HomeMy WebLinkAbout2015-06-11 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, June 11, 2015, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Ric Collett, President
Michael J. Beverage, Vice President
Phil Hawkins
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Regular Meeting held April 9, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Minutes of the Board of Directors Special Meeting held April 14, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
6.3. Minutes of the Board of Directors Regular Meeting held April 23, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
6.4. Minutes of the Board of Directors Special Meeting held April 30, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
6.5. Minutes of the Board of Directors Regular Meeting held May 11, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
6.6. Minutes of the Board of Directors Special Meeting held May 18, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
6.7. Minutes of the Board of Directors Workshop Meeting held May 21, 2015
Recommendation: That the Board of Directors approve the minutes as presented.
6.8. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $403,787.19.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Mitigated Negative Declaration for the Well 21 Equipping and Richfield Road Pipeline
Projects
Recommendation: That the Board of Directors adopt the Mitigation and Monitoring
Program; find and declare that the proposed Project, with incorporation of the
mitigation measures per the Mitigation and Monitoring Program, will not have a
significant adverse effect on the environment of the YLWD service area; and
authorize staff to file a Notice of Determination for the Project.
7.2. Adopting a Patient Protection and Affordable Care Act Policy
Recommendation: That the Board of Directors adopt Resolution No. 15-10 Adopting
a Patient Protection and Affordable Care Act Policy.
7.3. Proposed Budgeted Positions for FY 2015/2016
Recommendation: That the Board of Directors adopt Resolution No. 15-11
Approving the Budgeted Positions for Fiscal Year 2015/2016 and Rescinding
Resolution No. 14-13.
7.4. Appropriations Limit for FY 2015/16
Recommendation: That the Board of Directors adopt Resolution No. 15-12 Adopting
the Appropriations Limit for Fiscal Year 2015/16.
7.5. Adopting a Public Investment Policy
Recommendation: That the Board of Directors adopt Resolution No. 15-13 Setting
Forth a Public Funds Investment Policy and Rescinding Resolution No. 14-05.
7.6. Financial Reserves Policy for FY 2015/2016
Recommendation: That the Board of Directors adopt Resolution No. 15-14 Adopting
the Financial Reserves Policy for Fiscal Year 2015/2016 and Rescinding Resolution
No. 14-06.
8. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
8.1. Draft FY 2015/2016 Operating Budget
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
9.2. Directors' Reports
· Drought Tolerant Landscaping Workshop - June 3, 2015
· Save Water Expo - June 6, 2015
· AWWA ACE15 Conference - June 7-10, 2015
9.3. General Manager's Report
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Collett/Melton)
· Minutes of the meeting held May 26, 2015 at 4:00 p.m.
· Next meeting is scheduled July 28, 2015 at 4:00 p.m.
10.2. Joint Agency Committee with City of Placentia
(Melton/Kiley)
· Next meeting is scheduled June 16, 2015 at 9:00 a.m. and will be held at Placentia
City Hall.
10.3. Joint Agency Committee with City of Yorba Linda
(Collett/Beverage)
· Minutes of the meeting held May 19, 2015 at 10:00 a.m. (To be provided at the next
regular Board meeting.)
· Next meeting is scheduled June 23, 2015 at 10:00 a.m. and will be held at Yorba
Linda City Hall.
10.4. Citizens Advisory Committee
(Collett)
· Next meeting is scheduled June 22, 2015 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. YL LMCAC - May 28, 2015 (Beverage - As Needed)
11.2. MWDOC Board - June 3, 2015 (Melton)
11.3. OCSD Operations Committee - June 3, 2015 (Kiley/Beverage)
11.4. OCWD Board - June 3, 2015 (_____)
11.5. YL City Council - June 4, 2015 (Beverage)
11.6. WACO - June 5, 2015 (Hawkins/Kiley)
11.7. YL Planning Commission - June 10, 2015 (Melton)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from June 12, 2015 - July 31, 2015
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
13.1. Save Water Expo - June 6, 2015
CASA Annual Conference - August 19-21, 2015
UWI Annual Conference - August 26-28, 2015
Recommendation: That the Board of Directors authorize and/or ratify Director
attendance at these events if desired.
14. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
14.1. Conference with Legal Counsel – Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Successor Agency to the Yorba Linda Redevelopment Agency vs. State
of California, et al. (Sacramento County Superior Court - Case No. 34-2015-80002091)
15. ADJOURNMENT
15.1. A Board of Directors Workshop Meeting has been scheduled for Thursday, June 18,
2015 at 1:00 p.m. The next Regular Board of Directors Meeting will be held Thursday,
June 25, 2015 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Minutes of the Board of Directors Regular Meeting held April 9, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2015-04-09_-_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/PH 5-0
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, April 9, 2015, 8:00 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The April 9, 2015 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Collett at 8:00 a.m. The meeting was
held in the Board Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Robert R. Kiley John DeCriscio, Operations Manager
Gary T. Melton Gina Knight, Human Resources / Risk Manager
Delia Lugo, Finance Manager
DIRECTORS ABSENT Damon Micalizzi, Public Information Manager
Phil Hawkins Art Vega, Information Technology Manager
Annie Alexander, Executive Secretary
Malissa Tem, Public Affairs Intern
ALSO PRESENT
Eddy Beltran, Partner, Kidman Law LLP
Connie Almond, Attorney, Liebert Cassidy Whitmore (Via teleconference for Closed Session only.)
Brett Barbre, Director, MWDSC and MWDOC
Tom Lindsey, Mayor Pro Tem, City of Yorba Linda
Andy Sells, Chief Financial & Operations Officer, ACWA/JPIA
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
The following items were taken out of order.
7. CLOSED SESSION
The meeting was adjourned to Closed Session at 8:02 a.m. All Directors in
attendance were present. Also present were Mr. Marcantonio, Mr. Beltran, Mrs.
Knight and Ms. Almond (via teleconference).
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7.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the
California Government Code Agency
Designated Representatives: Gina Knight, Human Resources/Risk
Manager, and Connie Almond, Attorney, Liebert Cassidy Whitmore
Employee Organization: Yorba Linda Water District Employees
Association
The Board reconvened in Open Session at 8:31 a.m. President Collett stated
that no action was taken during Closed Session that was required to be reported
under the Brown Act.
5. PUBLIC COMMENTS CONTINUED
None.
6. PRESENTATIONS
6.1. Refund from ACWA/JPIA's Rate Stabilization Fund
Mr. Andy Sells, CFOO, for ACWA/JPIA, addressed the Board and
explained the purpose of the agency’s rate stabilization fund. He then
presented the Board with a refund check in the approximate amount of
$70,000 and complimented the District on its safety program.
8. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent.
8.1. Minutes of the Board of Directors Regular Meeting held February 26, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Minutes of the Board of Directors Special Meeting held March 9, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
8.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $439,525.49.
9. ACTION CALENDAR
9.1. Senate Bill 355 (Lara) – San Gabriel and Lower Los Angeles Rivers and
Mountains Conservancy (RMC)
Mr. Marcantonio explained that SB 355 would remove one of Orange
County’s two representatives on the RMC Board, resulting in a reduction
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of half its voting representation. This would greatly reduce Orange
County’s ability to acquire its fair share of greatly needed Proposition 1
funding. Much of the funding, including a $30M direct allocation for
watershed improvements, and a share of $100M for urban creek
restoration, will be allocated through the RMC.
Director Brett Barbre addressed the Board and noted that MWDOC had
taken the same position regarding this bill.
Director Melton made a motion, seconded by Director Kiley, to (1) take an
Oppose Unless Amend position, removing the language eliminating one of
Orange County’s seats on the Conservancy’s Board of Directors; and (2)
submit a letter to the author and the Senate Natural Resources and Water
Committee indicating the District’s opposition. Motion carried 4-0-0-1 with
Director Hawkins being absent.
10. DISCUSSION ITEMS
10.1. Governor's Executive Order for Mandatory Water Reductions
Mr. Marcantonio and Mr. Micalizzi provided an overview of Governor
Brown’s executive order that mandated a 25% statewide reduction in
water use. They also described measures that would have the most
impact on Orange County water agencies and the District’s current
business model.
Mayor Pro Tem Lindsey addressed the Board and commented on the
number of phone calls the City was receiving in regards to the drought.
He requested that the District work closely with the City to develop a
unified message to their respective constituents regarding the situation.
Director Brett Barbre address the Board and commented on local agency
efforts to store water to help protect against the drought.
Brief discussion regarding fire protection considerations, exclusion of
recycled water from the State’s calculations, flushing lines for public health
reasons, and the impact of the drought on the District’s budget followed.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. President's Report
None.
11.2. Directors' Reports
NOCLA Monthly Meeting - April 1, 2015
Director Hawkins attended but was not present to provide a report.
4
11.3. General Manager's Report
Mr. Marcantonio provided the Board with an overview of his activities and
meeting attendance. He then asked each manager in attendance to
provide a report regarding activities within their respective departments.
11.4. General Counsel's Report
Mr. Beltran briefly commented on Proposition 218 requirements and the
required process for implementation of proposed rate increases versus
fines or penalties.
11.5. Future Agenda Items and Staff Tasks
None.
12. COMMITTEE REPORTS
12.1. Executive-Administrative-Organizational Committee
(Collett / Beverage)
Next meeting is scheduled to be held April 13, 2015 at 4:00 p.m.
12.2. Investment Ad Hoc Committee
(Hawkins / Beverage)
Next meeting is yet to be scheduled.
12.3. YLWD-City of Placentia Joint Agency Committee
(Melton / Kiley)
Minutes of the meeting held April 7, 2015 at 9:00 a.m. will be
provided at the next regular Board meeting.
Next meeting is yet to be scheduled.
12.4. YLWD-City of Yorba Linda Joint Agency Committee
(Collett / Beverage)
Next meeting is scheduled to be held April 28, 2015 at 10:00 a.m.
at the District’s offices.
12.5. YLWD-MWDOC-OCWD Joint Agency Committee
(Collett / Melton)
Minutes of the meeting held March 24, 2015 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled to be held May 26, 2015 at 4:00 p.m.
5
12.6. Citizens Advisory Committee
(Collett)
Next meeting is scheduled to be held April 27, 2015 at 8:30 a.m.
13. INTERGOVERNMENTAL MEETINGS
13.1. YL Planning Commission - March 25, 2015 (Hawkins)
Director Hawkins attended but was not present to provide a report.
Director Melton attended and commented on a few items of business
which were addressed during the meeting.
13.2. OCSD - March 25, 2015 (Kiley/Beverage)
Directors Kiley and Beverage attended and reported on matters discussed
during this meeting and the OCSD Operations Committee meeting on
April 1, 2015.
13.3. YL LMCAC - March 26, 2015 (Beverage - As Needed)
Director Beverage attended and commented on a few matters that were
discussed during the meeting.
13.4. MWDOC Board - April 1, 2015 (Kiley)
Director Kiley attended and provided a report regarding business
addressed during the meeting.
13.5. OCSD Operations Committee - April 1, 2015 (Kiley/Beverage)
See Item No. 13.2.
13.6. OCWD Board - April 1, 2015 (Collett)
Director Collett attended and provided a report regarding business
addressed during the meeting.
13.7. YL City Council - April 7, 2015 (Beverage)
Director Beverage attended and commented on a few matters that were
considered during the meeting.
Director Barbre left the meeting at this time.
13.8. LAFCO - April 8, 2015 (Beverage - As Needed)
Director Beverage did not attend this meeting.
14. BOARD OF DIRECTORS ACTIVITY CALENDAR
14.1. Meetings from April 10, 2015 – May 31, 2015
The Board reviewed the activity calendar and made no changes.
6
15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
15.1. NOCLA Monthly Meeting - April 1, 2015
NOCLA Elected Officials Reception - April 16, 2015
SCWC Quarterly Luncheon - April 24, 2015
YL Chamber of Commerce Appreciation Breakfast - April 29, 2015
Water Reuse and Desalination Research Conference - May 4-5, 2015
Director Beverage made a motion, seconded by Director Kiley, to
authorize and/or ratify Director attendance at these events if desired.
Motion carried 4-0-0-1 with Director Hawkins being absent.
16. ADJOURNMENT
16.1. The meeting was adjourned at 10:10 a.m. A Board of Directors Special
Meeting has been scheduled for Tuesday, April 14, 2015 at 1:00 p.m. The
next Regular Board of Directors Meeting will be held Thursday, April 23,
2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 6.2
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Minutes of the Board of Directors Special Meeting held April 14, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
041415_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/PH 5-0
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Tuesday, April 14, 2015, 1:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The April 14, 2015 Yorba Linda Water District Board of Directors Special Meeting
was called to order by President Collett at 1:04 p.m. The meeting was held in the
Board Room at the District’s Administration Building located at 1717 East
Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President John DeCriscio, Operations Manager
Phil Hawkins Gina Knight, Human Resources/Risk Manager
Robert R. Kiley Delia Lugo, Finance Manager
Gary T. Melton Art Vega, Information Technology Manager
Annie Alexander, Executive Secretary
ALSO PRESENT
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Partner, Kidman Law LLP
4. PUBLIC COMMENTS
None.
5. ACTION CALENDAR
5.1. Committee Structure and Assignments
The Board briefly discussed the continued need for the District’s internal
and external committees. The Board then determined to defer further
consideration of this matter to later in the meeting.
Mrs. Knight and Messrs. DeCriscio and Vega left the meeting at this time.
