HomeMy WebLinkAbout2015-04-23 - Board of Directors Meeting Agenda Packet Yorba Linda
Hater District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, April 23, 2015, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Ric Collett, President
Michael J. Beverage, Vice President
Phil Hawkins
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
6. SPECIAL RECOGNITION
6.1. Recognition of Employee for their Service to the District
• Damon Micalizzi, Public Information Manager (5 Years)
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting held March 12, 2015
Recommendation. That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize disbursements in
the amount of$907,150.97.
7.3. Declaration of Restrictive Covenants with Mr. Tien - 4284 Genoa Way
Recommendation. That the Board of Directors authorize the President and
Secretary to execute the Declaration of Restrictive Covenants with Mr. Tien.
7.4. Brand Name Requirement for Fairmont Booster Station Upgrade Project
Recommendation. That the Board of Directors approve the Brand Name
Requirement for the Fairmont Booster Station Upgrade Project for Items 10 through
14 as specified in attached staff memorandum, namely Clortec or Miox sodium
hypochlorite dosing system, Grundfos chemical metering pumps, USF Fabrication
vault access hatch, Exalt radio, and Motorola truck-to-truck radio.
7.5. Hardware Purchase for a Nevada Colocation Site to Implement Phase 4 (Disaster
Recovery) of the Storage Solution and Recovery Plan
Recommendation. That the Board of Directors authorize the General Manager
to purchase Dell hardware through MR2 Solutions in the amount of$59,915.65 in
order to implement a Disaster Recovery solution at the District's colocation site.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Reports
• NOCLA Elected Officials Reception - April 16, 2015
8.3. General Manager's Report
8.4. General Counsel's Report
8.5. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Investment Ad Hoc Committee
(Hawkins / Beverage)
• Next meeting is yet to be scheduled.
9.2. YLWD-City of Placentia Joint Agency Committee
(Melton / Kiley)
• Minutes of the meeting held April 7, 2015 at 9:00 a.m. (To be provided at the next
regular Board meeting.)
• Next meeting is scheduled to be held June 16, 2015 at 9:00 a.m. at Placentia City
Hall.
9.3. YLWD-City of Yorba Linda Joint Agency Committee
(Collett / Beverage)
• Next meeting is scheduled to be held April 28, 2015 at 10:00 a.m. at the District's
offices.
9.4. YLWD-MWDOC-OCWD Joint Agency Committee
(Collett / Melton)
• Next meeting is scheduled to be held May 26, 2015 at 4:00 p.m.
9.5. Citizens Advisory Committee
(Collett)
• Next meeting is scheduled to be held April 27, 2015 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL LMCAC - April 9, 2015 (Beverage -As Needed)
10.2. WACO - April 10, 2015 (Hawkins/Kiley)
10.3. MWDOC Board - April 15, 2015 (Melton)
10.4. OCWD Board -April 15, 2015 (Kiley)
10.5. YL Planning Commission -April 15, 2015 (Melton)
10.6. YL City Council - April 21, 2015 (Collett)
10.7. OCSD -April 22, 2015 (Kiley/Beverage)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from April 24, 2015 - May 31, 2015
12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
12.1. Drought Response Grant Program Water Rate Workshop - May 14 and 27, 2015
Recommendation. That the Board of Directors authorize Director attendance at
these events if desired.
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
13.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
14. ADJOURNMENT
14.1. A Board of Directors Special Meeting has been scheduled for Thursday, April 30, 2015
at 8:30 a.m. The next Regular Board of Directors Meeting will be held Monday, May 11,
2015 at 11:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: April 23, 2015
Subject: Minutes of the Board of Directors Regular Meeting held March 12, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
2015-03-12 - BOD - Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
4/23/2015
MB/RK 4-0-0-1
PH was absent.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, March 12, 2015, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The March 12, 2015 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Collett at 8:30 a.m. The meeting was
held in the Board Room at the District's Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Beverage led the pledge.
3. ROLL CALL Ir
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Robert R. Kiley 494 John DeCriscio, Operations Manager
Gary T. Melton Delia Lugo, Finance Manager
Am Art Vega, Information Technology Manager
DIRECTORS ABSENT Annie Alexander, Executive Secretary
Phil Hawkins Amelia Cloonan, Human Resources Analyst
ALSO PRESENT
Brett Barbre, Director, MWDSC and MWDOC
Gene Hernandez, Mayor, City of Yorba Linda
Eddy Beltran, Partner, Kidman Law LLP
Connie Almond, Attorney, Liebert Cassidy Whitmore
4. ADDITIONS/DELETIONS TO THE AGENDA
None. I%ff
5. PUBLIC COMMENTS
Mayor Hernandez addressed the Board and reported on actions taken at a
recent Orange County Board of Supervisors meeting related to the proposed
Esperanza Hills development.
Director Barbre addressed the Board and commented on potential water
allocations. He also responded to questions from the Board regarding the
current water supply situation and snow pack levels.
1
6. CLOSED SESSION
The meeting was adjourned to Closed Session at 8:42 a.m. All Directors in
attendance were present. Also present were Mr. Marcantonio, Mr. Beltran and
Ms. Almond.
6.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the
California Government Code
Agency Designated Representatives: Gina Knight, Human
Resources/Risk Manager, and Connie Almond, Attorney, Liebert Cassidy
Whitmore
Employee Organization: Yorba Linda ater District Employees
Association
The Board reconvened in Open Session at 9:22 a.m. President Collett stated
that no action was taken during Closed Session that was required to be reported
under the Brown Act.
7. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent.
.9333b. Ift "b6
7.1. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of$508,340.17.
Property Insurance Premium Renewal
Recommendation. That the Board of Directors authorize payment in the
amount of $42,245 to renew the District's property insurance coverage
through ACWA/JPIA for the period April 1, 2015 through April 1, 2016.
8. ACTION CALENDAR
8.1. Designation of Agency Representatives to the California Association of
Sanitation Agencies (CASA)
Mr. Marcantonio explained that in tandem with renewing the District's
annual membership with CASA, the District had been asked to designate
in writing the individual who will exercise the voting rights and other
privileges on behalf of the District, along with two alternates. As required
by law, CASA had also requested written consent to send meeting
notices, ballots, conduct meetings, and handle other official business that
requires member or board approval, by electronic transmission.
2
Director Collet made a motion, seconded by Director Melton, to (1)
designate Director Kiley as YLWD's representative for CASA and exercise
the voting rights and other privileges on behalf of the District; and (2)
designate Directors Beverage and Melton as alternate representatives for
the same purpose. Motion carried 4-0-0-1 with Director Hawkins being
absent.
8.2. Requests for Concurring Nomination Resolutions for the ACWA/JPIA 2015
Executive Committee Election
Mr. Marcantonio explained that ACWA/JPIA would be conducting an
Executive Committee election to fill 5 positions during its Board of
Directors meeting to be held in May. In addition to meeting some other
qualifications, candidates for election must receive concurring resolutions
from 3 other JPIA members. Both Paul E. Dorey from the Vista Irrigation
District and Fred R. Brockmiller from the Mesa Water District, have been
nominated by their respective agencies to serve on this committee.
Furthermore, they have requested that the Board consider adopting a
concurring nomination resolution in support of their candidacy.
