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2015-02-26 - Board of Directors Meeting Agenda Packet
Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 26, 2015, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. SPECIAL RECOGNITION 6.1. Presentation of Proclamation to Director Phil Hawkins for 5 Years of Service to the District 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,082,650.55. 7.2. Easement Quitclaim for SARI Project Recommendation. That the Board of Directors approve quitclaim to the Orange County Flood Control District of all its right, title and interest in real property located in Tract No. 11663 and in Tract 11836, as described in the Quitclaim Deed and Exhibits A through D, as provided, and authorize the General Manager to execute the document for transmittal to the County. 7.3. Claim Submitted by Julie Lonsdale Recommendation. That the Board of Directors reject the claim submitted by Julie Lonsdale and refer it to ACWA/Joint Powers Insurance Authority. 8. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 8.1. Report on Board Governance Workshop and Consideration of Proposal for Development of Board Policies and Procedures Manual Recommendation. That the Board of Directors consider engaging BHI Management Consulting to assist the District with development of a Board of Directors Policies and Procedures Manual for an estimated cost of$8,800. 8.2. Approval to Proceed with Water and Sewer Rate Study Request for Proposal (RFP) Recommendation. That the Board of Directors authorize staff to begin with the Request for Proposal process for a Water and Sewer Rate Study and Cost of Services Analysis. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports • MWDOC Water Policy Forum - February 5, 2015 9.3. General Manager's Report 9.4. General Counsel's Report 9.5. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Collett / Beverage) • Minutes of the meeting held February 9, 2015 at 4:00 p.m. • Next meeting is scheduled to be held March 9, 2015 at 4:00 p.m. 10.2. Investment Ad Hoc Committee (Hawkins / Beverage) • Meeting held February 12, 2015 at 10:30 a.m. • Next meeting is scheduled to be held March 2, 2015 at 11:30 a.m. 10.3. YLWD-City of Placentia Joint Agency Committee (Melton / Kiley) • Minutes of the meeting held February 24, 2015 at 9:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is yet to be scheduled. 10.4. YLWD-City of Yorba Linda Joint Agency Committee (Collett / Beverage) • Minutes of the meeting held February 10, 2015 at 10:30 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held Tuesday, April 28, 2015 at 10:00 a.m. at the District's offices. 10.5. YLWD-MWDOC-OCWD Joint Agency Committee (Collett / Melton) • Next meeting is scheduled to be held March 24, 2015 at 4:00 p.m. 10.6. Citizens Advisory Committee (Collett) • Minutes of the meeting held February 23, 2015 at 8:30 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held March 23, 2015 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL LMCAC - February 12, 2015 (Beverage - As Needed) 11.2. YL City Council - February 17, 2015 (Collett) 11.3. MWDOC Board - February 18, 2015 (Melton) 11.4. OCWD Board - February 18, 2015 (Kiley) 11.5. YL Planning Commission - February 25, 2015 (Hawkins) 11.6. OCSD - February 25, 2015 (Kiley/Beverage) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from February 27, 2015 - March 31, 2015 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to potential claim submitted on behalf of Gai Thi Lesher. Number of Potential Cases: One 13.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 14. ADJOURNMENT 14.1. The next Regular Board of Directors Meeting will be held Thursday, March 12, 2015 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: February 26, 2015 Budgeted: Yes To: Board of Directors Cost Estimate: $1,082,650.55 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of$1,082,650.55. DISCUSSION: The major items and wires on this disbursement list are as follows: A wire of$467,469.35 to MWDOC for December 2014 water purchases; a wire of$37,918.82 to So. California Edison for January 2015 electricity charges at various sites; a wire of 16,935.24 to So. California Gas Company for January 2015 gas charges at various sites; a check of$103,093.02 to ACWA/JPIA for March 2015 medical & dental premium; and a check of $71,961.54 to Orange County Transportation Authority for J2010-02B water line install. The balance of$135,281.24 is routine invoices. The Accounts Payable check register total is $832,659.21; Payroll No. 04 total is $249,991.34; and the disbursements of this agenda report are $1,082,650.55. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name: Description: Type: 15-CS 0226.pdf CAP SHEET Backup Material 15 CC 0226.pdf CREDIT CARD SUMMARY Backup Material CkReg022615.pdf CHECK REGISTER Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/26/2015 MB/RK 5-0 February 26, 2015 CHECK NUMBERS: Computer Checks 65120-65197 $ 310,335.80 Void Checks 65119 $ 0.00 $ 310,335.80 WIRES: W021315 MWDOC $ 467,469.35 W021915 So. Cal Edison $ 37,918.82 W022015 The Gas Co. $ 16,935.24 $ 522,323.41 TOTAL OF CHECKS & WIRES $832,659.21 PAYROLL NO. 04: Direct Deposits $ 158,762.20 Third Party Checks 6074-6082 $ 49,858.93 Payroll Taxes $ 41 ,370.21 $ 249,991 .34 TOTAL OF PAYROLL $249,991.34 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,082,650.55 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF February 26, 2015 ------------------------------------------------------------------ ------------------------------------------------------------------ Cal Card Credit Card U 5 Bank 11/20/14-2/12/15 Date Vendor Name Amount Description 11/20/2014 The Catch 55.08 Lunch meeting with Discovery Science Center 12/4/2014 Stefano's 22.28 Lunch meeting with Malissa regarding PI goals 1/7/2015 Benji's 35.45 Lunch