476,066476,06639,314324,441151,62568.15%
Total Operating Expenses1,337,4061,337,406135,5191,219,939117,46791.22%
Expenses (Non-Operating):
Interest Expense - - - - - 0.00%
Other Expense - - - - - 0.00%
Total Non-Operating Expenses:- - - - - 0.00%
Total Expenses 1,337,406 1,337,406 135,519 1,219,939 117,467 91.22%
Net Income (Loss) Before Capital Contributions 542,585 542,585 106,089 754,613 (212,028) 139.08%
Capital Contributions - - 20,07020,0700.00%
Net Income (Loss) Before Depreciation 542,585 542,585 106,089 774,683 (191,958) 142.78%
Depreciation & Amortization1,345,0001,345,000112,1131,343,6191,38199.90%
Total Net Income (Loss)($802,415)($802,415)($6,024)($568,936)($233,479)70.90%
Capital - Direct Labor (547)(33,900)
ITEM NO. 8.6
AGENDA REPORT
Meeting Date: August 13, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior
Accountant
Subject:Investment Report for Period Ending June 30, 2015
SUMMARY:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to make
quarterly report of investments to the legislative body.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Investment Reports for the Period Ending June 30,
2015.
DISCUSSION:
The Investment Portfolio Report presents the market value and percent yield for all District
investments by institution. The Investment Report Summary includes budget and actual interest
and average term portfolio information as well as market value broken out by reserve categories.
The total yield for the month ending June 30, 2015 is 0.71%.
The overall increase in the investment balance from the previous month is approximately
$1,297,922. A large balance change includes an increase in the Debt Services fund of $909,029
and Water Operating Reserve fund of $273,304, predominantly due to a positive net effect between
operating revenues and expenses through the reporting month of the Fiscal Year.
In the month of June, staff initiated transfer between various reserves held in investments. The
primary purpose of the transfers was to end the year in accordance with the reserves policy and
projected funding levels. As a result of transferring funds in our investment accounts, some of the
larger balance changes include the following:
A transfer into the Water Operating Reserve of over $175,000 to increase the account closer
to its approximate target reserve amount of $4,267,000.
A transfer out of the Water Capital Project Reserve of over $225,000 as the other water
accounts transferred money out of this account.
A transfer out of the Sewer Operating Reverse of over $388,000 to lower the account balance
to its approximate target reserve amount of $275,000.
A transfer into the Sewer Capital Project Reserve in the amount of $388,000 as the other
sewer accounts transferred money into this account.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name:Description:Type:
Invst_Rpt_06-15.xlsx Investment Report for Period Ending June 2015 Backup Material
Invst_Agenda_Backup_-_June_2015.xlsx Agenda Backup Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
Market %Date ofPercent
Value Parof TotalInstitutionMaturityYield
Checking Account:
349,461$ 349,461$ Wells Fargo Bank
47,994 47,994 Pershing
397,455$ 397,455$ 1.19%Total 0.00%
Money Market Accounts:
54,989$ 54,989$ Wells Fargo Money Market0.03%
55,756 55,756 US Bank (Revenue Bonds)0.02%
552,526 552,526 Bank of the West 0.08%
663,271$ 663,271$ 1.98%Total 0.07%
Federal Agency Securities:
497,940$ 500,000$ Fannie Mae05/25/181.12%
496,440$ 500,000 Federal Home Loan Bank06/12/181.00%
500,615$ 500,000 Fannie Mae06/12/180.99%
497,655$ 500,000 Federal Home Loan Bank06/13/181.10%
499,135$ 500,000 Federal Home Loan Bank06/20/181.12%
2,121,768$ 2,124,676 Federal Home Loan Bank05/24/170.87%
4,613,553$ 4,624,676$ 13.78%Total 0.98%
Certificates of Deposits:
247,177$ 248,000$ CIT Bank, Salt Lake05/22/181.20%
247,038$ 248,000 Discover05/22/181.20%
246,202$ 248,000 Goldman Sachs Bank05/22/181.20%
247,236$ 248,000 Beal Bank05/23/181.00%
248,699$ 248,000 Wells Fargo04/27/180.89%
247,111$ 247,000 Barclays Bank04/30/180.69%
247,730$ 248,000 State Bank of India05/14/181.15%
245,305$ 249,000 Webster Bank05/03/180.91%
247,169$ 248,000 American Express Centurion Bank05/23/181.20%
245,485$ 248,000 GE Capital Bank05/24/181.11%
250,213$ 249,000 Merrick Bank05/24/170.74%
249,205$ 248,000 BMW Bank05/24/170.89%
249,829$ 249,000 Firstbank Puerto Rico05/24/160.74%
246,069$ 249,000 Oriental Bank & Trust05/29/181.06%
245,703$ 249,000 Silvergate Bank05/30/181.01%
245,703$ 249,000 Enterprise Bank & TR Co Lowell05/30/181.01%
245,696$ 249,000 Safra National Bank05/31/181.01%
244,716$ 248,000 Townebank Portsmouth05/31/181.01%
245,716$ 249,000 Mascoma Savings Bank05/29/181.01%
100,094$ 100,000 Ally Bank Midvale Utah12/11/171.54%
4,792,097$ 4,819,000$ 14.31%Total 1.01%
Pooled Investment Accounts:
9,165,581$ 9,165,581$ Local Agency Investment Fund0.30%
2,727 2,730 CalTRUST Short Term0.51%
13,852,344 13,880,563 CalTRUST Medium Term0.83%
23,020,652$ 23,048,874$ 68.74%0.62%
33,487,027$ 33,553,276$ 100%Total Investments0.71%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
6/30/15
Yorba Linda Water District
Investment Portfolio Report
June 30, 2015
________________________________
Kelly D. McCann, Senior Accountant
Below is a chart summarizing the yields as well as terms and maturities for the month of June 2015:
Average# of
Month PortfolioDays to
of 2015 Yield Maturity
June0.71%271
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 6/30/20146/30/2015
Monthly - June 18,142$ 14,771$
Year-to-Date 145,049$ 174,550$
Budget 2013/20142014/2015
Interest Budget, June YTD 87,000$ 112,000$
Interest Budget, Annual 87,000$ 112,000$
Interest earned on investments is recorded in the fund that owns the investment.
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
May 2015% AllocJune 2015% Alloc
Fund Description Balance 5/31/2015 Balance 6/30/2015
Investment Summary Report
Investment Summary Comparison Between Current and Previous Month
Fund Description Balance 5/31/2015 Balance 6/30/2015
Water Operating Reserve3,653,252$ 11.48%4,101,809$ 12.38%
Water Emergency Reserve1,026,1573.22%1,024,9913.09%
Water Capital Project Reserve17,373,48454.60%17,137,29751.72%
Water Reserve for Debt Service3,500,42711.00%4,409,45613.31%
Maintenance Reserve150,6130.47%200,6130.61%
Employee Liability Reserve200,3240.63%300,3220.91%
COP Revenue Bond 2008 - Reserve2,180,2726.85%2,177,5246.57%
Sewer Operating Reserve 480,3811.51%91,6930.28%
Sewer Emergency Reserve1,018,5713.20%1,018,0263.07%
Sewer Capital Project Reserve2,236,8647.03%2,675,8378.07%
31,820,344$ 100.00%33,137,566$ 100.00%
Water Operating452,530 166,140
Sewer Operating(83,769) 183,321
368,761 349,461
Totals 32,189,105$ 33,487,027$
Wells Fargo Bank Checking
ITEM NO. 8.7
AGENDA REPORT
Meeting Date: August 13, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Richard Cabadas, Accounting
Assistant I
Subject:Directors and General Manager Fees and Expenses Report for Fourth Quarter
FY 2014/15
SUMMARY:
Presented are the Fourth Quarter Directors and General Manager Fees and Expenses Report for
FY 2014/15.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Directors and General Manager Fees and Expenses
Report for Fourth Quarter FY 2014/15.
ATTACHMENTS:
Name:Description:Type:
Travel___Expense_Report.pdf Travel and Expense Report Backup Material
BOD___GM_Qtr_Summary.pdf BOD GM QTR Summary Backup Material
BOD___GM_YTD_FYE_2015.pdf BOD GM YTD FYE 2015 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
GL Trip Trip Trip Event/
Director Date Date Name Location Meals Lodging Travel Conf. Fee Misc.Total trip Total
Beverage 4/30/15 4/1/15 OCSD - Operations meeting Fountain Valley, CA -$ -$ 52$ -$ -$ 52$
5/29/15 5/6-7,5/27/15 OCSD - OPS, Harrassment Training, & Reg. Meeting Fountain Valley ,CA -$ -$ 78$ -$ -$ 78$
6/26/15 6/24-6/25/15 OCSD Regular BOD & GWRS Dedication Fountain Valley ,CA -$ -$ 52$ -$ -$ 52$
6/30/15 7/29/15 MWDOC Water Policy Forum Fountain Valley, CA -$ -$ -$ 80$ -$ 80$
-$ 261$
Collett 4/13/15 6/7-6/10/15 AWWA ACE Conference Anaheim, CA -$ -$ 94$ 795$ -$ 889$
6/26/15 6/26/15 GWRS Dedication Fountain Valley, CA -$ -$ 26$ -$ -$ 26$
6/30/15 7/29/15 MWDOC Water Policy Forum -$ -$ -$ 80$ -$ 80$
-$ 996$
Hawkins 4/13/15 6/7-6/10/15 AWWA ACE Conference Anaheim, CA -$ -$ -$ 125$ -$ 125$
6/26/15 6/1/15 WACO Fountain Valley, CA -$ -$ 32$ -$ -$ 32$
6/26/15 6/2/15 AWWA Anaheim, CA -$ -$ 25$ -$ -$ 25$
6/30/15 7/29/15 MWDOC Water Policy Forum Fountain Valley, CA -$ -$ -$ 80$ -$ 80$
-$ 262$
Kiley
4/30/15 4/1-30/2015 Meetings at various locations Multiple locations -$ -$ 133$ -$ -$ 133$
4/13/15 6/7-6/10/15 AWWA ACE Conference Anaheim, CA 30$ -$ 113$ 795$ -$ 939$
4/30/15 5/4-5/5/15 WateReuse Conference Huntington Beach, CA 23$ -$ 88$ 600$ 10$ 722$
4/30/15 4/24/15 So. Cal Water Committee Rancho Sta. Margarita, CA -$ -$ 70$ -$ -$ 70$
5/29/15 5/1-5/20/15 WACO, Drought Response, Mesa Water Tour, OCWD Fountain Valley, CA -$ -$ 109$ -$ -$ 109$
6/26/15 6/17,6/29/15 OCWD Regular BOD & MWDOC Elected Officials Fountain Valley, CA -$ -$ 47$ -$ -$ 47$
6/30/15 8/26-8/28/15 Urban Water Institute Conference Lake Forest, CA -$ -$ -$ 475$ -$ 475$
6/30/15 7/29/15 MWDOC Water Policy Forum Fountain Valley, CA -$ -$ -$ 80$ -$ 80$
-$ 2,574$
Melton 4/13/15 6/7-6/10/15 AWWA ACE Conference Costa Mesa, CA -$ -$ -$ 795$ -$ 795$
6/30/15 7/29/15 MWDOC Water Policy Forum Fountain Valley, CA -$ -$ -$ 80$ -$ 80$
-$ 875$
Total Director's 54$ -$ 919$ 3,985$ 10$ 4,968$ 4,968$
General Manager
Marcantonio 4/13/15 05/04-05/07/15 AWWA Conference & SWRCB Sacramento, CA 90$ 664$ 515$ 695$ 24$ 1,988$
5/15/15 7/12-7/14/15 CSDA GM Summit Newport Beach, CA -$ -$ -$ 625$ -$ 625$
5/29/15 5/1, 5/13-15/15 WACO, OCWD & OC Water Summit Multiple Locations -$ -$ 92$ -$ -$ 92$
6/26/15 6/07-6/10/15 AWWA ACE Conference Anaheim, CA -$ -$ 48$ -$ -$ 48$
6/26/15 6/15-24/2015 City of Yorba Linda, MWDOC, ACWA SWRCB, OCWD Multiple Locations -$ -$ 46$ -$ -$ 46$
6/30/15 7/29/15 MWDOC Water Policy Forum Fountain Valley -$ -$ -$ 80$ -$ 80$
Total GM 90$ 664$ 701$ 1,400$ 24$ 2,879$ 2,879$
Total Director's & GM 144$ 664$ 1,621$ 5,385$ 34$ 7,847$ 7,847$
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
FOURTH QUARTER OF FY 2014-15
APRIL - JUNE 2015
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
4TH QUARTER REPORT FROM 04-01-2015 TO 06-30-2015
FISCAL YEAR 2014-2015
BEVERAGE COLLETT HAWKINS KILEY MELTON SUB-TOTAL MARCANTONIO TOTAL
REGULAR MEETINGS ATTENDED 6 6 3 6 6 27
COMMITTEE MEETINGS ATTENDED 3 7 0 2 3 15
OFF SITE MEETINGS ATTENDED 10 5 6 7 8 36
SPECIAL MEETINGS ATTENDED 5 4 5 5 5 24
OTHER MEETINGS ATTENDED 4 8 3 9 6 30
TOTAL MEETINGS ATTENDED QTD 28 30 17 29 28 132 132
DIRECTOR FEES QTD $4,200 $4,500 $2,550 $4,350 $4,200 $19,800 $19,800
MEETING FEES BUDGET QTD $4,500 $4,500 $4,500 $4,500 $4,500 $22,500 $22,500
TRAVEL & CONF. EXPENSES QTD $261 $996 $262 $2,574 $875 $4,968 $4,968
TRAVEL & CONF. BUDGET QTD $470 $470 $470 $470 $470 $2,350 $2,350
DIR.FEES AND EXPENSES QTD $4,461 $5,496 $2,812 $6,924 $5,075 $24,768 $24,768
FEES AND EXPENSES BUDGET QTD $4,970 $4,970 $4,970 $4,970 $4,970 $24,850 $24,850