Director Beverage made a motion, seconded by Director Melton, to adopt
Resolution No. 15-02 Concurring in the Nomination of Paul E. Dorey of the
Vista Irrigation District to ACWA/JPIA's Executive Committee. Motion
carried 4-0-0-1 on a Roll Call vote with Director Hawkins being absent.
Director Melton made a motion, seconded by Director Kiley, to adopt
Resolution No. 15-03 Concurring in the Nomination of Fred R. Brockmiller
of the Mesa Water District to ACWA/JPIA's Executive Committee. Motion
Ad carried 4-0-0-1 on a Roll Call vote with Director Hawkins being absent.
ITEM NO. 8.1. CONTINUED qqQ
Ms. Alexander indicated that in relation to Item No. 8.1., the Board still
needed to consider consenting to receiving CASA's meeting notices,
ballots, conducting meetings, and handling other official business that
requires member or board approval via electronic transmission.
Director Beverage made a motion, seconded by Director Collett to consent
to receiving CASA's meeting notices, ballots, conducting meetings, and
handling other official business that requires member or board approval
via electronic transmission. Motion carried 4-0-0-1 with Director Hawkins
being absent.
8.3. California Special District Association (CSDA) Board of Directors Call for
Nominations
Mr. Marcantonio explained that CSDA was accepting candidate
nominations for election to their Board of Directors for the 2016-18 term.
YLWD is eligible to nominate one person, either a Board member or the
General Manager. Brief discussion regarding the required duties and
Director availability followed.
3
No action was taken by the Board of Directors regarding this matter.
Director Barbre left the meeting at this time.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
None.
9.2. Directors' Reports
• Placentia State of the City Luncheon - February 26, 2015
Director Collett attended and commented on the topics covered by
the keynote speaker during the event.
• UWI Spring Conference - March 4-6, 2015
Director Kiley attended and commented on the sessions he
attended during the conference.
• Tour of OCSD Treatment Plant - March 10, 2015
Directors Collett and Kiley briefly reported on their attendance of
this tour.
9.3. General Manager's Report
Mr. Marcantonio provided the Board with an overview of his activities and
meeting attendance. He then asked each manager (or their designee) in
attendance to provide a report regarding activities within their respective
departments.
General Counsel's Report
None.
9.5. Future Agenda Items and Staff Tasks
Mr. Marcantonio requested that the Board consider rescheduling the next
regular Board meeting to Wednesday, March 25, 2015 at 8:30 a.m. due to
a schedule conflict. The Board agreed.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Collett / Beverage)
■ Next meeting is scheduled to be held April 13, 2015 at 4:00 p.m.
10.2. Investment Ad Hoc Committee
(Hawkins / Beverage)
• Meeting held March 2, 2015 at 11:30 a.m.
• Next meeting is yet to be scheduled.
4
10.3. YLWD-City of Placentia Joint Agency Committee
(Melton / Kiley)
• Minutes of the meeting held February 24, 2015 at 9:00 a.m. will be
provided at the next regular Board meeting.
• Next meeting is scheduled to be held April 7, 2015 at 9:00 a.m. at
the District's offices.
10.4. YLWD-City of Yorba Linda Joint Agency Committee
(Collett / Beverage)
• Minutes of the meeting held February 10, 2015 at 10:30 a.m. will be
provided at the next regular Board meeting.
• Next meeting is scheduled to be held Tuesday, April 28, 2015 at
10:00 a.m. at the District's offices.
10.5. YLWD-MWDOC-OCWD Joint Agency Committee
(Collett / Melton)
■ Next meeting is scheduled to be held March 24, 2015 at 4:00 p.m.
.99mak. MS 11%
10.6. Citizens Advisory Committee
(Collett)
■ Minutes of the meeting held February 23, 2015 at 8:30 a.m. will be
provided at the next regular Board meeting.
■ Next meeting is scheduled to be held March 23, 2015 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL LMCAC - February 26, 2015 (Beverage -As Needed)
Director Beverage did not attend this meeting. However, he did provided
a report on his attendance at the YL LMCAC meeting held March 5, 2015.
11.2. YL City Council - March 3, 2015 (Beverage)
Director Beverage attended and commented on a few items of business
which were discussed during the meeting.
11.3. MWDOC Board - March 4, 2015 (Melton)
Director Melton attended and provided a report regarding matters
considered at the meeting.
11.4. OCWD Board - March 4, 2015 (Collett)
Director Collett attended and commented on a few items of business
which were discussed during the meeting.
5
11.5. WACO - March 6, 2015 (Hawkins)
Director Kiley attended and provided a report regarding topics presented
at the meeting.
11.6. LAFCO - March 11, 2015 (Beverage - As Needed)
Director Beverage did not attend this meeting.
11.7 YL Planning Commission - March 11, 2015 (Melton)
Director Melton attended and did not have any District related business to
report.
AMW
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from March 13, 2015 —April 30, 2015
The Board reviewed the activity calendar and made no additional
changes.
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
13.1. Tour of OCSD Treatment Plant - March 10, 2015
FPPC Form 700 Filers Seminar - March 16, 2015
CA Water Policy Conference - March 19-20, 2015
MWDOC Elected Officials Forum -April 29, 2015
ACWA/JPIA Spring Conference - May 4-5, 2015
ACWA Spring Conference - May 5-8, 2015
AWWA ACE15 Conference - June 7-10, 2015
Director Kiley made a motion, seconded by Director Melton, to ratify
and/or authorize Director attendance at these events if desired. Motion
carried 4-0-0-1 with Director Hawkins being absent.
Director Melton noted that he was not going to be able to attend the
MWDOC Board meeting on April 1, 2015.
14. ADJOURNMENT
14.1. The meeting was adjourned at 10:30 a.m. The next Regular Board of
Directors Meeting will be held Thursday, March 26, 2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
6
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: April 23, 2015 Budgeted: Yes
To: Board of Directors Cost Estimate: $907,150.97
Funding Source: All Water Funds
From: Marc Marcantonio, General
Manager
Presented By: Delia Lugo, Finance Manager Dept: Finance
Reviewed by Legal: N/A
Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $907,150.97.
DISCUSSION:
The major items on this disbursement list are as follows: A check of$104,161.42 to ACWA/JPIA for May
2015 medical & dental premium; a wire of$360,842.01 to MWDOC for February 2015 water purchases;
and a wire of $25,384.58 to So. California Gas Company for March 2015 gas charges at various sites.
The balance of$163,640.23 is routine invoices.
The Accounts Payable check register total is $654,028.24; Payroll No. 08 total is $253,122.73; and the
disbursements of this agenda report are $907,150.97. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: Type:
15-CS 0423.pdf CAP SHEET Backup Material
CkReg042315.pdf CHECK REGISTER Backup Material
15 CC 0423.pdf CREDIT CARD SUMMARY Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
4/23/2015
MB/RK 4-0-0-1
PH was absent.