meeting with reporter 1/14/2015 County of Orange 12.00 Parking for Esperanza Hills meeting 1/28/2015 Kohler 120.32 Cleaning supplies for waterless urinals 1/29/2015 La Betolla 142.63 Management&Admin staff meeting 2/2/2015 MWDOC 80.00 Water policy forum-DeCriscio 2/2/2015 Home Depot 32.34 Parts for water heater Building#2 2/2/2015 Home Depot 462.93 Water heater&parts for Building#2 2/3/2015 Sunrise Cafe 26.00 Municipal Water Ratemaking Seminar-Kiley&Robert 2/3/2015 Light Bulbs Etc 83.92 Light bulb for mechanics shop 2/3/2015 Biard&Crocket 62.21 Parts for sink faucet in admin building 2/3/2015 Orchard Supply 14.57 Building repair parts 2/3/2015 Schorr Metals 15.68 Angle Iron for building repair 2/3/2015 Orange County Clerk-Recorder 2,210.00 CECA environmental document filing fee 2/4/2015 Home Depot 47.27 Painting supplies 2/4/2015 Ferguson 503.61 Valve and electric faucet for Admin Building 2/4/2015 CDW.com 26.27 Neckband-Plantronics 2/4/2015 Win-911 2,081.17 (2)TAPI/USB+(2)CDMA/V+PV+MANUAL 2/5/2015 Yve's Restaurant 80.20 Lunch meeting-Marc and Damon 2/5/2015 Mobile Industrial Supply 29.16 CO2 cylinder for CL2 system 2/5/2015 Ferguson 221.40 Electrical water heater for warehouse 2/5/2015 Home Depot 75.80 Hardware supplies-concrete repair 2/5/2015 Praxair 46.48 Welding supplies 2/9/2015 Constant Contact 168.00 Digital newsletter services 2/9/2015 Urban Water Institute 475.00 Spring Conference-Micalizzi 2/9/2015 Placentia Chamber of Commerce 135.00 State of the City Luncheon-City of Placentia 2/9/2015 Orange County Water Assn 80.00 OCWA Membership&Luncheon fee(February)-Marc 2/10/2015 Westside 309.57 Saw Blades&Paint Brushes 2/10/2015 ModemExpress 88.00 Antennas 2/10/2015 AWWA 47.00 AWWA Standard C651-14 2/10/2015 Verizon Wireless 2,510.38 Verizon Wireless service 2/10/2015 Answer One Communication 310.00 Answering service 2/10/2015 United Water Works 14,552.05 December&January Invoices 2/11/2015 AWWA 155.00 AWWA Conference(field operator day) 2/12/2015 Hilton Palm Springs (170.21) Cancelled lodging-Kiley 2/12/2015 Jobs Available 45.00 Annual subscription renewal for Jobs Available 2/12/2015 McFadden-Dale 51.62 Pipe markers,Gammon survey reel 2/12/2015 Home Depot 102.23 Tools and equipment 2/12/2015 Snap-On Tools 100.98 Inspection mirrors and telescopic magnets 25,446.39 Yorba Linda Water District Check Register For Checks Dated: 02/13/2015 thru 2/26/2015 Check No. Date Vendor Name Amount Description 65131 02/26/2015 A Plus Awards By Dewey 17.82 NAMEPLATE FOR ART VEGA 65129 02/26/2015 ACWA/JPIA 103,093.02 MEDICAL&DENTAL-MARCH 2015 65130 02/26/2015 Anaheim Wheel&Tire 180.00 TIRE,MOUNT AND BALANCE TIRE 65132 02/26/2015 Apollo Technologies Inc. 430.00 WATER TREATMENT SVC LOOPS 65133 02/26/2015 Aramark 361.26 UNIFORM SERVICE 65142 02/26/2015 ARC 20.00 PW DOC MGMT&PW BID MGMT 65134 02/26/2015 Associated Laboratories 2,529.00 LAB RESULTS 65135 02/26/2015 BHI Management Consulting 3,044.08 BOARD GOV.TRAINING-01/12/15 65122 02/26/2015 BRANDY DOUCETTE 166.15 CUSTOMER REFUND 65144 02/26/2015 C.Wells Pipeline 1,400.12 HYDRANT STEM&FLANGE 65137 02/26/2015 CalCard US Bank 25,446.39 JANUARY&FEBRUARY 2015-CREDIT CARD TRANSACTION 65136 02/26/2015 Calolympic Safety Co. 494.97 INSTRUMENT REPAIR 65138 02/26/2015 CDM Smith 5,026.00 J2009-22#22-PROF.SERVICES 65121 02/26/2015 CECILA GARAY 48.59 CUSTOMER REFUND 65139 02/26/2015 Certified Laboratories 676.15 LOK-CEASE 20/20 BRUSH TOP 65140 02/26/2015 City Of Placentia 2,658.56 SEWER FEES-JANUARY 2015 65141 02/26/2015 Clinical Lab.Of San Bern. 1,490.00 LAB SAMPLE 65143 02/26/2015 Culligan of Santa Ana 2,020.46 EQUIPMENT-PE SOFTENER 65145 02/26/2015 Dartco Transmission Sales 4,610.85 HARDWARE SUPPLIES 65147 02/26/2015 Delia Lugo 200.00 REIMBURSEMENT-DISASTER RECOVERY-KELLY 65146 02/26/2015 Delta Wye Electric,Inc. 1,854.44 RICHFIELD GATE RELOCATION 65128 02/26/2015 DIANA TARISE 194.33 CUSTOMER REFUND 65148 02/26/2015 E.H.Wachs Company 391.13 REPAIR SCREEN&PROTECTORS 65149 02/26/2015 Eisel Enterprises,Inc. 1,704.02 METER BOX,LID AND COVER 65150 02/26/2015 Elite Equipment Inc 487.94 HEAVY DUTY JACK HAMMER HOSE 65151 02/26/2015 Employee Relations,Inc. 66.90 PRE-EMPLOYEE BACKGROUND CHK 65152 02/26/2015 EyeMed 1,363.26 FEBRUARY 2015-EYE PREMIUM 65153 02/26/2015 Fleet Services,Inc 235.56 VEHICLE MAINTENANCE 65154 02/26/2015 Flex Advantage 270.50 FLEX ADV&ANNUAL FEE 65155 02/26/2015 Fry's Electronics 333.02 IT HARDWARE/SUPPLIES 65156 02/26/2015 Graybar Electric Co 885.04 PLC HARDWARE 65157 02/26/2015 Hydrex Pest Control 175.00 PEST CONTROL 65158 02/26/2015 Infosend Inc. 2,405.97 DATA,POSTAGE&PRINT PROCESS 65159 02/26/2015 ISDOC(Independent Special Dist OC) 200.00 ISDOC Membership 65162 02/26/2015 J&S Construction 3,835.00 R/R CONCRETE-TWO LOCATIONS 65160 02/26/2015 Jackson's Auto Supply-Napa 268.33 COOL HOSE 65161 02/26/2015 Jorge Lopez 105.00 CERT REIMBURSEMENT-LOPEZ,J 65163 02/26/2015 Kidman Law 5,450.00 LEGAL SERVICE 65119 02/26/2015 KIM JAQUETTE 0.00 CHECK VOIDED 65197 02/26/2015 KIM JAQUETTE 56.61 CUSTOMER REFUND 65164 02/26/2015 Lee&Ro,Inc. 4,317.00 J2008-17-DEC.2014 THRU JAN.2015 SERVICES 65165 02/26/2015 Managed Health Network 166.50 EAP-FEBRUARY 2015 65166 02/26/2015 Marina Landscape,Inc 4,878.16 JANUARY 2015-MAINTENANCE 65167 02/26/2015 Mc Fadden-Dale Hardware 256.52 HARDWARE SUPPLIES 65168 02/26/2015 Mc Master-Carr Supply Co. 42.48 O-RINGS 65176 02/26/2015 Measurement Specialties,Inc. 934.78 SUBMERSIBLE LVL TRANSDUCER 65124 02/26/2015 MINT DENTAL 308.12 CUSTOMER REFUND 65169 02/26/2015 Minuteman Press 162.00 BUSINESS CARDS-ART&BILL 65170 02/26/2015 Morton Salt,Inc. 2,503.82 COARSE SALT W021315 02/13/2015 MWDOC 467,469.35 DECEMBER 2014 WATER DELIVERIES 65171 02/26/2015 NatPay Online Business Solutions 88.95 DOCULIVERY&W2 65126 02/26/2015 NAZIMA JAFARI 201.10 CUSTOMER REFUND 65172 02/26/2015 Nickey Kard Lock Inc 