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Home My WebLink About2015-03-25 - Board of Directors Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, March 25, 2015, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. SPECIAL RECOGNITION 6.1. Introduce Marie Pagenkopp, Newly Hired Customer Service Representative II 7. PRESENTATIONS 7.1. Cleanup of Orange County Groundwater Basin Contamination — Presented by Roger Yoh, Director, and Mike Markus, General Manager, Orange County Water District 8. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 8.1. Minutes of the Board of Directors Regular Meeting held February 12, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Workshop Meeting held February 19, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 8.3. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,816,502.77. 8.4. Progress Payment No. 1 and Change Order No. 1 for the Richfield Campus Spoils Project Recommendation. That the Board of Directors approve Progress Payment No. 1 in the net amount of$45,452.75 and Change Order No. 1 adding an additional 30 calendar days to The Stone Collector for construction of the Richfield Campus Spoils Project, Job No. 2014-13S. 8.5. Progress Payment No. 1 and Change Order No. 1 for the Richfield Gate Modifications Project Recommendation. That the Board of Directors approve Progress Payment No. 1 in the net amount of$5,700.00 and Change Order No. 1 adding an additional 60 calendar days to Harris Steel Fence Co., Inc. for construction of the Richfield Gate Modifications Project, Job No. 2014-10. 8.6. Brand-Name Requirement for Well 21 Equipping Project Recommendation. That the Board of Directors approve the Brand-Name Requirement for the Well 21 Equipping Project for the items as specified in attached Staff Memorandum, namely Modicon Programmable Logic Controller, ABB Magnetic Flow Meters, Cla-Val Pump Control Valves, Mercoid Pressure Switches, and Rosemont Pressure Transmitters. 8.7. Claim Filed by Johny Boulos Recommendation. That the Board of Directors reject the claim submitted by Johny Boulos and refer it to ACWA/JPIA. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 9.1. Preparation of a Water and Wastewater Rate Study Recommendation. That the Board of Directors authorize the General Manager to execute a Professional Services Agreement with Raftelis Financial Consultants, Inc. in the amount not to exceed $50,000 to conduct a Water and Wastewater Rate Study. 10. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 10.1. SWRCB Extended Emergency Regulations 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. President's Report 11.2. Directors' Reports • FPPC Form 700 Training - March 16, 2015 11.3. General Manager's Report 11.4. General Counsel's Report 11.5. Future Agenda Items and Staff Tasks 12. COMMITTEE REPORTS 12.1. Executive-Administrative-Organizational Committee (Collett / Beverage) • Next meeting is scheduled to be held April 13, 2015 at 4:00 p.m. 12.2. Investment Ad Hoc Committee (Hawkins / Beverage) • Next meeting is yet to be scheduled. 12.3. YLWD-City of Placentia Joint Agency Committee (Melton / Kiley) • Minutes of the meeting held February 24, 2015 at 9:00 a.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held April 7, 2015 at 9:00 a.m. at the District's offices. 12.4. YLWD-City of Yorba Linda Joint Agency Committee (Collett / Beverage) • Minutes of the meeting held February 10, 2015 at 10:30 a.m. • Next meeting is scheduled to be held April 28, 2015 at 10:00 a.m. at the District's off ices. 12.5. YLWD-MWDOC-OCWD Joint Agency Committee (Collett / Melton) • Minutes of the meeting held March 24, 2015 at 4:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held May 26, 2015 at 4:00 p.m. 12.6. Citizens Advisory Committee (Collett) • Minutes of the meeting held February 23, 2015 at 8:30 a.m. • Next meeting is scheduled to be held April 27, 2015 at 8:30 a.m. 13. INTERGOVERNMENTAL MEETINGS 13.1. YL LMCAC - March 12, 2015 (Beverage - As Needed) 13.2. YL City Council - March 17, 2015 (Collett) 13.3. MWDOC Board - March 18, 2015 (Melton) 13.4. OCWD Board - March 18, 2015 (Kiley) 13.5. LAFCO - March 20, 2015 (Beverage - As Needed) 14. BOARD OF DIRECTORS ACTIVITY CALENDAR 14.1. Meetings from March 26, 2015 - April 30, 2015 15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 15.1. OC Water Summit - May 15, 2015 Recommendation. That the Board of Directors authorize Director attendance at this event if desired. 16. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 16.1. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to potential claim submitted on behalf of Johny Boulos. Number of Potential Cases: One 17. ADJOURNMENT 17.1. A Board of Directors Workshop Meeting has been scheduled for Tuesday, March 31, 2015 at 8:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, April 9, 2015 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: March 25, 2015 Subject: Cleanup of Orange County Groundwater Basin Contamination — Presented by Roger Yoh, Director, and Mike Markus, General Manager, Orange County Water District ATTACHMENTS: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to OCWD Presentation.pdf Backup Material the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting WATER SUPPLY BRIEFING BROUGHT TO YOU BY OCWD nge County Orange County Groundwater Clean up Director Roger C. Yo, P. E. chael R. Markus, P. L. BCEE, F.ASCE General Manager March 25, 2015 D. WRE, Backup Material Distributed Less Than 72 Hours Prior to the Meeting Orange County Water District CWD Formed in 1933 OCWD mana es and replenishes t e Oran e County Groundwater t3asin (GB) The GB stores OC's largest source of drinking water —270 sq . miles • The GB provides 72% of daily water needs of 2.4 million people in north and central OC at 1 /3 cost of imported water Internationally recognized facilities and team San Bernardino County • Los Angel, I. COU FULL r a '� rORBA �. PLACENDA a .��A A1ENA 4rti Rivv5ide ;PALM ANAHEIM - - C3 1. fCVPRESS 'VILLA Ni�,P ,; na. +"� '. ,• �i DRANGE A R YY'' GARDEN �� '�,f;t� CFOYE SEAL [VFSTVJNSrrR 1 8Ef CH �+a, SA N �4 'G '�� f •,��4, N, , : '0 lN FOVNTAJN rusr ►' vAil.FV *s �`� Orange ..,� ^. o+ HUNrincrora +�'w County EACH •,�` C 9 IRVINE J '±� g r ,. EWPDR CH 'y BEA wJ+ ,4 OCWD Service Area cA �II�IIR •i� j _i OCWQ Boundary I County Boundaries H *ocuva AZ U 25 5 W ! Miles Oren aCaun Waiar� Mexico 6fsirN 64 undery a F urange County Water Picture Backup Material Distributed Less Than 72 Hours Prior to the Meeting I Orange County Has Two Major Water Sources South: Imported Metropolitan Water District $ 1000 AF ie• .. l North Et Central : Groundwater Orange County Water District $374 AF Backup Material Distributed Less Than 72 Hours Prior to the Meeting Backup Material Distributed Less Than 72 Hours Prior to the Meeting North Ei South Basin Plumes d Threatened Wells th Basin South Basin r 6E [Qo- `c t Fo i]'S10 a 80..28 Area Location � Q a0 IRWU6 IRW" U iRwo-s eor�Ao T i o �> iRWOS � c �V�LO�Awr � �hgr 1?�py i ckA�ANA CO A UONw ALIHAIL n 2 � VALENGW DR i ■LLNCW R JHE F19 FULL d F•KIM1F•KIM C NTIA u ORANG6igCR m PAGE-FFCHRI2 BPy_-8801S ° `r Ec Al1Ak�6=uL61 F q�� c ROMNEYAD r o UEN � A-09 F APALMA AVE PARK � F a ANAHEM -07 m CRE6CENTAYE N N °a CRE! pr 0 0.5 1 Miles N rd I ` t s� r 6E [Qo- `c t Fo i]'S10 a 80..28 Area Location � Q a0 IRWU6 IRW" U iRwo-s eor�Ao T i o �> iRWOS � c �V�LO�Awr � �hgr 1?�py i Backup Material Distributed Less Than 72 Hours Prior to the Meeting North Basin Groundwater Contamination Backup Material Distributed Less Than 72 Hours Prior to the Meeting Source Sites I JMMONWEALTHAVE Chicago.Musical Instruments I Mark IVIFDOIGultonlProut RLENCIAOR Fullertan_Ma-nufae rl _ z �' _ •-- z _ CBS VAk"IA.OR f — (Fender} cJ CBS(Fender}IMAG Aeros. ace Am rican ElecVonics Ae t MicrodollFairchild �IW — PCA'Meta1 Nort hrop Y-12 MoorelWallace O. Metals Processing Alcoa pEAVE Koester Sol"de orfhrop MD (Northrop) Arnold Crucible Materials Engineering i m a P ' a Monitol L _ AC Products z Platin� _ m m ZE111 C •MME IAL ST w G R R ¢ H y N LA LMAA tn zm F SCE TAVE tu r d Lo O --- p ml , CNpVE Ac1Ne Pmduc1*n Well Composite VOC Plume-Shallow Aquifer N QSife wth Known RLI"ze VOCS MCVN L to Sx MCLML L�j - �� Composite VOC Plume•Prinicpal Aquifer[--]V0Cs5XMCLMLlo10XMCLML WE err` 2013 Composite VOC Plume Map VOCS MCLA L to Sx MCLIN L =VOC%I OX MCLML a 20X MCLINL and Sites with Known Releases VOCS SX MC LINL 10 10x MCLAIL VOC%20X MCM.lo SOX MCLNL VOCS 10x MCLML In 2OX MCLAL -VOCS 50x MCLML in IWX MC LM S ■1 North tl L,i Bas In -VOC%f OOX MCLNL to 200X MUM 0 0.5 1 - VOCS�200%MCLML Miles Depth (fei Backup Material Distributed Less Than 72 Hours Prior to the Meeting VOCs are Migrating into the Principal Aquifer - FM 11A AM-41A AM-30A FM-22A AM-41 A MR AA FM-22 FM-11 Backup Material Distributed Less Than 72 Hours Prior to the Meeting Production Wells Closed COMMONWEALTHAVE D U BAST-F Production Wells Closed Due to Groundwater Contamination: 2 City of Fullerton Wells 1 City of Anaheim Well 1 Privat Well A-23 m 0 m 0 0.5 1 Miles u� w r . PEM 0 J CO W 191 N G LA PALMAAVE _j 11N Composite VOC Plume -Shallow Aquifer Composite VOC Plume-Prinicpal Aquifer VOCs MCLINL to 5X MCLINL F-1 VOCs MCLINL to 5X MCLINL VOCs 5X MCLINL to 10X MCLINL F--I VOCs 5X MCLINL to 10X MCLINL - VOCs 10X MCLINL to 20X MCLINL F7,�VOCs 1OX MCLINL to 20X MCLINL VOCs 20X MCLINL to 1DOX MCLINL Active Production Well - VOCs>100X MCLINL Production Well Destroyed Due to VOC Contamination Backup Material Distributed Less Than 72 Hours Prior to the Meeting Production Wells at Risk � o J z *o � W J w � / F-10 ' F-KIM2 F:KIMI$' - ORANGETHOR IEAV t � w F-CHR12 PAGE-F BP-BOIS Q Q 0 z F- < F-3A F-4 y N LA PALMAAV = F$ A-49 ► �+ q 0 F-6 F-7 TA O y m A47 A-448 0 0.5 1 0 r� CRES -A MIIeS Backup Material Distributed Less Than 72 Hours Prior to the Meeting CleqnWR 5trAtggy Source Control: Remove highest concentrations at facilities that caused contamination. DTSC and RWQCB. Interim Remedy: Contain elevated concentrations in nearby Shallow Aquifer. OCWD and EPA. ✓ Long term Remedy: Address lower concentrations � in downgradient aquifers. Not yet decided. M6, Backup Material Distributed Less Than 72 Hours Prior to the Meeting §itg 1PAnwP PrR�P;; Remedial Investigation/Feasibility Study (RI/FS) Selection of Remedial Design (RD) & Remedy Remedial Action (RA) Operation & Maintenance (O&M) • Site cleanup process is similar to the process for large construction projects. • Private parties, local government, states, and federal agencies all use this site cleanup process. • The National Contingency Plan (NCP) is built on this process. Backup Material Distributed Less Than 72 Hours Prior to the Meeting XXh�x I � R�X�R 'S RQI�' ✓ OCWD (Kennedy/Jenks) is conducting a Remedial Investigation and Feasibility Study (RI / FS) for the Interim Remedy. ✓ The RU FS FS will be done in accordance with the National Contingency Plan (NCP) . L ✓ OCWD Board has authorized staff to negotiate an 11L oversight agreement with EPA. Backup Material Distributed Less Than 72 Hours Prior to the Meeting Wh §t Is EPA's DR '-all Under the oversight agreement, EPA will review, comment, and approve OCWD's deliverables, such as the Remedial Investigation Report. After input is provided by the State, local government, and the public, EPA will select the Interim Remedy. ✓ OCWD may choose to fund or conduct some or all of of the Interim Remedy. OCWD is not a PRP, so EPA cannot force OCWD to do more. Backup Material Distributed Less Than 72 Hours Prior to the Meeting Whot Happens at End of Oversight Agrggm2nt'? Potentially Responsible Parties (PRPs) may enter into an agreement with EPA to pay for or conduct the Interim Remedy. ✓ EPA may order the PRPs to pay for or conduct the Interim Remedy. ✓ OCWD may choose to fund or conduct some or all of the Interim Remedy. ✓ Various combinations of these outcomes. Backup Material Distributed Less Than 72 Hours Prior to the Meeting WhRt 6kRmt thg ME � ✓ The National Priorities List (NPL) is EPA's national list of priority sites. 