April 23, 2015
CHECK NUMBERS & WIRES:
Computer Checks 65433-65508 $ 267,801 .65
VOID 65412 $ 0.00
$ 267,801 .65
WIRE:
W041515 MWDOC $ 360,842.01
W041715 So. California Gas Co. $ 25,384.58
$ 386,226.59
TOTAL OF CHECKS & WIRES $654,028.24
PAYROLL NO. 08:
Direct Deposits $ 159,840.75
Third Party Checks 6117-6125 $ 50,067.16
Payroll Taxes $ 43,214.82
$ 253,122.73
TOTAL OF PAYROLL $253,122.73
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $907,150.97
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APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF April 23, 2015
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Yorba Linda Water District
Check Register
For Checks Dated: 04/10/2015 thru 4/23/2015
Check No. Date Vendor Name Amount Description
65449 04/23/2015 ACWA/JPIA 104,161.42 MEDICAL&DENTAL PREM-MAY 15
65508 04/23/2015 ACWA/JPIA 30,334.44 WORKERS COMP-01/2015-03/2015
65450 04/23/2015 American Legal Publishing Corporation 2,440.80 2ND INSTALLMENT(40%)
65451 04/23/2015 Apollo Technologies Inc. 430.00 WTR TREATMENT-SVC CLSD LOOP
65452 04/23/2015 Aqua-Metric Sales Co. 21,695.04 WAREHOUSE STOCK
65453 04/23/2015 Aramark 1,222.47 UNIFORM SERVICE
65459 04/23/2015 ARC 20.00 PLANWELL DATA NETWORK
65454 04/23/2015 Art Vega 20.00 TRAVEL REIMBURSEMENT-ART V
65455 04/23/2015 Best Drilling and Pump,Inc. 7,403.00 WELL 18
65461 04/23/2015 C.Wells Pipeline 156.00 CWEA MBRSHP RENEWAL-OSTIZ,M
65456 04/23/2015 CalCard US Bank 16,562.60 DAN COPP CRUSHING
65433 04/23/2015 CHAD KREDIT 58.19 CUSTOMER REFUND
65435 04/23/2015 CHRISTINA VADEN 96.55 CUSTOMER REFUND
65457 04/23/2015 City Of Placentia 1,772.75 ENCROACHMENT PERMITS
65458 04/23/2015 CLM Professional Services,Inc. 1,500.00 SEMINAR-HAZARDOUZ WASTE EMER
65434 04/23/2015 CRAIG SEBOLDT 181.67 CUSTOMER REFUND
65460 04/23/2015 Culligan of Santa Ana 2,020.46 EQUIPMENT-PE SOFTENER
65462 04/23/2015 Dell Marketing L.P. 5,818.68 COMPUTER EQUIPMENT
65463 04/23/2015 Eisel Enterprises,Inc. 1,414.04 METER BOX,LID AND COVERS
65464 04/23/2015 Enkay Engineering&Equipment Inc 900.00 PPE PICK UP
65466 04/23/2015 EyeMed 1,378.42 EYE MED PREM-APRIL 2015
65465 04/23/2015 Fairway Ford Sales,Inc. 444.61 AUTO MAINTENANCE PARTS
65467 04/23/2015 Fleet Services,Inc 838.90 SHOP SUPPLIES
65468 04/23/2015 Fry's Electronics 32.39 COMP EQUIPMENT-LOGITECH
65437 04/23/2015 GEORGE LILINOE 13.59 CUSTOMER REFUND
65469 04/23/2015 Hydrex Pest Control 175.00 PEST CONTROL SERVICE
65470 04/23/2015 Infosend Inc. 4,087.08 PRINT,POSTAGE&DATA PROCESS
65471 04/23/2015 Jackson's Auto Supply-Napa 619.07 AUTO MAINTENANCE PARTS
65472 04/23/2015 JKP,Inc. 1,920.00 DEMO&DISPOSE OF CARPET
65440 04/23/2015 JOHN ROEHLING 92.18 CUSTOMER REFUND
65473 04/23/2015 Kidman Law 6,554.50 LEGAL SERVICE
65474 04/23/2015 Konica Minolta Business 619.51 BIZHUB LEASE-0552&181
65475 04/23/2015 Liebert Cassidy Whitmore 55.00 LCW WEBINAR-RULES CALPERS
65476 04/23/2015 LPR-Laser Printer Repair Co 376.59 SERVICE CALL-FUSE KIT
65442 04/23/2015 MAGDALENA CHAVEZ 105.01 CUSTOMER REFUND
65479 04/23/2015 Marc Marcantonio 133.36 MILEAGE REIMBURSEMENT
65477 04/23/2015 Marina Landscape,Inc 4,114.68 MONTHLY MAINTENANCE-MARCH 15
65478 04/23/2015 MARS COMPANY 531.42 3/4"SUPER TUFF DRILL TAPS
65480 04/23/2015 Mc Fadden-Dale Hardware 107.06 HARDWARE SUPPLIES
65481 04/23/2015 Mc Master-Carr Supply Co. 74.53 HARDWARE SUPPLIES
65487 04/23/2015 Measurement Specialties,Inc. 218.82 UNDERPAID INV 1408719
65439 04/23/2015 MICHAEL FRY 118.33 CUSTOMER REFUND
65482 04/23/2015 Minuteman Press 81.00 BUSINESS CARDS-MARC M
W041515 04/15/2015 Municipal Water District 360,842.01 WATER PURCHASES-FEBRUARY 2015
65441 04/23/2015 NATALIA PAYNE 153.30 CUSTOMER REFUND
65444 04/23/2015 NATIONAL CORPORATE HOUSING 415.65 CUSTOMER REFUND
65483 04/23/2015 NatPay Online Business Solutions 23.10 DOCULIVERY-MARCH 2015
65484 04/23/2015 Nickey Kard Lock Inc 5,530.31 FUEL
65485 04/23/2015 Office Solutions 1,947.21 OFFICE SUPPLY&TONER
65488 04/23/2015 P.T.I.Sand&Gravel,Inc. 2,780.06 3/4"CL2 BASE,FILL SAND AND COLD MIX ASPHALT
65447 04/23/2015 PAN PACIFIC MGMT CO 348.72 CUSTOMER REFUND
65486 04/23/2015 Powerstride Battery 338.20 4D BATTERY
65446 04/23/2015 PS OWEN INC 270.31 CUSTOMER REFUND
65489 04/23/2015 Quantum Automation 82.95 ENCLOSURE POLE MOUNTING KIT
65490 04/23/2015 Quinn Power Systems Associates 1,704.02 CARBURETOR-WELL 1
65500 04/23/2015 Rachel Padilla/Petty Cash 81.41 PETTY CASH
65436 04/23/2015 RICARDO HINOJOSA 78.43 CUSTOMER REFUND
65491 04/23/2015 RKI Engineering,LLC 3,800.00 CONTROL SUPPORT
65492 04/23/2015 Robert Kiley 114.66 ATTENDANCE EXPENSE REPORT
65445 04/23/2015 RVP REALTY 438.07 CUSTOMER REFUND
65493 04/23/2015 SC Prime Source Inc. 5,550.00 JANITORIAL SERVICE-APRIL'15
65494 04/23/2015 Security Solutions 555.00 LABOR ON SITE-RELAY
65495 04/23/2015 Shred-It USA Inc 88.54 SHREDDING SERVICE
65496 04/23/2015 South Coast AQMD 3,206.72 PERMITS
65498 04/23/2015 South Coast Water District 305.00 ICS 300-TRAINING(04/28-30)
65497 04/23/2015 Southern Calif Edison Co. 2,977.75 MIRALOMA-MARCH 2014
W041715 04/17/2015 Southern Calif Gas Co. 25,384.58 SEVERAL ACCOUNTS-MARCH 2015
65499 04/23/2015 Spectorsoft Corp. 3,977.60 SPECTOR 360
65503 04/23/2015 St.Jude Hospital Yorba Linda 145.00 DRUG SCREEN DOT
65501 04/23/2015 Staples Business Advantage 906.73 OFFICE SUPPLIES&TONER
65502 04/23/2015 State Board of Equalization 328.53 2013 AMENDED USE TAX RETURN
65504 04/23/2015 TDI Refrigeration Air Conditioning Inc. 2,067.25 MARCH A/C MAINTENANCE
65448 04/23/2015 TEVITAAAHOLELEI 148.03 CUSTOMER REFUND