GEN MGR EXPENSES QTD $2,879 $2,879
GEN MGR TRAVEL/CONF. BUDGET QTD $500 $500
TOTAL FEES & EXPENSES QTD $4,461 $5,496 $2,812 $6,924 $5,075 $24,768 $2,879 $27,647
TOTAL FEES & EXPENSES BUDGET QTD $4,970 $4,970 $4,970 $4,970 $4,970 $24,850 $500 $25,350
BEVERAGE COLLETT HAWKINS KILEY MELTON SUB-TOTAL MARCANTONIO TOTAL
DIRECTORS:
REGULAR MEETINGS ATTENDED 24 24 18 22 23 111
COMMITTEE MEETINGS ATTENDED 26 25 14 23 21 109
OFF SITE MEETINGS ATTENDED 22 31 17 29 33 132
SPECIAL MEETINGS ATTENDED 17 15 14 15 16 77
OTHER MEETINGS ATTENDED 10 17 5 29 12 73
TOTAL MEETINGS ATTENDED YTD 99 112 68 118 105 502 502
DIRECTOR FEES YTD $14,850 $16,800 $10,200 $17,700 $15,750 $75,300 $75,300
MEETING FEES BUDGET YTD $18,000 $18,000 $18,000 $18,000 $18,000 $90,000 $90,000
TRAVEL & CONFERENCES EXPENSES YTD $1,249 $1,268 $470 $8,412 $2,413 $13,812 $13,812
TRAVEL & CONFERENCE BUDGET YTD $1,880 $1,880 $1,880 $1,880 $1,880 $9,400 $9,400
TOTAL DIRECTORS FEES & EXPENSES YTD $16,099 $18,068 $10,670 $26,112 $18,163 $89,112 $89,112
TOTAL FEES & EXPENSES BUDGET YTD $19,880 $19,880 $19,880 $19,880 $19,880 $99,400 $99,400
GENERAL MANAGER EXPENSES YTD $6,872 $6,872
GENERAL MANAGER TRAVEL & CONFERENCE BUDGET YTD $2,000 $2,000
TOTAL FEES & EXPENSES YTD $16,099 $18,068 $10,670 $26,112 $18,163 $89,112 $6,872 $95,984
TOTAL FEES & EXPENSES BUDGET YTD $19,880 $19,880 $19,880 $19,880 $19,880 $99,400 $2,000 $101,400
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YEAR-TO-DATE REPORT FROM 07-01-2014 TO 6-30-15
FISCAL YEAR 2014-2015
ITEM NO. 8.8
AGENDA REPORT
Meeting Date: August 13, 2015 Budgeted:N/A
To:Board of Directors
Funding Source:N/A
From:Marc Marcantonio, General
Manager
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:Yes
Prepared By:Ricardo Hipolito Jr., Engineering
Tech II
CEQA Compliance:N/A
Subject:Declaration of Restrictive Covenants with Christian and Claudia Spaulding
SUMMARY:
The District has a recorded sewer pipeline easement within Lot 61 of Tract No. 8421. The property
owners, Christian and Claudia Spaulding, are proposing to construct first and second story room
additions with a balcony/deck near the District easement. The property is located at 6212 Bridle
Ln. as shown on the attached exhibit. Staff reviewed the request and recommends approval subject
to the execution of a Declaration of Restrictive Covenants.
STAFF RECOMMENDATION:
That the Board of Directors authorize the President and Secretary to execute the Declaration of
Restrictive Covenants with Christian and Claudia Spaulding.
DISCUSSION:
Property owners Christian and Claudia Spaulding are seeking to obtain a building permit from
the City of Yorba Linda for the construction of first and second story room additions with a
balcony/deck on their existing two-story single-family residence. The proposed first and second-
story room additions will expand along the east, south, and west sides of their house.
The existing ten-foot wide District sewer easement runs within the southern property line. The
proposed first and second floor additions will be constructed within 5.5 feet of an active 8-inch
sewer main pipeline for which the additions could potentially interfere with the free and complete
exercise of the easement held by the Yorba Linda Water District. Additionally, an existing pool, gate,
palm trees, fence and concrete slab (Improvements) were found to encroach into said easement, as
shown on the enclosed exhibit.
Staff reviewed the applicants' request and determined the improvements would have minimal
impact on operations and maintenance of the District's facilities. To further protect the District
interest, staff recommends the execution of the attached Declaration of Restrictive Covenants,
subject to approval as to form by General Counsel.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors authorized execution of similar Declaration of Restrictive Covenants with
various developers and property owners.
ATTACHMENTS:
Name:Description:Type:
DORC_-_6212_Bridle_Ln_-_Christian_Spaulding.pdf Declaration of Restrictive Covenants - 6212 Bridle Ln Backup Material
Exhibit_A_-_6212_Bridle_Ln.pdf Exhibit A - DoRC 6212 Bridle Ln Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
RECORDING REQUESTED BY and when
recorded return to:
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885-0309
This is to certify that this Declaration of
Restrictive Covenants is presented for recording
under the provisions of Gov. Code Sec. 27383 by
the Yorba Linda Water District in performance
of an official service thereof.
____________________________________
Marc Marcantonio
General Manager
Space Above This Line for Recorder’s Use
DECLARATION OF RESTRICTIVE COVENANTS
(ENCROACHMENT ON DISTRICT EASEMENT)
THIS DECLARATION OF RESTRICTIVE COVENANTS (“Declaration”) is made this 13th day
of August, 2015 by and between YORBA LINDA WATER DISTRICT ("YLWD"), a public agency,
created and operating under the authority of Division 12 of the California Water Code, and
CHRISTIAN T. SPAULDING AND CLAUDIA C. SPAULDING (collectively, “Owner”), with
reference to the following recitals of fact:
RECITALS
A. Owner is the legal owner of that certain real property located at 6212 Bridle Lane, Yorba
Linda, California 92886 ("Subject Property"), which is more particularly described as follows:
LOT 61, OF TRACT NO. 8421, IN THE CITY OF YORBA LINDA, COUNTY OF
ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 388,
PAGES 7 THROUGH 12 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE
COUNTY RECORDER OF SAID COUNTY.
B. YLWD owns an Easement, as identified on the Deed of Easement, recorded on May 6,
1975, in Book 1, Pages 1394 through 1825, Official Records of Orange County,
California (“Easement”), across a portion of the Subject Property. Within the Easement,
YLWD owns and maintains an 8-inch sewer main (“District Facilities”).
C. Owner desires to construct first and second story room additions with a balcony/deck and
air conditioning units, while retaining an existing swimming pool, gate, palm trees, fence and concrete
slab (collectively herein referred to as “Improvements”) within and along the Easement area
(hereinafter, “Encroachment”), as illustrated in Exhibit “A,” attached hereto and incorporated by
reference herewith.
D. YLWD conditionally consents to Encroachment of the Improvements within and along
the Easement area as stipulated in this Declaration. Owner is aware that the Improvements may lead to
problems affecting and/or interfering with YLWD’s use of the Easement.
E. Although the construction of the Improvements or existence of walls, structures, and
other improvements within and along the Easement area may interfere or restrict YLWD’s Easement
rights, Owner wishes to construct and use the Improvements within or along the Easement area.
NOW, THEREFORE, incorporating the above recitals, YLWD and Owner declare as follows:
1. Covenant Running with Land. This Declaration constitutes a covenant running with the land as
provided by the California Civil Code section 1468 and shall benefit, burden, and bind the
successive owners of the Subject Property and the Easement.
2. Successors and Assigns Bound. Since Owner wishes to retain the Encroachment, this
Declaration obligates the current and future owners of the Subject Property to remedy any future
adverse events and to fund any necessary maintenance costs on the Easement and/or Subject
Property that may arise in full or in part due to the existence, construction, or damages caused by
the Encroachment.
3. Damages to District Facilities. Owner assumes full responsibility, liability and shall pay for any
cost(s) or damage(s) to the District Facilities and appurtenant structures, arising from or related to
the construction, existence, and/or use of the Improvements. YLWD shall not be responsible for
any cost(s) or damage(s) to the District Facilities and appurtenant structures that arise from the
Encroachment.
4. Damages to Third Parties. Owner, its successors or assigns, agrees to defend, indemnify and
hold YLWD, its officers, directors, employees, agents and consultants, harmless against any third
party claims related to or arising out of the construction, existence and/or use of the
Improvements.
5. Damages to Improvements. Owner acknowledges that the Improvements may be damaged or
demolished to permit reasonable access to or reasonable work within and under the Easement
area. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible
for any damage(s) to or because of the Improvements which results from YLWD's exercise of
rights under the Easement. Owner, its successors or assigns, waives all known, unknown, and
future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys’
fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and
damages to the Improvement and from any obligation to protect, preserve, repair, or replace the
Improvement. Construction, use, protection, repair and replacement of the Improvement shall be
entirely the risk and obligation of Owner, its successors or assigns, even if damage is caused by
YLWD.
6. Recording of Agreement. This Declaration shall be recorded in the Office of the Recorder of
the County of Orange, California, and shall constitute notice to all successors and assigns of the
title to the Subject Property of the rights and obligations set forth herein.
Approved as to Form: YORBA LINDA WATER DISTRICT
Kidman Law, LLP
_______________________________
Arthur G. Kidman Ric Collett
General Counsel President
Marc Marcantonio
Secretary
OWNER:
Christian T. Spaulding
Claudia C. Spaulding
I
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I 1 5, I YLWD EASEMENT
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SLAB I DWELLING I I PROPOSED AIR fy /�
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— I i EXISTING
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PROPOSED I VICINITY MAP
OPEN PORCH
EXISTING
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DRIVEWAY PALM TREES
IN I
I I
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BRIDLE LN. I 8"SEWER MAIN
� I
— SS--- Ss— I
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PREPARED BY: EXHIBIT SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT DECLARATION OF RESTRICTIVE COVENANTS DATE:
1717 E. MIRALOMA AVENUE FOR 8/13/2015
PLACENTIA, CALIFORNIA 92870 6212 BRIDLE LN, YORBA LINDA FILENAME:
(714) 701-3100
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: August 13, 2015 Budgeted:No
Total Budget:$2.3M
To:Board of Directors Cost Estimate:$1,232,000
Funding Source:All Water Funds
From:Marc Marcantonio, General
Manager
Job No:2009-22#21
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Alex Thomas, Water Quality
Engineer
CEQA Compliance:MND
Subject:Construction Contract Award for the Well No. 21 Wellhead Equipping Project
SUMMARY:
On August 5, 2015, bids were received from twelve contractors for construction of the Well No. 21
Wellhead Equipping Project. Following review of the bids, staff recommends award to the low-
bidder, Pascal & Ludwig Constructors, Inc. for $910,487.00.