1 , 321 in nati 97 in California. ✓ OCWD may sign an oversight agreement with EPA without placing North Basin on the NPL. v/ The only time EPA must place a site on the NPL Ilk is when PRPs are unable or unwilling to do the cleanup and EPA is forced to spend its own money. Backup Material Distributed Less Than 72 Hours Prior to the Meeting RAWR; iRn ; 7 M6, jm ITEM NO. 8.1 AGENDA REPORT Meeting Date: March 25, 2015 Subject: Minutes of the Board of Directors Regular Meeting held February 12, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-02-12 - BOD - Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 RK/GM 5-0 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 12, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 12, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins Gina Knight, Human Resources / Risk Manager Robert R. Kiley Delia Lugo Finance Manager Gary T. Melton Damon Micalizzi Public Information Manager Annie Alexander Executive Secretary Javier Martinez, Water Production Superintendent Ken Mendum, Water Maintenance Superintendent ALSO PRESENT Eddy Beltran, Partner, Kidman Law LLP Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Daniel Mole, Chair, YLWD Citizens Advisory Committee Lisa Ohlund, General Manager, East Orange County Water District Chad Brown, Development Manager, Melia Homes NM 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Director Collett requested to remove Item No. 6.9. from the Consent Calendar. Director Beverage made a motion, seconded by Director Hawkins, to approve the remainder of the Consent Calendar. Motion carried 5-0. 1 6.1. Minutes of the Board of Directors Regular Meeting held January 8, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Workshop Meeting held January 12, 2015 Recommendation. That the Board of Directors approve the minutes as presented. IAEW 6.3. Minutes of the Board of Directors Regular Meeting held January 22, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.4. Minutes of the Board of Directors Special Meeting held January 26, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.5. Minutes of the Board of Directors Special Meeting held February 2, 2015 .9911al. ma "' Recommendation. That the Board of Directors approve the minutes as presented. 1P Irw qw 6.6 Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$2,691,376.52. 6. . Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17608 qft Recommendation. That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17608, Job No. 201425. 6.8. Terms and Conditions for Water and Sewer Service with Melia Homes for Tract 17648 Recommendation. That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Melia Homes for Tract 17648, Job No. 201501. 6.10. Investment Report for Period Ending December 31, 2014 Recommendation. That the Board of Director's receive and file the Investment Report for the Period Ending December 31, 2014. 2 ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 6.9. Unaudited Financial Statements for the Period Ending December 31, 2014 Director Collett noted that the District was approximately $1 M below the budgeted revenue. Mrs. Lugo explained that consumption was 6% lower as compared to last year and that staff anticipated revenue to increase by the end of the fiscal year as the weather continues to warm up. She also stated that no reserve funds were being utilized at this time. Director Beverage made a motion, seconded by Director Hawkins, to receive and file the Unaudited Financial Statements for the Period Ending December 31, 2014. Motion carried 5-0. Mr. Brown left the meeting at this time. 7. ACTION CALENDAR 7.1. Final Progress Payment No. 4 and Notice of Completion for the YLHS Park Bryant Cross Feeder Pipeline Relocation Project Mr. Marcantonio explained that work had been completed on construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation project which consists of the installation of approximately 520 lineal feet of 36-inch waterline, fittings, valves and associated appurtenances. The contractor, Vido Samarzich, Inc., has requested a final progress payment in the amount of $66,486.45 for work completed through January 31, 2015. Director Beverage commented on the nature of this project and the District's responsibility for the associated design and construct costs. He suggested that efforts be made to confirm that the District's financial obligation is mandated should a similar situation arise in the future. Director Beverage made a motion, seconded by Director Hawkins, to approve Final Progress Payment No. 4, in the net amount of $63,162.13, to Vido Samarzich, Inc. and 5% retention of $3,324.32; authorize staff to file the Notice of Completion and release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond and release the Faithful Performance Bond in one year if no defects have been found for the construction of the YLHS Park Bryant Cross Feeder Pipeline Relocation Project, Job No. 2012-13. Motion carried 5-0. 7.2. Authorization to Reimburse OCTA for Orangeview Waterline Extension Work and Design Services Mr. Marcantonio explained that OCTA's Lakeview Grade Separation Project utility relocation work was progressing, including construction of the new waterline improvements in Orangeview and Lakeview Avenues which are nearly complete. As a related but separate project, the Board previously approved the expenditure of $58,747.51 to extend the Orangeview Avenue waterline 273 feet to allow for abandonment of the 3 old waterline crossing the Atwood Channel. During construction it was determined that additional realignment work was required because of interference with an existing storm drain line resulting in an additional cost of $4,575.03. Furthermore, OCTA invoiced the District $8,639.00 for the Orangeview Avenue consulting design services resulting in a total cost of $71,961.54. Mr. Conklin then responded to questions from the Board as to whether this expense was included or separate from the utility relocation costs not to exceed $250,000. He indicated that these expenses were separate and that this related project needed to be completed in order to replace some old pipelines located immediately adjacent to the utility relocation project. Mr. Micalizzi also responded to questions from the Board regarding signage that had been proposed for the project. Director Beverage made a motion, seconded by Director Hawkins, to authorize staff to issue a $71,961.54 check, payable to OCTA, for the Orangeview Avenue Waterline extension work. Motion carried 5-0. 7.3. Report on Board Governance Workshop and Consideration of Proposal for Development of Board Policies and Procedures Manual Mr. Marcantonio explained that following the Board Governance Workshop held in January, BHI Management Consulting provided a report containing a summary of the topics discussed along with some observations and recommendations. One of the recommendations was the development of a Board of Directors Policies and Procedures Manual. BHI has prepared a proposal to facilitate this effort for a total estimated cost of $8,200 plus customary expenses not to exceed $600. Mr. Marcantonio stated that the Board is not required to utilize the services of BHI to accomplish this task and that staff would be willing to assist with the completion of this project in-house. Staff has estimated that a draft policy could be prepared for review by legal counsel and subsequent consideration by the Board at the March 12, 2015 regular meeting. Mr. Marcantonio, Ms. Alexander and Mr. Beltran then responded to questions from the Board regarding the estimated cost for staff's time and legal counsel's review, the time needed to complete the project, the potential impact on staff's work on other projects, and the timing for development of this manual in relation to other activities the Board will soon be heavily involved with. Directors Hawkins and Melton both suggested that staff work on developing the manual in-house. Director Collett suggested that the Board defer consideration of this matter to the next regular meeting so that staff could develop a time and cost estimate for performing the work in-house. 4 Director Beverage made a motion, seconded by Director Collett, to defer consideration of this matter to the next regular Board meeting. Motion carried 5-0. 7.4. Letter in Support of East Orange County Water District's Reorganization Application for Local Sewer Service Mr. Marcantonio explained that the East Orange County Water District (EOCWD) is currently in the process of working with the Orange County Local Agency Formation Commission (OCLAFCO) to take over the provision of sewer service from the Orange County Sanitation District (OCSD) within Service Area 7. EOCWD currently provides water service to this same area. Both the Irvine Ranch Water District and the City of Orange have submitted letters to OCLAFCO expressing their interest in participating in the Municipal Service Review process. Staff is recommending that the Board consider executing a letter in support of EOCWD's efforts regarding this matter. Mr. Marcantonio then introduced Ms. Ohlund, General Manager for EOCWD. NUL Ms. Ohlund addressed the Board and explained that OCSD had contacted her agency approximately two years ago regarding the possibility of transferring the ownership and operation of the sewer system in this area. She then provided more detailed background information regarding the situation and concluded her comments by asking for the Board's support of EOCWD's application to OCLAFCO for the provision of local sewer service. IF, Irw qw Director Hawkins made a motion, seconded by Director Beverage, to leexecute a letter in support of East Orange County Water District's reorganization application to the Orange County Local Agency Formation Commission for local sewer service. Motion carried 5-0. Ms. Ohlund left the meeting at this time. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report None. 8.2. Directors' Reports • CASA Winter Conference - January 21-23, 2015 Director Kiley attended this conference. • North Orange County Legislative Alliance Meeting - February 4, 2015 Director Kiley reported on his participation in this event and noted that representatives from the Fullerton, Brea, La Habra, Placentia, and Yorba Linda Chambers of Commerce were in attendance. 5 ■ CA-NV AWWA Emergency Preparedness Workshop - February 11, 2015 Director Kiley attended this workshop and commented on a tabletop exercise related to earthquake preparedness which took place during the event. Director Collett briefly commented on the topic discussed during the MWDOC Water Policy Forum held February 5, 2015. 8.3. General Manager's Report Mr. Marcantonio also commented on the topic discussed during the forum and provided the Board with an overview of his activities and meeting attendance. Mr. Marcantonio also reported on a recent sewer spill from a main on Mahogany Circle in Yorba Linda. He noted that staff had cleaned the line in late November and that staff believed the cause of the spill was from someone placing long sticks in the line. Mr. Mendum then responded to questions from the Board regarding this matter. Mr. Marcantonio continued his report and then asked each manager (or their designee) to provide a report regarding activities within their respective departments. 'h 8.4. General Counsel's Report None. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS x.9.1. Executive-Administrative-Organizational Committee (Collett / Beverage) w %1h, ■ Minutes of the meeting held January 13, 2015 at 4:00 p.m. were provided in the agenda packet. ■ Minutes of the meeting held February 9, 2015 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held March 9, 2015 at 4:00 p.m. 9.2. Investment Ad Hoc Committee (Hawkins / Beverage) ■ Next meeting is scheduled to be held February 12, 2015 at 10:30 a.m. 9.3. YLWD-City of Placentia Joint Agency Committee (Melton / Kiley) 6 ■ Next meeting is scheduled to be held February 24, 2015 at 9:00 a.m. and will be held at Placentia City Hall. 9.4. YLWD-City of Yorba Linda Joint Agency Committee (Collett / Beverage) • Minutes of the meeting held February 10, 2015 at 10:30 a.m. will be provided at the next regular Board meeting. • Next meeting is yet to be scheduled. 9.5. YLWD-MWDOC-OCWD Joint Agency Committee (Collett / Melton) IV IV • Minutes of the meeting held January 27, 2015 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held March 24, 2015 at 4:00 p.m. 9.6. Citizens Advisory Committee (Collett) • Minutes of the meeting held January 26, 2015 at 8:30 a.m. were provided in the agenda packet. % 1W • Next meeting is scheduled to be held February 23, 2015 at 8:30 a.m. - 1%10. INTERGOVERNMENTAL MEETINGS 10.1. OCSD - January 28, 2015 (Kiley) Director Kiley attended and commented on a professional services agreement for engineering and design services related to the outfall which was approved during the meeting. 10.2. YL Planning Commission - January 28, 2015 (Beverage) Director Beverage attended and noted that all the new commission members had been sworn in. He also congratulated Mr. Mole on his appointment to the commission. 10.3. ISDOC - January 29, 2015 (Kiley) Director Kiley attended and commented on a presentation made to the outgoing president. 10.4. YL City Council - February 3, 2015 (Beverage) Director Beverage attended and commented on the potential utilization of outside labor negotiators which was discussed during the meeting. 7 10.5. MWDOC Board - February 4, 2015 (Melton) Director Melton attended and commented on a presentation regarding the Bay Delta Conservation Plan which was provided during the meeting. 10.6. OCWD Board - February 4, 2015 (Collett) President Collett attended and commented on a letter which was considered during the meeting requesting that OC LAFCO require sewage from Service Area 7 to continue to be discharged to OCSD as part of the municipal review process. 10.7. WACO - February 6, 2015 (Hawkins/Kiley) Ib Director Kiley attended and commented on a presentation regarding water challenges facing California agriculture which was providing during the meeting. He also noted that Senator Jeff Stone had introduced legislation that if passed, would allow Diamond Valley Lake to be opened as a recreational area. 10.8. YL Planning Commission - February 11, 2015 (Melton) Director Melton attended and reported on a presentation regarding the proposed amenities associated with the Town Center project. He also commented on potential traffic issues related to the project. ML b, 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from February 13, 2015 — March 31, 2015 The Board reviewed the activity calendar and determined to reschedule the workshop meeting on March 19, 2015 to March 31, 2015 at 8:30 a.m. 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 12.1. North Orange County Legislative Alliance Meeting - February 4, 2015 DWR, SCWC & NWRI Drought Response Workshop - February 25-26, 2015 Placentia State of the City Luncheon - February 26, 2015 Director Beverage made a motion, seconded by Director Hawkins, to ratify and/or authorize Director attendance at these events if desired. Motion carried 5-0. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 9:45 a.m. All Directors were present. Also present was Mr. Marcantonio. 13.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 8 Mr. Marcantonio left the Closed Session at 9:59 a.m. The Board reconvened in Open Session at 10:15 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 14. ADJOURNMENT 14.1. The meeting was adjourned at 10:15 a.m. A Board of Directors Workshop Meeting has been scheduled for Thursday, February 19, 2015 at 8:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, February 26, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary 9 ITEM NO. 8.2 AGENDA REPORT Meeting Date: March 25, 2015 Subject: Minutes of the Board of Directors Workshop Meeting held February 19, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 021915 BOD - Minutes.doc Minutes Minutes Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 RK/GM 5-0 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, February 19, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 19, 2015 Yorba Linda Water District Board of Directors Workshop Meeting was called to order by President Collett at 8:30 a.m. The meeting was held in the Board/Training Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL Ir DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight Human Resources / Risk Manager Gary T. Melton Delia Lugo Finance Manager Art Vega, IT Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Cindy Botts, Management Analyst Malissa Tem, Public Affairs Specialist ALSO PRESENT Art Kidman, Partner, Kidman Law LLP 4. PUBLIC COMMENTS None. 5. DISCUSSION ITEMS 5.1. Strategic Planning, Goals and Objectives Mr. Marcantonio began the presentation with an overview of the following topics: the District's current business model; increasing costs for water service; fixed versus volumetric fees; and the percentage of annual operating costs that ideally should be covered by fixed fees. He then responded to questions from the Board regarding various factors influencing the costs associated with water conveyance including treatment, infrastructure and energy. 1 Mr. DeCriscio provided the Board with a summary of the District's groundwater optimization plan and the need for increasing YLWD's groundwater capacity. Mr. Marcantonio then presented information regarding the importance of reducing water losses in the District's distribution system and the benefits of automatic meter reading and advanced metering infrastructure. Mr. Micalizzi provided the Board with a summary of the statewide drought situation and associated water conservation efforts. Each of the managers then provided the Board with an outline of various projects or issues they had identified in their respective departments that would require future funding. A — 1% Ms. Alexander reported on the status of the codification process of the District's ordinances and resolutions and staff's efforts to review and update existing policies. She also noted that the recommendations included in the Organizational Performance Review completed by Koff & Associates would be integrated into the manager's master list of projects. Mr. Marcantonio then commented on the need for a cost of service analysis/rate study, the Prop. 218 process, and the need to adjust fees prior to adjusting rates. He noted that these topics would be addressed at the Board budget workshop scheduled in March. Staff then responded to questions from the Board regarding next steps involved with the development of a strategic plan, future rate increases, and the District's financial model. Mr. Marcantonio noted that an item would be placed on the next agenda for the Board to consider how they would like to complete the cost of service analyses (in-house versus an outside consultant). 6. ADJOURNMENT 6.1. The meeting was adjourned at 11:05 a.m. The next Regular Board of Directors Meeting will be held Thursday, February 26, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary 2 ITEM NO. 8.3 AGENDA REPORT Meeting Date: March 25, 2015 Budgeted: Yes To: Board of Directors Cost Estimate: $1,816,502.77 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of$1,816,502.77. DISCUSSION: The major items on this disbursement list are as follows: A check of$104,741.88 to ACWA/JPIA for April's 2015 Medical and Dental premium; a check of$60,452.75 to Moutaz Alsayed dba The Stone Collector for Progress Payment No. 1 and bid bond reimbursement; a wire of$359,681.33 to MWDOC for January's 2015 water purchases; a wire of$7,726.72 to Southern California Gas Company for February's 2015 gas charges at various locations; a wire of$158,079.10 to US Bank for the 2012 CIP Debt Service Bond; and a wire of $689,945.76 to US Bank for the 2008 CIP Debt Service Bond. The balance of$180,416.00 is routine invoices. The Accounts Payable check register total is $1,561,043.54; Payroll No. 06 total is $255,459.23; and the disbursements of this agenda report are $1,816,502.77. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Description: Type: CkReg032615.pdf CHECK REGISTER Backup Material 15 CC 0326.pdf CREDIT CARD SUMMARY Backup Material 15-CS 0326.pdf CAP SHEET Backup Material Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 RK/GM 5-0 Yorba Linda Water District Check Register For Checks Dated: 03/13/2015 thru 3/26/2015 Check No. Date Vendor Name Amount Description 65273 03/26/2015 A A ADAMS 38.47 CUSTOMER REFUND 65288 03/26/2015 A Plus Awards By Dewey 15.66 NAME PLATE-VARGAS,B 65283 03/26/2015 A.D.S.CONSTRUCTION CO.,INC 27.50 CUSTOMER REFUND 65284 03/26/2015 ACWA/JPIA 104,741.88 MEDICAL&DENTAL PREM-APRIL15 65285 03/26/2015 AGB-American Geophysical Brokerage 3,275.00 SEISMIC TESTING-RESERVOIRS 65286 03/26/2015 Alternative Hose Inc. 54.01 GOODYEAR AIR HOSE 65287 03/26/2015 Anaheim Wheel&Tire 187.00 MOUNT AND BALANCE(6)TIRES 65289 03/26/2015 Apollo Technologies Inc. 430.00 WATER TREATMENT SERVICE-CLOSED LOOP 65290 03/26/2015 Aqua-Metric Sales Co. 20,314.80 WAREHOUSE STOCK 65291 03/26/2015 Aramark 358.66 UNIFORM SERVICE 65299 03/26/2015 ARC 20.00 PLANWELL DATA NETWORK 65292 03/26/2015 Associated Laboratories 2,014.30 LAB-JANUARY 2015 65293 03/26/2015 AT&T-Calnet2 2,802.17 ATT-CALNET 2 65294 03/26/2015 Brian Vargas 190.00 D4 CERT REIMBURSEMENT VARGAS 65295 03/26/2015 CalCard US Bank 7,200.28 CREDIT CARD TRANSACTIONS FOR FEBRUARY&MARCH'15 65296 03/26/2015 CDW Government,Inc 2,414.50 MAINTENANCE-SOFTWARE RENEWAL 65282 03/26/2015 CITY LIGHT INVESTMENTS 327.55 CUSTOMER REFUND 65297 03/26/2015 City Of Anaheim 16,392.12 RICHFIELD&LAKEVIEW-FEBRUARY 2015 65298 03/26/2015 Coastal Ignition&Controls 1,459.00 CHAMPTION SPARK PLUGS 65300 03/26/2015 Culligan of Santa Ana 2,020.46 EQUIPMENT-PE SOFTENER 65301 03/26/2015 Damon Micalizzi 152.32 MILEAGE REIMBURSEMENT-269.6M1 65302 03/26/2015 Dapper Tire Co.Inc. 2,032.13 TIRES 65305 03/26/2015 Dean Criske Trucking 615.01 BASE MATERIAL 65303 03/26/2015 Dell Marketing L.P. 346.39 27"MONITOR 65304 03/26/2015 Delta Wye Electric,Inc. 3,396.60 ARC FLASH SAFETY ASSESSMENT 65277 03/26/2015 DON COX 37.12 CUSTOMER REFUND 65308 03/26/2015 Emergency Power Control,Inc 3,690.00 SERVICE CALL-AUTO TRANSFER SWITCH CONTROLS 65306 03/26/2015 ENV Services,Inc. 196.55 CHEM FUME HOOD TEST 65307 03/26/2015 Environmental Engineering&Contracting Inc. 6,227.64 GIS-PROF SVCS-JANUARY 2015 65309 03/26/2015 EyeMed 1,380.32 EYE MED PREMIUM-MARCH 15 65310 03/26/2015 Firemaster 1,937.88 MAINTENANCE-FIRE EXTINGUISHE 65311 03/26/2015 Flex Advantage 112.50 FLEX-FEBRUARY 2015 65312 03/26/2015 Fry's Electronics 132.93 IT HARDWARE 65313 03/26/2015 Georgina Knight 339.23 REIMBURSE-BOOK PURCHASE HR 65314 03/26/2015 Graybar Electric Co 557.89 RICHFIELD GATE JOB-2014-10 65315 03/26/2015 Hall&Foreman,Inc 67.50 Receivings Transaction Entry 65316 03/26/2015 Harris Steel Fence Co.,Inc 5,700.00 J2014-10-PROG PMT#01 65317 03/26/2015 Hydrex Pest Control 175.00 PEST CONTROL 65318 03/26/2015 Infosend Inc. 4,090.49 PRINT,DATA&POSTAGE&MONTHLY DATA FEE 65281 03/26/2015 JIAN LI 340.13 CUSTOMER REFUND 65319 03/26/2015 Kidman Law 4,222.00 LEGAL SERVICE 65320 03/26/2015 Konica Minolta Business 2,292.68 LEASE-BIZHUB 181&C552-3/15 65321 03/26/2015 Lee&Ro,Inc. 1,165.00 J2008-17B-FEBRUARY 2015 65280 03/26/2015 LEONARD LIZIK 149.03 CUSTOMER REFUND 65322 03/26/2015 Liebert Cassidy Whitmore 9,941.00 LEGAL SERVICE 65324 03/26/2015 LPR-Laser Printer Repair Co 461.58 SERVICE CALL-PARTS&LABOR 65326 03/26/2015 Marc