65505 04/23/2015 Townsend Public Affairs,Inc. 5,000.00 CONSULTING SERVICE-APRIL 15
65507 04/23/2015 U S Bank 2,750.00 2008 COP FEE-3/1/15-2/1/16
65506 04/23/2015 Underground Service Alert 339.00 YLWDIST NEW TICKET CHARGES
65438 04/23/2015 VALSELVIG 53.93 CUSTOMER REFUND
65443 04/23/2015 W.PARTNERS 397.01 CUSTOMER REFUND
654,028.24
Cal Card Credit Card
U S Bank
3/041154109/15
Date Vendor Name Amount Description
3/4/2015 Hilton Palm Springs 205.19 Hotel-UWI Conference-Micalizzi,D
3/4/2015 Hilton Palm Springs Terrace 25.80 Dinner-UWI Conference-Micalizzi,D
3/4/2015 Ruby's Diner 15.52 Lunch-UWI Conference-Micalizzi,D
3/5/2015 Margarita's 37.04 Dinner-UWI Conference-Micalizzi,D
3/16/2015 King's Teriyaki Grill 23.66 Lunch meeting-DeCriscio,J
3/24/2015 Yorba Linda Chamber of Commerce 15.00 Lunch-Chamber of commerce meeting-Micalizzi,D
3/25/2015 AWWA 2,510.00 Registration for AWWA Conference-June 7-10,2015
3/26/2015 Kimmie's Coffee Cup 29.81 Lunch meeting-DeCriscio,J
3/26/2015 Amazon 82.72 (2)Reverese osmosis tank for admin building
3/26/2015 Home Depot 62.94 Warehouse supplies to cover valves
3/26/2015 Harbor Freight Tools 26.96 Cam tie down sets and miscellaneous tools
3/26/2015 Amazon 37.49 GPS receiver for meter reading
3/27/2015 CDW-G 3,320.00 VMWARE Plus support
3/30/2015 Home Depot 862.92 Pressure washer-Honda GX270
3/30/2015 Harrington Industrial 450.37 4"valve for CL2 system
3/30/2015 KB Design 16.20 Polo shirt for DeCriscio,J
3/30/2015 Yorba Linda Chamber of Commerce 200.00 Table sponsorship for First Responder Appreciation Breakfast
3/30/2015 Monoprice.com 70.12 IT HARDWARE/EQUIPMENT
3/30/2015 Baci Firenze Trator 116.20 Business lunch with Lugo,Botts,&Raftelis represantive
3/30/2015 Blue Agave 26.00 Lunch meeting with Mark Palone
3/30/2015 ACWA 695.00 ACWA registration-Marc
3/30/2015 Southwest Airlines 242.00 Airfare for ACWA Conference-Marc
3/31/2015 Red Wing 107.67 Safety boot for Vargas B
3/31/2015 Slaters 50/50 71.67 Lunch meeting-Micalizzi,Barbre,&Marcantonio
3/31/2015 National Notary Assn 279.00 Notary training,fingerprinting and photo
4/1/2015 PPG Architectural 63.42 Paint for operation building
4/1/2015 Orchard Supply Hardware 76.59 Painting supplies for operations building
4/2/2015 McFadden Dale 258.77 Wheel barrows for operations
4/6/2015 Amazon 30.55 GoJo shield for hand sanitation stations
4/6/2015 Village Nursery 20.79 SOD for Landscape repair
4/6/2015 Fullerton Paint 616.13 Paint&supplies for work around yard.
4/6/2015 C.Wells Pipeline 1,118.27 Hydrant repair parts and 3/4"corp stops for tapping team
4/6/2015 Orchard Supply Hardware 10.05 PVC parts for leak crew
4/6/2015 WonderWare 2,225.00 Wonderware R2 training
4/7/2015 Harbor Freight Tools 10.78 (2)Flashlights for operations
4/7/2015 Haaker 331.56 Parts&Labor for sewer camera
4/7/2015 Dan Copp Crushing 300.00 Asphalt&concrete crushing
4/7/2015 John Deere Landscape 73.98 Blades for leak crew
4/7/2015 Fry's Electronics 86.39 Coffee maker
4/8/2015 Harrington Industrial 430.37 4"Ball Valve for CL2 System
4/8/2015 Orchard Supply Hardware 123.02 Painting and Landscape supplies
4/8/2015 Home Depot 343.44 Battery charger and grinder
4/8/2015 Bangkok Thai Spice 23.18 Lunch meeting 04/08/15-Marcantonio&Collet
4/9/2015 CA-Board of Equalization 891.03 Use Tax 2014-Online and out of state purchases
16,562.60
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: April 23, 2015 Budgeted: N/A
To: Board of Directors
Funding Source: N/A
From: Marc Marcantonio, General
Manager
Job No: 200431
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Yes
Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A
Technician II
Subject: Declaration of Restrictive Covenants with Mr. Tien - 4284 Genoa Way
SUMMARY:
Mr. Kengming Tien proposes to construct several improvements within the District's water line
easement at his property of 4284 Genoa Way, Yorba Linda. District staff reviewed the
encroachment and recommends approval subject to execution of the attached Declaration of
Restrictive Covenants.
STAFF RECOMMENDATION:
That the Board of Directors authorize the President and Secretary to execute the Declaration of
Restrictive Covenants with Mr. Tien.
DISCUSSION:
Mr. Tien proposes to construct several improvements within the 15 feet wide easement dedicated to
the District. The improvements consists of a stucco wall with a 4 feet wide gate, planter areas with
low retaining walls, decorative concrete and landscape. The District has an existing 8-inch water
main pipeline within the easement.
Staff reviewed the encroachment request and determined the improvements would have minimal
impact on operations and maintenance of the District facilities. To further protect the District's
interest, staff recommends the execution of the attached Declaration of Restrictive Covenants,
subject to approval as to form by General Counsel.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors authorized execution of similar Declarations of Restrictive Covenants with
various developers and property owners.
ATTACHMENTS:
Description: Type:
DORC - 4284 Genoa Wy.pdf Declaration of Restrictive Covenants-4284 Genoa Way Agreement
Approved by the Board of Directors of the
Yorba Linda Water District
4/23/2015
MB/RK 4-0-0-1
PH was absent.
RECORDING REQUESTED BY and when
recorded return to:
Yorba Linda Water District
P.O.Box 309
Yorba Linda,California 92885-0309
This is to certify that this Declaration of
Restrictive Covenants is presented for recording
under the provisions of Gov.Code Sec.27383 by
the Yorba Linda Water District in performance
of an official service thereof.