3,550.40 FUEL 65173 02/26/2015 Orange County-Transportation Authority 71,961.54 J2010-02B-WATER LINE INSTALL 65125 02/26/2015 P ASSET INC 471.98 CUSTOMER REFUND 65123 02/26/2015 PARVANEH JAFARI 61.94 CUSTOMER REFUND 65174 02/26/2015 Phil Hawkins 74.18 MI REIMBURSEMENT-HAWKINS,P 65175 02/26/2015 Praxair Distribution 154.94 SPEC MD ALUM 100-200 65177 02/26/2015 Public Retirement Journal 400.00 REGISTRATION FEE-KNIGHT,MEL 65185 02/26/2015 Rachel Padilla/Petty Cash 209.34 PETTY CASH-OFFICE&YARD 65178 02/26/2015 Robertson's 532.68 PUMP MIX 65180 02/26/2015 SC Prime Source Inc. 4,800.00 JANITORIAL SVC-FEBRUARY 2015 W021915 02/19/2015 SCE 37,918.82 JANUARY 2015 ELECTRIC CHARGES AT VARIOUS SITES 65179 02/26/2015 Schorr Metals,Inc. 409.59 J2014-13S-METAL 65181 02/26/2015 Security Solutions 395.00 TROUBLESHOOT FRONT LOBBY DOOR 65182 02/26/2015 Shred-It USA Inc 91.05 SHRED ON SITE 65183 02/26/2015 Southern Calif Edison Co. 10,900.43 MIRALOMA AVE-ELECTRICT CHARGES-JANUARY 2015 65184 02/26/2015 Specialized Cleaning 215.00 GRAFFITI REMOVAL-VALLEY VIEW 65189 02/26/2015 St.Jude Hospital Yorba Linda 145.00 DMV EXAM&DRUG SCREEN 65187 02/26/2015 Stantec Consulting Services Inc. 6,523.33 J2009-22#21&J2014-23 65186 02/26/2015 Staples Business Advantage 1,740.05 OFFICE SUPPLIES 65120 02/26/2015 STAR REAL ESTATE 351.84 CUSTOMER REFUND 65188 02/26/2015 Steve Clayton 105.00 CERT REIMBURSEMENT-CLAYTON 65190 02/26/2015 TDI Refrigeration Air Conditioning Inc. 857.50 SERVICE CALLS-AC MAINT W022015 02/20/2015 The Gas Co. 16,935.24 JANUARY GAS CHARGES AT VARIOUS SITES 65191 02/26/2015 Townsend Public Affairs,Inc. 5,000.00 CONSULTING SERVICE-FEB 2015 65192 02/26/2015 Tracey E.Pratt 2,150.00 PROPERTY DAMAGE CLAIM 65193 02/26/2015 Underground Service Alert 307.50 NEW TICKET CHARGES-DIGALERT 65194 02/26/2015 United Industries 1,423.90 PPE EQUIPMENT 65195 02/26/2015 Valverde Construction,Inc. 7,734.34 EMERGENCY WATER REPAIR 65127 02/26/2015 VIDO SAMARZICH,INC 1,000.00 CUSTOMER REFUND 65196 02/26/2015 Web Cam Pro Shop 714.37 J2014-10&2014-10S 832,659.21 ITEM NO. 7.2 AGENDA REPORT Meeting Date: February 26, 2015 To: Board of Directors From: Steve Conklin, Engineering Manager Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: Yes Prepared By: Steve Conklin, Engineering CEQA Compliance: N/A Manager Subject: Easement Quitclaim for SARI Project SUMMARY: The Santa Ana River Interceptor (SARI) Pipeline Relocation Project and the associated Yorba Linda Spur have been completed and are in operation. Sewer lines from Yorba Linda that extended to the now-abandoned former SARI pipeline are no longer in use and are no longer required. The Orange County Flood Control District has requested that the dedicated easements for the two former sewer lines be quitclaimed back to the County. STAFF RECOMMENDATION: That the Board of Directors approve quitclaim to the Orange County Flood Control District of all its right, title and interest in real property located in Tract No. 11663 and in Tract 11836, as described in the Quitclaim Deed and Exhibits A through D, as provided, and authorize the General Manager to execute the document for transmittal to the County. DISCUSSION: The SARI Pipeline serves the sewage disposal needs of Yorba Linda, east Anaheim, Orange, and portions of Garden Grove, Santa Ana and Fountain Valley. It also serves parts of Riverside and San Bernardino counties. The SARI Pipeline Replacement Project replaced a 4-mile section of the existing pipeline from the Orange/San Bernardino County border to Weir Canyon Road. The new 54-inch diameter pipeline was constructed on the south side of the river adjacent to the 91 Freeway. Also constructed was a new 15-inch diameter sewer pipe under La Palma Avenue and the Santa Ana River Trail, called the Yorba Linda Spur, that conveys raw sewage from Yorba Linda and ties into the new SARI Line behind SAVI Ranch. Upon its completion, the YL Spur pipeline is now owned and maintained by YLWD. The combined projects were planned, designed and constructed under a partnership of the Orange County Flood Control District, the U.S. Army Corps of Engineers, the Orange County Sanitation District, and the Santa Ana Watershed Project Authority. The prior SARI Line was constructed under the bed of the Santa Ana River in this area. It was constructed with up to 20-feet of cover and considered safe. However, in recent years, in the later 1990s and early 2000s, there were major storm events that resulted in extensive erosion of the river bed and the exposure of portions of the SARI Line. This required emergency response to protect the pipe and resulted in the decision to relocate the SARI Line out of the riverbed as soon as possible. That work is now complete. Attached are two color photos from the presentation made on July 28, 2011 by OCFCD staff to the YLWD Board on the planned construction. The first photo shows the then existing SARI Line location in the river, the proposed Yorba Linda Spur on the north side of the river in La Palma Avenue, and the proposed SARI Line relocation on the south side of the river. The second photo shows a closer view of the then existing SARI Line and the Yorba Linda Spur. Also shown in this second photo are two short segments of pipe (in red) that extend from the existing SARI Line up into La Palma. A short portion of each of the two segments of pipe connects the existing City of YL sewer system into the new YL Spur. The remaining portion of each of these two segments (extending into the riverbed right of way) and the former SARI Line in the riverbed have been abandoned and filled with grout. Now that these segments of sewer line from La Palma have been abandoned, the County has requested that YLWD quitclaim the easements for the two sewer lines. YLWD staff, in meetings with staff from the County and from the Sanitation