HomeMy WebLinkAbout2009-01-07 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
January 7, 2009
A meeting of the Planning-Engineering-Operations Committee was called to order by
Chairman Mills at 4:00 p.m. The meeting was held at the District Administrative Office
at 1717 E. Miraloma Ave, Placentia, California.
COMMITTEE
Director William R. Mills, Chair
Director Paul R. Armstrong
PUBLIC COMMENTS
None.
ACTION ITEMS
STAFF
Ken Vecchiarelli, General Manager
Lee Cory, Operations Manager
Ken Mendum, Operations Superintendent
Steve Conklin, Consulting Engineer
Amendment No. 2 to Consultants Agreement with Psomas for Zone 4C
Reconfiguration Project and San Antonio Pressure Reducing Station Project
Mr. Conklin briefly described the two related projects, their status, and the need
for construction-phase engineering services. The Committee reviewed the report
and engineering services proposal, and support recommending approval of
Amendment No. 2 to the consultants agreement.
2. Highland Booster Station Gas Engine Replacement
Mr. Cory described the District's mix of electric-motor-driven and gas-engine-
driven pumps for wells and boosters, and particularly the existing engine-driven
pump at Highland Booster Station. He noted that the Highland engine has been
rebuilt several times, and due to its age, replacement parts are no longer being
supplied by Cummins, the manufacturer. Staff was able to locate a new,
replacement Caterpillar engine, but found that the permitting regulations of the
South Coast Air Quality Management District make replacement very costly and
time-consuming. Mr. Cory noted that an operable pump is needed by May 2009
to meet the increased pumping demands of summer. Therefore, as an
alternative to the gas engine, staff recommends purchase of a new, larger
electric-motor-driven pump to replace an existing electric unit at Highland. Mr.
Cory indicated that staff has requested three written cost quotations for a new
electric motor and pump, but unfortunately, those were not received in time for
the PEO meeting. The Committee discussed the issue and the District's written
Procurement Policy. The Committee recommended that, in accordance with the
policy, if three written cost quotes are received and the cost is less than $75,000,
the General Manager is authorized to proceed with the issuance of a purchase
order for the new pump and motor. However, if the lowest acceptable cost quote
exceeds $75,000, staff will bring the item to the Board for consideration.
3. Sewer Connection Requirement for Mr. John Breedon
Mr. Breedon was present to discuss this item with the Committee. Mr.
Vecchiarelli opened the discussion by describing the District's understanding of
the existing and proposed conditions at Mr. Breedon's home. He also described
the District's Sanitary Sewer Rules and Regulations which state that
"...connection to a public sanitary sewer operated by the District is required
provided such public sewer is within 200 feet of an existing or proposed building,
or private sewer disposal system". Mr. Breedon described the situation and
made his request for a variance from the District's requirements. The Committee
discussed the issue with Mr. Breedon and staff and recommended that he
connect his home sewer to the public sewer system in accordance with District
policy.
DISCUSSION ITEMS
4. Monthly Groundwater Production and Purchased Water Report
The Committee reviewed the Source Water Summary, current production values
and water use.
5. Monthly Preventative Maintenance Program Report
Mr. Mendum described the status of the PM Program as summarized in the
Agenda Report. He indicated that now that we are past the holidays and
responding to issues from the fire, he expects that maintenance staff will catch-
up on inspection and maintenance. The Committee reviewed the data provided
and acknowledged the need to get back on schedule.
6. Monthly MWDOC Managers Meeting Summary Report
There was no report.
7. Monthly OC Groundwater Producers Meeting Summary Report
There was not report.
8. Status Report on Capital Projects in Progress
Mr. Conklin briefly described the Capital Improvement Projects Status Report.
The Committee reviewed the information and asked that staff highlight changes
from the prior month for the convenience of the Committee. Mr. Conklin also
provided a preview presentation of the Status Report on the Five-Year CIP 2007-
2012 planned for the January 8t' Board meeting. The Committee provided
review comments for staff.
ADJOURNMENT
The Committee adjourned at 6:00 p.m. The next meeting of the Planning-Engineering-
Operations Committee will be held February 5, 2009 at 4:00 p.m.
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