Marc Marcantonio
General Manager
Space Above This Line for Recorder's Use
DECLARATION OF RESTRICTIVE COVENANTS
(ENCROACHMENT ON DISTRICT EASEMENT)
THIS DECLARATION OF RESTRICTIVE COVENANTS ("Declaration")is made this 23th day
of April, 2015 by and between YORBA LINDA WATER DISTRICT ("YLWD"), a public agency,
created and operating under the authority of Division 12 of the California Water Code, and
KENGMING TIEN AND CHIAOYUN CHEN JOINT LIVING TRUST ("Owner"), with reference to
the following recitals of fact:
RECITALS
A. The Owner is the legal owner of that certain real property located at 4284 Genoa Way,
Yorba Linda, California 92886 ("Subject Property"),which is more particularly described as follows:
LOT 45 OF TRACT NO. 16763, AS SHOWN ON A SUBDIVISION MAP, FILED IN
BOOK 879, PAGES 4 TO 9, INCLUSIVE, OF MISCELLANEOUS MAPS, ALL IN
OFFICIAL RECORDS OF ORANGE COUNTY, CALIFORNIA
B. YLWD owns an Easement, as identified on Instrument No. 2006000211947, recorded on
March 31, 2006, in Book 879, Pages 4 through 9 in Official Records of Orange County, California
("Easement"), across a portion of the Subject Property. Within the Easement, YLWD owns and
maintains an eight inch ductile iron water main pipeline ("District Facilities").
C. The Owner desires to construct a six feet tall stucco wall with a four feet wide gate,
planter area with low retaining walls, concrete flooring and walkway, pavers, and landscape area
(collectively herein referred to as "Improvements") within and along the Easement area (hereinafter,
"Encroachment"), as illustrated in Exhibit"A,"attached hereto and incorporated by reference herewith.
D. YLWD conditionally consents to Encroachment of the Improvements within and along
the Easement area as stipulated in this Declaration. Owner is aware that the Improvements may lead to
problems affecting and/or interfering with YLWD's use of the Easement.
E. Although the construction of the Improvements or existence of walls, structures, and
other improvements within and along the Easement area may interfere or restrict YLWD's Easement
rights,the Owner wishes to construct and use the Improvements within or along the Easement area.
NOW,THEREFORE, incorporating the above recitals,YLWD and Owner declare as follows:
1. Covenant Running with Land. This Declaration constitutes a covenant running with the land as
provided by the California Civil Code section 1468 and shall benefit, burden, and bind the
successive owners of the Subject Property and the Easement.
2. Successors and Assigns Bound. Since Owner wishes to retain the Encroachment, this
Declaration obligates the current and future owners of the Subject Property to remedy any future
adverse events and to fund any necessary maintenance costs on the Easement and/or Subject
Property that may arise in full or in part due to the existence, construction, or damages caused by
the Encroachment.
3. Damages to District Facilities. Owner assumes full responsibility, liability and shall pay for any
cost(s) or damage(s)to the District Facilities and appurtenant structures, arising from or related to
the construction, existence, and/or use of the Improvements. YLWD shall not be responsible for
any cost(s) or damage(s) to the District Facilities and appurtenant structures that arise from the
Encroachment.
4. Damages to Third Parties. Owner, its successors or assigns, agrees to indemnify and hold
YLWD, its officers, directors, employees, agents and consultants, harmless against any third
party claims related to or arising out of the construction, existence and/or use of the
Improvements.
5. Damages to Improvements. Owner acknowledges that the Improvements may be damaged or
demolished to permit reasonable access to or reasonable work within and under the Easement
area. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible
for any damage(s) to or because of the Improvement which results from YLWD's exercise of
rights under the Easement. Owner, its successors or assigns, waives all known, unknown, and
future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys'
fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and
damages to the Improvement and from any obligation to protect, preserve, repair, or replace the
Improvement. Construction, use, protection, repair and replacement of the Improvement shall be
entirely the risk and obligation of Owner, its successors or assigns, even if damage is caused by
YLWD.
(INTENTIONALLY BLANK)
6. Recording of Agreement. This Declaration shall be recorded in the Office of the Recorder of
the County of Orange, California, and shall constitute notice to all successors and assigns of the
title to the Subject Property of the rights and obligations set forth herein.
Approved as to Form: YORBA LINDA WATER DISTRICT
Kidman Law, LLP
Arthur G. Kidman Ric Collett
General Counsel President
Marc Marcantonio
Secretary
OWNER:
Kengming Tien and Chiaoyun Chen
Joint Living Trust
Kengming Tien
Co-trustee
Chiaoyun Chen
Co-trustee
TRACT 16763
PROP'*r HT
STONE PLANTER
WALL
BLOCK WALL
T.
BLOCK WALL
WATER LINE
GARBAGE BINS
STUCCO WALL
LOT 46
LOCATION MAP
PREPARED BY:
YOR8A LINDA WATER DISTRICT
El 1717E. K8|RAU]MAAVENUE
PLACENTiA. CALIFORNIA 92870
(714) 701-3100
'
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DECLARATION OF RESTRICTIVE COVENANTS
FOR
4284 GENOA WAY
YOR8A LINDA, CALIFORNIA 92880
PROJECT SITE
BAS[ANCH�RY RD.
VICINITY MAP
SCALE:
N.T.S.
DATE:
04/2B2O15
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BLOCK WALL
W.I.FENCE
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DECLARATION OF RESTRICTIVE COVENANTS
FOR
4284 GENOA WAY
YOR8A LINDA, CALIFORNIA 92880
PROJECT SITE
BAS[ANCH�RY RD.
VICINITY MAP
SCALE:
N.T.S.
DATE:
04/2B2O15
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: April 23, 2015 Budgeted: Yes
Total Budget: $6M
To: Board of Directors Cost Estimate: $6M
Funding Source: All Water Funds
From: Marc Marcantonio, General Account No: 101-2700
Manager
Job No: 2010-11 B
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Bryan Hong, Associate Engineer CEQA Compliance: MND
Subject: Brand Name Requirement for Fairmont Booster Station Upgrade Project
SUMMARY:
District staff determined that several key design components and parts from a specific supplier are
desired in order to match other products already in use in the District's water system. The purpose
of this request is that for each of the brand name items specified, the District has multiple locations
with these items, District staff has specialized training for calibrating and maintaining the items, and
continuing to specify those items allows staff to minimize the stocking of repair parts and calibration
equipment. Previously, legal counsel determined that per Public Contract Code Section 3400, a
Board finding is required to approve a brand name requirement. On October 21, 2014, the Board
previously approved Items 1 through 9 and staff is seeking approval on Items 10 through
14 as specified in attached staff memorandum.
STAFF RECOMMENDATION:
That the Board of Directors approve the Brand Name Requirement for the Fairmont Booster Station
Upgrade Project for Items 10 through 14 as specified in attached staff memorandum, namely
Clortec or Miox sodium hypochlorite dosing system, Grundfos chemical metering pumps, USF
Fabrication vault access hatch, Exalt radio, and Motorola truck-to-truck radio.
DISCUSSION:
During the design process and review, District staff determined that several key design components
and manufactured parts were desired from specific suppliers in order to match products already in
use in the District's water system. Legal counsel informed District staff that a brand name
requirement cannot be used unless the Board makes a finding per Public Contract Code Section
3400.
On October 21, 2014, the Board of Directors approved the brand name requirement for the items
listed as 1 through 9 in attached staff memorandum. During the final design process, District staff
determined that additional items should be specified as brand name components and parts. The
installation of the specified products will improve the efficiency of operating and maintaining the
District's water system, for the reasons as summarized above and further detailed in the attached
staff memorandum. Attached is a copy of the staff memorandum setting forth the components and
the reasons for requiring those brand name components and parts for the Fairmont Booster Station
Upgrade Project.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On July 11, 2013, the Board of Directors authorized execution of a Professional
Services Agreement with MWH Americas, Inc., in the amount of $549,584 for engineering design,
bid support services, and construction phase services for the Fairmont Booster Station Upgrade
Project, Job No. 2010-11 B.