District, has determined that these sewer lines have been abandoned and that YLWD has no need for the easements. As such, District staff had the easement descriptions prepared by a survey consultant and the quitclaim deeds prepared by District legal counsel. Staff recommends approval of the Quitclaim Deeds. ATTACHMENTS: Description: Type: SARI Quitclaim Deed Attach.pdf Quitclaim &Attachments Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/26/2015 MB/RK 5-0 RECORDED AT THE REQUEST OF Yorba Linda Water District, AND WHEN RECORDED MAIL TO: Orange County Flood Control District c/o CEO/Real Estate P.O. Box 4048 Santa Ana, CA 92702-4048 THIS SPACE FOR RECORDER'S USE ONLY Mail Tax Statements as shown above DOCUMENTARY TRANSFER TAX S Computed on the consideration or value of property conveyed Exempt per Revenue&Taxation Code Section 11922 Exempt from Recording Fees per Govt.Code Section 27383 By: SIGNATURE OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME ❑ Unincorporated area of Orange County ® Incorporated-City of Yorba Linda Project: SARI Line QUITCLAIM DEED FOR A VALUABLE CONSIDERATION,receipt and adequacy of which is hereby acknowledged, YORBA LINDA WATER DISTRICT, hereinafter referred to as"GRANTOR" does hereby REMISE,RELEASE AND FOREVER QUITCLAIM to ORANGE COUNTY FLOOD CONTROL DISTRICT, a body corporate and politic, all RIGHTS,TITLE and INTEREST in and to that certain real property in Orange County, California located in Tract No. 11663 as more particularly described in Exhibit A and illustrated in Exhibit B,and that certain real property located in Tract No. 11836 as more particularly described in Exhibit C and illustrated in Exhibit D all of which Exhibits are attached hereto and by this reference made a part hereof. GRANTOR: YORBA LINDA WATER DISTRICT By: Marc Marcantonio General Manager of the Yorba Linda Water District SARI-YLWD QC to OCFCD 1 020215 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. ACKNOWLEDGMENT State of California County of Orange On ,20 before me, ,personally insert name/title o e officer) appeared who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) Signature of Notary Public SARI-YLWD QC to OCFCD 2 020215 CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed by the within Quitclaim Deed or grant to the ORANGE COUNTY FLOOD CONTROL DISTRICT,a body corporate and politic,is hereby accepted by the undersigned officer or agent on behalf of the Board of Supervisors of Orange county, California,acting as the governing board of the ORANGE COUNTY FLOOD CONTROL DISTRICT,pursuant to authority conferred by minute order dated June 21, 2005 of the said Board of Supervisors,and the ORANGE COUNTY FLOOD CONTROL DISTRICT consents to recordation thereof by its duly authorized officer. ORANGE COUNTY FLOOD CONTROL Approved as to Form DISTRICT Office of the County Counsel Orange County,California By' Shane L. Silsby,Director OC Public Works By: Pursuant to Minute Order dated June 21,2005 Deputy Date: SARI-YLWD QC to OCFCD 020215 1 EXHIBIT "A" 2 3 LEGAL DESCRIPTION 4 5 YORBA LINDA WATER DISTRICT 6 SANITARY SEWER QUITCLAIM TRACT NO. 11663 7 (ORANGE COUNTY FLOOD CONTROL DISTRICT) 8 9 10 11 12 Being all of that certain strip of land, 15.00 feet wide, situated in the City of Yorba Linda, 13 County of Orange, State of California, as dedicated to the City of Yorba Linda for sanitary sewer 14 purposes (denoted as easement note "D") in Lot `B" of Tract No. 11663 as shown on a map 15 thereof filed in Book 513, Pages 10 through 13 of Miscellaneous Maps in the Office of the 16 Orange County Recorder. 17 18 19 20 21 22 EXHIBIT "B" attached and by this reference made a part hereof. 23 24 25 26 27 28 29 2/11/2015 � �' 30 Kurt R. Troxell, L.S. 7854 Date 31 RBF Consulting, 32 A Michael Baker International Company 33 14725 Alton Parkway 34 Irvine, California 92618 35 Project No. 143866 36 Wpdata\143866\Admin\Surveying Geomatics\Lega1s\143866_YLWD Quitclaim_TR11663.docx TRACT No. 11663 <yp , Ac�6 15' SANITARY SEWER �2 EASEMENT TO THE CITY OF YORBA LINDA PER TRACT NO. 11663, M.M. 513/10-13 (EASEMENT NOTE 0 ) \ cp J7 2 's. \ 30' SEWER EASEMENT TO ORANGE COUNTY SANITATION DISTRICT #2 PER 11895 / 501 & 509, O.R. \ \ (TO BE QUITCLAIMED BY SEPARATE INSTRUMENT) \ \ o to ji Q L \ \ EXHIBIT B \ \ SKETCH M ACCOMPANY A LEGAL DE.SCRPPTION FOR \ SHEET 10F 1 SHEETS YORBALINDA WATER DISTRICT ` PLANNING ■ DESIGN ■ CONSTRUCTION SANITARY SEWER QUITCLAIM TRACT NO.11663 \ \ ■ 14725 ALTON PARKWAY IRW IE;CALFORNIA 92619-2027 (ORANGE COUNTY FLOOD C O N S U LT N G M472-4505 FAX 90.4728373 • wwwPd3F.com CONTROL DISTRICT) NOVEMBER 12, 2014 J.N. 143866 H:\PDATA\143866\CADD\MAPPING\EXHIBITS\143866-EX_YLWD.DWG CATHY.SCHMERSAL 11/18/14 2:27 pm 1 EXHIBIT "C" 2 3 LEGAL DESCRIPTION 4 5 YORBA LINDA WATER DISTRICT 6 SANITARY SEWER QUITCLAIM TRACT NO. 11836 7 (ORANGE COUNTY FLOOD CONTROL DISTRICT) 8 9 10 11 12 Being all of that certain strip of land, 15.00 feet wide, situated in the City of Yorba Linda, 13 County of Orange, State of California, as dedicated to the City of Yorba Linda for sanitary sewer 14 purposes in Lots "C" and "D" of Tract No. 11836 as shown on a map thereof filed in Book 539, 15 Pages 8 through 21 of Miscellaneous Maps in the Office of the Orange County Recorder. 16 17 18 19 20 21 EXHIBIT "D" attached and by this reference made a part hereof. 22 23 24 25 26 27 28 2/11/2015 29 Kurt R. Troxell, L.S. 7854 Date 30 RBF Consulting, 31 A Michael Baker International Company 32 14725 Alton Parkway 33 Irvine, California 92618 34 Project No. 143866 35 H:\pdata\l43866\Admm\Surveying Geomatics\Legals\l43866_YLWD Quitclaim_TR11836.docx P /�o TRAr7 July. I 1 a 3 N��P OF � �!