STAFF RECOMMENDATION:
That the Board of Directors award the Construction Contract for the Well No. 21
Wellhead Equipping Project to Pascal & Ludwig Constructors, Inc. for $910,487.00, Job No. 2009-
22 #21.
DISCUSSION:
On June 22, 2015 the District solicited bids for the construction of a high-efficiency vertical-turbine
well pump and appurtenances capable of producing about 3,000 gallons per minute of ground
water. This well facility is part of the District Board's long-term plan to utilize the District's full
allocation of lower cost groundwater in place of the more costly imported water from the
Metropolitan Water District. This project will also further the District's mission of having two
redundant water sources to serve all of our customers.
The Well 21 Equipping Project was approved by the Board on June 25, 2015, as part of the
Capital Improvement Plan and Annual Operating Budget for FY 2015/16. The benefits of this
project, as described above, were considered in the District's financial planning and in the recently
completed rate study.
On August 5, 2015, sealed bids were received from twelve contractors, in a highly competitive
bidding climate. The design consultant provided an Engineer's Estimate of $1,232,900. The 12
bids ranged from a low of $910,487 to a high of $1,248,031, as shown in the summary below. The
bid tabulation and bid documents from the low bidder, Pascal & Ludwig Constructors, Inc., were
reviewed and confirmed by District staff and found to be responsive and fully in order. Accordingly,
staff recommends award to Pascal & Ludwig Constructors, Inc.
No.Contractor Total Bid
Amount
1 Pascal & Ludwig Constructors,
Inc.$910,487.00
2 Schuler Constructors, Inc.$914,870.00
3 Cora Constructors, Inc $980,000.00
4 Fleming Environmental, Inc.$1,033,846.00
5 R C Foster Corporation, Inc.$1,072,873.77
6 Pyramid Building &
Engineering, Inc $1,101,650.00
7 Metro Builders, Inc.$1,109,652.50
8 Norman Olsson Construction,
Inc.$1,130,790.00
9 Environmental Construction,
Inc $1,148,433.00
10 MMC Construction, Inc.$1,159,080.00
11 GRFCO, Inc.$1,204,760.00
12 SCW Construction Inc.$1,248,031.00
STRATEGIC PLAN:
SR 3-B: Continue Planning for Long Term Capital Improvements and Replacements into the future
PRIOR RELEVANT BOARD ACTION(S):
On October 10, 2013, the Board of Directors authorized execution of a Professional Services
Agreement with Stantec Consulting Services, Inc. to provide engineering design, bidding support
services and construction management for Wellhead Equipping of YLWD Well No. 21 in the amount
not to exceed $147,258.
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
PH/RK 4-0-0-1
GM was absent.
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: August 13, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Marc Marcantonio, General
Manager
Dept:Administration
Prepared By:Damon Micalizzi, Public Information
Manager
Subject:ACWA Committee Appointment Nominees for 2016-2017 Term
SUMMARY:
Committees are an integral part of ACWA's activities and policy development. The end of the current
committee term is in December 2015 and ACWA has requested nominations from its membership.
STAFF RECOMMENDATION:
That the Board of Directors consider nominations for ACWA Committee appointments for the 2016-2017
term, including a nomination for Mr. Art Kidman to continue serving on the the ACWA State Legislative
Committee (SLC) of which he has served for 37 of the past 40 years.
DISCUSSION:
ACWA has requested nominations for consideration for upcoming committee appointments for the 2016-
2017 term. Attached are descriptions of each of the committee's purposes and responsibilities including
the number and location of meetings held each year.
Current committee members must stand again for reappointment by completing and submitting to ACWA the
attached committee consideration form by September 30, 2015.
STRATEGIC PLAN:
CP 2-D: Enhance the District's Regional Water and Wastewater Industry Participation
PRIOR RELEVANT BOARD ACTION(S):
Mr. Art Kidman is currently serving on the ACWA Legal Affairs Committee.
ATTACHMENTS:
Name:Description:Type:
ACWA_NOMINATIONS.pdf ACWA NOMINATION PACKET Backup Material
Approved by the Board of Directors of the Yorba
Linda Water District
8/13/2015
PH/RK 4-0-0-1
GM was absent.
Nominating Mr. Art Kidman to serve on the
ACWA State Legislative Committee for the
2015-2017 term.
RECEIVED
Association of California Water Agencies AUG 6 2015
Since 1910• YORBA LINDA WATER 01 STRICT
MEMORANDUM
August 3, 2015
TO: ACWA MEMBER AGENCY BOARD PRESIDENTS
ACWA MEMBER AGENCY GENERAL MANAGERS
FROM: JOHN COLEMAN,ACWA PRESIDENT
SUBJECT: ACWA COMMITTEE APPOINTMENT NOMINATIONS
FOR THE 2016-2017 TERM
PLEASE RESPOND BY SEPTEMBER 30, 2015
Committees are an integral part of ACWA's activities and policy development. The end of the
current committee term is fast approaching and it is time again to request committee nominations
from ACWA members. New officers (President/Vice President) will be elected at the fall
conference by the general membership, so it is time to prepare to reconstitute all committees for
the 2016-2017 term.
In submitting names for consideration,please do so with the understanding that committees need
active, involved individuals able to expend the time and provide their expertise if appointed.
Please keep in mind that the district is responsible for all costs associated with the
participation of its representatives on committees.
An important part of helping committees function as effectively as possible is attendance.
ACWA's bylaws state, "Two consecutive, unexcused absences from an ACWA limited
committee shall constitute a resignation and a replacement will be named as soon as possible."
Also, those with a record of repeated, excused absences will be reviewed and considered for
replacement.
The following information is enclosed in this packet.
• ACWA Policy Committee Guidelines
• ACWA Committee Purposes and Responsibilities
• Committee attendance records (only for limited committees)
• Committee consideration form (before you begin,please make extra copies)
• Sample committee consideration form
Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814-3577 916/441-4545 iAx 916/325-4849
Hall of the States 400 N. Capitol St., N.W.,Suite 357 South,Washington, D.C. 20001-1512 202/434-4760 FAx 202/434-4763
www.acwa.com
ACWA POLICY
COMMITTEE GUIDELINES
GENERAL COMMITTEES
1. All committees of the Association shall strive to provide continuity in leadership, shall
geographically distribute membership and shall ensure all regions are adequately
represented.
2. All committee chairs, vice chairs, and members shall be appointed by the president, and
shall serve for a term to coincide with that of the president.
3. Nominations for committee appointments shall be made in writing by members for
consideration by the region chair and vice chair. If an agency chooses to designate a
representative other than a director or salaried staff member, written confirmation to that
effect must be received in the ACWA office prior to appointment consideration.
Nomination forms (aka Committee Consideration Form) can be obtained from the
Association office or on-line at www.acwa.com.
a. Where membership on a given ACWA committee is limited, only one
representative from an agency may be appointed. Since we do not count the
chairperson in the maximum count, then one person could be on the committee
that is from the same agency as the chairperson. Other individuals representing
an agency may serve on subcommittees of that committee.
b. Unlimited committees may have more than one representative from an agency on
their committees.
4. The committee chairperson shall:
a. chair all meetings of the committee;
b. submit a written report regarding committee activities for all meetings of the
Board of Directors(with assistance from the ACWA staff committee liaison).
C. pre-schedule meetings and check the ACWA calendar to foster total committee
member attendance and avoid conflicts.
The vice chairperson shall assume those duties in the chairperson's absence.
5. All committee appointments are made by the ACWA president following
recommendations submitted by the region chairs and vice chairs. The appointments are
for two years and run simultaneously with the board term. Committee chairpersons may
appoint subcommittees as necessary to carry out the committee responsibilities. The
subchair must be a member of the full committee, subcommittee members do not need to
be a member of the full committee.
W:/Committees/2016-2017 Committee Term/ACWA Committees/Committee Guidelines May 21,2013
ACWA COMMITTEES
PURPOSES AND RESPONSIBILITIES
IMPORTANT COMMITTEE INFORMATION
ATTENDANCE REQUIREMENTS FOR LIMITED COMMITTEES:
Two consecutive, unexcused absences from an ACWA limited committee shall
constitute a resignation and a replacement will be named as soon as possible.
Travel required to any area of the state where a committee meeting is being held,
and lack of a travel budget will not constitute an excused absence.
**NOTE: When a committee member is "unable" to attend a meeting and has
asked for an excused absence in advance of the meeting, they may send a
representative from their agency for monitoring purposes only. However, the
committee member will still be recorded with an excused absence from the meeting.
The representative does not have a voting right.**
STATE LEGISLATIVE COMMITTEE ONLY: The State Legislative Committee
will allow a member of the committee with an excused absence to designate an alternate.
The committee member will be required to secure the concurrence of the appropriate
ACWA Region Chair for the alternate. The committee member should provide the name
of the alternate to ACWA's Director of State Relations prior to the committee meeting.
The alternate will be authorized to fully participate in all discussions of the committee
and to vote on issues before the committee. Committee members, including alternates,
act on behalf of the region for which they were appointed to represent.
GRASSROOTS OUTREACH.
As a member of the committee,you will be enrolled as an active participant in
ACWA's Grassroots Outreach Program. See ACWA's website for more information
on the grassroots outreach program which supports ACWA's legislative and
regulatory efforts.
COMMITTEE VACANCIES WILL NOT BE FILLED AFTER THE SPRING
COAT RENCE OF.-1.N' UPCn11L G ELECTION YEAR.
BLUE INDICATES BYLAW COMMITTEE LANGUAGE.
W:/Committee/Committee Purposes and Responsibilities June 2015
ACWA COIVIM[=ES
PURPOSES AND RESPONSIBILITIES
PAGE 3
• Recommended positions regarding state and federal legislation to the
State Legislative and Federal Affairs Committees
• Assistance with the development, direction and work associated with
representation before the Public Utilities Commission, the Federal Energy
Regulatory Commission and other regulatory agencies dealing with
energy
• Educate members on all energy matters having impact on their operations
FEDERAL AFFAIRS COMMTTEE-STANDING/L iml T/:U (S PER REGION
ACWA COMMITTEE STAFF LIAISON: DAVID REYNOLDS
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both the Fall and Spring conferences
• Two between conferences (Jan& Sept) in the Sacramento office
• DC Conference—Attendance is not REQUIRED,but STRONGLY
encouraged
The purpose of the Federal Affairs Committee is to review all federal
legislative proposals and regulatory proposals affecting members of the
Association, after consulting with other appropriate committees, and to
develop Association positions consistent with existing policy, where it has
been established; recommend sponsorship of bills that will resolve problems
or improve conditions for members of the Association; and assist in the
establishment of the Association's federal legislation program. The
committee shall consist of at least one and no more than five individuals from
each region. Coordinates with other ACWA committees regarding their input on
any issues directly related to federal issues before both Congress and the Federal
administrative branches.
The committee currently has four separate subcommittees. Committee members
have the opportunity to sign-up for as many of the subcommittees as they want,
plus being supplemented by other members with interest in a focused area. The
subcommittees with areas of responsibility are:
• Drinking Water&Energy Subcommittee: Responsible for the oversight
and policy direction on Environmental Protection Agency and Energy-
Water Nexus.
• Water Supply Subcommittee: Responsible for oversight and policy
direction on the Safe Drinking Water Act and Endangered Species Act.
• Infrastructure&Agriculture Subcommittee: Responsible for oversight
and policy direction on the Clean Water Act, and agricultural issues.
• Finance Technology&Research Subcommittee: Responsible for
oversight and policy direction on financing water infrastructure
legislation.