6. DISCUSSION ITEMS
6.1. Review Draft Board of Directors Policies and Procedures Manual
Ms. Alexander presented the Board with a PowerPoint presentation
regarding the Board’s draft policies and procedures manual. She
explained that staff had spent some time evaluating the Board’s current
policies and provided a brief summary of the findings. She further
2
explained that staff had compiled a draft Board of Directors policy and
procedures manual incorporating content from applicable District
ordinances and resolutions, related government/water codes, CSDA
sample policies, and the policies of other water districts. The Board then
reviewed each section of the draft policy manual and provided feedback
and direction to staff. This included a discussion regarding the continued
need for the District’s internal and external committees during which the
Board determined to discontinue the District’s internal standing
committees and continue the external standing committees. Ad hoc
committees will be created on an as needed basis. Ms. Alexander then
concluded the presentation and indicated that staff would incorporate the
Board’s revisions and bring back a final draft for proposed adoption at a
future Board meeting.
7. CLOSED SESSION
The meeting was adjourned to Closed Session at 3:55 p.m. All Directors were
present.
7.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 4:30 p.m. No action was taken during
Closed Session that was required to be reported under the Brown Act.
8. ADJOURNMENT
8.1. The meeting was adjourned at 4:30 p.m. The next Regular Board of
Directors Meeting will be held Thursday, April 23, 2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Minutes of the Board of Directors Regular Meeting held April 23, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2015-04-23_-_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/PH 5-0
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, April 23, 2015, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The April 23, 2015 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Collett at 8:31 a.m. The meeting was
held in the Board Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Robert R. Kiley John DeCriscio, Operations Manager
Gary T. Melton Gina Knight, Human Resources / Risk Manager
Delia Lugo, Finance Manager
DIRECTORS ABSENT Damon Micalizzi, Public Information Manager
Phil Hawkins Art Vega, Information Technology Manager
Annie Alexander, Executive Secretary
Cindy Botts, Management Analyst
ALSO PRESENT
Eddy Beltran, Partner, Kidman Law LLP
Tom Lindsey, Mayor Pro Tem, City of Yorba Linda
Eddy Jackson, Resident
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Mr. Eddy Jackson, resident, addressed the Board and commented on alternate
solutions being proposed for the filling of Lake Mission Viejo. He asked if any
alternate solutions were being developed for the filling of East Lake Village. The
Board responded and indicated that East Lake Village had its own water source
for the purposes of filling the lake. Any supplemental water purchased from the
District in the past has been charged at the full rate.
2
6. SPECIAL RECOGNITION
6.1. Recognition of Employee for their Service to the District
Damon Micalizzi, Public Information Manager (5 Years)
Mr. Marcantonio presented Mr. Micalizzi with a certificate and pen
in recognition of his service to the District. The Board then
applauded Mr. Micalizzi on his accomplishment.
7. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent.
7.1. Minutes of the Board of Directors Regular Meeting held March 12, 2015
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $907,150.97.
7.3. Declaration of Restrictive Covenants with Mr. Tien - 4284 Genoa Way
Recommendation: That the Board of Directors authorize the President and
Secretary to execute the Declaration of Restrictive Covenants with Mr.
Tien.
7.4. Brand Name Requirement for Fairmont Booster Station Upgrade Project
Recommendation: That the Board of Directors approve the Brand Name
Requirement for the Fairmont Booster Station Upgrade Project for Items
10 through 14 as specified in attached staff memorandum, namely Clortec
or Miox sodium hypochlorite dosing system, Grundfos chemical metering
pumps, USF Fabrication vault access hatch, Exalt radio, and Motorola
truck-to-truck radio.
7.5. Hardware Purchase for a Nevada Colocation Site to Implement Phase 4
(Disaster Recovery) of the Storage Solution and Recovery Plan
Recommendation: That the Board of Directors authorize the General
Manager to purchase Dell hardware through MR2 Solutions in the amount
of $59,915.65 in order to implement a Disaster Recovery solution at the
District's colocation site.
3
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
President Collett briefly commented on feedback he was receiving from
the public in regards to the drought.
8.2. Directors' Reports
NOCLA Elected Officials Reception - April 16, 2015
Director Melton reported on his attendance at this event.
Directors Melton, Beverage and Kiley also commented on feedback they
were receiving from the public related to the drought.
8.3. General Manager's Report
Mr. Marcantonio provided the Board with an overview of his activities and
meeting attendance. He then asked each manager in attendance to
provide a report regarding activities within their respective departments.
8.4. General Counsel's Report
Mr. Beltran reported on the recent court ruling in the San Juan Capistrano
water rate structure lawsuit.
8.5. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS
9.1. Investment Ad Hoc Committee
(Hawkins / Beverage)
Next meeting is yet to be scheduled.
9.2. YLWD-City of Placentia Joint Agency Committee
(Melton / Kiley)
Minutes of the meeting held April 7, 2015 at 9:00 a.m. (To be
provided at the next regular Board meeting.)
Next meeting is scheduled to be held June 16, 2015 at 9:00 a.m. at
Placentia City Hall.
9.3. YLWD-City of Yorba Linda Joint Agency Committee
(Collett / Beverage)
Next meeting is scheduled to be held April 28, 2015 at 10:00 a.m.
at the District’s offices.
4
9.4. YLWD-MWDOC-OCWD Joint Agency Committee
(Collett / Melton)
Next meeting is scheduled to be held May 26, 2015 at 4:00 p.m.
9.5. Citizens Advisory Committee
(Collett)
Next meeting is scheduled to be held April 27, 2015 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL LMCAC - April 9, 2015 (Beverage - As Needed)
Director Beverage attended and commented on a few items of business
which were discussed during the meeting.
10.2. WACO - April 10, 2015 (Hawkins/Kiley)
Director Kiley attended and commented on the presentations provided
during the meeting.
10.3. MWDOC Board - April 15, 2015 (Melton)
Director Melton attended and commented on some matters of business
that were considered during the meeting.
10.4. OCWD Board - April 15, 2015 (Kiley)
Director Kiley attended and commented on a public hearing which was
held during the meeting.
10.5. YL Planning Commission - April 15, 2015 (Melton)
Director Beverage attended and commented on a few items of business
that were considered during the meeting.
10.6. YL City Council - April 21, 2015 (Collett)
Director Collett attended and commented on a presentation that was
provided to the Council during the meeting.
10.7. OCSD - April 22, 2015 (Kiley/Beverage)
Directors Kiley and Beverage attended and commented on a few items of
interest which were discussed during the meeting.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from April 24, 2015 – May 31, 2015
The Board reviewed the activity calendar and made no changes.
5
12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
12.1. Drought Response Grant Program Water Rate Workshop - May 14 and
27, 2015
Director Beverage made a motion, seconded by Director Melton, to
authorize Director attendance at this event if desired. Motion carried 4-0-
0-1 with Director Hawkins being absent.
13. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:35 a.m. All Directors in
attendance were present. Also present were Mr. Marcantonio and Mr. Beltran.
13.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 10:13 a.m. President Collett stated
that no action was taken during Closed Session that was required to be reported
under the Brown Act.
14. ADJOURNMENT
14.1. The meeting was adjourned at 10:14 a.m. A Board of Directors Special
Meeting has been scheduled for Thursday, April 30, 2015 at 8:30 a.m. The
next Regular Board of Directors Meeting will be held Monday, May 11,
2015 at 11:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 6.4
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Minutes of the Board of Directors Special Meeting held April 30, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
043015_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/PH 5-0
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Thursday, April 30, 2015, 8:00 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The April 30, 2015 Yorba Linda Water District Board of Directors Special Meeting
was called to order by President Collett at 8:00 a.m. The meeting was held in the
Board/Training Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Phil Hawkins John DeCriscio, Operations Manager
Robert R. Kiley Gina Knight, Human Resources / Risk Manager
Gary T. Melton Delia Lugo, Finance Manager
Damon Micalizzi, Public Information Manager
Annie Alexander, Executive Secretary
Cindy Botts, Management Analyst
ALSO PRESENT
Brett Barbre, Director, MWDSC and MWDOC
Connie Almond, Attorney, Liebert Cassidy Whitmore
4. PUBLIC COMMENTS
None.
5. CLOSED SESSION
The meeting was adjourned to Closed Session at 8:01 a.m. All Directors were
present. Also present was Mrs. Knight and Ms. Almond.
5.1. Conference with Labor Negotiators Pursuant to Section 54957.6 of the
California Government Code Agency
Designated Representatives: Gina Knight, Human Resources/Risk
Manager, and Connie Almond, Attorney, Liebert Cassidy Whitmore
Employee Organization: Yorba Linda Water District Employees
Association
2
The Board reconvened in Open Session at 8:32 a.m. President Collett reported
that no action was taken during Closed Session that was required to be reported
under the Brown Act.
Ms. Almond left the meeting at this time.
6. DISCUSSION ITEMS
6.1. Draft FY 2015/16 Operating Budget (Materials to be provided at the
meeting.)
The Board discussed the District’s mandated water conservation
percentage as proposed by the State Water Resources Control Board
(SWRCB) and its expected impact on the District’s finances. Mrs. Lugo
provided an overview of the draft FY 2015/16 budget summary, key
budget assumptions, revenues, and expenses as previously presented to
the Board. Mrs. Botts provided a summary of SWRCB’s new
requirements and calculations. Mrs. Botts and Mr. DeCriscio then
responded to questions from the Board regarding a revised operating plan
and estimated import water and groundwater pumping costs for the next
fiscal year. Mrs. Lugo reviewed the District’s debt covenant requirements,
coverage ratios, and the consequences of default. She also highlighted
the impact of mandated conservation on the District’s revenue under
various scenarios. Mrs. Lugo then provided a revised draft FY 2015/16
budget summary assuming a 36% mandated reduction in water
consumption, a 15% allocation from MWD, and 55% of the District’s
operating expenses being covered by the base fee. Staff then responded
to questions from the Board regarding the expense key factors, local
agency base fee and monthly bill comparison, and other revenue recovery
options. The Board then discussed the different legal requirements
associated with the collection of drought related penalties and a proposed
rate increase. Mrs. Lugo reviewed the District’s reserve types and
established minimums. The Board then instructed staff to prepare a
resolution instituting Stage 3 Water Conservation Measures for
consideration at the next regular meeting. The Board also scheduled
future workshop meetings on May 21, 2015 at 8:30 a.m., June 18, 2015 at
8:30 a.m., and July 16, 2015 at 8:30 a.m. Additionally, the Board
determined to change the time of the Board meeting on September 10,
2015 to 6:30 p.m. in order to accommodate a public hearing for a
proposed rate increase.
7. ADJOURNMENT
7.1. The meeting was adjourned at 11:33 a.m. The next Regular Board of
Directors Meeting will be held Monday, May 11, 2015 at 11:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 6.5
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Minutes of the Board of Directors Regular Meeting held May 11, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2015-05-11_-_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/PH 5-0
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Monday, May 11, 2015, 11:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 11, 2015 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Collett at 11:32 a.m. The meeting was
held in the Board Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Robert R. Kiley John DeCriscio, Operations Manager
Gary T. Melton Gina Knight, Human Resources / Risk Manager
Delia Lugo, Finance Manager
DIRECTORS ABSENT Art Vega, Information Technology Manager
Phil Hawkins Annie Alexander, Executive Secretary
Cindy Botts, Management Analyst
Malissa Tem, Public Affairs Specialist
Alex Thomas, Water Quality Engineer
ALSO PRESENT
Daniel Mole, Chair, YLWD Citizens Advisory Committee
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Partner, Kidman Law LLP
Ian Delzer, Associate, Townsend Public Affairs, Inc.
Judy Desjardin, Resident
Eddy Jackson, Resident
John Koeller, Resident
Judy Murray, President, Rancho Dominguez Community Association
Rosemarie Sauer, Resident
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Mr. Eddy Jackson, resident, addressed the Board and inquired as to why the
meeting was being held on this day instead of the regularly scheduled date and
time. President Collett explained that a majority of the Board were interested in
2
attending a workshop regarding water rates which had been scheduled the same
day as the regularly scheduled meeting. As such, the meeting date and time had
been changed to accommodate their attendance.
Mr. John Koeller, resident, addressed the Board and noted that he had the
opportunity to attend the most recent YLWD Citizens Advisory Committee
meeting. He also stated that he had watched the video recording of the State
Water Resources Control Board (SWRCB) meeting held May 5, 2015 and that he
was impressed with Mr. Marcantonio’s comments related to fire protection. He
further stated that later in the meeting, Ms. Felicia Marcus, Chair, reminded
SWRCB staff to look into Yorba Linda’s fire protection concerns.
Ms. Rosemarie Sauer, resident, addressed the Board and inquired as to whether
watering with a hand-held hose would be prohibited at some point in the future.
President Collett responded that watering with a hand-held hose equipped with
an automatic shut-off nozzle would not be prohibited. Ms. Sauer also
commented on the process for reporting water waste, enforcement issues, and
the District’s efforts to work with other municipalities in relation to the drought.
6. SPECIAL RECOGNITION
6.1. Recognition of Individual for their Service to the District
Art Kidman, Partner, Kidman Law LLP (40 Years)
President Collett presented Mr. Kidman with a proclamation from
the Board of Directors and a lapel pin in recognition for his many
years of service to the District.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Collett)
Minutes of the meeting held April 27, 2015 at 8:30 a.m. were
provided in the agenda packet.
Mr. Daniel Mole addressed the Board and provided a report
regarding matters discussed during the meeting including the
District’s recent budget workshop and the Governor’s Executive
Order for mandatory water reductions. He also provided a brief
overview of matters discussed during a previous OCW D Ocean
Desalination Citizens Advisory Committee meeting.
Next meeting is scheduled to be held May 18, 2015 at 8:00 a.m.
Mr. Mole left the meeting at this time.
3
8. CONSENT CALENDAR
Director Beverage made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent.
8.1. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $714,627.67.
8.2. Final Progress Payment No. 2 and Request to File Notice of Completion
for the Richfield Gate Modifications Project
Recommendation: That the Board of Directors approve Final Progress
Payment No. 2 in the net amount of $25,100.90 to Harris Steel Fence Co.,
Inc. and 5% retention of $1,321.10; authorize staff to file the Notice of
Completion and release the retention thirty five days following recordation,
if no liens have been filed; release the Labor and Material Bond; and
release the Faithful Performance Bond in one year if no defects have been
found for construction of the Richfield Gate Modifications Project, Job No.