�• co Ln OT OT r 30' SEWER EASEMENT TO — ORANGE COUNTY SANITATION — DISTRICT #2 PER ' 11895 / 501 & 509, O.R. — (TO BE QUITCLAIMED BY SEPARATE INSTRUMENT) — EXHIBIT "D" - &wrm M ACCOMPANY A - — LEGALDESCRIP110N FOR ' SHEET I OF 1 SHEETS YORBA LINDA WATER DISTRICT M-M, 539/8 -21 8 PLANNING ■ DESIGN ■ CCN.,...I.DN SANITARY SEWER QUITCLAIM TRACT NO.11836 M W25 ALTON PARKWAY IRVNE;CALFOWJIA 92618-2027 (ORANGE COUNTY FLOOD CONSULTING 90472.3505 • FAX SQ4728373 • wwwABF.can CONTROL DISTRICT) NOVEMBER 12, 2014 J.N. 143866 H:\PDATA\143666 CADD\MAPPING\EXHIBITS\143866-EX-YLWD.DWG CATHY.SCHMERSAL 2/11/15 4:31 pm ' y SARI Line Relocation © Metering Station 30,000 cfs release from Prado Dam SARI Line a.� Relocation Existing SARI Line Yorba Linda Spur © Metering Station 30,000 cfs release from Prado Dam "�Nb� '3 'CUP -Z k Rd- low -Aff Oak, UnA CA-9i Exii ss Ln- 9L Q EKW99— a Nn ODOR P'- ......•.......... Yorba Linda Spur Existing SARI Line .,;_ aq.L to, La Palm Ave ITEM NO. 7.3 AGENDA REPORT Meeting Date: February 26, 2015 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Gina Knight, HR/Risk Manager Dept: Human Resources/Risk Management Prepared By: Amelia Cloonan, Human Resources Analyst Subject: Claim Submitted by Julie Lonsdale SUMMARY: STAFF RECOMMENDATION: That the Board of Directors reject the claim submitted by Julie Lonsdale and refer it to ACWA/Joint Powers Insurance Authority. DISCUSSION: Julie Lonsdale filed a claim with the District on February 17, 2015 in reference to a sewer incident at her home on February 8, 2015. Ms. Lonsdale is claiming damage to carpet, tile, furniture, the structure and personal belongings in an amount yet to be determined. ATTACHMENTS: Description: Type: BOD - Agenda Attachment.doc Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/26/2015 MB/RK 5-0 PLEASE CONTACT YLWD RECORDS DIVISION FOR THIS ATTACHMENT (714) 701-3101 records@ylwd.com ITEM NO. 8.1 AGENDA REPORT Meeting Date: February 26, 2015 Budgeted: No To: Board of Directors Cost Estimate: $2,500-8,800 From: Marc Marcantonio, General Manager Presented By: Marc Marcantonio, General Manager Prepared By: Annie Alexander, Executive Secretary Subject: Report on Board Governance Workshop and Consideration of Proposal for Development of Board Policies and Procedures Manual STAFF RECOMMENDATION: That the Board of Directors consider engaging BHI Management Consulting to assist the District with development of a Board of Directors Policies and Procedures Manual for an estimated cost of $8,800. DISCUSSION: Attached for the Board's review is a report from BHI Management Consulting from the Board Governance Workshop held January 12, 2015. This report contains a summary of the topics covered during the workshop and Mr. Aranda's observations and recommendations. One recommendation highlighted in the report is the development of a Board of Directors Policies and Procedures Manual. BHI has provided the attached proposal for the Board's consideration to facilitate this effort. The total estimated cost for their services is a flat fee of $8,200 plus customary expenses not to exceed $600. The benefit of engaging BHI to assist with this important project is that they can serve as an objective outside party. However, staff would be willing to assist with the development of this document in-house for an estimated cost of$2,500. Staff anticipates that a draft policy could be prepared for review by legal counsel and subsequent consideration by the Board at the March 26, 2015 regular meeting. Associated costs for legal counsel review are expected to be covered under the District's general retainer. ATTACHMENTS: Name: Description: Type: 2015-01-16 - BHI - Workshop Report.pdf Backup Material Backup Material 2015-01-18 - BHI - Proposal.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 2/26/2015 PH/RK 5-0 Instructing staff to assist with the development of a Board of Directors Policies and Procedures Manual. BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" To: Mr. Ric Collett , Board President January 16, 2015 Mr. Marc Marcantonio, General Manager Yorba Linda Water District From: BHI Management Consulting Subject: Report on Board Governance Workshop On Monday January 12, 2015, Mr. David Aranda, Consultant for BHI Management Consulting, presented a three-hour Board Member Governance Workshop. The workshop covered the following topics: • The Basis, Evolution and Obligation of Board Membership • Board Member Role • Board Governance/Process • Board Team Membership • Optimizing the Use of Committees • Communicating as Board Member Present for the meeting were all members of the Governing Board for Yorba Linda Water District, the General Manager and the Administrative Assistant. The preparation by staff for the room and the power point set up is very much appreciated. It was also very much appreciated that all Board Members were present and ready to listen and participate in the workshop. Observations: 1. All the Board Members have a desire to work together as a team. 2. The General Manager is very much interested in serving the needs of the District and working with all five board members. 1 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" 3. There will be a learning curve in regard to Board Members and the General Manager "getting to know one another" and thus understanding each other as individuals. 4. All in attendance desire to meet the needs of the District and abide by the Mission, Vision and Core Value statements as posted on the District Web Site. 5. It appeared that all in attendance acknowledged the need to change some of the culture that has existed over the past few years due to the changes and turnover in management. 6. The Board of Directors seems willing to take on their role as a Governance Team. 7. The General Manager very much wants to manage the staff and instill a Chain of Command within the 78 employees. He is looking to the Board of Directors to aid him in this regard. 