W ICommittee/Committee Purposes and Responsibilities June 2015
ACWA Comm mEEs
PURPOSES AND RESPONSIBILITIES
PAGE 5
LEGAL AFFAIRS COMMITTEE-STANDING/L/.t1/It, )(45 MAXIMUM)
ACWA COMMITTEE STAFF LIAISON: WHITNIE WILEY
MEETINGS ARE HELD APPRoximATELY 2-3 TIMES A YEAR
• One at both the Fall and Spring conferences
• As needed in between the conferences
The purpose of the Legal Affairs Committee is to support the mission of the
Association, and more particularly to deal with requests for assistance
involving legal matters of significance to members of the Association,
including but not limited to state and federal court litigation, water rights
matters, selected regulatory and resources agency matters, proposed bylaw
revisions, review of legislation as requested by the State Legislative
Committee, etc. The committee shall consider matters and issues submitted
to it in order to determine which ones are of major significance to members
of the Association and, assuming a finding of major significance,
recommend to the Board of Directors the position(s) which the committee
believes the Association should take with respect thereto. The committee
shall be composed of between 35 and 45 attorneys, each of whom shall be, or
act as, counsel for a member of the Association, representing diverse
interests within the Association, including but not limited to, different
geographical areas throughout the state, large and small agencies,
agricultural and urban agencies, agencies created under the various
enabling statues, etc. The committee's primary purpose is to support the
mission of the Association, and more particularly, to deal with requests for
assistance involving legal matters of significance to ACWA member agencies,
water rights matters, proposed ACWA bylaw revisions, etc. The committee also
works with staff to produce publications to assist water agency officials in
complying with applicable state and federal laws. The committee's areas of
responsibility include:
• Amicus curia filings on important cases
• Commenting on proposed regulations and guidelines of state agencies
such as Fair Political Practices Commission regulations or opinions and
CEQA implementation guidelines
• Entering a suit as primary litigant
• Dealing with any water rights matters of interest to member agencies
• Reviewing all proposed ACWA bylaws for technical competence and
consistency with the nonprofit corporation law and other bylaws
W ICommittee/Committee Purposes and Responsibilities June 2015
ACWA COMMIITBES
PURPOSES AND RESPONSIBILITIES
PAGE 7
STATE LEGISLATIVE COMMITTEE-STANDING/LI vuTE1)(4 PER REGION)
ACWA STAFF LIAISON. WENDY RIDDERBUSCH
MEETINGS ARE HELD APPROXIMATELY 1 0-12 TIMES A YEAR
• Every three weeks during Session in the Sacramento Office
• One planning meeting at the end of the year in the Sacramento Office
The purpose of the State Legislative Committee is to review all state
legislative proposals affecting members of the Association and to establish
Association positions, consistent with existing policy, where it has been
established; sponsor bills that will resolve problems or improve conditions
for members of the Association; and assist in the establishment of the
Association's legislative program. Sets state legislative policy for the
Associations. Committee members are responsible for reading relevant
legislation, developing positions, working with staff to draft appropriate
amendments to bills, providing input to the ACWA Board of Directors, and
directing ACWA legislative staff on legislative matters.
WATER MANAGEMENT COMMITTEE-STANDING/'_ (4 PER REGION)
ACWA COMMITTEE STAFF LIAISON: DAVE BOLLAND
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both the Fall and Spring conferences
• Two between conferences in the Sacramento office
The purpose of the Water Management Committee is to recommend policy
and programs to the Board of Directors on an- area of concern in water
management. Work with staff in developing and making recommendations to
the Board of Directors regarding policy and programs on significant areas of
concern in water management, review and recommend positions regarding
legislation and regulations as requested by other committees.
The committee is also responsible for the gathering and dissemination of
information regarding management of agricultural and domestic water,
conjunctive use, water management and conservation activities, development and
use of water resources, and wastewater treatment and its reclamation and reuse.
WATER QUALITY COMMITTEE-STANDING/UNLIMITED
ACWA COMMITTEE STAFF LIAISON. ADAM WALUKIEWICZ
MEETINGS ARE HELD 4 TIMES A YEAR
• One at both Fall and Spring conferences
• One in Northern California between conferences
• One in Southern California between conferences
Meeting time is allocated among three subcommittees: Aquatic Resources, Clean
Water and Safe Drinking Water.
W Xommittee/Committee Purposes and Responsibilities June 2015
Committee Name: Comm llnlrationS Committee
2014-2015 Committee Attendance Record
Meeting D 3/4/2014 Meeting D 5/6/2014 Meeting Date: 9/10/2014
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
Abby Figueroa N/A N/A N/A
Alexis Tate X X X
Anjanette Shadley X X X
Beth Beeman X X X
Bette Boatmun X X X
Bob Muir X X X
Cary Keaten N/A N/A N/A
Cristel Tufenkjian X X X
Cynthia Davis X X X
Eleanor Torres X X X
Elise Howard X X X
Heather Engel X X X
Jason Foster X X X
Jeff Reinhardt X X X
Joel Metzger N/A N/A N/A
Joseph Ramallo X X X
Katie Ruark X X X
Kevin Pearson X X X
Lisa Westbrook N/A N/A N/A
Lucy Eidam-Crocker X X X
Luis Cetina N/A N/A N/A
Manuel Aranda N/A N/A N/A
Mary Ann Melleby X X X
Mary Lou Cotton X X X
Matt Young X X X
Meggan Valencia X _ X X
Melissa McChesney X X X
Melissa Williams Ix X X
O:ACWA Committees/Attendance Record
Committee Name: Communications Committee
Michele Underwood X I X X
Michelle Reimers X X X
Mike McNutt N/A N/A N/A
Mike Henry X X X
Saundra Jacobs X X X
Stacy Taylor X X X
Stephanie Moreno X X X
Sue Stephenson X X X
Teresa Alvarado X X X
Terry Thomas X X X
Thomas Pico X X X
Yvonne Hester X X X
O:ACWA Committees/Attendance Record
Committee Name: Communications Committee
2- 0014,2015 C®mmAdme, Attendance Record
Meeting O 12/2/2014 Meeting D 3/18/2015 Meeting Date: 5/5/2015
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
Abby Figueroa X X X
Alexis Tate X X X
Anjanette Shadley X X X
Beth Beeman X X
Bette Boatmun X X X
Bob Muir X X X
Cary Keaten N/A N/A X
Cristel Tufenkjian X X X
Cynthia Davis X X X
Eleanor Torres X X X
Elise Howard X X X
Heather Engel X X X
Jason Foster X X X
Jeff Reinhardt X X X
Joel Metzger N/A N/A N/A
Joseph Ramallo X X X
Katie Ruark X X X
Kevin Pearson X X X
Lisa Westbrook N/A X X
Lucy Eidam-Crocker X X X
Luis Cetina N/A X
Manuel Aranda N/A N/A X
Mary Ann Melleby X X
Mary Lou Cotton X _ X
Matt Young X X X
Meggan Valencia X X _ X
Melissa McChesney X X X
Melissa Williams X X X
O:ACWA Committees/Attendance Record
2014-2015
Federal Affairs Committee Roster
Name Region 2/7/2014 516/2014 9/5/2014 12/2/2014 3/12/2015 5/5/2015
Ms. Linda Ackerman 10 P P P P P P
Ms.Jennifer Allen 5 P P P P P P
Mr.Ara Azhderian 6 E P P E P P
Mr.Anthony Barkett 4 P P P A P E
Mr.Thaddeus Bettner 2 P A P P A A
Mr. David Breninger 3 E A P P A A
Mr. Dave Brent 4 A P A NA NA NA
Mr. David Coxey 2 P P P P P P
Mr.Thomas Cumpston 3 P P P A E P
Mr. Mitchell Dion 3 P NA NA NA NA NA
Mr. David Eggerton 3 P P P P P NA
Mr.John Franklin 10 A A A A NA NA
Mr.Charles Gibson 10 P P P P P P
Mr. Rick Gilmore 5 P P P P P P
Mr.Jerry Gladbach 8 P P P P P P
Ms. Lana Haddad 9 NA NA NA NA NA P
Mr.Gene Harris 2 P P P A P P
Ms.Jacqueline Howells 10 NA NA NA NA P P
Mr. Matthew Hurley 6 P P P P P P
Mr. Ronald Jacobsma 7 P P E P P NA
Mr.Steven LaMar 10 P P P P E P
Ms.Debi Livesay 9 P A P A NA NA
Mr. Dennis Mayo 1 A P P A P P
Ms. Lesa McIntosh 5 P P P E E P
Mr. Kevin Milligan 9 NA NA NA NA P A
Mr. David Orth 6 P P P P P P
Mr. Harvey Ryan 9 P P P P P P
Ms. Elsa Saxod 10 P P P A P P
Mr. Neil Schild 4 P P P P A P
Mr. Paul Sciuto 3 P P NA NA NA NA
Mr. Brad Sherwood 1 P P P P P P
Mr.Jeff Sutton 2 A A p P P P
Ms. Pam Tobin 4 P A A A A P
Mr.Sam Torres 9 E P P A A NA
Mr. Michael Touhey 8 P P P P E P
Ms.Jolene Walsh 9 P P P P P P
Mr. Brent Walthall 7 P P P P P P
Ms.Joy Warren 4 P A A A A A
Mr.John Weed 5 P P P P P P
Mr. Richard Williamson 9 P P A P A A
Mr.Scott Wilson 5 P P E A P P
Ms.Winifred Yancy 8 A A P A A A
Ms.Adeline Yoong 8 A NA NA NA NA NA
Ms. Dee Zinke 8 P P P P E P
Mr.Greg Zlotnick 6 P P E E P P
Committee, Nail�ie: Finance
2014-2015 Committee Attendance Record
Meeting Date: March 4,2014 Meeting Date: May 6,2014 Meeting Date: June 10,2014
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence U
David Bixler X X X
Stephen Cole X X X
Robert Dean X X X
Craig Ewing X X X
Mark Gardner X X X
Kendall Groom X X X
Mike Hardesty X X X
David Hodgin X X X
Matthew Hurley X X X
Joe Kuebler X X X
Eric Larrabee X X X
Mel Matthews X X X
Judy Mirbegian X X X
Joe Parker X X
Dave Peterson X X X
Bruce Rupp X X X
Todd Rydstrom X X X
Tom Scaglione X X X
Peer Swan X X X
O:ACWA Committees/Attendance Record
Committee Name: Finance
2014-2015 Committee Attendance Record
Meeting Date: August 19,2014 Meeting Date: December 2,2014 Meeting Date: March 3, 2015
Excused Excused Excused
Committee Member Attended Absence Unexcused lAttended Absence Unexcused Attended Absence Unexcused
David Bixler X X X
Stephen Cole X X X
Robert Dean X X
Craig Ewing X X X
Mark Gardner X X X
Bill George X
Kendall Groom X X X
Mike Hardesty X X X
David Hodgin X X X
Matthew Hurley X X X
Joe Kuebler X X X
Eric Larrabee X X X
Mel Matthews X X X
Judy Mirbegian X X X
Joe Parker X X X
Dave Peterson X X
Bruce Rupp X X X
Todd Rydstrom X X
Eric Sandler X
Tom Scaglione X X X
Peer Swan X X X
O:ACWA Committees/Attendance Record
Committee Finance
2014-2015 Committee Attendance Record
Meeting Date: May 5,2015 Meeting Date: June 9,2015 Meeting Date:
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
David Bixler X
Stephen Cole X
Robert Dean
Craig Ewing X
Mark Gardner X
Bill George X
Kendall Groom X
Mike Hardesty X
David Hodgin X
Matthew Hurley X
Joe Kuebler X
Eric Larrabee X
Mel Matthews X
Judy Mirbegian X
Joe Parker X
Dave Peterson
Bruce Rupp X
Todd Rydstrom
Eric Sandler X
Tom Scaglione X
Peer Swan
DeAna Verbeke X
O:ACWA Committees/Attendance Record
Committee Name: Legal Affairs
2014-2015 Committee Attendance Record
Meeting Date: May-14 Meeting Date: Dec-14 Meeting Date: May-15
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
Hentschke x x x
Buckman x x x
Atlas x x x
Bezerra x x x
Bosso x x x
Burton x x n/a
Ciampa x x x
Coty x x x
Cumpston x x x
Donlan x x x
Etheridge x x x
Fife x x x
Fulcher x x x
Gosney x x x
Hughes x x x
Horton n/a x x
Jensen x x x
Kidman x x x
Kinsey x x x
Kuney x x x
Kuperberg x x x
Lennihan x x x
Masuda x x x
Matheis x x x
Milstein x x x
Minaberrigarai x x x
Miyaki x x x
Morningstar x n/a n/a
O:ACWA Committees/Attendance Record
Committee Name: Legal Affairs
Meeting Date: May-14 Meeting Date: Dec-14 Meeting Date: May-15
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
Morris x x x
Nordstrom x x x
Rawlings x x x
Rubin x x x
Salt x x x
Schricker x x x
Shapiro x x x
Shoaf x x x
Shupe x x x
Slawson x x x
Smith, A x x x
Smith, D Z x x x
Smith,J x x x
Somach x x x
Thomas x x x
Zolezzi x x x
O:ACWA Committees/Attendance Record
Committee Name: Local Government
2014-2015 Committee Attendance Record
Meeting Date: December 2, 2014 Meeting Date: February 26, 2015 Meeting Date: May 5, 2015
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
1. Jo MacKenzie, Chair x x x
2. Gary Skrel, Vice-Chair x x x
3. Barber, George x x x
4. Bentley, David x x x
5. Callender, Rick x x x