On October 21, 2014, the Board of Directors approved the Brand Name Requirement for the
Booster Station Upgrade Project.
ATTACHMENTS:
Description: Type:
2015-0415 brand name memo.pdf Staff Memo-Fairmont Brand Name Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
4/23/2015
MB/RK 4-0-0-1
PH was absent.
ImYorba Linda
Water District ,
MEMORANDUM
DATE: April 15, 2015
TO: Steve Conklin, Engineering Manager
FROM: Bryan Hong, Associate Engineer
SUBJECT: Recommended Brand-Name Requirements for Fairmont Booster Station Upgrade
Project (12010-1113)
BACKGROUND
During the planning and design phase for a District improvement project, the Engineering Department
meets with and solicits input from the Operations Department. The Operations Department has certain
maintenance history and training with certain brand name components and parts in the District's
system. For certain projects, the Operations Department has requested that bid specifications require a
part by brand name in order to improve the efficiency of operating and maintaining the District's water
system. However, Public Contracts Code Section 3400 (b) prohibits the drafting of specifications in a
manner that will limit bidding to one specific concern, or call for a designated item by specific brand or
trade name, unless the specifications are followed by the words "or equal" and which would allow the
bidders to furnish an equal item. However, there are exceptions to this rule that support requiring brand
name components and parts if the District's Board makes certain findings.
Per Section 3400 (c), the "or equal" rule is not applicable when the awarding authority makes a finding
that the item as specified by the brand name is needed for one of the following reasons:
(1) In order that a field test or experiment may be made to determine the product's suitability for
future use.
(2) In order to match other products in use on a particular public improvement either completed or
in the course of completion.
(3) In order to obtain a necessary item that is only available from one source.
(4) In an emergency situation as described in detail in Section 3400.
WATER SYSTEM COMPONENTS AND PARTS
The District has a complex assortment of mechanical, electrical, and instrumentation parts/components
that are integrated into one public improvement — its water system. The use of different brand name
components and parts for its water system creates inefficiency because the District must maintain a
large inventory of said parts.
In addition, the District's staff must be familiar with different maintenance and repair
schedules/procedures for these parts, thus requiring a large amount of training. Requiring a brand name
for certain components and parts would permit the District to maintain a smaller inventory (for
example, one part in inventory could serve as a back-up replacement for several sites, whereas, if five
sites had five parts made by five different manufacturers, the District would be required to keep one
back-up part for each site), lessening the risk of incompatible products, lessening the amount of time
required to diagnose problems, and lessening training costs related to maintenance and repair.
During the final design development for the Fairmont Booster Station Upgrade Project, it was
determined that several key operating components and parts for the project should be specified with a
brand name in order to match other components and parts in use in the District's water system. As set
forth in the attached Exhibit A, the components and parts listed are either already in a vast majority of
District facilities or are part of a movement to modernize and standardize District facilities.
SUMMARY
Requiring brand name components and parts to match other components and parts already in use in the
District's water system is in the best interest of the District for the reasons noted above. Therefore, it is
the recommendation of Engineering and Operations staff that the specified components and parts in
Exhibit A be specified by brand name for the Fairmont Booster Station Upgrade Project in order to
match other products already in use in the District's water system.
EXHIBIT A
BRAND NAME JUSTIFICATION
FAIRMONT BOOSTER STATION UPGRADE PROJECT
Revised on April 15, 2015
Name of Reviewers:Javier Martinez and Rick Walkemeyer
Departments: Operations and Information Technology
Note: Items 1 through 9 were previously approved by the Board of Directors on October 21, 2014.
PRODUCT FUNCTION MANUFACTURER
1 Pump Control Valves Controls water flows Cla-Val
Use in water system: 52 control valves at District pump stations are Cla-Val.
2 Pressure Transmitters I Measures pressures and transmits data Rosemont
Use in water system: 18 of 20 pressure transmitters at District facilities are Rosemont.
3 Magnetic Flow Meters Measures flow of the booster station ABB
Use in water system: 11 of 11 magnetic flow meters at District facilities are ABB.
4 Chlorine Analyzer I Continuously measures chlorine residual Depolox 3
Use in water system: 6 of 13 chlorine analyzers at District pump stations are Depolox 3.
5 Pressure Switches I Measures high and low pressures in system Mercoid
Use in water system:42 of 46 pressure switches at District facilities are Mercoid.
6 Process Controller(PLC) Systems I Operates automatic control logic Schneider Electric
Use in water system: 26 of 26 process controller systems at District facilities are Schneider Electric.
7 Wall Mount Sleeve I Supports mast for confined space entry/rescue DBI-SALA
Compatible with the Advanced series hoist system currently used by the District.
8 Card Access/Software I Allows personnel access to pump station Lenel OnGuard
Use in District security: 15 of 15 card access readers at District facilities are Lenel OnGuard.
9 Diesel Generator Provides backup power to pump station Caterpillar or
Cummins-Onan
All generators and gas engines at District facilities are Caterpillar or Cummins-Onan.
10 Sodium Hypochlorite Dosing System I Produces sodium hypochlorite for disinfection Clortec or Miox
Use in water system: 2 of 4 sodium hypochlorite dosing systems are Clortech or Miox.
11 Chemical Metering Pumps I Pumps sodium hypochlorite to water system Grundfos
Use in water system: 8 of 10 chemical metering pumps are Grundfos.
12 Vault Access Hatch I Allows personnel access to vault USF Fabrication
USF Fabrication is the District standard for vault access hatches.
13 Radio I Provides radio communication to District yard Exalt
Exalt is the only source that meets the District's needs for radio system.
14 Truck to Truck Radio I Provides radio communication to trucks Motorola
Compatible with the Motorola truck radios currently used by the District.
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: April 23, 2015 Budgeted: Yes
Total Budget: $60,000
To: Board of Directors Cost Estimate: $59,915.65
Funding Source: Water Operating
Fund
From: Marc Marcantonio, General Account No: 1-0010-2120-00
Manager
Presented By: Art Vega, IT Manager Dept: Information
Technology
Reviewed by Legal: N/A
Prepared By: Art Vega, IT Manager CEQA Compliance: N/A
Subject: Hardware Purchase for a Nevada Colocation Site to Implement Phase 4
(Disaster Recovery) of the Storage Solution and Recovery Plan
SUMMARY:
For the Board's review and consideration is the purchase of the hardware needed to implement the
District's Disaster Recovery Solution in Nevada. This project was discussed in the IT Workshop
held on December 12, 2011 as a future project and at several PACT Committee meetings in 2013
and 2014. It was budgeted this fiscal year under capital outlay.
The chief benefit for the District for this project is for business continuity and disaster
recovery. Colocating additional IT infrastructure creates additional peace of mind in the event of a
natural disaster or other unexpected event that would impact the District's Data Center at the main
office. Colocating can ensure that offsite servers and data backups will remain available and
operational if the unexpected happens.
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manager to purchase Dell hardware through MR2
Solutions in the amount of$59,915.65 in order to implement a Disaster Recovery solution at the
District's colocation site.