8. The Board appears eager to work at developing a governance model which existing and future Boards can follow. The Board also appears willing to develop policies and guidelines regarding Board Conduct and Discipline. 9. The group acknowledged looking at the need to change the way things have been done, i.e. the committee structure and method. 10. The group acknowledged the need to work on a new strategic plan. Recommendations: A. The Board and staff should not lose the momentum from the workshop and should systematically press ahead with addressing the needs of the District. B. The Board should make it a priority to develop a Governance Policies, Guidelines and Procedures manual. It is very important that the Board have guidelines in place and well documented describing who they are, what they are trying to accomplish and how they go about accomplishing their job BEFORE addressing specific issues. We make this recommendation because, upon addressing specific issues, board members 2 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" will no doubt have opinions that must be addressed as a board team. If the Board has developed a Unity of Purpose and the addressed method in which to conduct themselves, they will be much better prepared to address the various topics on their list. C. Developing a Strategic Plan is very important but our recommendation is for this project to follow the development of Governance Policies. D. It appears that the board is moving forward with looking at alternatives to the many standing committees that are currently in place. We recommend that this process continue with the method that allows for staff to address means and the board to address the ends, which will free up staff time, allow the board to focus on governance issues and develop a better chain of command within the organization. E. The final recommendation would be for Yorba Linda Water District's Board and General Manager to have a discussion in regard to how they wish to address and prioritize the issues and possibly allow BHI to continue work with them regarding these. 3 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" Mr. Marc Marcantonio January 18, 2015 Yorba Linda Water District 1717 E. Miraloma Ave. Placentia, CA 92870 Subject: Proposal to assist District with a Board Policies and Procedures Manual Dear Mr. Marcantonio, This proposal letter outlines the basic approach that BHI Management Consulting will take for leading the Board of Directors (Board) District through the process of establishing a thorough Board Policies and Procedures Manual. Mr. Brent Ives and Mr. David Aranda has over 40 years of experience with local public agency best practices from both the policy and professional side of the dais. The firm has helped numerous other special districts with identical projects. Mr. David Aranda, BHI Sr. Consultant, will be the primary consultant assigned to this project. Brent Ives will also works directly with the Board in the initial phases of this project. His professional introduction and our references for similar projects are also included. Approach: We realize that the consideration of policy is always the Board's primary role. These policies and procedures are even more focused specifically on the Board and establishing such a manual involves the entire Board. Due to the level of importance and sensitivity of this project, it is best when led by an outside, objective party. The District should not try to create this manual with staff leading or a committee recommending critical policies to the Board. Our extensive experience with local governments and like projects provides for the most expedient path to successful completion. It allows for open, professional, experienced and facilitated discussion of each policy as the Board works through the process. As such, the development of these policies becomes like a classroom discussion of each as it relates specifically to your Board and your context. BHI will do all preliminary research into the appropriate set of policies and procedures needed for a special district, contextualize each for your District and then lead a number of discussions directly with the Board for one by one adoption until a complete set is adopted and comprise the Manual. This process allows each Board member to participate in the development and clear understanding of each Board policy as they are discussed and adopted. We are usually able to achieve this work with our attendance at 1 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" three regular Board meetings, taking on a set of policies at each meeting until all are completed. In many cases the policies take on the contextual specifics of each District and Board they serve. The project will proceed as follows: 1 . Preparation - Consultant will first request all current relevant policies, guidelines or procedures for potential inclusion in the process. BHI will construct a set of preliminary policies into a manual for review and preparation for the first Board meeting. It is customary that as many as 30 Board policies, guidelines and procedures will populate the manual. Brent Ives and David Aranda will attend this first meeting to start the process. At this meeting the preliminary set of proposed policies and procedures will be introduced and discussed. BHI will lead the Board through the process of adding or deleting any and all policies as requested. 2. Board Meetings —While task 1 above includes the first of three or potentially four meetings with the Board, this task outlines the necessary ensuing meetings necessary to complete the manual. At a regular meeting of the Board, BHI will be in attendance to work with the Board with a pre-determined set of policies for review, discussion and approval that evening. In all cases this set will be included in the Board meeting packet for review as Board members prepare. The discussion of each policy during the meeting can be easy or can spur lengthy discussion as necessary as the Board considers that policy. BHI will propose a number of policies for consideration in each meeting so as not to take more than one hour for each meeting. (Optional approach) — BHI will work with the Board in two special meetings as scheduled by the Board for tackling all proposed policies and procedures. 