6. Compton, Christine x x x
7. Denn, Sandy x x x
8. Fisler, James x x x
9. Fuller, Victoria x x x
10. Gilmore, Rick x x x
11. Hinman, Susan x x x
12. Holmes, Elaine x x x
13. Hurley, Chase x x x
14. Leung, John x x x
15. Mayo, Dennis x x x
16. Peddicord, Meghan x x x
17. Poulsen, Brian x x x
18. Quigley, Dick x x x
19. Saunders, Ryan NA x x
20. Sullivan, Ron x x x
21. Thomas, Kevin x x x
22. Thompson, Rosalie x x x
23. Tobin, Pam x x x
24. Turner, Andrew x x x
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
2014-201.5 Comm kilee Atta ndance Record
Meeting Date: January 10, 2014 Meeting Date: February 21, 2014 Meeting Date: March 14, 2014
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
1. Paul Bartkiewicz, Chair X X X
2. Kathy Cole, Vice-Chair x x X
X x X
3. Adamson, Kim
4. Allen,Jennifer X X X
5. Bettner, Thad X X X
6. Buckman,Jennifer Louie Brown Louie Brown X
7. Coats, Danielle x x X
8. Compton, Christine x x X
9. Conant, Ernest x x x
10. Cooper, Dustin xx x X
11. Cortez, Patty/Glen Peterson X(PC) x (GP) (GP) Kim Ohara
12. Dean, Bob X X Mitch Dion
13. Dorotinsky, Nicole x x x
14. DuBay, Ann Tim Anderson X X
15. Dumaine, Marlaigne X X — Jennifer Franklin
16. Eggerton, David x x X
17. Farrel, Glenn x x x
18. Gilmore, Rick x x X
19. Goldsmith,Janet X x Elizabeth Leeper
20. Gosney, Timothy X Patty Cortez x
21. Green, Cathy Robert Ennis X X
22. Hardesty, Mike X X X
23. Herndon, Linda x x x
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
Meeting Date: January 10, 2014 Meeting Date: February 21, 2014 Meeting Date: March 14, 2014
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
24. Hurley, Matthew X x x
25. Kapheim, Chris X x x
26. Kidman, Art X X Edd Beltran
27. Knott, Randi X x Jim Peifer
28. Michalczyk, Bert X x Tom Martinez
29. Moody, Scot X x x
30. Morrison, Greg x x x
31. Muelrath, Daniel X x x
32. Nordstrom, Michael X Doug Jensen x
33. O'Brien, Kevin X x X
34. Pieroni, Cathy X Moira Topp x
35. Poulsen, Brian X Paul Scuito X
36. Russo-Pereyra,Jo Lynne X Eric Grubb x
37. Sansoni, Aldo X x x
38. Shadley Martin, Anjanette x x Peter Harman
39. Shoaf, Gerald D. x x x
40. Walthall, Brent X x x
41. Warren,Joy X X John Woodling
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
Meeting Date: April 4, 2014 Meeting Date: May 2, 2014 Meeting Date: June 6, 2014
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
1. Paul Bartkiewicz, Chair X X X
2. Kathy Cole,Vice-Chair x x x
Melanie
X X Schumacher
3. Adamson, Kim
4. Allen,Jennifer X X X
X X Walter Cotter
5. Bettner,Thad
6. Buckman,Jennifer Louie Brown x x
7. Coats, Danielle x x x
8. Compton, Christine x x x
9. Conant, Ernest x X X
10. Cooper, Dustin x X X
11. Glen Peterson x x x
12. Dean, Bob X X X
13. Dorotinsky, Nicole X Linda Reed x
14. DuBay, Ann X Tim Anderson X
15. Dumaine, Marlaigne X X X
16. Eggerton, David Paul Sciuto x X
17. Farrel, Glenn X X X
18. Gilmore, Rick x x x
19. Goldsmith,Janet X X x
20. Gosney,Timothy x x x
21. Green, Cathy x x Stacy Taylor
22. Hardesty, Mike X X John Woodling
23. Herndon, Linda X X X
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
Meeting Date: April 4, 2014 Meeting Date: May 2, 2014 Meeting Date: June 6, 2014
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
24. Hurley, Matthew X x x
25. Kapheim, Chris X x x
26. Kidman, Art X x x
27. Knott, Randi Jim Peifer X X
28. Michalczyk, Bert X x x
29. Moody, Scot X x x
30. Morrison, Greg x X Ron Davis
31. Muelrath, Daniel X x x
32. Nordstrom, Michael X x x
33. O'Brien, Kevin X x x
34. Pieroni, Cathy x x x
35. Poulsen, Brian X x x
36. Russo-Pereyra,Jo Lynne x x x
37. Sansoni, Aldo X x x
38. Shadley Martin, Anjanette x x x
39. Shoaf, Gerald D./Melody McDonal x (GS) x(GS) x (MM)
40. Walthall, Brent X x x
41. Warren,Joy X x x
O:ACWA Committees/Attendance Record
Committee Fume: State Legislative Committee
Meeting Date:June 27, 2014 Meeting Date: August 8, 2014 Meeting Date: October 24, 2015
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
1. Paul Bartkiewicz, Chair Ryan Bezerra x X
2. Kathy Cole, Vice-Chair x x X
3. Adamson, Kim X x X
4. Allen,Jennifer x X x
5. Bettner,Thad X Walter Cotter Walter Cotter
6. Buckman,Jennifer Louie Brown Louie Brown X
7. Coats, Danielle x x X
8. Compton, Christine X X X
9. Conant, Ernest Bob Reeb x X
10. Cooper, Dustin x x x
11. Glen Peterson X x X
12. Dean, Bob X X X
13. Dorotinsky, Nicole X X X
14. DuBay, Ann X X X
15. Dumaine, Marlaigne x X X
16. Eggerton, David x x X
17. Farrel, Glenn Stacy Taylor x X
18. Gilmore, RICK Doug Jensen X X
19. Goldsmith,Janet x X X
20. Gosney,Timothy X X x
21. Green, Cathy x x Stacy Taylor
22. Hardesty, Mike x X X
23. Herndon, Linda x x X
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
Meeting Date:June 27, 2014 Meeting Date: August 8, 2014 Meeting Date: October 24, 2015
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
24. Hurley, Matthew x X X
Kendra
25. Kapheim, Chris x x Daijogo
26. Kidman, Art X Andrew Gagen X
27. Knott, Randi John Woodling X X
28. Michalczyk, Bert x x X
29. Moody, Scot X John Woodling X
30. Morrison, Greg x X X
31. Muelrath, Daniel x X x
32. Nordstrom, Michael x X
X
Meredith
33. O'Brien, Kevin Nikkei X x
34. Pieroni, Cathy Moira Topp X x
35. Poulsen, Brian x X Brian Reeb
36. Russo-Pereyra,Jo Lynne X x x
37. Sansoni, Aldo X X X
38. Shadley Martin, Anjanette X X x
39. Melody McDonald x X X
40. Walthall, Brent x x X
41. Warren,Joy X X X
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
2014-2015 Committee Attendance Record
Meeting Date: January 16,2015 Meeting Date: February 27,201 Meeting Date: March 20,2015
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
1. Paul Bartkiewicz,Chair X x x
2. Kathy Cole,Vice-Chair X x x
x x x
3. Adamson, Kim
4. Allen,Jennifer X x Antonio Alfaro
5. Bettner,Thad X x x
6. Buckman,Jennifer/Schafer RL X(JB) x x(RS)
7. Coats, Danielle X x x
8. Compton, Christine X x x
9. Conant, Ernest X x x
10. Cooper, Dustin X x x
11. Dorotinsky, Nicole X x x
12. DuBay,Ann X x x
13. Dumaine, Marlaigne X x x
Shannon
14. Eggerton, David X x Cotulla
15. Farrel, Glenn X x x
16. Gilmore, Rick X x x
17. Goldsmith,Janet X x x
18. Gosney,Timothy X x x
19. Green, Cathy X Stacy Taylor Alicia Dunkin
20. Hardesty, Mike X Cary Keaton x
21. Herndon, Linda X x x
22. Hurley, Matthew X x x
23. Kapheim, Chris 1 X x x
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
Meeting Date: January 16, 2015 Meeting Date: February 27, 2015 Meeting Date: March 20,2015
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
24. Kidman, Art X x x
Noelle
25. Knott, Randi Jim Peifer X Mattock
26. McDonald, Melody X X MannyAranda
27. Michalczyk, Bert X X Bob Shaver
28. Moody, Scot X x x
29. Morrison, Greg X x x
30. Muelrath, Daniel X x x
31. Nordstrom, Michael X x x
32. O'Brien, Kevin Rebecca Smith x x
33. Peterson, Glen X x x
34. Pieroni,Cathy X x x
35. Poulsen, Brian Bill George x x
36. Russo-Pereyra,Jo Lynne X x x
37. Sansoni, Aldo X X X
38. Shadley Martin, Anjanette X _ X x
39. Walthall, Brent X X x
Kendra
40. Warren, Joy X Daijogo X
41. Woodling,John X X Sean Bigley
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
2014-2015 State Legislative Committee Attendani
Meeting Date: April 10,2015 Meeting Date: May 1,2015 Meeting Date: June 5,2015
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcuse
1. Paul Bartkiewicz, Chair X Ryan Bezerra x
2. Kathy Cole,Vice-Chair x x x
3. Adamson, Kim x x Robert Shaver
4. Allen,Jennifer x x x
5. Bettner,Thad Dave Coxey X David Coxey
6. Coats, Danielle x x x
7. Compton, Christine Stacy Taylor x X
8. Conant, Ernest x x x
9. Cooper, Dustin x x x
10. Dorotinsky, Nicole x x Linda Reed
11. DuBay,Ann x x x
12. Dumaine, Marlaigne x x x
13. Eggert-on, David x x x
14. Farrel, Glenn x x x
15. Gilmore, Rick x x X
16. Goldsmith,Janet x x x
17. Gosney,Timothy Patty Cortez x X
18. Green, Cathy x x x
19. Hardesty, Mike x x x
20. Herndon, Linda x x x
21. Hurley, Matthew x x x
22. Kapheim, Chris x x x
23. Kidman,Art x x x
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
Meeting Date: April 10, 2015 Meeting Date: May 1, 2015 Meeting Date: June 5, 2015
Excused Excused Excused
Committee Member Attended Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
Noelle
24. Knott, Randi Mattock x x
25. McDonald, Melody x x x
26. Michalczyk, Bert x x x
27. Moody, Scot x X X
28. Morrison, Greg Lana Haddad x x
29. Muelrath, Daniel x X X
30. Nordstrom, Michael x X x
Meredith
31. O'Brien, Kevin Nikkei x X
32. Peterson, Glen x x X
33. Pieroni, Cathy X Stacy Taylor x
34. Poulsen, Brian X x x
35. Russo-Pereyra, Jo Lynne X Kathy Tiegs x
36. Sansoni, Aldo x x x
Stan
37. Shadley, Anjanette X Wangberg x
38. Schafer, R.L. x x x
39. Walthall, Brent Doug Jensen X X
Kendra
40. Warren,Joy Daijogo X Gary Soiseth
41. Woodling,John x x x
O:ACWA Committees/Attendance Record
Committee Name: State Legislative Committee
ce Record 2014-2015 State Legislative Committee Attendance Rec
Meeting Date: June 26. 2015 Meeting Date: July 17,2015 Meeting Date: August 28,2015
Excused Excused
Committee Member Attended Excused Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
1. Paul Bartkiewicz, Chair Andrew Ramos
2. Kathy Cole,Vice-Chair x
No longer on
3. Adamson, Kim Comm
4. Allen,Jennifer x
5. Bettner,Thad x
6. Coats, Danielle x
7. Compton, Christine x
8. Conant, Ernest x
9. Cooper, Dustin Peter Harman
10. Dorotinsky, Nicole x
11. DuBay,Ann x
12. Dumaine, Marlaigne Jennifer Franklin
13. Eggerton, David x
14. Farrel, Glenn x
15. Gilmore, Rick x
16. Goldsmith,Janet x
17. Gosney,Timothy x
18. Green, Cathy Stacy Taylor
19. Hardesty, Mike x
20. Herndon, Linda x
21. Hurley, Matthew x
22. Kapheim, Chris x
23. Kidman, Art x
O:ACWA Committees/Attendance Record
Committee flame: State Legislative Committee
Meeting Date: June 26. 2015 Meeting Date: July 17, 2015 Meeting Date: August 28, 2015
Excused Excused
Committee Member Attended Excused Absence Unexcused Attended Absence Unexcused Attended Absence Unexcused
24. Knott, Randi X-
25. McDonald, Melody x
26. Michalczyk, Bert x
27. Moody, Scot x
28. Morrison, Greg x
29. Muelrath, Daniel x
30. Nordstrom, Michael x
31. O'Brien, Kevin x
32. Peterson, Glen x
33. Pieroni, Cathy x
34. Poulsen, Brian Bob Reeb
35. Russo-Pereyra,Jo Lynne Kathy Tiegs
36. Sansoni, Aldo x
37. Shadley, Anjanette x
38. Schafer, R.L. x
39. Walthall, Brent x
40. Warren,Joy Garysoiseth
41. Woodling,John x
O:ACWA Committees/Attendance Record
Committee Name: Watery �V&i ,i nammentr
2014-2015 Committee Attendance Record
Committee Member 1 1/29/2014 3/11/2014 5/6/2014 8/12/2014 12/2/2014 5/8/2015 8/26/2014 12/1/2015
Kurt Arends A A A A E P
Lewis Bair A E E E E E
David Beard E E E E E E
Chris Berch E E A U A E
Thaddeus Bettner A A A A A P
Scott Boyd E E E E E E
Jennifer Burke E E E A A E
David Cehrs A E A E A E
Luis Cetina A A A E A E
Robert Dean E A A E A [a`' .�,!1�r����1iI, ^,�
Greg Dias E E A E A P
David Eggerton A A A A A P
Shana Epstein E E A A E E
Thomas Fellenz U U U U
Aaron Fukuda E E A A A P
Rick Gilmore A A A A A E
Tom Greci E E A A A E
Paul Jones U A U U A E
Chris Kapheim U U U E A E
Thomas Love U A A U U E
Debra Man E E E A E E
Melody McDonald A A A A A P
Bert Michalczyk A E A A E P
Ruanne Mikkelsen E A A
Daniel Muelrath E A E E E E
Sheridan Nicholas E E A E A E
Fernando Paludi A A A A A P
Jim Peifer A A E E A P
Dave Peterson, P.E. A A A E A P
A-Attended; E-Excused Absence; U- Unexcused Absence
Association of
California Water Agencies
_Since 1910
COMMITTEE CONSIDERATION FORM
ASSOCIATION OF CALIFORNIA WATER AGENCIES
910 K Street,Suite 100
Sacramento,California 95814-3577
(916)441-4545 Fax(916)325-4856
NAME, TITLE & EMAIL ADDRESS COMMITTEE *Rank
1=1st choice
Please print legibly 2=2nd choice
3=3rd choice
QUESTIONS? Please call Paula Quinn at ACWA(996)441-4545.