2014-10.
8.3. Unaudited Financial Statement for the Period Ending March 31, 2015
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for the Period Ending March 31, 2015.
8.4. Investment Report for Period Ending March 31, 2015
Recommendation: That the Board of Directors receive and file the
Investment Report for the Period Ending March 31, 2015.
8.5. Directors and General Manager Fees and Expenses Report for Third
Quarter FY 2014/15
Recommendation: That the Board of Directors receive and file the Third
Quarter Directors and General Manager Fees and Expenses Report for
FY 2014/15.
9. ACTION CALENDAR
9.1. Proposed Institution of Stage 3 Water Conservation Measures
Mr. Marcantonio explained that this resolution supports the Governor’s
State of Emergency and call for all Californian’s to conserve water. It also
supports the SWRCB’s emergency regulation requirements for increased
conservation practices and the District’s target reduction of 36%.
President Collett then opened the floor to public comment.
4
Mr. John Koeller, resident, addressed the Board and stated that a number
of studies have indicated that residential water usage will increase when
the number of watering days are decreased as set forth in the District’s
conservation ordinance. This is because individuals feel compelled to
water more than they normally would due to the restriction. At the same
time, there are other studies that indicate the opposite. Mr. Koeller further
stated that while it’s easy to restrict the number of allowed watering days,
it may not always result in a reduction of water consumption.
Mr. Eddy Jackson, resident, addressed the Board and stated that
according to a public records request, over 4M gallons of potable water
had been used in 2013 to help refill a private lake at East Lake Village.
He noted that Stage 3 of the District’s water conservation ordinance would
prohibit the initial filling or re-filling of residential pools or outdoor spas
(more than 1 foot). He requested that the Board consider issuing a
moratorium on the refilling of this private lake with potable water and that
any members of the Board who may be homeowners in East Lake Village
recuse themselves from the discussion regarding this matter.
Ms. Judy Murray, President, Rancho Dominguez Community Association,
addressed the Board and stated that she was interested in how the new
water usage restrictions would affect home owners associations. She also
commented on the District’s waiver application and efforts made by the
association to decrease water usage including the installation of smart
timers, new pipeline materials, and drought tolerant plants. She noted that
the association had reduced its water consumption every year since 2009
and expressed concern regarding the need to conserve an additional
36%. She asked if any considerations were being provided to
associations who were maintaining their own slopes and perimeters.
Mr. Art Kidman, Partner, Kidman Law LLP, addressed the Board and
commented on Mr. Marcantonio’s remarks provided at the SWRCB
meeting. He noted that the agency provided no special considerations to
any group nor did it recognize purveyor efforts to increase water storage
prior to the current drought. He also suggested that the state begin using
the terms “water allocation” or “water rationing” instead of “water
conservation” as the latter term implied a voluntary practice. Mr. Kidman
also commented on the large fines to be levied on water purveyors who
are out of compliance with the state’s emergency regulations.
Ms. Rosemarie Sauer, resident, addressed the Board and stated that she
was already making significant efforts to conserve water and that it would
be very difficult for her to cut back her usage any further.
President Collett then responded to concerns raised in the previous
comments regarding the need for increased water conservation and the
movement to Stage 3. He then asked staff to respond to the question
raised regarding the private lake at East Lake Village. Mrs. Lugo
explained that East Lake Village has its own private well in addition to one
5
inactive meter that has been utilized to help fill the lake in the past.
President Collett then continued his comments and explained that the
entire community would need to make an effort to conserve in order for
the District to meet its target reduction percentage. Director Beverage
commented on conservation efforts made during the previous droughts.
Ms. Judy Desjardin, resident, addressed the Board and asked if the
District was contacting state legislators regarding this matter. She also
asked if it would be helpful for customers to do the same. Director Melton
indicated that staff was making a substantial effort to communicate the
District’s concerns to the appropriate state agencies and representatives.
Mr. Marcantonio then provided a brief overview of staff’s efforts in this
regard. Additional comments were then provided by various members of
the Board.
Director Beverage made a motion, seconded by Director Melton, to adopt
Resolution No. 15-04 Instituting Stage 3 Watering Restrictions effective
June 1, 2015.
Director Beverage commented on the impact of the state’s emergency
regulations on the District’s budget process and the timeline for meeting
Proposition 218 requirements in relation to a proposed rate increase.
Motion carried 4-0-0-1 on a Roll Call Vote with Director Hawkins being
absent.
9.2. Draft 2015 Water Quality Report
Mr. Conklin explained that California public water utilities were required to
provide annual water quality reports to their customers. This report is also
known as the Consumer Confidence Report which covers water quality
testing and analysis from January to December of the previous calendar
year. State and Federal laws now allow electronic delivery of this report
resulting in a cost-savings for the District. Staff will make the report
available on the District’s website and hard copies will be provided upon
request. Mr. Marcantonio commended staff for their efforts in regards to
water quality. Mr. DeCriscio and Mr. Thomas then responded to questions
from the Board regarding sampling locations and frequency.
Director Melton made a motion, seconded by Director Kiley, to approve
the 2015 Water Quality Report and authorize staff to make this report
available on the District’s website pursuant to the new State and Federal
law regarding electronic delivery. Motion carried 4-0-0-1 with Director
Hawkins being absent.
9.3. Board of Directors Policies and Procedures Manual
Mr. Marcantonio explained that based on feedback provided at the Board
workshop meeting held in April, staff had prepared the final draft of the
policies and procedures manual for review. This document represents a
compilation of several ordinances and resolutions and includes
6
supplemental language taken from the California Government and Water
Codes, CSDA’s sample policies, and the policies of several other water
districts.
Director Kiley made a motion to adopt Resolution No. 15-05 Adopting a
Board of Directors Policies and Procedures Manual and Rescinding
Resolution Nos. 01-05, 08-13, 10-05, 11-05, 11-15, 12-10, and 12-21.
Mr. Eddy Jackson, resident, addressed the Board and asked if this item
had a cost of living adjustment associated with it. President Collett
indicated that it did not.
The motion was seconded by Director Beverage and carried 4-0-0-1 on a
Roll Call Vote with Director Hawkins being absent.
9.4. Memorandum of Understanding and Pay Plans Between the District and
the YLWD Employees Association
Mrs. Knight explained that from early February through the end of April
2015, staff had met and conferred with representatives of the Yorba Linda
Water District Employees’ Association to negotiate a Memorandum of
Understanding (MOU) for FYs 2015-18. On May 7, 2015, the Association
held an election and agreed to accept the MOU which includes a 6.5%
cost of living adjustment over a 3-year period beginning July 1, 2015 and
an 11 step salary schedule effective July 1, 2016.
Mr. Eddy Jackson, resident, addressed the Board and expressed concern
regarding the proposed cost of living adjustments in light of the District’s
expected reduction in revenue due to the state’s conservation mandate.
He suggested that the Board defer consideration of this matter for a few
months. Director Beverage responded and commented on various cost-
saving provisions that were included in the previous MOU and the
expenses associated with employee turnover.
Director Kiley made a motion, seconded by Director Beverage, to adopt
Resolution No. 15-06 Adopting the Memorandum of Understanding and
Pay Plans Between the District and the Yorba Linda Water District
Employees Association. Motion carried 4-0-0-1 on a Roll Call Vote with
Director Hawkins being absent.
9.5. Employee Compensation Letter and Pay Plans for Supervisory and
Confidential Employees
Mrs. Knight explained that in the past, the District’s Supervisory and
Confidential Employees followed suit with the provisions that were
negotiated between the District and the District’s represented employees.
The Compensation Letter for this group of employees includes a 6.5%
cost of living adjustment over a 3-year period beginning July 1, 2015 and
an 11 step salary schedule effective July 1, 2016.
7
Mr. Eddy Jackson, resident, addressed the Board and asked for
clarification as to which employee groups were unionized. Director
Beverage explained that only those positions identified in the MOU
belonged to a union.
Director Beverage made a motion, seconded by Director Kiley, to adopt
Resolution No. 15-07 Adopting the Employee Compensation Letter and
Pay Plans for Supervisory and Confidential Employees for Fiscal Years
2015-2018. Motion carried 4-0-0-1 on a Roll Call Vote with Director
Hawkins being absent.
9.6. Employee Compensation Letter and Pay Plans for Management
Employees
Mrs. Knight explained that in the past, the District’s Management
Employees also followed suit with the provisions that were negotiated
between the District and the District’s represented employees. The
Compensation Letter for this group of employees includes a 6.5% cost of
living adjustment over a 3-year period beginning July 1, 2015 and an 11
step salary schedule effective July 1, 2016.
Mr. Eddy Jackson, resident, addressed the Board and asked for
clarification regarding the Board of Directors’ compensation rate. The
Board responded that the Directors’ compensation rate hadn’t changed
since 2003 and was currently set at $150 per day for each day’s
attendance at authorized meetings, not to exceed 10 days in any calendar
month.
The Board voted 4-0-0-1, with Director Hawkins being absent, to adopt
Resolution No. 15-08 Adopting the Employee Compensation Letter and
Pay Plans for Management Employees for Fiscal Years 2015-2018.
9.7. First Amendment to Employment Agreement for Position of General
Manager
Mrs. Knight explained that based on job performance, the General
Manager had qualified for a merit increase. As such, an amendment to
the original employment agreement was now desired. Mrs. Knight also
clarified that the date of the agreement in the agenda report should have
been identified as August 7, 2014.
President Collett noted that Mr. Marcantonio was doing an outstanding job
and that the District was very fortunate to have hired him.
Director Melton made a motion, seconded by Director Kiley, to approve
the First Amendment to the Employment Agreement for the Position of
General Manager. Motion carried 4-0-0-1 with Director Hawkins being
absent.
8
9.8. Request for Concurring Nomination Resolution
Mr. Marcantonio explained that the California Special Districts Association
(CSDA) would be conducting an election for 6 seats on its Board of
Directors in June. The District has received a request from the Vista
Irrigation District to consider adoption of a resolution concurring in the
nomination of Ms. Jo MacKenzie for reelection.
Director Melton made a motion, seconded by Director Kiley, to adopt
Resolution No. 15-09 Concurring in the Nomination of Jo MacKenzie to
the CSDA Board of Directors. Motion carried 4-0-0-1 on a Roll Call Vote
with Director Hawkins being absent.
10. DISCUSSION ITEMS
10.1. Status of Legislative Affairs
Mr. Ian Delzer, Associate for Townsend Public Affairs, addressed the
Board and provided an overview of current legislative activity. A copy of
the monthly report was provided in the agenda packet.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. President's Report
None.
11.2. Directors' Reports
SCWC Quarterly Luncheon - April 24, 2015
Director Kiley did not attend this event.
YL Chamber Appreciation Breakfast - April 29, 2015
Director Melton attended and noted that District staff had been
recognized at the event.
MWDOC Elected Officials Forum - April 29, 2015
Directors Collett and Kiley attended and commented on a
presentation that was provided during the event.
Water Reuse & Desalination Research Conference - May 4-5, 2015
Director Kiley attended
11.3. General Manager's Report
Mr. Marcantonio provided the Board with an overview of his activities and
meeting attendance. He then asked each manager in attendance to
provide a report regarding activities within their respective departments.
11.4. General Counsel's Report
Mr. Beltran did not have any comments at this time. Mr. Kidman briefly
commented on the emergency regulations adopted by the State Water
Resources Control Board.
9
11.5. Future Agenda Items and Staff Tasks
None.
12. COMMITTEE REPORTS CONTINUED
12.1. Investment Ad Hoc Committee
(Hawkins / Beverage)
Next meeting is yet to be scheduled.
12.2. YLWD-City of Placentia Joint Agency Committee
(Melton / Kiley)
Minutes of the meeting held April 7, 2015 at 9:00 a.m. were
provided in the agenda packet.
Next meeting is scheduled to be held June 16, 2015 at 9:00 a.m.
and will be held at Placentia City Hall.
12.3. YLWD-City of Yorba Linda Joint Agency Committee
(Collett / Beverage)
Minutes of the meeting held April 28, 2015 at 10:00 a.m. were
provided in the agenda packet.
Next meeting is scheduled to be held May 19, 2015 at 10:00 a.m.
and will be held at YL City Hall.
12.4. YLWD-MWDOC-OCWD Joint Agency Committee
(Collett / Melton)
Next meeting is scheduled to be held May 26, 2015 at 4:00 p.m.
13. INTERGOVERNMENTAL MEETINGS
13.1. YL Planning Commission - April 29, 2015 (Hawkins)
Director Hawkins attended and previously provided Mr. Marcantonio with
some notes which he shared with the Board.
13.2. WACO - May 1, 2015 (Hawkins/Kiley)
Directors Hawkins and Kiley attended. Director Kiley commented on the
presentation provided during the meeting.
13.3. YL City Council - May 5, 2015 (Beverage)
Director Beverage attended and commented on a few items of business
that were considered during the meeting.
10
13.4. OCSD Operations Committee - May 6, 2015 (Kiley/Beverage)
Directors Kiley and Beverage attended and reported on some matters of
business that were discussed during the meeting.
14. BOARD OF DIRECTORS ACTIVITY CALENDAR
14.1. Meetings from May 12, 2015 – June 30, 2015
The Board reviewed the activity calendar and made no changes.
15. ADJOURNMENT
15.1. The meeting was adjourned at 1:42 p.m. A Board of Directors Workshop
Meeting has been scheduled for Thursday, May 21, 2015 at 8:30 a.m. The
next Regular Board of Directors Meeting will be held Thursday, May 28,
2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 6.6
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Minutes of the Board of Directors Special Meeting held May 18, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
051815_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/PH 5-0
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Monday, May 18, 2015, 11:00 a.m.