3. Manual Completion — Upon approval of the manual, BHI will submit all revised policies and procedures to staff for their inclusion in the District policy manual and recommend how and when certain policies are best applied to good Board work. Schedule- BHI will begin work on the project within three weeks of receipt of signed agreement to proceed. It is anticipated that the project take up to 4 months to fully complete, in compliment with our schedule to complete the work. Cost — Costs for Services - BHI Management Consulting proposes the fixed fee of$8200.00 plus customary expenses relating to attendance at the meetings and potential video- conference fees. Expenses are not expected to exceed $600. 2 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" Primary Consultant Introduction — Mr. David Aranda, BHI Sr. Consultant, has been a General Manager of California Special Districts for over 20 years and brings 15 years in executive management in the private sector. He is a known subject matter expert in local agency governance for California Special Districts, teaching thousands in good board work across California. David has taught the class in Governance Foundations for the California Special Districts Association for nearly 15 years. He has taught thousands of Board members and executive staff in the subject of good governance and best practices. He offers his experience and background through BHI to a wide variety of clients in the State. David will gather inputs for the workshop, develop facilitating powerpoint, facilitate the workshop and be the point contact for follow-up for with District and provide service to the District throughout the project. Mr. Brent Ives, BHI Principal has worked with numerous Special Districts, Joint Powers Authorities and Cities across the state dealing with organizational issues primarily in optimizing operational approach for each Agency as needed. He works with Boards of Directors each week and has for 15 years. His consulting firm, BHI Management Consulting, has assisted agencies across California with strategic planning and training in governance roles, serving nearly 100 special districts with strategic plans. Brent is with agencies each week and often with as many as four each week. Brent serves as a faculty member on the California Special Districts Governance Academy for Special District Board members, teaching classes in "Evaluating the General Manager", "Foundations of Governance", "Setting Direction and Community Leadership" and "The Board's Role in Human Resources". Brent has taught representative Board members and staff from over 100 agencies across California and Washington. He is educated in Organizational Behavior at the University of San Francisco, 26 years experience as a Technical Manager for the Lawrence Livermore National Laboratory and 14 years as a City Council Member in the City of Tracy, California. Brent served as Councilman and directly elected Mayor of the City of Tracy, CA, a member of the Altamont Commuter Express (commute rail service) Commission, a member of the South County Fire Protection Authority in San Joaquin County and the San Joaquin Council of Governments (JPA). The experience of being a seasoned elected official of 23 years, of being an experienced manager and of a solid education and experience in organizational behavior, coupled with his firm's focus on public agencies brings a unique perspective to the manager evaluation process. BHI has performed several similar projects for special districts and other public agencies in the past We hope that this information adequately presents the qualifications necessary to fulfill your requirements to assist the Board. Please feel free to call or email me with any 3 BHI MANAGEMENT CONSULTING "Organizational Efficiency for Public Agencies" questions or need for clarification. Your signature below and/or a purchase order or other formal notice to proceed will allow the project to begin. Please feel free to call or email me with any questions or need for clarification. Your signature below and/or a purchase order or other formal notice to proceed will allow the project to begin. Similar projects - - Las Gallinas Valley Sanitary District — Mark Williams, GM - West Bay Sanitary District — Phil Scott, GM - West County Sanitary District — EJ Shalaby, GM - Rodeo Sanitary District — Steve Beall, DM - Mt. View Sanitary District — Neal Allen, DM - Marin/Sonoma Vector-Mosquito Control District — Phil Smith, GM Sincerely, <signature> Brent H. Ives, Principal Date BHI Management Consulting Mr. Marc Marcantonio, General Manager Date Yorba Linda Water District 4 ITEM NO. 8.2 AGENDA REPORT Meeting Date: February 26, 2015 Budgeted: No To: Board of Directors Cost Estimate: $150,000 From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Delia Lugo, Finance Manager Subject: Approval to Proceed with Water and Sewer Rate Study Request for Proposal (RFP) SUMMARY: In order to determine the need for a rate increase in both water and sewer services, a Water and Sewer Cost of Services Analysis and Rate Study is required. The Board of Directors is being asked to authorize Staff to proceed with the Request for Proposal (RFP) process. STAFF RECOMMENDATION: That the Board of Directors authorize staff to begin with the Request for Proposal process for a Water and Sewer Rate Study and Cost of Services Analysis. DISCUSSION: The District's