RECOMMENDATION SUBMITTED BY:
Official District/Company Name
PLEASE WRITE IN YOUR DISTRICTiCOMPANYS OFFICIAL NAME PLEASE DO NOT USE ACRONYMS OR ABBREVIATIONS.
Official District/Company Address:
Phone
SIGNATURE: Title
Either the Agency/District General manager or Board President must sign this
form.
Association of California Water Agencies 910 K Street, Suite 100, Sacramento,California 95814-J577 916/441-4545 Fix 916/i25-4849
Hall of the States 4111 N.Capitol St., I\.W.,Suite 35'South,Washington, D.0 20001-1 51< 202/434-4760 IAx 202/134-4763
www.acwa.com
Association of
California Water Agencies
5in(e 1910
COMMITTEE CONSIDERATION FORM
ASSOCIATION OF CALIFORNIA WATER AGENCIES
910 K Street,Suite 100
Sacramento, California 95814-3577
(916)441-4545 Fax(916)325-4856
QUESTIONS? Please call Paula Quinn at ACWA(916)441-4545 or email at o ib ag(c�a�wa.com.
NAME, TITLE & EMAIL ADDRESS COMMITTEE *xaak
Ct
1=1st choice
Please print legibly
3=3rd choice
John Doe, General Manager, Federal Affa1rs;4b6Tnmittee 1
JohnDoe@xyz.com
John Doe, General Manager, 'State LegislativeCommittee 2
JohnDoe@xyz.com
Barbara Smith, Attorney, BSmith ab et ,Legal Affairs Committee 1
T.O. Goode, Chief = .*ater Management Committee 1
Engineer,TOG@sbcglobal.net
r.'
ORM? AUST BE COMPLETE TO BE PROCESSED.
RECOMMENDATION SUBMITTED BY:
OFFICIAL District/6ompa�3y Name
PLEASE WRITE IN YOUR DISTRICT'COMPANY*S OFFICIAL NAME PLEASE DO NOT USE ACRONYMS OR ABBREVIATIONS
OFFICIAL District/Company Address
Phone
SIGNATURE: Title
Either the Agency/District General manager or Board President must sign this form.
4scociatinn of CaGiornia Water Agencies 9111 K vr",t , ;Ir, I`I! I t; 916/441-454
Hall of the States 41)0 IN 202/434-4760
www.acwa_c um
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: August 13, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Marc Marcantonio, General
Manager
Prepared By:Annie Alexander, Executive
Secretary
Subject:ACWA Region 10 Election of Officers and Board Members for 2016-2017 Term
SUMMARY:
ACWA's ten regions were established to provide geographic balance and representation by its
membership throughout the state. Region 10 encompasses both Orange and San Diego counties
and its board members are elected to represent the issues, concerns and needs of this region. The
District is entitled to cast one vote for each of the Region 10 positions (Chair, Vice Chair and five
members of the Board).
STAFF RECOMMENDATION:
That the Board of Directors consider voting for the Nominating Committee's recommended slate or
individual candidates in the ACWA Region 10 Election.
DISCUSSION:
The Region 10 Chair and Vice Chair will serve on ACWA's Board of Directors for the next two year
term of office beginning January 1, 2016. Additionally, the newly elected Chair and Vice Chair will
make the Region 10 committee appointment recommendations to the ACWA President for
the 2016-2017 term. Also, either the Chair or Vice Chair will hold a seat on the ACWA
Finance Committee.
The Region 10 ballot is attached and includes the individuals recommended by the Region 10
Nominating Committee or an option to vote for individual candidates for Chair, Vice Chair and five
members of the Board. The completed ballot will need to be returned to ACWA by September 30,
2015.
PRIOR RELEVANT BOARD ACTION(S):
The District has participated in previous ACWA Region 10 elections.
ATTACHMENTS:
Name:Description:Type:
ACWA_Region_10_Ballot.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
MB/PH 4-0-0-1
GM was absent.
Voting for the Nominating Committee's
recommended slate of candidates in the
ACWA Region 10 Election.
2016-2017Term
Please return completed ballot
by September 30, 2015
E-mail: anat@acwa.com
Mail: ACWA
910 K Street, Suite 100
Sacramento, CA 95814
General Voting
Instructions:
1 You may either vote for
the slate recommended by
the Region 10 Nominating
Committee or vote for
individual region board
members (please note rules
& regulations for specific
qualifications). Mark the
appropriate box to indicate
your decision.
2 Complete your agency
information. The authorized
representative is deter-
mined by your agency in ac-
cordance with your agency’s
policies and procedures.
Region 10 Rules &
Regulations:
The chair and vice chair shall
be from different counties. The
2016-2017 Term shall consist of
a Chair and 2 Board Members
from San Diego County and a
Vice Chair and 3 Board Members
from Orange County. At least
one of the chair or vice chair
positions must be an elected/
appointed director from a
member agency.
OffIcIalRegion 10 Board Ballot
AgENCY NAME
AuThORizED REpRESENTATiVE DATE
1
2
Nominating committee’s Recommended Slate
i concur with the Region 10 Nominating Committee’s recommended slate
below.
chair:
• Brian J. Brady, general Manager, Fallbrook public utility District (San Diego
County)
Vice chair:
• cathy Green, president, Orange County Water District (Orange County)
Board Members:
• Jim Atkinson, Director, Mesa Water District (Orange County)
• charles T. Gibson, Director, Santa Margarita Water District (Orange County)
• larry McKenney, Metropolitan Water District Director, Municipal Water
District of Orange County (Orange County)
• Richard L. Vasquez, Director, Vista irrigation District (San Diego County)
• DeAna Verbeke, Board president, helix Water District (San Diego County)
OR
Individual Board candidate Nominations
(See Rules & Regulations before selecting)
i do not concur with the Region 10 Nominating Committee’s recommended
slate. i will vote for individual candidates below as indicated.
candidates for chair: (choose one)
Brian J. Brady, general Manager, Fallbrook public utility District (San
Diego County)
candidates for Vice chair: (choose one)
cathy Green, president, Orange County Water District (Orange County)
larry McKenney, Metropolitan Water District Director, Municipal Water
District of Orange County (Orange County)
candidates for Board Members: (Max of 5 choices)
Jim Atkinson, Director, Mesa Water District (Orange County)
Brian J. Brady, general Manager, Fallbrook public utility District (San
Diego County)
charles T. Gibson, Director, Santa Margarita Water District (Orange County)
cathy Green, president, Orange County Water District (Orange County)
Hal J. Martin, Director, Vallecitos Water District (San Diego County)
larry McKenney, Metropolitan Water District Director, Municipal Water
District of Orange County (Orange County)
Richard L. Vasquez, Director, Vista irrigation District (San Diego County)
DeAna Verbeke, Board president, helix Water District (San Diego County)
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: August 13, 2015
Subject:Interagency Committee with MWDOC and OCWD
(Collett / Melton)
· Minutes of the meeting held July 28, 2015 at 4:00 p.m.
· Next meeting is scheduled to be held September 22, 2015 at 4:00 p.m.
ATTACHMENTS:
Name:Description:Type:
072815_MWDOC_OCWD_-_Minutes.docx Minutes Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD
Tuesday, July 28, 2015, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 28, 2015 meeting of the Yorba Linda Water District’s Joint Agency
Committee with MWDOC and OCWD was called to order at 4:00 p.m. The
meeting was held in the Admin Conference Room at the District’s Administration
Building located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
Director Ric Collett Marc Marcantonio, General Manager
Director Gary Melton Steve Conklin, Engineering Manager
Damon Micalizzi, Public Information Mgr
John DeCriscio, Operations Manager
MWDOC COMMITTEE MEMBER MWDOC STAFF
Director Brett Barbre Rob Hunter, General Manager
OCWD COMMITTEE MEMBER OCWD STAFF
Director Roger Yoh John Kennedy, Asst General Manager
OTHER ATTENDEES
None.
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. State Water Resources Control Board's Drought Response Mandate and
Projection for Greater Conservation
Mr. Hunter reported that conservation results for June for Orange County
agencies have not been reported by the agencies or by the SWRCB. He
does not believe that all agencies met their goal, but did well. Mr. Hunter
indicated that Ms. Felicia Markus, Chair of the SWRCB, is still confirmed
as the speaker for the Water Policy Forum and Dinner on July 29, 2015.
2
4.2. MWDOC Member Agencies Response to Drought and Turf Replacement
Rebate Program
Per Director Barbre, all of the MWD turf-removal rebate funds (about
$400M) have been committed or reserved by applicants. Many of the
applicants will replace with drought-tolerant landscaping rather than
artificial turf. Rebate funds still available for water-saving devices.
4.3. MWD Water Supply Conditions and Outlook
Director Barbre reported that MWD recently approved an agreement with
Palo Verde Irrigation District that will transfer 50,000 AF of water from
PVID to MWD. He also noted that conditions have improved along the
Colorado River due to recent rains, and that reservoirs in northern
California have about 20% more water than they did a year ago.