Marcantonio 62.35 MI&PARKING RMBST-MARC 65325 03/26/2015 Marina Landscape,Inc 4,114.68 MAINTENANCE-FEBRUARY 2015 65327 03/26/2015 Mc Fadden-Dale Hardware 183.49 HARDWARE SUPPLIES 65272 03/26/2015 MIGUEL OLIVO 96.87 CUSTOMER REFUND 65328 03/26/2015 Mine Safety Appliance Co 3,824.95 CHEMICAL BUILDING GAS SENSORS 65329 03/26/2015 Minuteman Press 275.99 1000 DOOR HANGERS 65330 03/26/2015 Mobile Industrial Supply 187.92 WELDING WIRE W031315 03/13/2015 Municipal Water District 359,681.33 WATER PURCHASES-JANUARY 15 65331 03/26/2015 Murcal,Inc. 1,133.40 AUTOMATIC ENGINE THROTTLE 65332 03/26/2015 NatPay Online Business Solutions 23.25 DOCULIVERY-FEBRUARY 2015 65333 03/26/2015 Nickey Kard Lock Inc 7,480.59 FUEL&UNPAID STATE EXCISE TAX FOR 2010-14 65278 03/26/2015 NIKIL PATEL 52.04 CUSTOMER REFUND 65334 03/26/2015 Occu-Med,Ltd. 416.00 OUT OF AREA EXAMS 65335 03/26/2015 One Source Distributors,LLC 87.66 REPLACE CAPS-LAKEVIEW SEWER 65276 03/26/2015 OPES INVESTMENTS INC 238.39 CUSTOMER REFUND 65336 03/26/2015 Orange County-Fire Authority 808.00 MIRALOMA&RICHFIELD PERMITS 65271 03/26/2015 ORLANDO A ORTIZ 3.07 CUSTOMER REFUND 65337 03/26/2015 Orvac Electronics 244.72 FIBERGLASS FISH TAPE 65338 03/26/2015 Pacific Safety Center 255.00 SCADA CONTROL SUPPORT 65339 03/26/2015 Powerstride Battery 94.73 BATTERIES 65340 03/26/2015 Public Retirement Journal 195.00 ANNUAL SUBSCRIPTION-03/2016 65341 03/26/2015 Quinn Power Systems Associates 617.84 FILTERS-AUTO MAINTENANCE 65347 03/26/2015 Rachel Padilla/Petty Cash 119.94 PETTY CASH 65274 03/26/2015 RAMINAATANOUS 254.40 CUSTOMER REFUND 65343 03/26/2015 Robert Kiley 260.20 TRAVEL REIMB-UWI-KILEY,R 65342 03/26/2015 Robertson's 966.60 1"T PUMP 65344 03/26/2015 SC Prime Source Inc. 4,800.00 JANITORIAL SERVICE-MARCH'15 65345 03/26/2015 Security Solutions 2,295.00 FIRE&BURGLAR ALARM-MIRALOMA&RICHFIELD 65346 03/26/2015 Shred-It USA Inc 89.38 SHRED ON SITE SERVICE W031915 03/19/2015 Southern Calif Gas Co. 7,726.72 SEVERAL SITES-FEBRUARY 2015 65349 03/26/2015 St.Jude Medical Center 130.00 EXAMS-FIT TEST&PHYSICAL 65348 03/26/2015 Stantec Consulting Services Inc. 11,033.00 J2009-22#21&2014-23 65350 03/26/2015 Superior Water Technologies 1,350.00 ACID WASH 3 SYSTEMS 65275 03/26/2015 SUSANA REYES 36.59 CUSTOMER REFUND 65351 03/26/2015 Terryberry Company 539.51 EMPLOYEE RECOGNITION GIFTS 65323 03/26/2015 The Lighthouse Inc. 161.89 LED LIGHTHEAD 65352 03/26/2015 The Stone Collector 60,452.75 2014-13S-PROG.PAYMENT#1&REIMBURSE BID BOND 65353 03/26/2015 Townsend Public Affairs,Inc. 5,000.00 CONSULTING-MARCH 2015 W032515A 03/25/2015 U S Bank 158,079.10 2012 INTEREST/PRINCIPAL 04/15 W032515B 03/25/2015 U S Bank 689,945.76 2008 INTEREST/PRINCIPAL 04/15 65354 03/26/2015 Underground Service Alert 205.50 YLWDIST NEW TICKET CHARGES 65355 03/26/2015 Vido Samarzich Inc 18,776.54 J2012-13-RETENTION RELEASE 65356 03/26/2015 Walters Wholesale Electric Co. 3,891.43 Santiago&Hidden Hills 65357 03/26/2015 WIN-911 395.00 ANNUAL RENEWAL-SOFTWARE 65279 03/26/2015 YONG YOO 414.68 CUSTOMER REFUND 1,561,043.54 Cal Card Credit Card U S Bank 2/21/15-3/11/15 Date Vendor Name Amount Description 2/21/2015 FTP Today 49.95 ylwd.ftptoday.com-03/08/15-04/07/15 2/26/2015 Southeaster Liquid Analyzer 15.00 Straw tips 2/26/2015 Home Depot 24.51 O-Rings 2/26/2015 Konica Minolta 421.03 Bizhub C224&552 LEASE 2/28/2015 Treasure Island Resort 269.71 Lodging for IT 3/2/2015 Home Depot 97.10 Equipment 3/2/2015 Harbor Freight Tools 100.16 Tie down straps 3/2/2015 Stefano's 24.48 Lunch for ADHOC-Committee meeting 3/3/2015 OCWA 30.00 Registration for OCWA monthly luncheon 3/3/2015 Home Depot 30.53 Hole saw and building repair parts 3/3/2015 Engineer Supply 72.22 GIS HARDWARE 3/3/2015 Amazon.com 128.99 Digital camera 3/3/2015 Inland Group 4,231.41 Winter 2015 Newsletter 3/4/2015 Village Nurseries 31.00 SOD for landscape repairs 3/4/2015 Praxair 46.48 Welding supplies 3/5/2015 Home Depot 123.12 Refrigerator for closed session room 3/5/2015 C.Wells Pipeline 150.73 Flare tool&special ball valve for tapping. 3/9/2015 Home Depot 108.57 Building repair parts 3/9/2015 Sunstate Equipment 69.12 Refill propane tank on forklift 3/9/2015 C.Wells Pipeline 238.61 Parts for tapping machine 3/10/2015 Home Depot 35.53 Building repair parts 3/10/2015 Dan Copp Crushing 300.00 (2)loads of concrete&asphalt for disposal 3/10/2015 Mighty Mover Trailers 526.28 Trailer brake parts 3/11/2015 Togo's 21.75 Lunch meeting-Marcantonio&Conklin 3/11/2015 Thompson Building Material 47.95 Concrete blocks for repair at Well 18 3/11/2015 Angelus Block Company 6.05 Concrete mix for repair at Well 18 7,200.28 March 25, 2015 CHECK NUMBERS & WIRES: Computer Checks 65271-65357 $ 345,610.63 $ 345,610.63 WIRES: W031315 MWDOC $ 359,681 .33 W031915 So. Cal Gas Co. $ 7,726.72 W032515A US BANK $ 158,079.10 W032515B US BANK $ 689.945.76 $1 ,215,432.91 TOTAL OF CHECKS & WIRES $1,561,043.54 PAYROLL NO. 06: Direct Deposits $ 162,370.21 Third Party Checks 6097-6104 $ 49,640.64 Payroll Taxes $ 43,448.38 $ 255,459.23 TOTAL OF PAYROLL $255,459.23 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $1,816,502.77 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF March 25, 2015 ------------------------------------------------------------------ ------------------------------------------------------------------ ITEM NO. 8.4 AGENDA REPORT Meeting Date: March 25, 2015 Budgeted: Yes Total Budget: $150,000 To: Board of Directors Cost Estimate: $142,756 Funding Source: All Water Funds From: Marc Marcantonio, General Manager Job No: J2014-13S Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Bryan Hong, Associate Engineer CEQA Compliance: Exempt Subject: Progress Payment No. 1 and Change Order No. 1 for the Richfield Campus Spoils Project SUMMARY: Work has started on the construction of the Richfield Campus Spoils Project. The project consists of the installation of a small concrete containment area on District property that will accommodate excess spoils from District repair and installation work. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 1 in the net amount of $45,452.75 and Change Order No. 1 adding an additional 30 calendar days to The Stone Collector for construction of the Richfield Campus Spoils Project, Job No. 2014-13S. DISCUSSION: In accordance with the contract documents, The Stone Collector submitted a request for Progress Payment No. 1, in the amount of $47,845.00 for completed work through March 13, 2015. During this period, the contractor mobilized to the site, submitted shop drawings for review, ordered material, excavated the area, compacted the subgrade, and installed base, drainage structure and sand-oil interceptor. During excavation, the sewer tie-in point was found to be deeper than anticipated in design, which resulted in the need for an OSHA excavation permit. The contractor has experienced delays in obtaining the required permit which has impeded the sewer installation work. Therefore, staff recommends providing the contractor an additional 30 calendar days to complete the contract. The status of the construction contract with The Stone Collector is as follows: • The current contract is $142,756.00 and 45 calendar days starting February 17, 2015. • If approved, Progress Payment No. 1 is $47,845.00 (33.5% of the total contract amount), less 5% retention of $2,392.25 for a net payment of $45,452.75. • If approved, total payments to date including retention will be $47,845.00 (33.5% of the total contract amount). • As of March 13, 2015, 25 calendar days were used (55.6% of the contract time). • If approved, Change Order No. 1 adds 30 additional days to the contract. Staff reviewed the contractor's progress payment request and recommend approval. A copy of Progress Payment No. 1 and Change Order No. 1 is attached for your reference. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On December 8, 2014, the Board of Directors awarded a Construction Contract in the amount of $142,756 to The Stone Collector for the Richfield Campus Spoils Project. ATTACHMENTS: Name: Description: Type: Richfield Campus Spoils PPR 001.pdf Progress Pay Request No. 1_Campus Spoils Backup Material Richfield Campus Spoils Change Order 01.pdf Change Order No. 1—Campus Spoils Backup Material Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 RK/GM 5-0 YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Richfield Campus Spoils PROGRESS PAY REQUEST NO. 001 LOCATION Placentia, CA PROJECT NO. 201413S PAGE 1 OF 1 PAGES CONTRACTOR The Stone Collector DATE 3/16/15 ORIGINAL CONTRACT AMOUNT: $ 142,756.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 142,756.00 PROGRESS PAY ESTIMATE FOR PERIOD February 17,2015 TO March 13,2015 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED $ - $ 47,845.00 $ 47,845.00 CHANGE ORDER WORK COMPLETED $ - $ - $ - TOTAL VALUE OF WORK COMPLETED $ - $ 47,845.00 $ 47,845.00 LESS RETENTION 5% $ - $ 45,452.75 $ 45,452.75 LESS OTHER DEDUCTIONS Electronic Wire Fees NET EARNED TO DATE $ 45,452.75 LESS AMOUNT PREVIOUSLY PAID $ - BALANCE DUE THIS ESTIMATE $ 45,452.75 NOTICE TO PROCEED February 17,2015 COMPLETION TIME 45 CALENDAR DAYS APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 45 CALENDAR DAYS TIME EXPENDED TO DATE 25 CALENDAR DAYS TIME REMAINING 20 CALENDAR DAYS REQUESTED BY: DATE: Moutaz Alsayed,Owner,The Stone Collector RECOMMENDED: e `' DATE: Bryan Hong, Project Manager,YLWD APPROVED BY: DATE: Steve Conklin, Engineering Manager,YLWD YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 1 DATE 3/17115 Page 1 of 1 CONTRACT NAME: Richfield Campus Spoils CONTRACT AMT.: $142,756.00 DAYS: 45 CONTRACTOR: The Stone Collector THIS CHANGE: $0.00 DAYS: 30 (0.0%) PROJECT NUMBER: J2014-13S OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $142,756.00 DAYS: 75 This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT TIME /OR +EXTENSION —DECREASE IN /OR- CONTRACT REDUCTION AMOUNT($) (DAYS) 1 "No cost'time extension due to delay in sewer installation work $0.00 30 REVISED CONTRACT AMOUNT AND TIME $142,756.00 75 The amount of the contract will be increased <d—�°�rease'> by the sum of$0.00 and the contract time shall be increased ��°—a��. �^°°'� by 30 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items.This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above-referenced changes. RECOMMENDED: I /ENGINEER OR DATE: Bryan Hon Project Manager,YLWD ACCEPTED: DATE: /CONTRACTOR Moutaz Alsayed,Owner The Stone Collector APPROVED: DATE: /OWNER Marc Marcantonio General Manager,YLWD ITEM NO. 8.5 AGENDA REPORT Meeting Date: March 25, 2015 Budgeted: Yes Total Budget: $55,000 To: Board of Directors Cost Estimate: $31,922 Funding Source: Operating Funds From: Marc Marcantonio, General Manager Job No: J2014-10 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Bryan Hong, Associate Engineer CEQA Compliance: Exempt Subject: Progress Payment No. 1 and Change Order No. 1 for the Richfield Gate Modifications Project SUMMARY: Work has started on the construction of the Richfield Gate Modifications Project. The project consists of replacing the existing sliding gate with new swing gates located further away from the street. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 1 in the net amount of $5,700.00 and Change Order No. 1 adding an additional 60 calendar days to Harris Steel Fence Co., Inc. for construction of the Richfield Gate Modifications Project, Job No. 2014-10. DISCUSSION: In accordance with the contract documents, Harris Steel Fence Co., Inc. submitted a request for Progress Payment No. 1, in the amount of $6,000.00 for completed work through March 31, 2015. During this period, the contractor submitted shop drawings for review, ordered material, and began fabrication of the new fence panels and swing gates. The on-site installation of the new fence and swing gates has been delayed due to the construction delay of the Richfield Campus Spoils project. The sewer work for the Richfield Campus Spoils project must be completed prior to installation of the new fence. The sewer work is anticipated to be completed early-April. Therefore, staff recommends providing the contractor an additional 60 calendar days to complete the contract. The status of the construction contract with Harris Steel Fence Co., Inc. is as follows: • The current contract is $31,922.00 and 30 calendar days starting February 10, 2015. • If approved, Progress Payment No. 1 is $6,000.00 (18.8% of the total contract amount), less 5% retention of $300.00 for a net payment of$5,700.00. • If approved, total payments to date including retention will be $6,000.00 (18.8% of the total contract amount). • As of March 10, 2015, 30 calendar days were used (100% of the contract time). • If approved, Change Order No. 1 adds 60 additional calendar days to the contract. Staff reviewed the contractor's progress payment request and recommend approval. A copy of Progress Payment No. 1 and Change Order No. 1 is attached for your reference. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On December 8, 2014, the Board of Directors awarded a Construction Contract in the amount of $31,922 to Harris Steel Fence Co., Inc. for the Richfield Gate Modifications Project. ATTACHMENTS: Name: Description: Type: Richfield Gate PPR 001.pdf Progress Pay Request No. 1_Richfield Gate Backup Material Richfield Gate Change Order 01.pdf Change Order No. 1—Richfield Gate Backup Material Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 RK/GM 5-0 YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Richfield Gate Modifications _ PROGRESS PAY REQUEST NO. 001 . .................... LOCATION Placentia, CA PROJECT NO. 201410 PACE 1 OF 1 PAGES CONTRACTOR Harris Steel Fence Company, Inc. DATE 3116115 i ORIGINAL CONTRACT AMOUNT: $ 31,922.00 AUTHORIZED CHANGE ORDERS: $ - REVISED CONTRACT AMOUNT: $ 31,922.00 PROGRESS PAY ESTIMATE FOR PERIOD February 10,2015 TO March 31,2015 PREVIOUS THIS MONTH TO DATE VALUE OF WORK COMPLETED S - $ 6,000.00 $ 6,000,00 CHANGE ORDER WORK COMPLETED $ $ - $ - TOTAL VALUE OF WORK COMPLETED $ - $ 6,000.00 $ 6,000.00 LESS RETENTION 5% $ - $ 5,700.00 $ 5,700.00 LESS OTHER DEDUCTIONS Electronic Wire Fees NET EARNED TO DATE $ 5,700.00 LESS AMOUNT PREVIOUSLY PAID $ - BALANCE DUE THIS ESTIMATE $ 5,700.00 NOTICE TO PROCEED February 10,2015 COMPLETION TIME 30 CALENDAR DAYS i APPROVED TIME EXTENSIONS 0 CALENDAR DAYS TOTAL CONTRACT TIME 30 CALENDAR DAYS TIME EXPENDED TO DATE 30 CALENDAR DAYS TIME REMAINING 0 CALENDAR DAYS v. REQUESTED BY: _ DATE: Dan iei Blanciak,Project Manager, Harris Steel Fence Inc. RECOMMENDED: — DATE: —`_-- Bryan Hong,Project eager,YLWD APPROVED BY: _ _ _ __ DATE: Steve Conklin,Engineering Manager,YLWD i YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 1 DATE 3116115 Page 1 of 1 i CONTRACT NAME: Richfield Gate Modifications CONTRACT AMT.: $31,922.00 DAYS: 30 CONTRACTOR: Harris Steel Fence Co.,Inc. THIS CHANGE: $0.00 DAYS: 60 PROJECT NUMBER: J2014-10 OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $31,922.00 DAYS: 90 This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials,and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. DESCRIPTION OF CHANGES +INCREASE CONTRACT /OR TIME +EXTENSION —DECREASE IN /OR- CONTRACT REDUCTION AMOUNT($) (DAYS) 1 "No cost"time extension due to construction delay on Richfield Campus Spoils project $0.00 60 I REVISED CONTRACT AMOUNT AND TIME $31,922.00 90 The amount of the contract will be increased 4desreased}by the sum of$0.00 and the contract time shall be increased by 60 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract pric,specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the exWnsion of time allowed,if any,for completion of the entire work on account of said Change Order.The Contractor agrees to furnish all labor and materials and perform all other necessary work,inclusive of that directly or indirectly related to the approved time extension,required to comple a the Change Order items.This document will become a supplement of the contract and all provisions will apply hereto.It is understood that the hange Order shall be effective when approved by the Owner. This Change Order constitutes full,final,and complete compensation to the Cc ntractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the ab referenced changes in the work, including any impact on the referenced work of any other work under the contract,any changes in the seq s of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the rk under this contract. By the execution of the Change Order,the Contractor accepts the contract price change and the contract completion date change,if any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the ab ve-referenced changes. RECOMMENDED: /ENGINEER OR DATE: ('117 S Bryan Ho Project Manag WD ACCEPTED: /CONTRACTOR DATE: .-- l� Daniel BlandW,Project Manager Harris Steel Fence Co.,Inc. APPROVED: DATE: /OWNER Marc Marcantonio General Manager,YLWD i I ITEM NO. 8.6 AGENDA REPORT Meeting Date: March 25, 2015 Budgeted: No Total Budget: $1.5M To: Board of Directors Cost Estimate: $1.5M Funding Source: All Water Funds From: Marc Marcantonio, General Manager Job No: 2009-22#21 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Alex Thomas, Water Quality CEQA Compliance: Pending Engineer Subject: Brand-Name Requirement for Well 21 Equipping Project SUMMARY: District staff determined that several key design components and parts from specific suppliers are desired in order to match other products already in use in the District's water system. The purpose of this request is that for each of the five brand-name items specified, the District has multiple locations with these items, District staff has specialized training for calibrating and maintaining the items, and continuing to specify those items allows staff to minimize the stocking of repair parts and calibration equipment. Previously, legal counsel determined that per Public Contract Code Section 3400, a Board finding is required to approve a brand-name requirement. STAFF RECOMMENDATION: That the Board of Directors approve the Brand-Name Requirement for the Well 21 Equipping Project for the items as specified in attached Staff Memorandum, namely Modicon Programmable Logic Controller, ABB Magnetic Flow Meters, Cla-Val Pump Control Valves, Mercoid Pressure Switches, and Rosemont Pressure Transmitters. DISCUSSION: During the design process and review, District staff determined that several key design components and manufactured parts were desired from specific suppliers in order to match products already in use in the District's water system. The installation of the specified products will improve the efficiency of operating and maintaining the District's water system, for the reasons as summarized above and further detailed in the attached staff memorandum. Legal counsel informed District staff that a brand-name requirement cannot be used unless the Board makes a finding per Public Contract Code Section 3400. Attached is a copy of the staff memorandum setting forth the components and the reasons for requiring those brand-name components and parts for the Well 21 Equipping Project. STRATEGIC PLAN: SR 3-13: Continue Planning for Long Term Capital Improvements and Replacements into the future PRIOR RELEVANT BOARD ACTION(S): On October 10, 2013, the Board of Directors authorized execution of a Professional Services Agreement with Stantec Consulting Services, Inc. to provide engineering design, bidding support services and construction management for Wellhead Equipping of YLWD Well No. 21 in the amount not to exceed $147,258. ATTACHMENTS: Description: Type: Well 21 Brand-Name Recomm.pdf W-21 Brand Name Recomm Memo Backup Material Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 RK/GM 5-0 Yorba Linda Water District MEMORANDUM DATE: March 16, 2015 TO: Steve Conklin, Engineering Manager FROM: Alex Thomas, Water Quality Engineer COPY: Javier Martinez, Water Production Superintendent John DeCriscio, Operations Manager Rick Walkemeyer, SCADA Administrator Robert Reid, Project Manager, Stantec Consulting SUBJECT: Recommended Brand-Name Requirements for Well No. 21 Equipping Project BACKGROUND During the planning and design phase for a District improvement project, the Engineering Department meets with and solicits input from the Operations Department. The Operations Department has certain maintenance history and training with certain brand name components and parts in the District's system. For certain projects, the Operations Department has requested that bid specifications require a part by brand name in order to improve the efficiency of operating and maintaining the District's water system. However, Public Contracts Code Section 3400 (b) prohibits the drafting of specifications in a manner that will limit bidding to one specific concern, or call for a designated item by specific brand or trade name, unless the specifications are followed by the words "or equal" and which would allow the bidders to furnish an equal item. However, there are exceptions to this rule that support requiring brand name components and parts if the District's Board makes certain findings. Per Section 3400 (c), the "or equal" rule is not applicable when the awarding authority makes a finding that the item as specified by the brand name is needed for one of the following reasons: (1) In order that a field test or experiment may be made to determine the product's suitability for future use. 1 (2) In order to match other products in use on a particular public improvement either completed or in the course of completion. (3) In order to obtain a necessary item that is only available from one source. (4) In an emergency situation as described in detail in Section 3400. WATER SYSTEM COMPONENTS AND PARTS 1. PLC. Programming language for a programmable logic controller (PLC) is a very specialized field. All of the District's PI-Cs must communicate and work together in order to operate in our water system. The District's SCADA Administrator has specialized training and software to work with the Modicon PLC systems. The District also stocks repair parts for this unit. Therefore, because of the District's successful experience with the Modicon M580 PLC, it is recommended that this be the only model PLC the District will specify. 2. Flow Meters. The District is specifying a magnetic flow meter for flow measurement, the current standard of the industry for accuracy and ease of maintenance. The District has eleven locations with mag meters in place, and eleven of those are meters manufactured by ABB, all of which are working very well. Flow meters must be calibrated on a regular basis. The District's SCADA technician has specialized training in calibration of the ABB meters, and we also stock limited repair parts and calibration equipment for these units. Accordingly, staff is recommending that ABB magnetic flow meters be specified for new projects. 3. Pump Control Valves. The District is specifying Cla-Val deep well pump control valves. The District has a crew trained to work exclusively on maintenance and repairs of ClaVal brand control valves. Because these valves are manufactured locally, District staff has been able to will call parts and pick them up the same day. This has expedited repairs, enabling staff to promptly return systems back. Also, to minimize our warehouse inventory, we've been utilizing the local manufacturer's inventory. 