current purchasing policy requires that any charges in excess of $25,000 requires a Request for Proposal (RFP) process. Due to the sensitive nature of potential Proposition 218 challenges, the completion of a Cost of Services and Rate Study by a dis-interested third party agency validates any proposed increases and lessens the liability to the District. Items in the Scope of Work could potentially include a "conservation rate" and the establishment of a revenue and/or rate-stabilization fund. Approved by the Board of Directors of the Yorba Linda Water District 2/26/2015 MB/GM 5-0 ITEM NO. 10.1 AGENDA REPORT Meeting Date: February 26, 2015 Subject: Executive-Administrative-Organizational Committee (Collett / Beverage) • Minutes of the meeting held February 9, 2015 at 4:00 p.m. • Next meeting is scheduled to be held March 9, 2015 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 020915 EAO - Minutes.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING Monday, February 9, 2015, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 9, 2015 meeting of the Yorba Linda Water District's Executive- Administrative-Organizational Committee was called to order by Director Collett at 4:03 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Ric Collett, Chair Marc Marcantonio, General Manager Director Michael J. Beverage Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Ian Delzer, Associate, Townsend Public Affairs (Arrived at 4:06 p.m.) 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.2. Community Engagement and Public Outreach Mr. Micalizzi provided a report regarding his attendance at various community meetings and events. He noted that he would be providing a presentation regarding the statewide drought to a local women's organization later this same evening. Mr. Delzer joined the meeting at this time. 4.1. Status of Legislative Affairs Mr. Delzer provided an overview of various legislative issues including Governor Brown's proposed budget, allocation priorities for Proposition 1 funds, and potential Integrated Regional Water Management grant opportunities. Mr. Delzer then responded to questions from the Committee regarding proposed legislation related to recycled water and groundwater cleanup. Mr. Micalizzi provided a report on staff's meeting with Townsend Public Affairs which occurred the week prior. 1 Mr. Delzer left the meeting at this time. 4.3. Drought Update (Verbal Report) Mr. Marcantonio reported on the status of the statewide drought and current water supply conditions. Mr. Micalizzi noted that the District's website was undergoing a redesign and that an analytics report would be provided at the next meeting. He also provided a summary of a few notable water waste reports recently received. Director Beverage commented on a recent news clip he had seen of Jeffrey Kightlinger, General Manager for MWDSC, talking about the drought. He suggested that staff look into obtaining a copy of the interview for promotional purposes. Mr. Micalizzi stated that he would request a copy for potential placement on the District's website. 4.4. Legal and Labor Counsel's Monthly Summary Billings (Verbal Report) The Committee had no questions or comments regarding these reports. Mr. Kidman provided a brief report regarding the status of litigation related to the Freeway Complex Fire to which the District is no longer a party. Mr. Kidman also noted that he would be providing a presentation related to this litigation in regards to inverse condemnation at the ACWA Spring Conference in May. 4.5. Directors and General Manager Fees and Expenses Report The Committee reviewed the reports and staff responded to questions related to the current and future budgeted amounts for meeting and travel expenses. 4.6. Future Agenda Items and Staff Tasks Mr. Marcantonio noted that staff had received a request from EOCWD for a letter of support from the Board related to its reorganization application to OCLAFCO for local sewer service. An item regarding this matter has been placed on the agenda for the next regular Board meeting. Mr. Marcantonio then briefly commented on a recent sewer leak. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:14 p.m. The next Executive- Administrative-Organizational Committee meeting is scheduled to be held Monday, March 9, 2015 at 4:00 p.m. AA 2 ITEM NO. 12.1 AGENDA REPORT Meeting Date: February 26, 2015 Subject: Meetings from February 27, 2015 - March 31, 2015 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: March 2015 Investment Ad Hoc Committee Meeting Mon, Mar 2 11:30AM Hawkins/Beverage Yorba Linda City Council Tue, Mar 3 6:30PM Beverage UWI Conference Wed, Mar 4 8:OOAM Kiley MWDOC Wed, Mar 4 8:30AM Melton OCSD Operations Committee Wed, Mar 4 5:OOPM Kiley OCWD Wed, Mar 4 5:30PM Collett UWI Conference Thu, Mar 5 8:OOAM Kiley WACO Fri, Mar 6 7:30AM Hawkins UWI Conference Fri, Mar 6 8:OOAM Kiley Exec-Admin-Organizational Committee Meeting Mon, Mar 9 4:OOPM Collett/Beverage LAFCO Wed, Mar 11 8:30AM Beverage (As Needed) Yorba Linda Planning Commission Wed, Mar 11 6:30PM Melton Board of Directors Regular Meeting Thu, Mar 12 8:30AM Yorba Linda LMCAC Thu, Mar 12 6:30PM Beverage (As Needed) Yorba Linda City Council Tue, Mar 17 6:30PM Collett MWDOC Wed, Mar 18 8:30AM Melton OCWD Wed, Mar 18 5:30PM Kiley Citizens Advisory Committee Meeting Mon, Mar 23 8:30AM Collett Joint Committee Meeting with MWDOC and OCWD Tue, Mar 24 4:OOPM Collett/Melton Children's Water Education Festival Wed, Mar 25 8:OOAM Yorba Linda Planning Commission Wed, Mar 25 6:30PM Hawkins OCSD Wed, Mar 25 6:30PM Kiley/Beverage Children's Water Education Festival Thu, Mar 26 8:OOAM Board of Directors Regular Meeting Thu, Mar 26 8:30AM Yorba Linda LMCAC Thu, Mar 26 6:30PM Beverage (As Needed) Board of Directors Workshop Meeting Tue, Mar 31 8:30AM 2/20/2015 12:38:54 PM