4.4. MWDOC's OC Water Reliability Investigation
Mr. Hunter reported that work products are coming out over the next two
months, with a draft report expected in the fall. The timing on this is good
relative to OCWD’s consideration of the Poseidon Project and the
preparation of the Urban Water Management Plans for MWDOC and its
member agencies.
4.5. OCWD Groundwater Basin Condition, Basin Production Percentage, and
Replenishment Assessment
Mr. Kennedy reported that demand on groundwater has reduced due to
mandated cutbacks on all producers by the SWRCB. OCWD projected a
basin overdraft in the range of 416,000 AF, which is now revised to be in
the range of 390,000 AF. He reported that GWRS production is just under
100 mgd at this time, limited by the availability of secondary effluent from
OCSD. As a result of the recent rains, there is a pool of about 1,000 AF of
storm water behind Prado Dam that will slowly be released for recharge.
Flow in the SAR is down, due to conservation and recycling by upstream
agencies. The BPP is 70%, with no projection on what it will be next year.
4.6. Huntington Beach Desalination Project and Next Steps
Mr. Kennedy reported that OCWD continues to study the costs and
options for 50,000 AF/year of desal water for groundwater recharge and/or
sale to water providers. He noted that Poseidon is getting close to
completing its reapplication to the Coastal Commission, which is expected
to be rejected by Commission staff, after which the application will be
resubmitted directly to the Commission Board for consideration in 2016.
4.7. Potential Projects for the Water Bond and Outlook for Bay Delta
Conservation Plan (BDCP)
Director Barbre reported that the BDCP has been split into two elements,
environmental mitigation and project implementation. There have also
been changes in proposed facilities, whereby pipe flow will be by gravity,
with pumping facilities and electrical at the downstream end of the pipes.
It is hoped that these changes will make it easier to meet environmental
3
concerns. Director Barbre also noted that Governor Brown, a strong
proponent for the project, only has two more years in office. If he cannot
get the project approved and in construction by then, it may likely die.
4.8. Status of North Basin and South Basin Projects
Mr. Kennedy reported that efforts continue for each project for
construction of interim facilities to arrest further spread of the plumes while
long-term solutions and projects are implemented. He also noted that
discussions continue with the regulatory agencies on oversight
agreements for each project.
4.9. YLWD Well Projects and Proposal for Dual-Use
Mr. Conklin reported that the Well 21 Equipping Project is out to bid at this
time. The goal is to award the construction contract by September and
complete construction in one year. This project includes a metered
turnout from the well discharge to provide water for landscape irrigation for
OCWD for the Warner Complex.
4.10. Future Agenda Items
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:20 p.m. The next
YLWD/MWDOC/OCWD Joint Agency Committee meeting is scheduled to
be held Tuesday, September 22, 2015 at 4:00 p.m.
SC
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: August 13, 2015
Subject:Meetings from August 14, 2015 - September 30, 2015
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Event Date Attendance by:
August 2015
Yorba Linda City CouncilTue, Aug 18Collett
CASA Annual ConferenceWed, Aug 19Kiley
MWDOCWed, Aug 19_____
OCWDWed, Aug 19Kiley
CASA Annual ConferenceThu, Aug 20Kiley
CASA Annual ConferenceFri, Aug 21Kiley
Citizens Advisory Committee MeetingMon, Aug 24Collett
UWI Annual ConferenceWed, Aug 26Kiley
Joint Committee Meeting with City of Yorba LindaWed, Aug 26Collett
Yorba Linda Planning CommissionWed, Aug 26Hawkins
OCSDWed, Aug 26Kiley/Beverage
UWI Annual ConferenceThu, Aug 27Kiley
Yorba Linda LMCACThu, Aug 27Beverage (As Needed)
UWI Annual ConferenceFri, Aug 28Kiley
Board of Directors Regular MeetingMon, Aug 31
September 2015
Yorba Linda City CouncilTue, Sep 1Beverage
MWDOCWed, Sep 2Melton
OCSD Operations CommitteeWed, Sep 2Kiley/Beverage
OCWDWed, Sep 2Collett
WACOFri, Sep 4Hawkins/Kiley
District Offices ClosedMon, Sep 7
LAFCOWed, Sep 9Beverage (As Needed)
Yorba Linda Planning CommissionWed, Sep 9Melton
Board of Directors Regular MeetingThu, Sep 10
Yorba Linda LMCACThu, Sep 10Beverage (As Needed)
Yorba Linda City CouncilTue, Sep 15Collett
MWDOCWed, Sep 16Melton
OCWDWed, Sep 16Kiley
Board of Directors Special MeetingThu, Sep 17
CSDA Annual ConferenceMon, Sep 21
CSDA Annual ConferenceTue, Sep 22
Interagency Committee Meeting with MWDOC and OCWDTue, Sep 22Collett/Melton
CSDA Annual ConferenceWed, Sep 23
OCSDWed, Sep 23Kiley/Beverage
Yorba Linda Planning CommissionWed, Sep 23Hawkins
CSDA Annual ConferenceThu, Sep 24
Board of Directors Regular MeetingThu, Sep 24
Yorba Linda LMCACThu, Sep 24Beverage (As Needed)
Citizens Advisory Committee MeetingMon, Sep 28Collett
Joint Committee Meeting with City of PlacentiaTue, Sep 29Melton/Kiley
8:00AM
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6:30PM
8:30AM
2:00PM
8:00AM
8:00AM
4:00PM
8:00AM
6:30PM
6:30PM
8:30AM
6:30PM
6:30PM
8:30AM
5:30PM
6:30PM
5:00PM
5:30PM
7:30AM
7:00AM
8:00AM
6:30PM
8:00AM
8:30AM
6:30PM
8:30AM
8:00AM
10:00AM
6:30PM
6:30PM
8:00AM
6:30PM
8:00AM
8:30AM
5:30PM
8:00AM
8:00AM
8:30AM
Board of Directors Activity Calendar
Time
6:30PM
8/9/2015 3:50:10 PM
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: August 13, 2015
Subject:YLWD Drought Tolerant Landscaping Workshop - August 11, 2015
ISDOC Elected Officials Emergency Response Training - August 11 and 26,
2015
YL State of the City Address - October 14, 2015
CSDA Annual Conference - September 21-24, 2015
ACWA/JPIA Fall Conference - November 30 - December 1, 2015
ACWA Fall Conference - December 1-4, 2015
STAFF RECOMMENDATION:
That the Board of Directors authorize and/or ratify Director attendance at these events if desired.
ATTACHMENTS:
Name:Description:Type:
ISDOC_Training.pdf Backup Material Backup Material
YL_State_of_the_City.pdf Backup Material Backup Material
CSDA_Conference.pdf Backup Material Backup Material
ACWA_Conference.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/13/2015
RK/PH 4-0-0-1
GM was absent.
ISDOC Elected Officials Emergency Response Training
When
Tuesday August 11, 2015 from 11:00
AM to 1:00 PM PDT
Add to Calendar
Where
Orange County Emergency
Operations Center
2644 Santiago Canyon Road
Silverado, CA 92676
Driving Directions
Connect with ISDOC
Yesterday an email went out announcing our upcoming emergency
response training for elected officials. As noted in the email, TWO
DATES are available. Constant Contact (the site we use for our
communications) does not allow two different dates to be displayed
on the email itself, so to view that, you needed to click on "Register
Now" to view and select.
Below, please find detailed, easy to read information on the
event. We hope you will register and join us for this important
training.
National Incident Management System Workshop
for Special District Elected Officials
All public agencies are required by law to provide assistance during
emergency response or recovery operations. Emergency response
training is required and is not limited to public agency staff.
Policy makers (i.e. elected officials) are also required to receive
training as representatives of their agencies.
ISDOC is pleased to co-sponsor with WEROC a training workshop
designed specifically for special district elected officials. Your
district's entire board of directors is encouraged to attend the 90-
minute workshop, which includes a certificate of completion.
Two Dates are Being Offered:
Tuesday, August 11, 2015 11:00 a.m. - 1:00 p.m.
OR
Wednesday, August 26, 2015 11:00 a.m. - 1:00 p.m.
Optional County EOC Tour: An optional tour of the Orange County
Emergency Operations Center will be provided following the
training. (Approximately 20 minutes)
Location: Orange County Emergency Operations Center (Email
Heather if you need a map. It can be confusing). Carpooling is
encouraged due to limited parking.
Lunch & Cost: $13 - Includes taco bar, drink & dessert
` OE 10R8 `�yo
CITY OF YO R BA LINDA
P. O . BOX 87014 CALIFORNIA 92686-8714
'ryCORAORpAtEO �4b1
July 20, 2015 RECEIVED
Yorba Linda Water District JUL 2 7 2015
Ric Collett
1717 E. Miraloma Avenue YORBA LINDA WATER DISTRICT
Placentia, CA 92870
Dear Ric Collett:
On October 14, 2015, the City of Yorba Linda and the Yorba Linda Chamber of Commerce will host
the 2015 State of the City Address featuring the Honorable Mayor Gene Hernandez as he presents
the progress and plans for our great City of Yorba Linda. This event will take place in the
magnificent East Room of the Richard Nixon Library and Museum from 11 :30 a.m. - 1 :30 p .m. We
would like to take this opportunity to personally invite Yorba Linda Water District to share in this
experience by becoming a corporate sponsor. The sponsorship levels are as follows:
Title Sponsor ($2,500 or more)
Sponsorship benefits include eight seats at the event, three minutes at the podium,
and recognition in the event program.
Gold Sponsor ($1,000)
Sponsorship benefits include eight seats at the event and recognition in the event program.
Silver Sponsor ($500)
Sponsorship benefits include four seats at the event and recognition in event program.
Bronze Sponsor ($300)
Sponsorship benefits include tivo seats at the event and recognition in the event program.
If you are interested in sponsorship information, please contact Phyllis Coleman, Executive Director
for the Yorba Linda Chamber of Commerce at (714) 993-9537 or at info @yorbalindachamber.com.
Information and payment information are also available on the Chamber' s website at
www.yorbalindachamber.org. We look forward to seeing you on October 14th!
Si cerely, "ho 5
Gene Hernandez
Mayor, City of Yorba Linda
t 7
Phyllis Coleman
Executive Director, Yorba Linda Chamber of Commerce
BIRTHPLACE OF RICHARD NIXON-37TH PRESIDENT OF THE UNITED STATES
conference.csda.net • #csdaconf201514
2015 Conference
SCHEDULE AT A GLANCE
MONDAY, SEPTEMBER 21, 2015
Registration 8:00 a.m. - 5:00 p.m.
So You Want to Be A General Manager?* 8:00 a.m. - 3:45 p.m.
SDLF: Special District Administrator (SDA) Exam 9:00 - 11:00 a.m.
Building Confidence in Public Speaking* 9:00 a.m. - 3:00 p.m.
Special District Leadership Academy Module 1: Governance Foundations* 9:00 a.m. - 3:00 p.m.
Communication Strategies for Board Members and General Managers*12:00 - 3:00 p.m.
CSDA Annual Golf Tournament*10:00 a.m. - 3:00 p.m.
Elk Horn Slough Safari ™ and Moss Landing Harbor District Tours*10:00 a.m. - 3:00 p.m.
Pure Water Monterey Tour*12:00 - 3:00 p.m.
District NetWorks Meetings 4:00 - 5:00 p.m.
President’s Reception with the Exhibitors 5:30 - 7:30 p.m.
TUESDAY, SEPTEMBER 22, 2015
Registration 7:30 a.m. - 5:00 p.m.
Exhibitor Showcase Open 7:30 a.m. - 6:00 p.m.
Continental Breakfast with the Exhibitors 7:30 - 8:45 a.m.
Opening Keynote Presentation: Peter Sheahan - FLIP! Creative Strategies for Turning Challenges into
Opportunity and Change into Advantage 9:00 - 10:45 a.m.
Breakout Session Options 11:00 a.m. - 12:00 p.m.
Lunch with the Exhibitors 12:00 - 1:45 p.m.
Breakout Session Options 2:00 - 3:15 p.m.
Breakout Session Options 3:30 - 4:30 p.m.
Mix and Mingle in the Exhibit Hall + Grand Prize Drawing 4:30 - 6:00 p.m.
Exhibit Hall Closes 6:00 p.m.