Mesa Water Reliability Facility - 1350 Gisler Ave, Costa Mesa CA 92626
1. CALL TO ORDER
The May 18, 2015 Yorba Linda Water District Board of Directors Special Meeting
was called to order at 11:00 a.m. The meeting was held at the Mesa Water
Reliability Facility at 1350 Gisler Ave, Costa Mesa, CA 92626.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
YLWD DIRECTORS PRESENT YLWD STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President
Phil Hawkins
Robert R. Kiley
Gary T. Melton
MESA WATER DIRECTORS PRESENT MESA WATER STAFF PRESENT
Shawn Dewane, President Paul E. Shoenberger, General Manager
Ethan Temianka, Vice President
4. PUBLIC COMMENTS
None.
5. PRESENTATIONS
5.1. Tour of Mesa Water Reliability Facility
Directors Dewane and Temianka and Mr. Shoenberger provided the
Yorba Linda Water District attendees with a tour of the Mesa Water
Reliability Facility.
6. ADJOURNMENT
6.1. The meeting was adjourned at 12:30 p.m. A Board of Directors Workshop
Meeting has been scheduled for Thursday, May 21, 2015 at 8:30 a.m. The
next Regular Board of Directors Meeting will be held Thursday, May 28,
2015 at 8:30 a.m.
Marc Marcantonio
Board Secretary
ITEM NO. 6.7
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Minutes of the Board of Directors Workshop Meeting held May 21, 2015
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
052115_BOD_-_Minutes.doc Minutes Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/PH 5-0
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Thursday, May 21, 2015, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 21, 2015 Yorba Linda Water District Board of Directors Workshop
Meeting was called to order by President Collett at 8:30 a.m. The meeting was
held in the Board/Training Room at the District’s Administration Building located
at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President Steve Conklin, Engineering Manager
Phil Hawkins John DeCriscio, Operations Manager
Robert R. Kiley Gina Knight, Human Resources / Risk Manager
Gary T. Melton Delia Lugo, Finance Manager
Art Vega, Information Technology Manager
Damon Micalizzi, Public Information Manager
Annie Alexander, Executive Secretary
Cindy Botts, Management Analyst
OTHER ATTENDEES
Eddy Beltran, Partner, Kidman Law LLP
Brett Barbre, Director, MWDSC and MWDOC
Randy Kuroda, Resident
4. PUBLIC COMMENTS
Mr. Randy Kuroda, resident, addressed the Board and expressed his concerns
regarding the state’s emergency drought regulations prohibiting the watering of
landscape within 48 hours of measureable rainfall or when there is a 50% chance
or greater of rainfall. He noted that the term “measurable rainfall” was undefined
and that sources for identifying the % chance of rainfall were somewhat difficult
to locate. He also stated that the provision in the District’s water conservation
ordinance prohibiting the initial filling and refilling of pools and spas more than 1
foot did not specify any time period (i.e. day, month, etc.). He suggested that the
District consider posting real time weather forecasts on its website in addition to
e-mailing or texting customers weather related information.
2
President Collett noted that the water conservation ordinance was originally
adopted in 2009 and that the Board would be reviewing it again in the near
future.
Mr. Kuroda also suggested that as MWDSC funding for turf removal rebates had
been depleted, that the District consider promoting its own program.
Director Barbre stated that MWDSC would be considering making additional
funding available shortly and responded to related questions from the Board.
President Collett commented on a matter discussed during the previous Yorba
Linda City Council meeting regarding a possible temporary moratorium on the
issuance of building permits for swimming pools and outdoor spas.
Mr. Marcantonio thanked Mr. Kuroda for his comments and asked Director
Barbre if MWDOC would be developing an updated framework for the water
conservation ordinance. Director Barbre indicated that work related to this effort
was being performed on a state level. Mr. Micalizzi noted that the District’s
website was in the process of being re-designed and would include a weather
related module.
Mr. Kuroda left the meeting at this time.
5. DISCUSSION ITEMS
5.1. Draft FY 2015/16 Operating Budget (Materials to be provided at the
meeting.)
Mrs. Lugo began the presentation and explained that staff had revised the
draft budget assuming 45% of the District’s operating expenses being
covered on the base fee versus 55% as was presented at the last
workshop meeting. She then summarized the key budget assumptions.
Mrs. Botts provided an overview of the State Water Resources Control
Board’s (SWRCB) requirements and calculations, a revised operating
plan, and estimated import water and groundwater costs for the next fiscal
year. Mrs. Lugo then provided an overview of the revised draft FY
2015/16 budget summary and expense key factors. Mrs. Knight reviewed
the proposed changes in staffing for the next fiscal year. Staff then
responded to questions from the Board regarding the District’s long and
short term staffing needs. This included a discussion regarding the
funding of short term positions specifically related to the state’s
conservation mandate through the use of penalties. These penalties
would also be used to pay for fines from the state should the District not
meet its conservation percentage. Mrs. Lugo explained that in order to
address the SWRCB’s mandate, the Board would need to establish water
use restrictions and impose penalties upon customers who exceed those
restrictions in the form of an Ordinance.
President Collett called a recess at 10:10 a.m.
3
The meeting was reconvened at 10:20 a.m.
Mrs. Botts provided an overview of the District’s debt service obligation
and coverage ratio, proposed base fee increases, and a local agency rate
comparison. She then explained staff’s calculations and data used to
develop residential, commercial, and irrigation water usage blocks and
potential penalties. Mrs. Lugo also explained that any penalties imposed
by the Board needed to be reasonable and serve as a deterrent against
water waste. The Board then discussed the penalty amounts and
provided feedback to staff. Mrs. Lugo reviewed the District’s reserve
types and established minimums. Mr. Conklin then provided an overview
of the District’s 5-year Capital Improvement Plan and responded to
questions from the Board regarding identified projects and expanding the
District’s water supply portfolio. Following further discussion, the Board
instructed staff to prepare an Ordinance to comply with the state’s
mandate that would impose water use restrictions and associated
penalties for consideration at the next Board meeting. The Board also
determined to change the time of the workshop meeting scheduled June
19, 2015 at 8:30 a.m. to 1:00 p.m. the same day.
6. ADJOURNMENT
6.1. The meeting was adjourned at 11:53 a.m. The next Regular Board of
Directors Meeting will be held Thursday, May 28, 2015 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 6.8
AGENDA REPORT
Meeting Date: June 11, 2015 Budgeted:Yes
To:Board of Directors Cost Estimate:$403,787.19
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $403,787.19.
DISCUSSION:
The major item on this disbursement list is as follows: A wire of $14,000.98 to Southern California
Gas Company for April 2015 gas charges at Highland Ave. The balance of $138,447.49 is routine
invoices.
The Accounts Payable check register total is $138,447.49; Payroll No. 11 total is $251,338.72; and
the disbursements of this agenda report are $403,787.19. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
15-CS_0611.pdf CAP SHEET Backup Material
CkReg061115.pdf CHECK REGISTER Backup Material
15_CC_0611.pdf CREDIT CARD SUMMARY Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/PH 5-0
.
June 02, 2015
CHECK NUMBERS & WIRES:
Computer Checks 65702—65768 $ 138,447.49
___________
$ 138.447.49
WIRE:
W052615 So. California Gas Co. $ 14,000.98
____________ $ 14,000.98
TOTAL OF CHECKS & WIRES $152,448.47
PAYROLL NO. 11:
Direct Deposits $ 156,887.72
Third Party Checks 6148—6159 $ 42,416.13
Payroll Taxes $ 52,034.87
$ 251,338.72
TOTAL OF PAYROLL $251,338.72
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $403,787.19
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF June 11, 2015
==================================================================.
Check No.Date Vendor Name Amount Description
65708 06/11/2015 Alhambra Foundry Company 3,299.89 RING AND COVER
65709 06/11/2015 Anaheim Wheel & Tire 30.00 MOUNT& BALANCE 2 TIRES - #178
65710 06/11/2015 Aqua-Metric Sales Co.14,615.42 WAREHOUSE STOCK
65711 06/11/2015 Aramark 651.10 UNIFORM SERVICE
65712 06/11/2015 Art Vega 1,044.84 TRAVEL REIMBURSEMENT - ART V
65713 06/11/2015 Associated Laboratories 1,793.40 APRIL INVOICE - LAB TEST
65714 06/11/2015 AT & T 46.23 CIRCUIT 78KS315PT
65715 06/11/2015 Bob Peters Fire Protection Inc 700.00 ANNUAL FIRE SPRINKLER SERVICE
65716 06/11/2015 CalCard US Bank 16,281.09 ORCHARD SUPPLY HARDWARE
65717 06/11/2015 City Of Placentia 253.25 ENCROACHMENT PERMIT 715673
65718 06/11/2015 City Of Placentia 253.25 ENCROACHMENT PERMIT 715674
65719 06/11/2015 Cla-Val Co.142.90 YOKE CRD 3/8"
65720 06/11/2015 Clinical Lab. Of San Bern.3,020.00 LAB TESTING - APRIL 2015
65721 06/11/2015 CNA Surety 500.00 HONESTY BOND 71497797 - LUGO
65706 06/11/2015 COLBY STOCKSTILL 5.34 CUSTOMER REFUND
65722 06/11/2015 Com Ser Co Inc.347.49 ANTENNA KIT #208 & 209
65723 06/11/2015 David Dickison 999.35 CASH SWR BOND RELEASE- J13-16S
65725 06/11/2015 Dean Criske Trucking 1,467.90 BASE MATERIAL & COLD MIX ASPHALT
65724 06/11/2015 Delta Wye Electric, Inc.1,004.28 LAKEVIEW PUMP TROUBLESHOOT
65726 06/11/2015 Eisel Enterprises, Inc.1,790.10 CAST IRON COVER & J2013-04 - MTR BOX,LID & COVER
65727 06/11/2015 Environmental Engineering & Contracting Inc.5,017.33 GIS/CMMS CONSULTING
65728 06/11/2015 Fairway Ford Sales, Inc.33.20 AUTO MAINTENANCE - UNIT 193
65729 06/11/2015 Fleet Services, Inc 706.52 AUTO MAINTENANCE - UNIT 161
65730 06/11/2015 Fry's Electronics 1,912.10 IT HARDWARE
65731 06/11/2015 Gates Fiberglass Installers, Inc.1,428.00 FIBERGLASS MATERIAL - TANKS
65734 06/11/2015 J & S Construction 14,660.00 CONCRETE REPAIR - SEVERAL LOCATIONS
65732 06/11/2015 Jackson's Auto Supply - Napa 720.15 AUTO MAINTEANCE - UNIT 147
65733 06/11/2015 John Bogosian 389.46 TOOLS & EQUIPMENT
65703 06/11/2015 JOHN FEIST 127.34 CUSTOMER REFUND
65735 06/11/2015 KB Design 664.20 SAFETY - T-SHIRTS
65704 06/11/2015 KELLY E ROGERS 196.87 CUSTOMER REFUND
65707 06/11/2015 KHANH DAO 211.41 CUSTOMER REFUND
65736 06/11/2015 Kidman Law 305.50 LEGAR SERVICE
65737 06/11/2015 Konica Minolta Business 299.73 BIZHUB C224 - LEASE & OVERAGE COPY CHARGES
65738 06/11/2015 Liebert Cassidy Whitmore 11,931.50 GENERAL - LEGAL SERVICE
65739 06/11/2015 Marc Marcantonio 133.72 TRAVEL & MI. REIMBURSEMENT - MARC
65740 06/11/2015 Mc Fadden-Dale Hardware 147.00 HARDWARE SUPPLIES
65741 06/11/2015 Michael J. Beverage 77.63 MI REIMBURSEMENT - BEVERAGE, M
65768 06/11/2015 Municipal Water District 75.00 RESIDENTIAL SMART TIMER
65742 06/11/2015 Muzak LLC 80.18 MUSIC SERVICES - JUNE 2015
65743 06/11/2015 Nickey Kard Lock Inc 5,191.37 FUEL
65744 06/11/2015 Office Solutions 291.75 OFFICE SUPPLIES & TONER
65748 06/11/2015 P.T.I. Sand & Gravel, Inc.662.20 BASE MATERIALS (CL2)
65702 06/11/2015 PEI LI 599.51 CUSTOMER REFUND
65745 06/11/2015 Pete's Road Service Inc 34.02 FLAT REPAIR - UNIT 144
65746 06/11/2015 Praxair Distribution 154.70 SPEC MD ALUM 100-200
65747 06/11/2015 Prudential Group Insurance 3,848.45 INSURANCE LIFE/ADD/LTD & STD
65749 06/11/2015 Quinn Power Systems Associates 902.26 FILTER AS LU
65751 06/11/2015 R.F.MacDonald Co 11,190.04 GRUNDFOS DMH 213-10-B
65750 06/11/2015 Red Wing Shoe Store - Orange 177.12 BOOTS - BARMER, D
65752 06/11/2015 RKI Engineering, LLC 6,400.00 WORK ON DRIVERS AND SCADA
65753 06/11/2015 Robert Kiley 134.00 DATA & MI. REIMBURSEMENT - KILEY, R
65754 06/11/2015 Safety-Kleen Systems Inc 822.89 HAZ MATERIAL DISPOSAL
65755 06/11/2015 Sanders Paving, Inc.3,950.00 RESLURRY PAVEMENT - 3 LOCATION
65756 06/11/2015 Selman Chevrolet Company 771.16 BRAKE HYDRO BOOST - UNIT 144
65757 06/11/2015 Shred-It USA Inc 88.12 SHRED ONSITE SERVICE
65758 06/11/2015 Southern Calif Edison Co.385.48 #6115 & #6354 - MAY 2015
65759 06/11/2015 Southern Calif Gas Co.8,873.66 MAY 2015 GAS CHARGES AT MULTIPLE LOCATIONS
W052815 05/28/2015 Southern Calif Gas Co.14,000.98 HIGHLAND AVE - APRIL 2015
65760 06/11/2015 Staples Business Advantage 1,589.53 OFFICE SUPPLIES & TONER
65761 06/11/2015 Steven Enterprises 148.12 Receivings Transaction Entry
65762 06/11/2015 Sunrise Medical Group 70.00 HEP B SURFACE ANTIBODY
65763 06/11/2015 TDC Group Inc 1,500.00 FREEANCE - 12 MO - 7/15-7/16
65764 06/11/2015 Time Warner Cable 1,515.86 RICHFIELD - BCF FIBER INET
Yorba Linda Water District
Check Register
For Checks Dated: 05/19/2015 thru 6/11/2015
65765 06/11/2015 United Industries 708.08 PPE EQUIPMENT
65705 06/11/2015 WENDIE L HUFFMAN 70.50 CUSTOMER REFUND
65766 06/11/2015 Yorba Linda Chamber 685.00 ANNUAL MEMBERSHIP 7/15-7/16
65767 06/11/2015 Zane Woller 321.00 COL. SYS. MAINT. GD 2 - WOLLER
152,448.47
Date Vendor Name Amount Description
5/13/2015 Amazon.com 348.46 (2) Streamlight boxes - #208 & 209
5/18/2015 Praxair 46.48 Welding supplies for hydrant crew
5/18/2015 Star12 - National Seminar Training 597.00 Renewal for (3) users
5/18/2015 FTP TODAY 4.03 extra storage for ylwd.ftptoday.com
5/19/2015 B&M Lawn & Garden 94.52 Parts for lawn mower & trimmer
5/19/2015 Westside Building 588.33 Shop supplies - paint brushes, wire brushes, & padlocks
5/19/2015 Village Nurseries 66.74 SOD for landscape repairs
5/19/2015 Harrington Industrial 582.63 CL2 parts for Camino de Bryant
5/19/2015 Steer Inn 199.10 Engineering department Going-Away Lunch for Sosa, J
5/19/2015 National Notary Association 578.80 Renew notary commission for Amelia Cloonan
5/20/2015 Lightbulbs Etc.255.96 Light bulbs for facilities repair
5/20/2015 Home Depot 123.91 Batteries for warehouse & misc. parts
5/20/2015 Home Depot 683.10 (50) bags of rapidset concrete
5/20/2015 Harrington Industrial 89.22 CL2 parts
5/20/2015 Blakes Place 1,869.34 BBQ for employee picnic.