4. Pressure Switches and Pressure Transmitter. The District is specifying Mercoid pressure switches and a Rosemont pressure transmitter along the Well No. 21 discharge pipeline. Currently the majority of pressure switches and pressure transmitters in the District belong to the same manufacturers, Mercoid and Rosemont, respectively. As a result, the district's SCADA technician has specialized training for these components and carries spare parts to facilitate timely repairs. SUMMARY Requiring brand name components and parts to match other components and parts already in use in the District's water system is in the best interest of the District for the reasons noted above. Therefore, it is the recommendation of Engineering and Operations staff that the specified components and parts in Exhibit A be specified by 2 brand name for the Well No. 21 Equipping Project in order to match other products already in use in the District's water system. EXHIBIT A BRAND NAME JUSTIFICATION YLWD Well No. 21 Equipping Project March 16, 2015 Name of Reviewers: Javier Martinez and Rick Walkemeyer Departments: Operations and Information Technology No. Product Function Manufacturer 1. Process Controller Operates automatic control Schneider (PLC) Systems logic Electric Use in Water System: 26 of 26 PLC systems at District Facilities are Schneider Electric 2. Magnetic Flow Meter I Measures water flow ABB Use in Water System: 11 of 11 magnetic flow meters at District Facilities are ABB 3. Pump Control Valves I Controls Water Flow Cla-Val Use in Water System: 52 control valves at District Facilities are Cla-Val 4. Pressure Switches Measures High and Low Mercoid Pressures Use in Water System: 46 of 46 pressure switches at District Facilities are Mercoid 5. Pressure Transmitters Measures pressure and Rosemont transmits Data Use in Water System: 18 of 20 pressure transmitters at District Facilities are Rosemont 3 ITEM NO. 8.7 AGENDA REPORT Meeting Date: March 25, 2015 To: Board of Directors Funding Source: N/A From: Marc Marcantonio, General Manager Presented By: Gina Knight, HR/Risk Manager Reviewed by Legal: Yes Prepared By: Amelia Cloonan, Human Resources Analyst Subject: Claim Filed by Johny Boulos SUMMARY: A claim was received by the District on March 10, 2015 for property damage that is alleged to commence on February 3, 2015. STAFF RECOMMENDATION: That the Board of Directors reject the claim submitted by Johny Boulos and refer it to ACWA/JPIA. DISCUSSION: Johny Boules (Claimant) claims that on February 3, 2015, he noticed water coming onto his property, an ARCO gas station located at 23611 La Palma Avenue, Yorba Linda, CA 92887, and attributes the cause to the District. Claimant further claims that during the period from February 3 through March 6, 2015, there was sitting water in spots and running water in other spots on the gas station property. District staff reviewed the claim and investigated the matter and recommends a rejection of the claim and referral of the claim to ACWA Joint Powers Insurance Authority. ATTACHMENTS: Name: Description: Type: 2015-03-10 - Claim - JBoulos.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 RK/GM 5-0 Claim Form (A claim shall be presented by the claimant or by a person acting on his behalf.) NAME OF DISTRICT: , L L , 1 Claimant name,address(mailing address 11 different).phone number,social security number,e-mail address,and date of birth. Effective January 1.2010,the Medicare Secondary Payer Act(Federal Law)inquires the DistrictfAgency to report all claims involving paymonts tot bodlty iywy and/or medical treatments to Medicare.As such,if you are seeking medical Social Security Nuinber and your date of birth. Name: t' s Phone Number. 1 Address(es): 2- fj(o( � /f Social Security No._ u Date of 6trth: E-mall• List name,address,and phone number of any witnesses. 2 =` c: s; Name: ( l' Address: MM 10 2015 f Phone Number. ( ! s 3 List the date,time.place,and other circumstances of the occurrence or transaction,which gave sire tithe eia+tw.asr�erted. Date: 2 Zu( Ti-e: vy j/1�Jfi Place: G of Tell What Happened(give complete Information): tit C(^S — lff—� c; yTY ��lv,. S � S �- S STF••P —%-r2�2��s �,� ?,- d=S SNP l r��✓ G e G u NOTE:Attach any photographs you may have regarding this claim. 4 Give a general description of the Indebtedness.obligation,Injury,damage,of loss Incurred so far as it may be known at the time of presentation of the claim. k<i l 0PC(t-E 1 L— EL Lll F CJ Give the name or names of the public employee or employees causing the Injury•damage,or loss,if known. NL( 7l The amount claimed if it totals less than tan thousand dollars(510.000)as of the date of presentation of the claim,including the estimated amount of any prospective injury,damage or toss,insofar as it may be known at the time of the presentation of lire r:dalm,together with the basis of computation of the amount claimed.if the amount claimed exceeds tan thousand dollars($10,000),no dollar amount shall he Included in the claim.However,it shall indicate whether the claim would be a limited civil case. 06 tu tti (U,IU~ Date: 3 I(G 2-015— Thee: q ',()o Signature: ANSWER ALL QUESTIONS.OMITTING INFORMATIO COULD MAKE YOUR CL LEGALLY INSUFFICIENTI White—JPIA Office Copy / Yellow—District Office Copy / Pink—Claimant Copy Ahvity!-r*bwa(V20id Li S i-H F j'— �-rjA/0 lUiE t—s G r UJ.RrF-2- CuN'f -N 0OvA L its C R-IL S I f'o l i 4� e JAN T v U) �p�} � -W 1 c�= �Lj NN C O�r Or C) CnS ITEM NO. 9.1 AGENDA REPORT Meeting Date: March 25, 2015 Budgeted: No To: Board of Directors Cost Estimate: 50000.00 Funding Source: Operating Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Prepared By: Delia Lugo, Finance Manager Subject: Preparation of a Water and Wastewater Rate Study SUMMARY: Due to the current water drought situation and declining capital reserve balances, the Board recognizes the need for a Water and Wastewater Rate Study to be conducted. To substantiate that any proposed water and/or sewer rate increase is reflective of the true calculated cost of service, it is highly recommended that such rate studies be prepared by a third party. Raftelis Financial Consultants, Inc. (RFC) has conducted Water Rate Studies for the District in the past, and staff is confident that RFC is able to provide the professional services required in an expedient manner STAFF RECOMMENDATION: That the Board of Directors authorize the General Manager to execute a Professional Services Agreement with Raftelis Financial Consultants, Inc. in the amount not to exceed $50,000 to conduct a Water and Wastewater Rate Study. DISCUSSION: At the Board Meeting of February 26, 2015, the Board authorized for an RFP process to be initiated for a Water and Wastewater Rate Study by a third party. To expedite the processes, staff contacted Raftelis Financial Consultants, Inc.(RFC) who had prepared past Water Rate Studies and Financial Models for the District. Due to RFC's familiarity of the District's business model and philosophy, staff has been negotiate a price of$25,000 for Water Rate Study, and $25,000 for Wastewater Rate Study, with the goals of increasing fixed charges to cover between 30% and 40% of operating costs, adjusting for pass-through costs, and developing proposals for increasing reserves for future rate stabilization. For these listed reasons, staff recommends that the District enter into a Professional Services Agreement with RFC to conduct both a Water and Wastewater Rate Study and to provide the necessary services in preparation of a Prop 218 hearing for an amount not to exceed $50,000. ATTACHMENTS: Description: Type: Scope of Service for YLWD 2015 Rate Study 3-11- Scope of Services Backup Material 15.docx Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 MB/PH 5-0 201 S.Lake Avenue Phone 626.583.1894 www.raftelis.com Suite 301 Fax 626.583.1411 Pasadena,CA 91101 rr FINANCIAL CONSULTANTS.INC. March 12, 2015 Delia D. Lugo Finance Manager Yorba Linda Water District 1717 E. Miraloma Avenue Placentia, CA 92870 Subject: Scope of Services for 2015 Water and Wastewater Rate Study Dear Ms. Lugo: Raftelis Financial Consultants, Inc. (RFC) is pleased to submit this scope of service for the 2015 Water and Wastewater Rate Study(Study)for the Yorba Linda Water District (District). Below, are the proposed tasks and fees. Scope of Service Task a Kick-off and Policy Discussion Workshop with Staff The Kick-off Workshop provides a solid foundation for the project and ensures that project participants are in mutual agreement as to the project goals, expectations, and other important recently surfacing issues for the District. RFC will develop a project initiation package that contains the meeting agenda and presentation materials to guide the discussion. A data request will be submitted to the District promptly following receipt of the notice-to-proceed. Data requests may include, but are not limited to, the following information: • Financial data such as operating budgets, revenue sources (including non-operating revenues), capital improvement plans (CIP), growth assumptions, and reserve funds • Official statements for existing debt • Historical accounts by meter size and water use by customer class for fiscal year(FY) 2013/14 During the workshop, RFC will discuss the reserve policies and develop recommendations for appropriate reserve levels that are consistent with industry standards as well as the District's practices related to maintaining system reliability for each of its enterprises.The proposed financial policies will be used to develop the financial plan. Meetings: One (1) Kick-off Workshop with Staff Deliverables: Data request list, presentation material for the Workshop in Microsoft PowerPoint` 2013 Page 1 Scope of Services for 2015 Water and Wastewater Rate Study Yorba Linda Water District r., "L rm Irask 2 — Financial Plan Development for Water and Wastewater Enterprises RFC will develop forecasts of revenue requirements for the Water and Wastewater enterprises over the planning horizon.This will include an estimate of revenues based on current rates, usage characteristics, and other non-operating revenues. Revenue requirements will be projected based on historical results,the current budget, (CIP), existing debt service and other bond compliance requirements, other obligations and current economic trends. Projecting revenue adjustments over a longer planning horizon can illustrate future rate impacts and potential challenges to the District's financial situation and allow the District to make adjustments to expenses, reserve balances, or capital projects scheduling to smooth rate impacts and maintain financial stability. RFC will develop a separate Financial Plan Model for the Wastewater enterprise and update the previously developed Water Financial Plan Model (current Water Model)with the FY 2016 budget and updated water supply costs, capital expenditure plans, and fund balances from the District to reflect the District's current financial status.The recommended revenue adjustments and resultant customer impacts will be provided to assist the District in making informed decisions. Meetings: None Deliverables: Updated Water Financial Plan Model in Microsoft Office ExcelTm 2013 and Wastewater Financial Plan Model in Microsoft Office ExcelTm 2013 Task 3 —Water and Wastewater Rate Model Development The District expressed interests in evaluating the increases in fixed revenues to enhance water revenue stability. RFC will develop the Rate Model to have the ability to calculate the 5-year water rates with the ability to increase fixed revenues to the desired level over the planning period. Similarly,wastewater rates will also be calculated in the Model for the 5-year study period to sufficiently recover the revenue requirements determined by the Financial Plan developed in Task 2. It is assumed that the District will maintain its current water and wastewater rate structures; uniform commodity rate for water services and flat fixed service charges for residential wastewater services, and fixed and variable charges for non-residential wastewater services. The Model will also have the built-in capability to conduct various scenario analyses and to calculate the rates under each