COMMITTEE RECOMMENDATION:
DISCUSSION:
The Dell hardware in this purchase will allow the District to replicate District databases and data
backups including virtual servers to a colocation site in Nevada. In order to replicate, the
same hardware as the one existing in our data center is required.
This hardware purchase will allow the District to have readily available hardware in the event of a
natural disaster or unexpected event that damages the hardware in the Districts data center.
Furthermore, access to District software and data from the colocation site would be accessible
through the internet if available.
Three quotes were obtained for identical Dell hardware. We received quotes from MR2 Solutions,
Dell Direct and Sterling. MR2 Solution and Sterling are both Dell authorized solution providers.
Below are the quotes for identical Dell hardware from the vendors.
Vendor Quote
Dell Direct $ 72,305.57
Sterling $ 72,305.57
MR2 Solutions $ 59,915.65
MR2 was able to proved the District with the best price within our budget. As such, MR2 solutions
is the recommended provider for this purchase.
Should the Board approve this purchase, the goal would be to complete the implementation of this
solution by the end of this fiscal year, June 30 2015. Staff believes this a achievable, subject
to Board approval of this purchase and completing a term contract with a colocation site and
communication provider in order to connect the District's main office with the colocation site.
STRATEGIC PLAN:
OE 1-A: Identify the Current Functionality of Existing Technology and Determine if it is Being
Utilized to Full Capacity
ATTACHMENTS:
Name: Description: Type:
MR2 guote.pdf MR2 quote Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
4/23/2015
MB/RK 4-0-0-1
PH was absent.
AiR2 QUOTin
SOLUTIONS Number YLWD31115
18662 MacArthur Blvd, Suite 400, Irvine, Ca 92612 Date 03/27/15
t. 949-474-4495 f. 949-474-4435
BillTo Ship To Your Sales Rep
Yorba Linda Water District Yorba Linda Water District
Rick Walkemeyer Rick Walkemeyer
1717 East Miraloma Ave 1717 East Miraloma Ave
Placentia, CA 92870 Placentia, CA 92870
Phone (714) 701-3086 Phone (714) 701-3086
Fax Fax
Terms P.O. Number Ship Via
Net 30
Line Qty Description Unit Price Ext. Price
1 1 DELL NETWORKING $1,894.63 $1,894.63
Dell Networking N2024, L2, 24x 1GbE + 2x 10GbE SFP+ fixed
ports, Stacking, IO to PSU airflow, AC (210-ABNV)
Dell Hardware Limited Warranty Initial Year (966-2541)
Dell Hardware Limited Warranty Extended Year(s) (966-2542)
Lifetime Limited Hardware Warranty with Basic Hardware
Service Next Business Day Parts Only on Your Network Switch
(966-2546)
ProSupport: Next Business Day Onsite Service After Problem
Diagnosis, Initial Year (966-2550)
ProSupport: Next Business Day Onsite Service After Problem
Diagnosis, 2 Year Extended (966-2552)
ProSupport: 7x24 HW / SW Tech Support and Assistance, 3
Year (966-2576)
Dell ProSupport. For tech support, visit
http://support.dell.com/ProSupport or call 1-800-945-3355
(989-3439)
Remote Implementation of a Layer 2 Ethernet Switch
(923-2669)
US Order (332-1286)
Dell Networking N2000/3000 Series User Guide (343-BBBQ)
Power Cord, 125V, 15A, 10 Feet, NEMA 5-15/C13 (450-AAFH)
2 1 DELL POWEREDGE $13,642.38 $13,642.38
Power-Edge R730 Server (210-ACXU)
Power-Edge R730/R730xd Motherboard (591-BBCH)
Dell Hardware Limited Warranty Plus On Site Service
(976-8706)
ProSupport Plus: 7x24 Next Business Day Onsite Service, 3
Year (976-8728)
ProSupport Plus: 7x24 HW/SW Tech Support and Assistance,3
Year (976-8729)
Deployment Consulting 1 Yr 1 Case Remote Consulting
Service (996-3179)
Power-Edge R730 Shipping (340-AKKB)
PRICES SUBJECT TO CHANGE-PRICES BASED UPON TOTAL PURCHASE-ALL DELIVERY,TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH
ACTIVITY INVOLVED-GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY,COVERING PARTS AND LABOUR
FOR HARDWARE ONLY AND ON A DEPOT BASIS-WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING BUT NOT LIMITED TO ANY IMPLIED
WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS,BUSINESS,GOODWILL,DATA,INTERRUPTION OF BUSINESS,
Page 1 of 3
Line Qty Description Unit Price Ext. Price
R730/xd PCIe Riser 2, Center (330-BBCO)
R730 PCIe Riser 3, Left (330-BBCQ)
R730/xd PCIe Riser 1, Right (330-BBCR)
Broadcom 5719 QP 1Gb Network Interface Card (540-BBCW)
Broadcom 57810 Dual Port 10Gb Base-T Network Adapter
(540-BBBD) Qty 2
Broadcom 5720 QP 1Gb Network Daughter Card (540-BBBW)
iDRAC8 Enterprise, integrated Dell Remote Access Controller,
Enterprise (385-BBHO)
OpenManage Essentials, Server Configuration Management
(634-BBWU)
Chassis with up to 8, 2.5" Hard Drives (350-BBEN)
Bezel (350-BBEJ)
Performance BIOS Settings (384-BBBL)
RAID 1 for H330/H730/H730P (2 HDDs or SSDs) (780-BBJU)
PERC H730 Integrated RAID Controller, 1GB Cache
(405-AAEG)
Intel Xeon E5-2643 v3 3.4GHz,20M Cache,9.60GT/s
QPI,Turbo,HT,6C/12T (135W) Max Mem 2133MHz (338-BFFQ)
Upgrade to Two Intel Xeon E5-2643 v3 3.4GHz,20M
Cache,9.60GT/s QPI,Turbo,HT,6C/12T (135W) (374-BBGX)
16GB RDIMM, 2133 MT/s, Dual Rank, x4 Data Width
(370-ABUG) Qty 16, Total 256 GB
2133MT/s RDIMMs (370-ABUF)
Performance Optimized (370-AAIP)
3000B 15K RPM SAS 6Gbps 2.5in Hot-plug Hard Drive,13G
(400-AEEH) Qty 2
Electronic System Documentation and Open Manage DVD Kit,
PowerEdge R730/xd (631-AAJG)
DVD+/-RW, SATA, Internal (429-AAPS)
ReadyRails Sliding Rails With Cable Management Arm
(770-BBBR)
Dual, Hot-plug, Redundant Power Supply (1+1), 750W
(450-ADWS)
NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet
(3m), Power Cord, North America (450-AALV) Qty 2
No Operating System (619-ABVR)
DIMM Blanks for System with 2 Processors (370-ABWE)
Standard Heatsink for PowerEdge R730/R730xd (374-BBHM)
Qty 2
3 1 DELL EQUALLOGIC $42,537.84 $42,537.84
EqualLogic PS6210X, Ships Fast, Mainstream Performance,
1.2TB 10K SAS Drives (210-ADGP)
Documentation and Shipping for 2U Arrays (340-AGDE)
EqualLogic Advanced Software Warranty and Service,7x24
Access,3 Year (965-0336)
Dell Hardware Limited Warranty Extended Year (965-0355)
Dell Hardware Limited Warranty Initial Year (965-0356)
ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site Service
with Emergency Dispatch, 2 Year Extended (965-0423)
ProSupport Plus: Mission Critical 4-Hour 7x24 On-Site Service
with Emergency Dispatch, Initial Year (965-0426)
ProSupport Plus: 7x24 HW/SW Tech Support and Assistance,
3 Year (965-0435)
INFO Channel Partner Installation Required (995-8131)