5/20/2015 Vons 70.38 Beverages for employee picnic.
5/20/2015 Placentia Disposal 504.52 (2) Front loads - Richfield
5/20/2015 Online Information Services 462.20 Utility exchange report
5/20/2015 Verizon Wireless 5,034.44 March & April 2015 Invoices
5/21/2015 Orchard Supply Hardware 16.17 Key reel and graphite for water quality
5/21/2015 C. Wells Supply 610.20 3/4" core for tapping team
5/21/2015 Hedrick Fire Protection 450.00 Fire alarm check - annual test
5/21/2015 Randy's Automotive 633.97 Automobile maintenance.
5/21/2015 Konica Minolta 1,193.99 March & April 2015 Invoices
5/26/2015 B&M Lawn & Garden 106.92 (2) 18"-21" snake gaiters
5/26/2015 Lightbulbs Etc.64.58 Light bulbs for building 4
5/27/2015 Minuteman Press 459.00 (500) 12"x18" cardstock "No Parking"
5/27/2015 Staples 75.55 Printer ink for operations
5/27/2015 Orchard Supply Hardware 53.98 Materials
5/28/2015 Orchard Supply Hardware 17.57 Building repair parts
5/28/2015 Dan Copp Crushing 400.00 Concrete & asphalt road waste
16,281.09
Cal Card Credit Card
U S Bank
5/13/15-5/28/15
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: June 11, 2015 Budgeted:Yes
Total Budget:$2.5M
To:Board of Directors Cost Estimate:$2.5M
Funding Source:All Water Funds
From:Marc Marcantonio, General
Manager
Job No:J2009-22 & J2014-23
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:No
Prepared By:Alex Thomas, Water Quality
Engineer
CEQA Compliance:MND
Subject:Mitigated Negative Declaration for the Well 21 Equipping and Richfield Road
Pipeline Projects
SUMMARY:
A Mitigated Negative Declaration (MND) and Initial Environmental Study (IES) under the California
Environmental Quality Act (CEQA) has been prepared for the Well 21 Equipping and Richfield Road
Pipeline Projects. The analysis concludes that the proposed project can be implemented without
causing significant adverse environmental impacts with the incorporation of mitigation measures for
specific issues. The impacts and mitigation measures are summarized in the attached Mitigation
and Monitoring Program.
STAFF RECOMMENDATION:
That the Board of Directors adopt the Mitigation and Monitoring Program; find and declare that the
proposed Project, with incorporation of the mitigation measures per the Mitigation and Monitoring
Program, will not have a significant adverse effect on the environment of the YLWD service area;
and authorize staff to file a Notice of Determination for the Project.
DISCUSSION:
The MND and IES analysis for the Well 21 Equipping and Richfield Road Pipeline Projects found
that the proposed projects will not impact any CEQA guideline categories when mitigating measures
are included in the projects. The impacts and mitigation measures are summarized in the attached
Mitigation and Monitoring Program. Mitigation measures include full compliance with local noise
ordinances; protection of biological and hydrological resources; and monitoring for
potential hazardous materials.
The MND/IES was prepared by Stantec Consulting Services, Inc. in conformance with CEQA
requirements. The projects' contract documents and specifications will incorporate the identified
mitigation measures. Pursuant to CEQA guidelines, copies of the MND/IES were distributed to
various responsible agencies for public review and comment. The attached Staff Report
summarizes the public review process and discusses the written comments. An electronic copy of
the MND/IES is on file and available for review on the District's public website found on the "YLWD
Reports" page under the "News" tab.
PRIOR RELEVANT BOARD ACTION(S):
On October 10, 2013, the Board of Directors authorized execution of a Professional Services
Agreement with Stantec Consulting Services, Inc. to provide engineering design, bidding
support services and construction management for Wellhead Equipping of YLWD Well No. 21
in the amount not to exceed $147,258.
On August 14, 2014, the Board of Directors authorized the execution of Amendment No. 1 to
the Professional Services Agreement with Stantec Consulting Services, Inc. of the Well 21
Equipping Project to provide engineering design, bidding support services and construction
management for the Richfield Road Pipeline Project in the amount no to exceed $87,966.
ATTACHMENTS:
Name:Description:Type:
Staff_Report_MND_Comments_NOA.pdf Staff Report With NOA/NOI Backup Material
YLWD_Response_to_COA_Commens.pdf YLWD Response Letter to City of Anaheim Backup Material
YLWD_Well_21_Equipping_MMP_20150601.pdf IS/MND MMP Plan Backup Material
Revised_Staff_Recommendation.docx Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
RK/PH 5-0
Adopting the proposed mitigated negative
declaration, finding that on the basis of the
whole record (including the IES and
comments received), that there is no
substantial evidence that the project will
have a significant effect on the environment
and that the mitigated negative declaration
reflects the Board of Directors' independent
judgment and analysis. Approving the
proposed project and adopting the Mitigation
and Monitoring Program; and authorizing
staff to file a Notice of Determination for the
Project. Declaring that the Board Secretary
is the custodian of the documents and
materials which constitute the record of
proceedings upon which the Board's
decision is based and such documents and
materials will be at the District's
headquarters.
Yorba Linda
Water District
Reliable and Trusted Service
for More Than 100 Years
May 21, 2015
Susan Kim,AICP, LEED AP ND by email to: skim @anaheim.net
Acting Principal Planner
200 S. Anaheim Blvd.
Anaheim, CA 92805
Subject: Initial Study/Mitigated Negative Declaration for the Wellhead Equipping for Well No. 21 &
Richfield Road Pipeline Project
Dear Ms. Kim,
Thank you and the City of Anaheim (COA) staff for providing a review and comments for the above-
referenced document. The following are the Yorba Linda Water Department (YLWD) responses to the
City of Anaheim's comment letter dated March 9, 2015:
Public Utilities Department: Electrical Engineering Division
City of Anaheim commenter: Nam Nguyen
COA Comment: 1. Please note that per map EM154, there are 12KV overhead facilities in the
Immediate vicinity of the project.
YLWD Response: The location of the 12KV overhead facilities has been noted. YLWD is working with
COA's Jason Rilloraza for the installation of a pad mounted transformer for the
wellhead facilities that will receive power from said 12KV overhead facilities.
COA Comment: 2. Protect all overhead and underground structures in place and maintain proper
working clearance per GO95 and GO128. It is the developer's responsibility to
ascertain ALL existing overhead electrical facilities including street lights and
protect in-place or relocate per APU Electrical Engineering Construction
Standards at the developer's expense. If relocation or removal of existing
facilities is required,the developer must contact Electrical Engineering (714)
765-4211 for assistance.
YLWD Response: This information has been noted.
Public Utilities Department: Environmental Services Division
City of Anaheim commenter: Marie Newland
COA Comment: 3.Section 2.0—Project Description: Recommend additional photos and diagrams
of the proposed project in order to provide reviewer a better perspective of the
project site; e.g., the document didn't identify the location of Conrock Basin.
YLWD Response: The project site location and OCWD's Conrock Basin location are shown on Figure 2-
2-Local Vicinity Map and Land Use. Figure 2-2- Local Vicinity Map and Land Use is
attached.
Page 1 of 5
1717 E. Miraloma Avenue Placentia,CA 92870 714-701-3100 714-701-3108 Fax
COA Comment: 4. Section 4.3—Air Quality,Table 4.3-1 "Ambient Air Status of the South Coast
Air Basin". The Federal PM10 status of"Non-Attainment" needs to be updated
to "Attainment/Maintenance". Per CARB's website,the status was changed as
of July 26, 2013.
YLWD Response: Section 4.3—Air Quality, Table 4.3-1 has been revised per the stated
recommendation.
Public Utilities Department: Water Engineering Division
City of Anaheim commenter: Sara Mathis
COA Comment: 5. Sections 2.0—6.0: Change the terms "open water reservoirs" and "reservoirs" to
"groundwater recharge basins".
YLWD Response: Per the stated recommendation, the terms "open water reservoirs"and "reservoirs"
have been replaced with "groundwater recharge basins".
COA Comment: 6. Section 2.2—Project Location: Last paragraph—The well is located within the
OCWD's maintenance yard,which is in the City of Anaheim. It is not located in the
City of Anaheim's maintenance yard.
YLWD Response: Per the stated recommendation, the described location of the well site in Section 2.2
has been changed from the "City of Anaheim's maintenance yard"to "OCWD's
maintenance yard".
COA Comment: 7. Section 2.3—Project Background: The District proposes to equip the well at 3,000
GPM. Did the original well permit and NO] contemplate this flow rate?The City of
Anaheim has existing water production wells in the area and future ones planned in
its CIP. The District shall provide Anaheim with hydrogeologic and groundwater
modeling data that show the equipping of this well at 3,000 GPM will not impact the
existing and future water levels or production rates of existing and future City of
Anaheim wells located within the vicinity of this project.
YLWD Response: YLWD has provided a COA staff with hydrogeologic study, conducted by CDM, which
concludes that the proposed YLWD Well21 pumping at 3,000 GPM will have
negligible impact on the nearest COA well 52. This hydrogeologic study(titled:
YLWD Well 21 Drowdown Calculations) is attached.
COA Comment: S. Section 2.4—Project Components, Discharge Pipeline:
(i) Please provide the plan and profile location of the proposed untreated water
discharge pipeline in La Palma Avenue. The City of Anaheim operates and
maintains a high pressure water steel transmission main in La Palma Avenue.
During design of the untreated water discharge pipeline, the District shall submit
plans to Anaheim for review and approval of the proposed plan and profile
location. The untreated water discharge pipeline shall be designed to maintain
the required horizontal and vertical separations from Anaheim's water main, per
the City of Anaheim's standards and the State's Division of Drinking Water
standards. Also, is there an existing untreated water pipeline in Richfield Road
that will be abandoned with this project?
(ii) Please provide the location of the District's Headquarter chlorination facility.
(iii) Reference is made to future well tie-ins in the area. Please describe the
Page 2 of 5
locations of these future wells.The City of Anaheim has existing water
production wells in the area and future ones planned in its CIP.The District's
future wells shall be located to not impact the existing and future water levels
or production rates of City of Anaheim wells.
YLWD Response: (i) The Plan and Profile Design Sheet W-1 is attached to this letter for review. Per the
plans, the proposed pipeline crosses the COA's "high pressure"18-inch water
main at about 5-feet below the main, satisfying the COA and SWRCB separation
standards. No YLWD mains will be abandoned at the intersection of Richfield
Road and La Palma Avenue for this project.
(ii) The location of the District's Headquarter Chlorination injection facility is shown
on attached Figure 2-2-Local Vicinity Map and Land Use.
(iii) The location of the proposed future YLWD Well 22. Is shown on attached Figure
2-2 -Local Vicinity Map and Land Use. The location of the other intended future
wells in this area are unknown at this time.
COA Comment: 9. Section 2.4—Project Components, Well Pump Motor: Pump selection would be
based on flow rate and TDH values.
YLWD Response: Section 2.4 Project Components, Well Pump Motor has been revised per the stated
recommendation.
COA Comment: 10. Section 2.6—Project Schedule: Please update the dates of construction of the
equipping improvements; the document states 2014.
YLWD Response: Section 2.6 Project Schedule, has been updated to "2015"per the stated
recommendation.