scenario.The Dashboard, which displays key variables and results in real-time on-screen, will facilitate discussion to reach a consensus quickly.This has proven to be particularly useful when making presentations to District Board members and various stakeholder groups, allowing them instantly to appreciate the impacts of their decisions fully. RFC will also determine the potential financial impact on customers that may result from the proposed rate structure.The model will include a series of tables and figures that show projected rate impacts on different types of customers at various levels of usage. Meetings: None Deliverables: Water and Wastewater Rate Model in Microsoft Office ExcelTm 2013 Page 2 Scope of Services for 2015 Water and Wastewater Rate Study Yorba Linda Water District r., "L rm Task 4— Financial Plan and Rate Design Workshops with District Staff and Board Members Following the completion of the Financial Plan and Rate Model, RFC will hold Financial Plan and Rate Design Workshops with District Staff to develop different financial plan and rate scenarios.The first workshop will be conducted with the goal of developing the financial plan for the Water and Wastewater enterprises for the Study period. In the second workshop, RFC will present the interim proposed rates and discuss the benefits and challenges associated with each proposed rate scenario, demonstrated through the Rate Model. Changes and suggestions from staff will be incorporated into the analyses prior to presenting the final results to the District Board.The last workshop will be with the Board, where staff and RFC will present the recommended rate structure.This will be an opportunity for the Board to provide suggested changes/comments. Meetings: Two (2) on-site Workshops with District Staff and one (1) Workshop with the Board Deliverables: presentation materials for the Workshop in Microsoft PowerPointT' 2013 Task 5 — Report Development The process for developing the proposed rates will be described in a draft report.This draft report will include an executive summary highlighting the major issues and decisions and an overview of operations, CIP, the financial plan, and the final rates resulting from the Study. The report will also include a rate and fee survey of five comparable water agencies. RFC has extensive experience conducting local rate surveys as part of our other rate studies, benchmarking studies, and our Water and Wastewater Rate Survey, a national biennial water and wastewater rate survey conducted by RFC in association with AWWA. Comments from District Staff on the survey and draft report will be incorporated into the Final Report as appropriate, and the Model will be refined to reflect appropriate issues or concerns raised by stakeholders. The Final Report will be submitted to the District and will include appropriate supporting data from the Model to address the requirements of Proposition 218. Meetings: One (1) conference call to review the Draft Report Deliverables: Draft Report, Final Report in Microsoft Word TM 2013 and PDF Task 6— Public Hearing and Proposition 218 Process RFC has assisted numerous agencies with the Proposition 218 process and will be available to assist the District with public education and guiding the District through elements of the Proposition 218 process such as reviewing the Proposition 218 notice. RFC will be present at the Public Hearing to adopt the recommended rates and will be available to answer any questions. Meetings: One (1) Public Hearing Deliverables: presentation materials for the Public Hearing in Microsoft PowerPointTm 2013 Page 3 Scope of Services for 2015 Water and Wastewater Rate Study Yorba Linda Water District DAFT ELIS Fees and Hours RFC proposes to complete the scope of work outlined on a time-and-materials basis with a not-to-exceed cost of $50,000. The following work plan provides a breakdown of the estimated level of effort required for completing each task as described and the hourly billing rates for the personnel scheduled to complete the project. Yorba Linda WD Rate Study Proposed Hours and Fees Task Task Descriptions No of Hours Requirements Total Fees& No Meetings SG I FC Total Expenses 1 Kick-off and Policy Discussion Workshop with Staff 1 8 8 16 $3,992 2 Financial Plan Developmentfor Water and Wastewater Enterprises 10 40 50 $10,800 3 Water and Wastewater Rate Model Development 9 20 29 $6,520 4 Workshops with District Staff and Board Members 3 30 30 60 $14,856 5 Report Development 8 40 48 $10,240 6 Public Hearing and Proposition 218 Process 1 8 6 14 $3,592 TOTAL ESTIMATED MEETINGS/HOURS 5 73 144 217 HOURLY RATES $270 $190 Legend: Total Professional Fees $47,070 SG=SanjayGaur(Vice President) Estimated Expenses $2,930 FC=Financial Consultant(Sr.Consultants) TOTAL FEES&EXPENSES $50,000 Page 4 Scope of Services for 2015 Water and Wastewater Rate Study Yorba Linda Water District PA ,ELIS We appreciate the opportunity to submit this proposal and look forward to assisting the District with this project. If you have any questions or need additional information, please contact me at(213) 327-4405 or Khanh Phan at(626) 233-6762. Respectfully submitted, Accepted by: RAFTELIS FINANCIAL CONSULTANTS, INC. YORBA LINDA WATER DISTRICT By: By: Sanjay Gaur Vice President Title: Date: Page 5 ITEM NO. 10.1 AGENDA REPORT Meeting Date: March 25, 2015 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Marc Marcantonio, General Manager Prepared By: Cindy Botts, Water Conservation Supervisor Subject: SWRCB Extended Emergency Regulations DISCUSSION: The State Water Resources Control Board (SWRCB) first approved its Emergency Regulations in July 2014 in response to California entering its fourth year of severe drought. Though water suppliers have conserved substantial amounts of water, the SWRCB has opted at its March 17, 2015 Board Meeting to expand and extend the original Emergency Regulations. Due to the fact that the District already has in place a "drought contingency plan" in the form of Ordinance 09-01, not all of the new SWRCB prohibitions will effect the District. Those that do include no irrigation of turf during and 48 hours following measurable precipitation as well as additional reporting requirements. ATTACHMENTS: .._..._. Description: Type: Pr031715 renewed emergency wtr regs.pdf SWRCB Media Release 3.17.2015 Backup Material O Media Boards Water State Water Board Expands and Extends Emergency Water Conservation Regulation For Immediate Release Contact: George Kostyrko March 17, 2015 gkostyrko @waterboards.ca.gov SACRAMENTO -- As California enters a fourth year of severe drought, the State Water Resources Control Board Tuesday adopted an expanded emergency regulation to safeguard the state's remaining water supplies. While Californians have made great strides to conserve water, more effort is needed. "We are experiencing the lowest snowpack and the driest January in recorded history, and communities around the state are already suffering severely from the prior three years of drought," said State Water Board Chair Felicia Marcus. "If the drought continues through next winter and we do not conserve more -- the consequences could be even more catastrophic than they already are. Today's action is just a tune-up and a reminder to act, and we will consider more significant actions in the weeks to come." While communities and water suppliers have saved substantial amounts of water since the water conservation emergency regulation was first adopted in July 2014, there are many more opportunities for Californians to conserve in even greater amounts. The expanded emergency regulation captures some of these opportunities while continuing to give urban water suppliers flexibility to take actions that reflect their local conditions as long as they meet the minimum requirements. The State Water Board strongly encourages water suppliers to do much more than the minimum required by the regulation. Today's action incorporates lessons learned from implementation of the emergency regulation approved in 2014 and feedback from urban water suppliers and the public. Prohibited Water Use Under today's action, the prohibitions on potable water use, first adopted in 2014, will continue, and new prohibitions will go into effect. All Californians are now prohibited from: • washing down sidewalks and driveways; • watering outdoor landscapes in a manner that causes excess runoff; • washing a motor vehicle with a hose, unless the hose is fitted with a shut-off nozzle; • operating a fountain or decorative water feature, unless the water is part of a recirculating system; and STATE WATER RESOURCES CONTROL BOARD 1001 1 Street,Sacramento,CA 95814•916-341-5254•Mailing Address:P.O.Box 1DD,Sacramento,GA 95812-0100•www.waterboards.ca.gov Media Release • irrigating turf or ornamental landscapes during and 48 hours following measurable precipitation (new). (New) Prohibitions affecting commercial businesses include: • restaurants and other food service establishments can only serve water to customers on request; and • operators of hotels and motels must provide guests with the option of choosing not to have towels and linens laundered daily and prominently display notice of this option. Water Agency Requirements The biggest change for urban water suppliers is the creation of a floor, or minimum standard, for outdoor irrigation restrictions. Outdoor irrigation represents 50 to 80 percent of all water use for some communities in the state. Irrigating outdoor ornamental landscapes is a questionable use of a limited resource when some communities are running out of water in this fourth consecutive year of drought. Urban water suppliers must now limit the number of days per week that customers can irrigate outdoors. The limit must either be specified in their drought contingency plans; or if their plan contains no specific limit, irrigation is limited to no more than two days per week. Water agencies will also be required to notify customers when they are aware of leaks that are within the customer's control. Finally, monthly reporting requirements will be expanded to include the limit on days for outdoor irrigation and a description of compliance and enforcement efforts. For smaller water suppliers, the expanded regulation clarifies that if they choose to implement alternate mandatory measures, in lieu of limiting outdoor irrigation to twice a week; those measures should be designed to achieve a 20 percent reduction in water consumption. Local agencies can fine property owners up to $500 a day for failure to implement conservation requirements and the State Water Board can issue cease and desist orders against water agencies that don't impose mandatory conservation measures upon their retail customers. Water agencies that violate cease and desist orders are subject to civil liability of up to $10,000 a day. "In a drought this severe, we need to think differently about our daily water use, and need to sacrifice emerald green lawns and other water use luxuries," Marcus said. "At a time when hundreds of thousands of acres of farmland lie fallow, thousands are out of work, communities are running out of water, and fish and wildlife are devastated, and when locally stored urban water supplies are shrinking, we need to step up the pace of conservation. Water agencies should be motivating customers to take even more responsibility for the amount of water used in homes, backyards, businesses, parks and everywhere else." Following Board adoption, the regulation will be submitted to the Office of Administrative Law, which has 10 days to approve or deny the regulation. If approved by the Office of Media Release Administrative Law, the regulation will take effect immediately and remain in effect for 270 days from that date. For more information, please visit the Emergency Water Conservation website. Governor Brown has called on all Californians to reduce their water use by 20 percent and prevent water waste —visit SaveOurWater.com to find out how everyone can do their part, and visit Drought.CA.Gov to learn more about how California is dealing with the effects of the drought. ITEM NO. 12.4 AGENDA REPORT Meeting Date: March 25, 2015 Subject: YLWD-City of Yorba Linda Joint Agency Committee (Collett / Beverage) • Minutes of the meeting held February 10, 2015 at 10:30 a.m. • Next meeting is scheduled to be held April 28, 2015 at 10:00 a.m. at the District's offices. ATTACHMENTS: Name: Description: Type: 021015 City of YL - Minutes.docx Minutes Minutes YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES February 10, 2015 10:30 a.