WEDNESDAY, SEPTEMBER 23, 2015
Registration All day
SDRMA sponsored full plated breakfast 8:15 - 9:00 a.m.
SDRMA General Session, Safety Awards and Keynote Presentation: Michael Bazzell - Hiding from the Internet 9:00 - 10:45 a.m.
CSDA Finance Corporation Board Meeting 11:00 a.m. - 12:15 p.m.
Breakout Session Options 11:00 a.m. - 12:15 p.m.
CSDA Annual Awards Luncheon 12:30 - 2:00 p.m.
Breakout Session Options 2:15 - 3:30 p.m.
Breakout Session Options 3:45 - 4:45 p.m.
SDLF Taste of the City Event: BBQ, Blues and Brews 6:00 - 8:00 p.m.
THURSDAY, SEPTEMBER 24, 2015
Registration 8:00 a.m. - 12:00 p.m.
Breakout Session Options 8:30 - 10:00 a.m.
Closing Brunch: 2015 Legislative Update 10:15 a.m. - 12:00 p.m.
*
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2015 Conference
SCHEDULE AT A GLANCE
Creative Strategies for Turning Challenges into Opportunity
and Change into Advantage
2015 CSDA Annual Conference & Exhibitor Showcase 15
Three Ways to Register:
1. ONLINE by visiting the CSDA Annual Conference website at conference.csda.net
2. FAX your registration form to 916-520-2465. All faxed forms must include payment.
3. MAIL CSDA, 1112 I Street, Suite 200, Sacramento, CA 95814, please include registration form
along with payment. Check should be made payable to: California Special Districts Association.
Not sure if you are a member?
Contact the CSDA office at 877-924-2732 to find out if your agency or company is already a
member. To learn more about the benefits of membership contact Cathrine Lemaire at
cathrinel@csda.net or call toll-free 877-924-2732.
Registration fee includes:
• President’s Reception with the Exhibitors Monday evening
• Keynote Sessions and all Breakout Sessions
• Continental Breakfast with the Exhibitors on Tuesday
• Lunch with the Exhibitors on Tuesday
• Mix and Mingle in the Exhibit Hall on Tuesday
• SDRMA Full Plated Breakfast on Wednesday
• Awards Luncheon on Wednesday
• SDLF “Taste of the City” Reception on Wednesday
• Closing Brunch on Thursday
Name:Title:
District:
Address:
City: State: Zip:
Phone: Fax:
Email:Website:
Emergency Contact:
Member status: Member Non-member Vegetarian Any Special Needs:
Conference Registration Fees Early Bird (on or before Aug. 14)Regular (after Aug. 14)SUBTOTAL
CSDA Member - Full Conference $550.00 $600.00
Non-member - Full Conference $750.00 $800.00
Guest - Full Conference (Cannot be from a district/company) Vegetarian $260.00 $300.00
CSDA Member - One-day registration Tuesday Wednesday Thursday $260.00 each day $275.00 each day
Non-member - One-day registration Tuesday Wednesday Thursday $375.00 each day $435.00 each day
Separate Registration Fees SUBTOTAL
Pre-Conference Workshop: SDLA Module 1: Governance Foundations - Sept. 21 $225.00 $375.00
Pre-Conference Workshop: Building Confidence in Public Speaking - Sept. 21 $225.00 $375.00
Pre-Conference Workshop: Comm. Strategies for Board Members & Gen. Man. - Sept. 21 $125.00 $175.00
Pre-Conference Workshop: So You Want to Be A General Manager? - Sept. 21 $100.00 (includes breakfast and lunch) (limited to 20 attendees)
Tour: Moss Landing Harbor District and Elkhorn Slough Safari™ - Sept. 21 $ 48.00 (includes transportation) (limited to 21 attendees)
Tour: Pure Water Monterey, Monterey Peninsula Water Management District and Monterey
Regional Water Pollution Control Agency - Sept. 21 $ 45.00 (includes transportation and lunch)
CSDA Golf Tournament - Sept. 21 $ 95.00 (includes lunch)
CSDA Awards Luncheon (Guests only) - Sept. 23 $ 40.00
SDLF “Taste of the City” Reception (Guests only) - Sept. 23 $ 55.00
TOTAL
Payment type: Check Visa MasterCard AMEX Discover
Account name:Account Number:
Expiration date:Authorized Signature:
Member Non-member
Cancellations/Substitution Policy: Cancellations must be in writing and received by CSDA not later than August 28, 2015. All cancellations received by this date will be refunded
less a $75 processing fee. There will be no refunds for cancellations made after August 28, 2015. Substitutions are acceptable and must be done in writing no later than September 4,
2015. Please submit any cancellation notice or substitution request to sharonf@csda.net or fax to 916-520-2465.
Consent to Use Photographic Images: Registration and attendance at, or participation in, CSDA meeting and other activities constitutes an agreement by the registrant to CSDA’s
use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and
activities.
ATTENDEE REGISTRATION FORM
one form per attendee, please print
2015 Conference
Last modified: 07/27/15
ACWA 2015 Fall Conference & ExhibitionPRELIMINARY AGENDA
Renaissance & Hyatt Regency, Indian Wells
DEC1–42015
All conference programs are subject to change.
ACWA/JPIA - MONDAY, NOV. 30
8:30 – 10:00 AM
• Employee Benefits Program Committee Meeting
10:15 – 11:15 AM
• ACWA/JPIA Executive Committee
1:30 – 4:00 PM
• ACWA/JPIA Board of Directors
4:00 – 5:00 PM
• ACWA/JPIA Town Hall
5:00 – 6:00 PM
• ACWA/JPIA Reception
TUESDAY, DEC. 1
8:00 AM – 6:00 PM
• Registration
8:30 AM – 3:00 PM
• ACWA/JPIA: Seminars
10:00 – 11:45 AM
• Groundwater Committee
• Water Quality Committee
11:00 AM – Noon
• Outreach Task Force
Noon – 2:00 PM
• ACWA 101 & Luncheon
• Committee Lunch Break
1:00 – 2:45 PM
• Energy Committee
• Finance Committee
• Scholarship & Awards Subcommittee
• Water Management Committee
2:00 – 4:00 PM
• SDLF Special District Administrator
Certification Test
1:30 – 3:30 PM
• ACWA/JPIA: Sexual Harassament Prevention for
Board Members & Managers (AB 1825)
3:00 – 4:45 PM
• Communications Committee
• Federal Affairs Committee
• Local Government Committee
• Membership Committee
5:00 – 6:30 PM
• Welcome Reception in the Exhibit Hall
WEDNESDAY, DEC. 2
7:30 AM – 5 PM
• Registration
8:00 – 9:45 AM
• Opening Breakfast (Ticket Required)
9:00 AM – Noon & 1:30 – 5:00 PM
• Exhibit Hall
10:00 – 11:30 AM
• Attorneys Program
• Communications Committee Program
• Energy Committee Program
• Exhibitor Technical Presentations
• Finance Program
• Human Resources Program
• Region Issue Forum
• Statewide Issue Forum
11:30 – 11:45 AM
• Prize Drawing in the Exhibit Hall
11:45 AM – 1:45 PM
• General Session & Luncheon (Ticket Required)
2:00 – 3:15 PM
• Aquatic Resources Subommittee
• Attorneys Program
• Exhibitor Technical Presentation
• Human Resources Program
• Region Program
• Town Hall
3:30 – 4:45 PM
• Energy Committee Program
• Exhibitor Technical Presentation
• Finance Program
• Statewide Issue Forum
• Water Industry Trends Program
4:00 – 6:00 PM
• Legal Affairs Committee
4:30 – 5:30 PM
• Beer & Wine Mixer - Hosted by Exhibitors
5:30 – 7:00 PM
• CalDesal Hosted Mixer
• CH2MHILL Hosted Reception
THURSDAY, DEC. 3
7:30 AM – 4 PM
• Registration
8:00 AM – Noon
• Exhibit Hall
8:00 – 9:15 AM
• Networking Continental Breakfast
(Ticket Required)
9:30 – 11:00 AM
• Attorneys Program
• Exhibitor Technical Presentations
• Finance Program
• Human Resources Program
• Region Issue Forum
• Statewide Issue Forum
9:30 - 11:45 AM
• Ethics Training (AB 1234)
11:00 – 11:30 AM
• Prize Drawings in the Exhibit Hall
11:45 AM – 1:45 PM
• General Session & Luncheon (Ticket Required)
2:00 – 3:15 PM
• Attorneys Program
• Exhibitor Technical Presentations
• Federal Issues Forum
• Statewide Issue Forum
• Water Industry Trends Program
3:30 – 5 PM
• Regions 1 –10
Membership Meetings
6:00 – 7:00 PM
• Outreach Reception
7:00 – 9:30 PM
• Dinner & Entertainment (Ticket Required)
FRIDAY, DEC. 4
8:00 – 9:30 AM
• Registration
8:30 – 10:00 AM
• ACWA’s Hans Doe Past Presidents’ Breakfast in
Partnership with ACWA/JPIA (Ticket Required)
OTHER EVENTS
THURSDAY, DEC. 3
6:45 – 8:30 AM
• San Joaquin Valley Agricultural Water Committee
ACWA 2015 Fall Conference & Exhibition
REGISTRATION, MEALS & HOTEL PRICING
Renaissance & Hyatt Regency, Indian Wells
PRICING REFERENCE SHEET
REGISTRATION FEES & OPTIONS REGULAR ONSITE
Advantage (For ACWA public agency members, affiliates & associates ONLY) (ends 11/9/15)
Full Conference Registration & Meals Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $695 Not Avail .
Full Conference Registration Only (meals sold separately) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $535 $560
One-Day Conference Registration (meals sold separately): Wednesday 12/2 -OR- Thursday 12/3 . . . . . . . . . . . . . . $300 $325
Wednesday registration includes Welcome Reception on Tuesday evening.
Thursday registration includes ability to purchase a ticket for Friday breakfast.
Standard (Applies to non-members of ACWA)
Full Conference Registration Only (meals sold separately) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $805 $830
One-Day Conference Registration (meals sold separately): Wednesday 12/2 -OR- Thursday 12/3 . . . . . . . . . . . . . . $450 $475
Wednesday registration includes Welcome Reception on Tuesday evening.
Thursday registration includes ability to purchase a ticket for Friday breakfast.
Guest (Guest registration is not available to anyone with a professional reason to attend.)
Guest Conference Registration (meals sold separately) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 $45
MEAL FUNCTIONS REGULAR ONSITE
Wednesday – December 2
Opening Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 $50
Wednesday Luncheon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 $55
Thursday – December 3
Networking Continental Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35 $40
Thursday Luncheon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 $55
Thursday Dinner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $65 $70
Friday – December 4
Friday Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 $50
HOTEL INFORMATION Reservations will not be accepted until August 24.
DEC1–4
2015
Register online @ acwa.com Regular registration and cancellation deadline is November 9, 2015 • 4:30 p.m. (PST)
Questions? Contact us at 916 .441 .4545, toll free 888 .666 .2292 . Conference terms and conditions available at acwa.com in the event section.
You must be registered for the ACWA conference in order to receive
hotel reservation information and conference special room rate.
Conference special rate is available August 24 – November 13, based
on availability.
Special Hotel Rates
Renaissance Indian Wells . . . . . . . . . . . . . . . Single/Double $175
Subject to fees (per room per night): 11.25% Occupancy Tax, 2% Business Tax, 1% Tourism
Marketing District, and a per night $.60 CA Tourism Fee
Hyatt Regency Indian Wells . . . . . . . . . . . . . Single/Double $185
Subject to fees (per room per night): 11.25% Occupancy Tax, 2% Business Tax, 1% Tourism
Marketing District, a per night $0.60 CA Tourism Fee and $18 resort fee
Important Dates:
For those registering for conference prior to August 24,
hotel information will be provided via e-mail on August 24 .
For those registering for conference from August 24 to
November 13, your confirmation e-mail will include hotel
reservation information and an opportunity to receive a
conference special hotel rate .
NEED TO REGISTER ON SOMEONE ELSE’S BEHALF? YOU CAN NOW SIGN-IN AS YOURSELF - After you’ve logged-in, you can select from
a list of people affiliated with your company and proceed to register him/her for the event . If the registrant is not listed, you will
have the opportunity to create a Portal profile for him/her before registering .