Dual Controllers, 10Gb, High Availability with Failover
(540-BBDM)
24x 1.2TB 10K SAS 2.5" 28.8TB Capacity (400-ACKP)
PRICES SUBJECT TO CHANGE-PRICES BASED UPON TOTAL PURCHASE-ALL DELIVERY,TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH
ACTIVITY INVOLVED-GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY,COVERING PARTS AND LABOUR
FOR HARDWARE ONLY AND ON A DEPOT BASIS-WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING BUT NOT LIMITED TO ANY IMPLIED
WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS,BUSINESS,GOODWILL,DATA,INTERRUPTION OF BUSINESS,
Page 2 of 3
Line Qty Description Unit Price Ext. Price
ReadyRails II Static Rails for 4-post Racks (770-1313CL)
Redundant Power Supply, 70OW (450-AAZW)
Power Supply Regulatory Label, 700W, AC (450-ABNE)
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 6 feet/ 2
meter (310-9965)
Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 6 feet/ 2
meter (310-9965)
C13 to C14, PDU Style, 10 AMP, 2m Power Cord (450-AADY)
C13 to C14, PDU Style, 10 AMP, 2m Power Cord (450-AADY)
4 1 MR2 SPECIAL DISCOUNT -$2,980.00 -$2,980.00
Please contact Ron Salazar if you have any questions SubTOtal $55,094.85
949-474-4495 1 ron @mr2solutions.com
Tax $4,820.80
This quote is subject to State Tax and Shipping fee *Shipping $0.00
PO# Date: Total $59,915.65
Print Name:
Signature:
PRICES SUBJECT TO CHANGE-PRICES BASED UPON TOTAL PURCHASE-ALL DELIVERY,TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH
ACTIVITY INVOLVED-GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY,COVERING PARTS AND LABOUR
FOR HARDWARE ONLY AND ON A DEPOT BASIS-WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING BUT NOT LIMITED TO ANY IMPLIED
WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS,BUSINESS,GOODWILL,DATA,INTERRUPTION OF BUSINESS,
Page 3 of 3
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: April 23, 2015
Subject: Meetings from April 24, 2015 - May 31, 2015
ATTACHMENTS:
Description: Type:
BOD - Activities Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
April 2015
SCWC Quarterly Luncheon Fri,Apr 24 12:OOPM Kiley
Citizens Advisory Committee Meeting Mon,Apr 27 8:30AM Collett
Harassment Prevention Training Tue,Apr 28 7:OOAM Hawkins/Melton
Harassment Prevention Training Tue,Apr 28 9:30AM Kiley
Joint Committee Meeting with City of Yorba Linda Tue,Apr 28 10:OOAM Collett/Beverage
Harassment Prevention Training Tue,Apr 28 1:OOPM Collett
YL Chamber Appreciation Breakfast Wed,Apr 29 7:30AM Collett/Kiley/Melton
MWDOC Elected Officials Forum Wed,Apr 29 6:OOPM Collett/Hawkins/Kiley
Yorba Linda Planning Commission Wed,Apr 29 6:30PM Hawkins
Board of Directors Special Meeting Thu,Apr 30 8:OOAM
ISDOC Thu,Apr 30 11:30AM Hawkins/Kiley
May 2015
WACO Fri, May 1 7:30AM Hawkins/Kiley
Water Reuse&Desalination Research Conference Mon, May 4 7:45AM Kiley
Water Reuse&Desalination Research Conference Tue, May 5 7:45AM Kiley
Yorba Linda City Council Tue, May 5 6:30PM Beverage
MWDOC Wed, May 6 8:30AM Melton
OCSD Operations Committee Wed, May 6 5:OOPM Kiley/Beverage
OCWD Wed, May 6 5:30PM Collett
Board of Directors Regular Meeting Mon, May 11 11:30AM
LAFCO Wed, May 13 8:OOAM Beverage(As Needed)
Yorba Linda Planning Commission Wed, May 13 6:30PM Melton
Drought Response Grant Program Workshop Thu, May 14 11:30AM Beverage/Collett/Kiley/Melton
Yorba Linda LMCAC Thu, May 14 6:30PM Beverage(As Needed)
OC Water Summit Fri, May 15 7:30AM Collett
Board of Directors Special Meeting Mon, May 18 11:OOAM
Yorba Linda City Council Tue, May 19 6:30PM Collett
MWDOC Wed, May 20 8:30AM Melton
Employee Picnic Wed, May 20 12:OOPM
OCWD Wed, May 20 5:30PM Kiley
District Offices Closed Mon, May 25 7:OOAM
Citizens Advisory Committee Meeting Mon, May 25 8:30AM Collett
Joint Committee Meeting with MWDOC and OCWD Tue, May 26 4:OOPM Collett/Melton
Yorba Linda Planning Commission Wed, May 27 6:30PM Hawkins
OCSD Wed, May 27 6:30PM Kiley/Beverage
Board of Directors Regular Meeting Thu, May 28 8:30AM
Yorba Linda LMCAC Thu, May 28 6:30PM Beverage(As Needed)
4/16/2015 2:57:12 PM
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: April 23, 2015
Subject: Drought Response Grant Program Water Rate Workshop - May 14 and 27,
2015
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at these events if desired.
ATTACHMENTS:
Name: Description: Type:
Drought Response Workshop.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
4/23/2015
MB/GM 4-0-0-1
PH was absent.
Drought Response Grant
Program - Water Rate
Workshop
Providing Your Agency with Water Rate Tools and
Funding Support to Respond to the Drought
Al
Join Us May 14 and/or 27!
Local retail water agency Board
Members, General oaE WATF�
Managers, and Chief Financial !
Officers are invited to attend an
important workshop (lunch 0 �0
included) held on Thursday, May y�NTERS� .
14, 2015 in Fountain Vallev, CA . .
and/or Wednesday, May 27, 2015
in Riverside, CA focused on water rate structure
development tools that can help maintain revenue
stability and sufficiency while water sales are ... .
declining. These workshops are important in light of
Governor Edmund G. Brown's Executive Order released •
on April 1, 2015 that directs urban water suppliers to -
develop rate structures and other pricing mechanisms
to maximize water conservation.
Note that space is limited at the two venues and will
accommodate only local retail water agency Board
Members, General Managers, and Chief Financial -
Officers.
Grant funding is available to retail water agencies and
cities in the Santa Ana River Watershed through the
$22 Million Drought Response Grant Program which is
being administered by Santa Ana Watershed Project
Authority(SAWPA)through its One Water One
Watershed program.
The drought is in its fourth year and with challenging
water supply issues ahead,this special workshop will
explore and explain how grant funds can be used to
assist your agency with the different technical, political
and financial hurdles to having more sustainable
revenue streams while being required to reduce overall
water demand.
Reasons to Attend:
• Learn how your agency can tap into grant
funding.
• Learn what the grant will produce: localized
weather data, customer level data such as
irrigated landscape areas for every residential
parcel, a water efficiency calculator tool, a rate
modeling tool and detailed assistance.
• Learn from other general managers, financial
officers and elected officials on three separate
panels.
Sincerely,
Celeste Cantu
General Manager