COA Comment: 11. Section 4.1—Aesthetics: Please advise if the well will be cleared of gravel on
start-up.
YLWD Response: The well is only expected to clear some settled silt upon start-up, not gravel. Section
4.1—Aesthetics has been revised.
COA Comment: 12. Section 4.6—Geology&Soils: The proposed untreated water discharge pipeline
will be located within a liquefaction and strong seismic ground shaking zone.
Measures such as earthquake resistant pipe material design should be considered in
the pipeline design to mitigate the potential of pipeline failure in the proximity of
the City of Anaheim's high pressure water transmission main in La Palma Avenue.
YLWD Response: YLWD has taken this into consideration and concludes that the proposed welded
cement mortar lined and coated steel pipe with a minimum steel wall thickness of
0.25"will have sufficient resistance towards ground movement.
Public Works Department:Traffic Engineering Division
City of Anaheim commenter: Rafael Cobain
COA Comment: 13.Table 4.16-5 - Existing and Buildout Conditions. Richfield is two lanes in
Anaheim, and has two southbound and one northbound lane in Placentia.The City
of Anaheim's segment falls within the segment titled "South of Orangethorpe".
Within the City of Anaheim's segment, the table identifies Richfield as a 4-Lane
Undivided (4U) roadway under both Existing and Buildout, when it is actually an
existing 2-Lane Undivided (2U) and 4-Lane Undivided roadway at buildout in 2035.
Page 3 of 5
The current capacity should be 12,500. Additionally,the Buildout (which is 2025 and
not our 2035 Buildout) is shown as 11,000. Our General Plan projections for 2035
forecast a volume of 21,400 with a volume to capacity ratio of 1.71.The table and
analysis should be revised to show the correct roadway classification, capacity, and
forecasted volumes within the City of Anaheim.
YLWD Response: The table and analysis has been revised to show the correct roadway classification,
capacity and forecasted volumes within the City of Anaheim.
Public Works Department: Development Services, Subdivision
City of Anaheim Commenter: Shawn Azarhoosh
COA Comment: 14. Section 4.17.1 Utilities and Service Systems, Setting- Please add the following
services in the project vicinity:Anaheim Public Works—Storm Water and Anaheim
Public Works—Wastewater.
YLWD Response: Section 4.17.1 Utilities and Service Systems,Setting has been the revised perstated
recommendation.
Public Works Department: Capital Programs, Sewer and Storm Drains Division
City of Anaheim Commenter: Shawn Azarhoosh
COA Comment: 15. YLWD should account for all applicable master plans for Storm Drainage and
Sanitary Sewers for the project area in the City of Anaheim. The Master Plans are
available on the Public Works- Design Services section of the City's website.
YLWD Response: YLWD has noted the master plans for Storm Drainage and Sanitary Sewers
Public Works Department: Operations/Sanitation Division
City of Anaheim Commenter: Shawn Azarhoosh
COA Comment: 16. Section 4.17.1—For City of Anaheim, add "Republic Services—recycling and
solid waste collection, transfer, and disposal services". For City of Placentia, correct
to "Placentia Disposal dba Republic Services—recycling and solid waste collection,
transfer, and disposal services". For both cities, remove "Waste Management of
Orange County—solid waste disposal service".
YLWD Response: Section 4.17.1 has been revised per the stated recommendation.
Planning Department: Planning Services Division
City of Anaheim Commenter: Christine Saunders
COA Comment: 16. Section 4.5.1—It appears that the wrong date is attributed to the Cultural
Resources Study; additional references to the study indicate that it was completed
in 1993,which would be consistent with the Cultural Resources Study prepared for
the Northeast Area Specific Plan Environmental Impact Report.
YLWD Response: Section 4.5.1 has been revised per the stated recommendation.
Page 4 of 5
If you have any questions regarding this response letter you may call me at 714-701-3115.
Sincerely,
Alex Thomas, P.E.
Water Quality Engineer
Cc: Steve Conklin
Attachments: COA Comment Letter Dated March 9, 2015
Figure 2-2 Local Vicinity Map and Land Use
YLWD Well 21 Drawdown Calculations
Sheet W-1 Richfield Road Pipeline Drawings
Page 5 of 5
City of Anaheim
PLANNING DEPARTMENT
March 9, 2015
Alex Thomas, PE by email to: athomas @ylwd.com
Water Quality Engineer
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
Subject: Initial Study/Mitigated Negative Declaration for the Wellhead Equipping for
Well No. 21 & Richfield Road Pipeline Project
Dear Mr. Thomas:
Thank you for the opportunity to review and comment on the above-referenced
document. City of Anaheim staff offers the following comments:
Public Utilities Department: Electrical Engineering Division
Please contact Nam Nguyen at 714-765-5122 or nnguyenganaheim.net with questions
pertaining to this section.
1. Please note that per map EM 154, there are 12KV overhead facilities in the
immediate vicinity of the project.
2. Protect all overhead and underground structures in place and maintain proper
working clearance per GO95 and GO128. It is the developer's responsibility to
ascertain ALL existing overhead electrical facilities including street lights and
protect in-place or relocate per APU Electrical Engineering Construction
Standards at the developer's expense. If relocation or removal of existing
facilities is required, the developer must contact Electrical Engineering (714)
765-4211 for assistance.
Public Utilities Department: Environmental Services Division
Please contact Marie Newland at 714-765-4166 or mnewland(a�anaheim.net with
questions pertaining to this section.
3. Section 2.0— Project Description: Recommend additional photos and diagrams
of the proposed project in order to provide reviewer a better perspective of the
project site; e.g., the document didn't identify the location of Conrock Basin.
4. Section 4.3 — Air Quality, Table 4.3-1 "Ambient Air Status of the South Coast
Air Basin". The Federal PM10 status of"Non-Attainment" needs to be updated
to "Attainment/Maintenance". Per CARB's website, the status was changed as
of July 26, 2013.
200 S.Anaheim Blvd.
Suite#162
Anaheim,CA 92805
Tel: (714)765-5139
Fax:(714)765-5280
www.anaheim.net
Alex Thomas
March 9, 2015
Page 2 of 4
Public Utilities Department: Water Engineering Division
Please contact Sara Mathis at 714-765-4298 or smathis(a.,anaheim.net with questions pertaining
to this section.
5. Sections 2.0 — 6.0: Change the terms "open water reservoirs" and "reservoirs" to
"groundwater recharge basins".
6. Section 2.2 — Project Location: Last paragraph — The well is located within the
OCWD's maintenance yard, which is in the City of Anaheim. It is not located in the City
of Anaheim's maintenance yard.
7. Section 2.3 — Project Background: The District proposes to equip the well at 3,000
GPM. Did the original well permit and NOI contemplate this flow rate? The City of
Anaheim has existing water production wells in the area and future ones planned in its
CIP. The District shall provide Anaheim with hydrogeologic and groundwater modeling
data that show the equipping of this well at 3,000 GPM will not impact the existing and
future water levels or production rates of existing and future City of Anaheim wells
located within the vicinity of this project.
8. Section 2.4—Project Components, Discharge Pipeline:
(i) Please provide the plan and profile location of the proposed untreated water
discharge pipeline in La Palma Avenue. The City of Anaheim operates and
maintains a high pressure water steel transmission main in La Palma Avenue.
During design of the untreated water discharge pipeline, the District shall submit
plans to Anaheim for review and approval of the proposed plan and profile
location. The untreated water discharge pipeline shall be designed to maintain
the required horizontal and vertical separations from Anaheim's water main, per
the City of Anaheim's standards and the State's Division of Drinking Water
standards. Also, is there an existing untreated water pipeline in Richfield Road
that will be abandoned with this project?
(ii) Please provide the location of the District's Headquarter chlorination facility.
(iii) Reference is made to future well tie-ins in the area. Please describe the locations
of these future wells. The City of Anaheim has existing water production wells in
the area and future ones planned in its CIP. The District's future wells shall be
located to not impact the existing and future water levels or production rates of
City of Anaheim wells.
9. Section 2.4 — Project Components, Well Pump Motor: Pump selection would be based
on flow rate and TDH values.
10. Section 2.6 — Project Schedule: Please update the dates of construction of the equipping
improvements; the document states 2014.
11. Section 4.1 —Aesthetics: Please advise if the well will be cleared of gravel on start-up.
12. Section 4.6 — Geology & Soils: The proposed untreated water discharge pipeline will be
located within a liquefaction and strong seismic ground shaking zone. Measures such as
earthquake resistant pipe material design should be considered in the pipeline design to
Alex Thomas
March 9, 2015
Page 3 of 4
mitigate the potential of pipeline failure in the proximity of the City of Anaheim's high
pressure water transmission main in La Palma Avenue.
Public Works Department: Traffic Engineering Division
Please contact Rafael Cobain at 714-765-4991 or rcobianganaheim.net with questions
pertaining to this section.
13. Table 4.16-5 - Existing and Buildout Conditions. Richfield is two lanes in Anaheim, and
has two southbound and one northbound lane in Placentia. The City of Anaheim's
segment falls within the segment titled "South of Orangethorpe". Within the City of
Anaheim's segment, the table identifies Richfield as a 4-Lane Undivided (4U) roadway
under both Existing and Buildout, when it is actually an existing 2-Lane Undivided (2U)
and 4-Lane Undivided roadway at buildout in 2035. The current capacity should be
12,500. Additionally, the Buildout (which is 2025 and not our 2035 Buildout) is shown
as 11,000. Our General Plan projections for 2035 forecast a volume of 21,400 with a
volume to capacity ratio of 1.71. The table and analysis should be revised to show the
correct roadway classification, capacity, and forecasted volumes within the City of
Anaheim.
Public Works Department: Development Services, Subdivision
Please contact Shawn Azarhoosh at 714-765-5054 or sazarhoosh(cr,anahiem.net with questions
pertaining to the following comments 14, 15, and 16.
14. Section 4.17.1 Utilities and Service Systems, Setting - Please add the following services
in the project vicinity: Anaheim Public Works — Storm Water and Anaheim Public
Works—Wastewater.
Public Works Department: Capital Programs, Sewer and Storm Drains Division
15. YLWD should account for all applicable master plans for Storm Drainage and Sanitary
Sewers for the project area in the City of Anaheim. The Master Plans are available on
the Public Works - Design Services section of the City's website.
Public Works Department: Operations/Sanitation Division
16. Section 4.17.1 — For City of Anaheim, add "Republic Services — recycling and solid
waste collection, transfer, and disposal services". For City of Placentia, correct to
"Placentia Disposal dba Republic Services — recycling and solid waste collection,
transfer, and disposal services". For both cities, remove "Waste Management of Orange
County— solid waste disposal service".
Planning_Department: Planning Services Division
Please contact Christine Saunders at 714-765-5238 or csaunders(?anaheim.net with questions
pertaining to this section.
17. Section 4.5.1 — It appears that the wrong date is attributed to the Cultural Resources
Study; additional references to the study indicate that it was completed in 1993, which
would be consistent with the Cultural Resources Study prepared for the Northeast Area
Specific Plan Environmental Impact Report.
Alex Thomas
March 9, 2015
Page 4 of 4
Please forward any subsequent public notices regarding this project to my attention at the address
listed at the bottom of the first page of this letter. If you have any questions regarding this
response, please do not hesitate to contact Christine Saunders at (714) 765-5238 or
csaunders@anaheim.net or me at(714) 765-4958 or skim ,anaheim.net.
Sincerely,
Susan Kim, AICP, LEED AP ND
Acting Principal Planner
Cc: Christine Saunders, Planning Department
Marie Newland, Public Utilities Department
Nam Nguyen, Public Utilities Department
Sara Mathis, Public Utilities Department
Rafael Cobain, Public Works Department
Shawn Azarhoosh, Public Works Department
LW D' - F,w J�
% BARCELI CSR W. _
I �A.MAIt1tEClR _
EXISTING 30"0 WATERLINE
, I 1
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CHLORINE PRODUCTION; wLf
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-- T -— 1 -- -- ---- -
I
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OS-P -� -_
- --I (2)DISCHARGE PIPELINES
I FUTURE WELL NO.22 LOCATION
21 LOCATION
f Os-W
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,Le-end:--------
—Proposed Water Pipeline((Approximate) OS-P
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-Existing Water Pipeline Segment
(Approximate) ,
REFERENCE:
AERIAL IMAGE OBTAINED FROM A LICENSED
VERSION OF GOGGLE EARTH DATED APRIL 18,
2013 AND IS APPROXIMATE.LAND USE
BOUNDARIES OBTAINED FROM THE CITY OF
ANAHEIM AND ARE APPROXIMATE.CITY OF
PLACENTIA LAND USE BOUNDARIES WERE
DIGITIZED USING CITY LAND USE MAP AND
ARE APPROXIMATE.
OS-PG,
City of Anaheim General Plan Use
R-L
Residential-Low
I
R-LM
I
Residential-Low Medium
C-GC
General Commercial
O-L
Office-Low
THOUSAND OAKS,CALIFORNIA
MU NR
Mixed Use-Non Residential
MU
Mixed Use
RR
Railroad
I
I-L
i
Industrial
OS-P
Parks
OS-W
I
Water
C-NC
Neighborhood Center
I
P-I Public-Institutional
City of Placentia General Plan Use
Industrial
LDR
Low Residential
SP
I
Specific Plan
I
r
I
/
OS-P MU
//
XNvTATE SCALE W FEET
Fj N arranty made by Stant s to a accurary,reliability o pl ten f these data O g tlat a comp led fromi
f' lou sources.This inforrination may not meet Nabonal Map Accuracy Standards.This prod ct developed electronically,and was
may be updated lhout noliT hwuon.Any reprod ctio ay result in a loss of scale and or information.