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 10:30 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE Mayor Pro Tem Tom Lindsey ROLL CALL Committee Members: City Council: Gene Hernandez, Tom Lindsey Water District: Ric Collett, Mike Beverage Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS - e ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on October 28, 2014. The YLWD/City Council Joint Advisory Committee approved the minutes of the October 28, 2014 Joint Advisory meeting. YLWD/CC Board Minutes February 10,2015 Page 1 of 2 DISCUSSION ITEMS 2. Introduction of Lt. Lane Lagaret, Chief of Police Services, City of Yorba Linda City Manager Mark Pulone introduced Lt. Lane Lagaret, the new Chief of Police Services for the City of Yorba Linda. Lt. Lane Lagaret spoke about his position as the new Chief of Police Services since July, 2014. He also stated that as of November 1St the Sheriff's Department has adopted a Zero Tolerance policy in relation to the safety issues that have come up in and around Water District facilities such as Kerrigan Ranch. 3. Drought Response/Water Conservation Efforts General Manager Marc Marcantonio said the recent December rainfall was beneficial however January was one of the driest months in state history. Mr. Marcantonio said that the drought is still very much a problem and that he anticipated an increase in imported water cost likely sometime in April. Upon inquiry from Mayor Gene Hernandez about the water needs of new housing developments, Mr. Marcantonio responded that the District has a "duty to serve" all parcels within the District's Service Area and provide service equally to all. Authorities Having Jurisdiction (State, County, City, etc.) have authority to deny development, but the District does not. 4. Cielo Vista and Esperanza Hills Development Projects City Manager Pulone updated the Committee on the Esperanza Hills development project and said that the County Planning Commission had unanimously recommended approval to the Board of supervisors. He said a meeting of the Board was tentatively scheduled for March 10th. Mr. Pulone also stated that Supervisor Spitzer was interested in holding a community meeting in Yorba Linda on March 5th for an opportunity to provide information and solicit questions and comments from the public. 5. YL High School Park and YLWD Pipeline Relocation Projects Engineering Manager Steve Conklin reported that the Pipeline Relocation project had been completed and the District had turned the site over to the Placentia Yorba Linda Unified School District. Interim Parks and Recreation Director Mike Kudron updated the Committee on the park and said that they were very close to starting construction. He added that they were currently working on a water quality mitigation issue but anticipated construction could begin as early as March. YLWD/CC Board Minutes February 10,2015 Page 2 of 3 6. Sharing of GIS Files Director of Public Works/City Engineer Michael Wolfe said that staff was working with consultant to include storm drains in the GIS system. General Manager Marcantonio commented about a recent sewer spill that backed into a resident's home due to vandalism of the sewer drains. A brief discussion ensued regarding public service announcements and flyers to educate the public about flushable wipes and other materials that should not be sent through sewers. 7. Construction of YLWD Pump Station at Gun Club Road Engineering Manager Conklin announced that the construction of the Pump Station is now complete and it is fully operational. 8. Joint Agency Water Conservation Demonstration Project Director of Public Works/City Engineer Wolfe said that he had reached out to several agencies and universities to offset some of the costs by partnering with them. He stated that the next step would be to create an RFP for the design of the project. 9. Potential Future Agenda Items City Manager Pulone mentioned the following items that would come back at the next YLWD/CC Joint Advisory meeting: Drought Response/Water Conservation Efforts, Esperanza Hills development, Sharing of GIS files and Joint Agency Water Conservation Demonstration Project. Vice President Mike Beverage remarked that District staff had recently attended a meeting on earthquakes and the effects on the water system. He suggested adding the topic to the next agenda for discussion. Mayor Hernandez suggested that the city's new Emergency Operations Director Bob Wren, provide an emergency management overview at the next meeting. General Manager Marcantonio offered to provide a briefing on water system vulnerability at a future meeting. Mayor Pro Tem Lindsey asked for a short presentation on the future of desalination. ADJOURNMENT The meeting was adjourned at 11:17 a.m. to the next Yorba Linda Water District/City Council Advisory Committee Joint meeting on April 28, 2015 at 10:00 a.m. at the Yorba Linda Water District offices. YLWD/CC Board Minutes February 10,2015 Page 2 of 3 ITEM NO. 12.6 AGENDA REPORT Meeting Date: March 25, 2015 Subject: Citizens Advisory Committee (Collett) • Minutes of the meeting held February 23, 2015 at 8:30 a.m. • Next meeting is scheduled to be held April 27, 2015 at 8:30 a.m. ATTACHMENTS: Name: Description: Type: 022315 - CAC Minutes.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, February 23, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 23, 2015 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order by Chair Daniel Mole at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Bill Guse Rick Buck, Vice Chair Fred Hebein Lindon Baker Modesto Llanos Cheryl Spencer-Borden YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Damon Micalizzi, Public Information Manager 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Overview of Board of Directors' Strategic Planning Workshop Staff presented to the Committee an abbreviated version of the presentation made to the Board at the February 19, 2015 workshop meeting. The presentation discussed exploring a shift in the District's current business model, noting that the current fixed charge only covers about 20% of the District's operating costs. With the present drought persisting, it is likely that further mandatory conservation could impact the District's revenue stream and forecast for the future. With capital improvement projects essential to maximize groundwater and other enhancements to the District's water delivery system necessary, the District will be exploring rate adjustments in the coming months. The Committee discussed at length these topics and more, unanimously supporting the notion that the District should bring in more dollars on the basic service charge to fund the day to day operation of the District and to elevate the District's cash reserves to ensure financial stability for the future and more importantly in the case of emergency. 1 4.2. Status of Water Supply Conditions and the Statewide Drought Staff updated the Committee on the latest reports from Metropolitan regarding import water supply, noting that Met would likely explore allocations in April to be implemented July 1, 2015, unless the month of March provided significant rainfall across the state and snowpack in the mountains. 4.3. President's Report President Collett informed the Committee that the District would be likely looking to take action following Metropolitans decisions in April, however it is uncertain presently what that action would be. 4.4. Future Agenda Items None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 10:45 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, April 27, 2015 at 8:30 a.m. DM 2 ITEM NO. 14.1 AGENDA REPORT Meeting Date: March 25, 2015 Subject: Meetings from March 26, 2015 - April 30, 2015 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: March 2015 Yorba Linda LMCAC Thu, Mar 26 6:30PM Beverage (As Needed) Board of Directors Workshop Meeting Tue, Mar 31 8:30AM April 2015 MWDOC Wed,Apr 1 8:30AM Melton OCSD Operations Committee Wed,Apr 1 5:OOPM Kiley OCWD Wed,Apr 1 5:30PM Collett WACO Fri, Apr 3 7:30AM Hawkins/Kiley Joint Committee Meeting with City of Placentia Tue,Apr 7 9:OOAM Melton/Kiley Yorba Linda City Council Tue,Apr 7 6:30PM Beverage LAFCO Wed,Apr 8 8:30AM Beverage (As Needed) Board of Directors Regular Meeting Thu,Apr 9 8:30AM Yorba Linda LMCAC Thu,Apr 9 6:30PM Beverage (As Needed) TENTATIVE- Board of Directors Special Meeting Tue, Apr 14 1:OOPM MWDOC Wed, Apr 15 8:30AM Melton OCWD Wed, Apr 15 5:30PM Kiley Yorba Linda Planning Commission Wed, Apr 15 6:30PM Melton Yorba Linda City Council Tue, Apr 21 6:30PM Collett OCSD Wed, Apr 22 6:30PM Kiley/Beverage Board of Directors Regular Meeting Thu, Apr 23 8:30AM Yorba Linda LMCAC Thu, Apr 23 6:30PM Beverage (As Needed) Citizens Advisory Committee Meeting Mon, Apr 27 8:30AM Collett Joint Committee Meeting with City of Yorba Linda Tue, Apr 28 10:OOAM Co I lett/Beve rage MWDOC Elected Officials Forum Wed, Apr 29 6:OOPM Yorba Linda Planning Commission Wed, Apr 29 6:30PM Hawkins ISDOC Thu, Apr 30 11:30AM Hawkins/Kiley 3/19/2015 5:48:36 PM ITEM NO. 15.1 AGENDA REPORT Meeting Date: March 25, 2015 Subject: OC Water Summit - May 15, 2015 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at this event if desired. ATTACHMENTS: Description: Type: OC Water Summit.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 3/25/2015 GM/RK 5-0 Ar AWWATER SUMMIT in today, gone tomorrow? Droughts in California are expected to occur three out of every 10 years. And what happens in California does not stay in California. Without proper planning and investment in water infrastructure and policy, California's $1.9 . trillion economy can come to a standstill, having devastating ripple . . . - effects on U.S. and global markets. Join us for the 8th Annual Orange County Water Summit to set imagination, innovation and - investment into motion to keep water flowing. PROGRAM AND SPEAKERS NECESSITY IS THE MOTHER OF INVENTION Janice 5tillman, Editor, The O/d Farmers Almanac(Confirmed) Jeff Kightlinger, General Manager, Metropolitan Water District of Southern California(Invited) WHAT HAPPENS IN CA DOESN'T STAY IN CA: STATE, NATIONAL AND GLOBAL ECONOMIC IMPACTS OF CA'S DROUGHT Moderator.Rosario Mann, Former U.5. Secretary Treasurer(Invited) John Chandler, Chandler Farms(Confirmed) , Paul Parreira, RPAC(Confirmed) OCEAN DESALINATION: MOVING IN THE RIGHT DIRECTIO' Moderator. Tom Pankratz, Editor, Water Desalination Report, Global Water InteOigence( ked) Other 5,peakers TBD THE CITY OF THE FUTURE Representative, Masdar, a Mubadala Company(Invited) ALL EYES ON THESE CITIES _ Moderator.' TBD • • Mayor Eric Garcetti, City of Los Angeles(Invited) Mayor Kevin L. Faulconer, City of5an Diego(Invited) Mayor Robert 511va, City of Mendota(Invited) oR� i N7Y INDIVIDUAL TICKET - $120* (*TICKET PRICE WILL INCRE45E TO$140 BEGINNING MA Y 4, 2015) Ticket includes continental breakfast, lunch, self-parking and Sum materials. To learn more, please contact: Eleanor Torres (714) 378-3268 —etorresaocwd.com , Darcy Burke (714) 593-5014—dburkeCa)mwdoc.com Gina Ayala (714) 378-3323—aavalaCa)ocwd.com (Media Inquiries)