FIGURE:
LOCAL VICINITY MAP I �_�
AND LAND USE
CHECKED BY: APPROVED BY DATE:
EJ 05105!15
FOR:
Stantec
WELLHEAD EQUIPPING OF
WELL NO.21
YORBA LINDA WATER DISTRICT
290 CONEJO RIDGE AVENUE
THOUSAND OAKS,CALIFORNIA
JOB NUMBER:
DRAWN BY:
PHONE:(805)230-1266 FAX:(805)230-1277
2042496800
JBL
Linda Water Dist\Well#21\GPU-WITH-PIPELINE.dwgUile7ermanlMay
05,2015 at
15:381Lavout:8.5x11
FIGURE:
LOCAL VICINITY MAP I �_�
AND LAND USE
CHECKED BY: APPROVED BY DATE:
EJ 05105!15
Client: Yorba Linda Water District Job#: 98319.DN.SPEC Calc By: Mike Hoffman, PG, CHG
Project: YLWD Well 21 CHK By/Date: M. Smith, PG, March 3, Date: March 3, 2015
2015
RVW By/Date: M. Smith, PG, March 3,
2015
YLWD Well 21 Drawdown Calculations
1.0 Purpose/Objective
As part of the well permitting process,the City of Anaheim requested a drawdown analysis to
estimate the effects of the new YLWD Well 21 on their existing wells. The distance from the
YLWD Well 21 to the nearest City of Anaheim well,Well 52, is approximately 5,057 feet(0.96
miles).
2.0 Procedure
The Theis equation was used to estimate drawdown at the closest City of Anaheim well.
3.0 References/Data Sources
The transmissivity and storativity values used are based on the pumping tests performed on
Well 19 in December 2004. The analysis is based on the nonequilbrium Theis equation.
4.0 Assumptions
Includes:
• T=10,000 ft2/day which was obtained from the pumping test on Well 19.
• S=0.0023 which is the average storativity from the aquifer tests.
• The Theis equation does not assume that recharge would be occuring so it is a very
conservative estimate.
5.0 Calculations
Define the well function: Radius r := 5057 • ft
00
Storativity §1:= .0023
—u
,w,.,ti,(u) e 2
W := J u du Transmissivity T:= 1.09 104• �
U y
time ime := 365• day
U
r2• S discharge Q := 3000• gpm
:_
4• T• time
drawdown := Q • W(U)
4 • -r• T
drawdown = 22.7075 ft
MathCAD V14 Saved 3/5/201511:31 AM Page 1
P:\2351-YLWD\We11s 20 and 21\Well 21
Client: Yorba Linda Water District Job#: 98319.DN.SPEC Calc By: Mike Hoffman, PG, CHG
Project: YLWD Well 21 CHK By/Date: M. Smith, PG, March 3, Date: March 3, 2015
2015
RVW By/Date: M. Smith, PG, March 3,
2015
dd(time_l) := Q • W r 2 s 1
49 -a* T 4• T• time_1 �
dd(1 • day) = 0.4803 ft
1 • day,2• day.. 365• day
Drawdown versus Time
30
20
c
0
3
p 10
0
0 100 200 300
Time of Pumping (Days)
6.0 Conclusions/Results
The Theis nonequalibrium equation was used to estimate the drawdown effects of
pumping YLWD Well 21 on the closest City of Anaheim well (Well 52). After 30 days of
pumping Well 21 at a pumping rate of 3,000 gpm the calculated drawdown at Well 52 is
estimated to be approximately 11.4 feet. After 1 year of continuous pumping, the
drawdown at Well 52 is estimated to be 22.7 feet. However,it should be noted that the
Theis equation does not assume recharge is occuring and these wells are located in the
forebay area which is the recharge area for the Orange County Groundwater Basin so
therefore with the recharge from the Santa Ana River and the recharge basins the
drawdown is expected to be negligible at Well 52 as a result of pumping Well 21. Further
support that Well 21 will have no impact on Well 52 is demonstrated by the fact that
operating YLWD Well 20 at 3,000 gpm, installed in 2010, has no impact on the YLWD
wellfield wells located approximately 2,800 feet to the north on Richfield Road.
MathCAD V14 Saved 3/5/201511:31 AM Page 2
P:\2351-YLWD\Wells 20 and 21\Well 21
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YORBA LINDA WATER DISTRICT
WELLHEAD EQUIPPING FOR WELL NO. 21 & RICHFIELD RD. PIPELINE PROJECT IS/MND
Mitigation and Monitoring Program (MMP)
MMP IS/MND Impacts IS/MND Responsibility[&0 Implementation
No. Section/ Mitigation Measure Verification Process Schedule
Resource
Biological Resources
1 4.4 The Project site does not support migratory B10-1: Avoid Disturbance to Nesting Birds.The Yorba Linda Water Surveys prior to
Biological fish or wildlife. However, nesting birds can most effective way to avoid impacts to nesting District to confirm construction
Resources be adversely affected from noise or human birds and comply with the Migratory Bird Treaty contractor or consultant and/or tree
activity generated during construction, Act (MBTA) is to undertake the construction of conducts necessary removal.
resulting in decreased reproductive success the Project during non-nesting (or non- surveys (if seasonally
or abandonment of a nest or an area breeding) season (October-January). If this is required).
defined as nesting habitat. These adverse not feasible,the alternative is to carry out the Documentation and
effects, if it occurs,would result in violation construction under the supervision of a results of nesting bird
of the Migratory Bird Treaty Act (MBTA), qualified biologist.This will entail: surveys must be
which would be considered a significant submitted to Yorba Linda
impact.The Well No.21 Project site includes Pre-construction surveys prior to vegetation Water District prior to
trees and shrubs along the perimeter removal performing activity
fencing that could provide nesting habitat requiring survey.
for migratory bird.Construction activity at A pre-construction nesting bird survey will be
the Well No.21 site would include conducted by a qualified biologist within a
construction of a transformer and electrical week of initiating ground disturbance
pad,secondary electrical conduits, activities. The survey shall consist of full
communication line,well pump system, coverage of the proposed Project footprint
and a segment of water pipeline.These and up to a 300-foot buffer. The buffer will be
activities have the potential to directly determined by the biologist and will take into
impact nesting birds, particularly if activity account the species nesting in the area and
occurs within nesting bird season.Adverse the habitat present. If no active nests are
impacts to migratory nesting birds must be found, no additional measures are required. If
avoided in order to comply with the "occupied" nests are found,the nest locations
provisions of the MBTA. Incorporating shall be mapped by the biologist, utilizing GPS
Mitigation Measure BIO-1 is expected to equipment. The nesting bird species,and,to
reduce potential impacts to less than the degree feasible,the nesting stage will be
significant levels. As such,the proposed documented (e.g., incubation of eggs,
Project impacts to migratory birds would be feeding of young, near fledging). The biologist
less than significant with mitigation shall establish a no-disturbance buffer around
incorporated. each active nest. The buffer will be
determined by the biologist based on the
species present and surrounding habitat. No
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construction or ground disturbance activities
shall be conducted within the buffer until the
biologist has determined the nest is no longer
active and has informed the construction
supervisor that activities may resume.
Pre-construction surveys prior to tree removal
Immediately prior to the removal of any trees,
a pre-construction nesting bird survey shall be
conducted by a qualified biologist. Preferably,
this survey shall be conducted within three
days prior to tree removal. If no active nests
are found, no additional measures are
required and the removal of the tree can
proceed.If "occupied" nests are found,the
nest locations shall be mapped by the
biologist, utilizing GPS equipment. The biologist
shall establish a "no-disturbance" buffer
around each active nest. No trees shall be
removed or construction resume until the
biologist has determined the nest is no longer
active and has informed the construction
supervisor activities may resume.
Hazards and Hazardous Materials
2 Section 4.8 Construction activities associated with the HAZ-1: Spill Prevention and Clean-up Best Contractor shall prepare Prior to
Hazards proposed Project would use relatively small Management Practices. In order to reduce the and submit a Spill construction and
and quantities of hazardous substances in the potential for materials and pollutants Prevention and Clean-up during
Hazardous operation of equipment and vehicles. associated with construction to be discharged Best Management construction.
Materials Construction vehicles onsitemay require to the environment,the Project Proponent will Practices Plan for Yorba
refueling or maintenance that could result implement the following: Linda Water District
in minor releases of oil,diesel fuel, review and approval
transmission fluid,or other materials. The a) Containment and cleanup prior to initiating
potential for the release of these materials is equipment (e.g., absorbent pads, construction.The Plan
considered low; and, even if a release were mats,socks,granules,drip pans, shall,at minimum,
to occur,it would not result in a significant shovels,and lined clean drums) address the requirements
hazard to the public,surrounding uses,or will be at the staging areas and of Mitigation Measure
the environment due to the small quantities construction site for use,as HAZ-1. Contractor shall
of these materials associated with needed. comply with Plan
construction vehicles. However,to ensure b) Staging areas where refueling, throughout construction
the Project area is kept clean and free of storage,and maintenance of with Yorba Linda Water
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hazards during construction,the Project equipment occur will not be District oversight.
Proponent would implement Mitigation located within 100 feet of water
Measure HAZ-1 described below. As such, source to reduce the potential for
Project impacts resulting in significant contamination by spills.
hazard to the public or the environment c) Construction equipment will be
through foreseeable upset and accident maintained and kept in good
conditions involving the release of operating condition to reduce the
hazardous materials into the environment likelihood of line breaks or
would be less than significant with leakage.
mitigation incorporated. d) No refueling or servicing will be
done without absorbent material
(e.g.absorbent pads, mats,socks,
pillows,and granules) or drip pans
underneath to contain spilled
material. If these activities result in
an accumulation of materials on
the soil,the soil will be removed
and disposed of properly.
e) If a spill is detected,construction
activity will cease immediately,
and the Contractor will
immediately react to safely
contain and remove spilled
materials.
f) Spill areas will be restored to pre-
spill conditions,as practicable.
Spills will be documented and reported to the
Lead Agency and appropriate resource
agency personnel.
Hydrology and Water Quality
3 4.9 Potential short-term surface water quality HYD-1: Implement Erosional Control and Contractor shall prepare Prior to
Hydrology impacts related to Project construction Stormwater Quality Best Management and submit an Erosional construction and
and Water activities include runoff of loose soils and/or Practices.The Project Proponent will Control and Stormwater during
Quality construction wastes and fuels that could implement erosional control and best Quality Best construction.
potentially flow into nearby storm drains or management practices including, but will not Management Practices
Conrock Basin and result in polluting limited to,the following BMPs: Plan for Yorba Linda
downstream water courses. To attenuate Water District review and
potential impacts to surface runoff and a) Measures to trap sediment and approval prior to
water quality standards,the proposed stabilize excavated soil; initiating construction.
Project would be required to implement b Stabilize and reve etate disturbed The Plan shall,at
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water quality best management practices areas,impacted during Project minimum,address the
(BMPs) imposed to comply with the County construction; requirements of
of Orange's Drainage Area Management c) Protective measures,such as use of Mitigation Measure HYD-
Plan (DAMP) as well as Chapter 17.04 straw bales,coir rolls, hydroseeding, 1.Contractor shall
Grading, Excavations, Fillings,Watercourse sandbags,visqueen and other BMP's comply with Plan
of the City's Municipal Code. In addition, will be used in areas of bare soil,and throughout construction
implementation of Mitigation Measure HYD- in drainages near all areas of with Yorba Linda Water
1 would reduce impacts on water quality disturbance,to reduce runoff District oversight.
standards to less than significant. As a velocities and to prevent sediment
result,impacts on water quality standards from entering drainages;
would be less than significant with d) Regularly watering newly graded
mitigation incorporated. areas and exposed dirt stockpiles;
e) Properly containing and disposing of
construction waste,including food
waste;
f) Inspecting and maintaining
construction equipment and vehicles
without fluid leaks;and
g) Specifying appropriate areas for
storage and equipment maintenance
(i.e., away from streams or exposed
soils)
4
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Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 7.1.
Revised Staff Recommendation:
1) That the Board of Directors adopt the proposed mitigated
negative declaration, finding that on the basis of the whole
record before it (including the IES and comments received),
that there is no substantial evidence that the project will have
a significant effect on the environment and that the mitigated
negative declaration reflects the Board of Directors’
independent judgment and analysis.
2) That the Board of Directors approve the proposed project and
adopt the Mitigation and Monitoring Program; and authorize
staff to file a Notice of Determination for the Project.
3) That the Board Secretary is the custodian of the documents
and materials which constitute the record of proceedings upon
which the Board’s decision is based and such documents and
materials will be at the District’s headquarters.
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: June 11, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk Manager Dept:Human
Resources/Risk
Management
Reviewed by Legal:Yes
Prepared By:Bryan Melton, Human Resources
Analyst
Subject:Adopting a Patient Protection and Affordable Care Act Policy
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 15-10 Adopting a Patient Protection and Affordable Care
Act Policy.
DISCUSSION:
The Yorba Linda Water District is considered a "large employer" for the purposes of the Shared
Responsibility Provisions (Section 4980H of Title 26 of the United States Code, the Internal Revenue
Code) of the Patient Protection and Affordable Care Act. The District is also considered a "large employer"
for the purposes of Section 6056 to Title 26 of the United States Code and, therefore, is subject to the
reporting requirements referenced therein.
The Internal Revenue Service will assess a penalty on the District if (1) it fails to offer "substantially all" of
its full-time employees (and their dependents) the opportunity to enroll in minimum essential coverage or
offers coverage to "substantially all" of its full-time employees (and their dependents) that is either
"unaffordable" or does not provide "minimum value" and (2) any full-time employee receives a subsidy for
coverage through the exchange ("Employer Mandate").
Starting in 2016, the IRS will require the District to report the identity of, number of, and coverage offered
to full-time employees, subject to certain potential alternative reporting.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._15-10_-_PP_and_ACA.pdf Resolution No. 15-10 Backup Material
ACA_Policy.docx Policy Backup Material
Revised_ACA_Policy.pdf Backup Material Distributed Less Than 72 Hours Prior to the
Meeting Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
MB/RK 5-0 Roll Call
AS REVISED
RESOLUTION NO. 15-10
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING A PATIENT PROTECTION AND
AFFORDABLE CARE ACT POLICY
WHEREAS, the Yorba Linda Water District is considered a “large employer” for the
purposes of the Shared Responsibility Provisions (Section 4980H of Title
26 of the United States Code, the Internal Revenue Code) of the Patient
Protection and Affordable Care Act; and
WHEREAS, the District is also considered a “large employer” for the purposes of
Section 6056 to Title 26 of the United States Code and, therefore, is
subject to the reporting requirements referenced therein.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The Board of Directors does hereby adopt a “Patient Protection and
Affordable Care Act Policy” as attached hereto and by this reference
incorporated herein.
PASSED AND ADOPTED this 11th day of June 2015, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Ric Collett, President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Resolution No. 15-10 Adopting the Patient Protection and Affordable Care Act Policy 1
Reviewed as to form by Labor Counsel:
Connie Almond, Esq.
Liebert Cassidy Whitmore LLP
Resolution No. 15-10 Adopting the Patient Protection and Affordable Care Act Policy 2
931837.1 YO030-025Patient Protection and Affordable Care Act 1
Policies and Procedures
Policy No.: 7010-015
Effective Date: June 11, 2015
Prepared By: Gina Knight, Human Resources/Risk Manager
Delia Lugo, Finance Manager
Applicability: District Wide
POLICY: PATIENT PROTECTION AND AFFORDABLE CARE ACT
1.0 PURPOSE
The Yorba Linda Water District (“District”) is considered a “large employer” for the
purposes of the Shared Responsibility Provisions (Section 4980H of Title 26 of the United
States Code, the Internal Revenue Code) of the Patient Protection and Affordable Care
Act (“ACA”). The District is also considered a “large employer” for the purposes of Section
6056 to Title 26 of the United States Code and, therefore, is subject to the reporting
requirements referenced therein.
The Internal Revenue Service will assess a penalty on the District if (1) it fails to offer
“substantially all” of its full-time employees (and their dependents) the opportunity to enroll
in minimum essential coverage or offers coverage to “substantially all” of its full-time
employees (and their dependents) that is either “unaffordable” or does not provide
“minimum value” and (2) any full-time employee receives a subsidy for coverage through
the exchange (“Employer Mandate”).
Starting in 2016, the IRS will require the District to report the identity of, number of, and
coverage offered to, full-time employees, subject to certain potential alternative reporting.
This Administrative Policy (“Policy”) establishes the “Look Back Measurement Method
Safe Harbor” (“Look Back Safe Harbor”) under the ACA. The District establishes the Look
Back Safe Harbor for purposes of identifying “full-time” employees for the IRS reporting
requirements related to the Employer Mandate as to all employees. The District also
establishes this Look Back Safe Harbor for the purpose of determining qualification for an
offer of coverage as to all unrepresented employees. Unrepresented employees who are
determined to be “full-time” under the Look Back Safe Harbor will qualify for an offer of
coverage.
Nothing in this Policy shall be construed as the District’s determination of eligibility for
health coverage as to any represented employee. For all represented employees,
7010-015
Patient Protection and Affordable Care Act 2
qualification for health coverage shall continue to be governed by the terms of any
applicable Memorandum of Understanding or other applicable contract.
This Policy also establishes the Affordability Safe Harbors to determine affordability of
coverage offered, if any, for the Employer Mandate and reporting requirements.
2.0 LOOK BACK MEASUREMENT METHOD SAFE HARBOR
The District adopts the Look Back Safe Harbor in order to determine the Hours of Service
of all employees. Hours of Service are measured during the specified measurement
period, subject to the rules set forth hereunder. If the employee averages 30 Hours of
Service per week over the course of the specified measurement period, the District will
report to the IRS the employee’s status as full-time under the ACA for months during the
stability period associated with that measurement period, subject to the following rules.
Unrepresented employees who average 30 Hours of Service per week over the course of
the specified measurement period, will receive an offer of coverage from the District during
the associated stability period, subject to the rules set forth herein. If the District reports an
employee to the IRS as full-time for purposes of the Employer Mandate, the employee
does not become full-time for any other purpose.
A. Hours of Service Calculation
“Hours of Service” means each hour for which an employee is paid, or entitled to
payment by the District for a period of time during which no duties are performed
due to vacation, holiday, illness, incapacity (including disability), layoff, jury duty,
military duty or leave of absence. The term “Hour(s) of Service” does not include
any hour of services performed as a bona fide volunteer.
1. For Hourly Employees: The District will calculate actual Hours of Service
from records of hours worked and hours for which payment is made or
due.
2. For Non-Hourly Employees: The District will apply one of the following
three methods on a reasonable and consistent basis.
a. Calculate actual Hours of Service from records of hours worked
and hours for which payment is made or due;
b. Calculate Hours of Service using a days-worked equivalency (8
hours per day for each day employee is credited with an Hour of
Service); or
c. Calculate Hours of Service using a weeks-worked equivalency (40
hours per week for each week employee is credited with an Hour of
Service).
7010-015
Patient Protection and Affordable Care Act 3
3. Bona fide Volunteer: The District is not required to determine Hours of
Service for a bona fide volunteer. A bona fide volunteer is an individual whose
only compensation from the District is in the form of (a) reimbursement (or
reasonable allowance) for reasonable expenses incurred in the performance
of volunteer service; or (b) reasonable benefits and nominal fees, customarily
paid by similar entities in connection with the performance of services by
volunteers.
B. Ongoing Employees
An ongoing employee is an employee who has been employed for at least one
complete standard measurement period. The District establishes the Look Back
Safe Harbor with regard to all ongoing employees as follows:
Standard Measurement Period: November 2 through November 1
(starting November 2, 2013 and
continuing each year thereafter)
Administrative Period: November 2 through December 31
(starting November 2, 2014 and
continuing each year thereafter)
Stability Period: January 1 through December 31
(starting January 1, 2015 and continuing
each year thereafter)
If an ongoing employee’s employment status changes (from full-time to less than
full-time or vice versa) before the end of a Stability Period, the change in status
will not affect the classification of that employee’s status for the remaining portion
of the Stability Period.
C. New Employees Hired After November 2, 2013
For an employee hired after November 2, 2013, the District will determine which
of the following applies:
1. New Seasonal Employees: An employee who is hired into a position for
which the customary annual employment is six months or less is a
seasonal employee. The District will measure a new seasonal employee’s
Hours of Service using the initial measurement period indicated in Section
E.
2. New Non-Seasonal Employees: On the start date of a new non-seasonal
employee, the District will determine (based on the facts and
circumstances at the employee’s start date) whether the employee is
reasonably expected to be a full-time employee. The District will look at
7010-015
Patient Protection and Affordable Care Act 4
the following factors to determine whether an employee is reasonably
expected to be a full-time employee:
a. Whether the employee is replacing a full-time employee;
b. Extent to which Hours of Service of ongoing employees in the same
or comparable positions have varied above and below an average
of 30 Hours of Service per week during recent measurement
periods;
c. Whether the job was advertised or communicated to the employee
as requiring an average of 30 or more Hours of Service per week;
d. Whether the job was documented (through a contract or job
description) as requiring an average of 30 or more Hours of Service
per week.
No single factor is determinative.
3. New Full-Time Employees: If the District determines (pursuant to Section
C.2.) that the employee is reasonably expected to average at least 30
Hours of Service per week, then the employee will be a full-time
employee. The District will measure a new full-time employee’s Hours of
Service on a monthly basis pursuant to Section D until the employee
becomes an ongoing employee. Represented employees will be offered
coverage, if any, as set forth in their applicable memoranda of
understanding. Unrepresented employees will be offered coverage within
60 days if the District determines that the employee is reasonably
expected to average at least 30 Hours of Service per week according to
Section C.2.
4. New Part-Time Employees: If the District determines (pursuant to Section
C.2.) that the employee is reasonably expected to average less than 30
Hours of Service per week during the initial measurement period, then the
employee will be a part-time employee. The District will measure a new
part-time employee’s Hours of Service using the initial measurement
period indicated in Section E.
5. New Variable Hour Employees: If the District cannot determine (pursuant
to Section C.2.) whether the employee is reasonably expected to be
employed on average at least 30 Hours of Service per week during the
initial measurement period because the employee’s hours are variable or
uncertain, then the employee will be a variable hour employee. The
District may not take into account the likelihood that the employee may
terminate employment before the end of the initial measurement period
when identifying a variable hour employee. The District will measure a
7010-015
Patient Protection and Affordable Care Act 5
new variable hour employee’s Hours of Service using the initial
measurement period indicated in Section E.
D. New Full-Time Employees
New full-time employees are measured monthly until they become ongoing
employees. The District must calculate actual Hours of Service for each calendar
day of the month. If the employee averages at least 130 Hours of Service, the
employee will be considered full-time for that month.
E. New Variable Hour, New Seasonal, and New Part-Time Employees
The District establishes the following periods for new variable hour, new
seasonal, and new part-time employees:
Initial Measurement Period: Twelve months (beginning on the first of
the month following the new employee’s
start date, unless the start date is the
first of a calendar month in which case
the period begins on the start date)
Administrative Period: One month following the initial
measurement period.
Stability Period: Twelve months following the
administrative period unless the new
variable hour, new part-time or new
seasonal employee does not measure
as a full-time employee during the initial
measurement period, then the stability
period associated with the initial
measurement period must not exceed
the remainder of the standard
measurement period (plus any
associated administrative period).
The District will use these periods with regard to represented employees only for
IRS reporting purposes or, if necessary, determining potential penalties. The
District will not use these periods to determine whether a represented employee
qualifies for an offer of coverage, as that determination is made in the
memorandum of understanding. The District will use these periods with regard to
unrepresented employees to determine eligibility of coverage and for IRS
reporting purposes. During the Administrative Period, the District will offer
coverage to an unrepresented employee who averaged 30 or more Hours of
Service over the course of an Initial Measurement Period, to become effective
during the following Stability Period. The District will not offer coverage to
7010-015
Patient Protection and Affordable Care Act 6
unrepresented employees who average less than 30 Hours of Service over the
course of an Initial Measurement Period.
F. New Variable Hour, New Seasonal, or New Part-Time Employee’s Change in
Status During Initial Measurement Period
If a new variable hour, seasonal, or part-time employee’s position changes during
the initial measurement period, and had the employee started his or her
employment in that new position, the District would have reasonably expected
that new employee to average at least 30 Hours of Service per week, then for
purposes of identifying a full-time employee for reporting purposes only, an
employee will be considered a full-time employee on the earlier of (1) the first day
of the fourth full calendar month following the change in employment status, or
(2) the first day of the first month following the end of that employee’s initial
measurement period (including any associated administrative period) if the
employee averaged 30 or more Hours of Service per week during the initial
measurement period or earlier if required by law, an applicable Memorandum of
Understanding, or policy or procedure. An unrepresented employee who is a new
variable hour, part-time, or seasonal employee whose position changes during
the initial measurement period, and had the employee started his or her
employment in that new position, the District would have reasonably expected
that new employee to average at least 30 Hours of Service per week, will be
offered coverage within 60 days of starting in the new position.
G. Transitioning from New to Ongoing Employee
The District will measure the Hours of Service of a new variable hour, new
seasonal, or new part-time employee during the first complete standard
measurement period for which he/she is employed. This means that a new
variable hour, new part-time or new seasonal employee’s status may be
measured under an initial measurement period and, at the same time, be
measured under the overlapping standard measurement period.
1. If an employee’s Hours of Service measure as full-time during the initial
measurement period, he/she will retain full-time status for the entire
associated stability period (even if the employee does not qualify as full-
time during the first full standard measurement period). The District will
offer coverage to an unrepresented employee whose Hours of Service
measure as full-time during the initial measurement period to become
effective at the start of the stability period associated with the initial
measurement period.
2. If an employee’s Hours of Service do not measure as full-time during the
initial measurement period, but do measure as full-time during the
standard measurement period, the employee must be treated as full-time
during the stability period associated with the standard measurement
7010-015
Patient Protection and Affordable Care Act 7
period (even if that stability period starts before the end of the stability
period associated with the initial measurement period). The District will
offer coverage to an unrepresented employee whose Hours of Service
measure as full-time during the standard measurement period to become
effective at the start of the stability period associated with the standard
measurement period.
H. Calculating Hours of Service Based on Payroll Periods Under the Look Back
Safe Harbor
The District may calculate hours based on payroll periods when calculating
Hours of Service over any measurement period. It has two options for doing so.
The District may exclude the entire payroll period that contains November 2 (the
first day of the Standard Measurement Period), as long as it includes the entire
payroll period that contains November 1 (the last day of the Standard
Measurement Period). Alternatively, the District may exclude the entire payroll
period that contains November 1 (the last day of the Standard Measurement
Period), as long as it includes the entire payroll period that contains November 2
(the first day of the Standard Measurement Period).
I. Breaks In Service
When an employee experiences a break in service, the employee will retain the
status the employee had previously with respect to any stability period, except
that an employee will be treated as a new employee:
1. If the employee resumes employment after a period of at least 13
consecutive weeks with less than one Hour of Service; or
2. If the employee’s period of no service (measured in weeks) is at least four
consecutive weeks long and exceeds the number of weeks of that
employee’s period of employment immediately preceding the period of no
service (after application of averaging Special Unpaid Leave as set forth in
Section J).
J. Special Unpaid Leave
Special Unpaid Leave is defined only as unpaid leave under the Family and
Medical Leave Act of 1993, unpaid leave under the Uniformed Services
Employment and Reemployment Rights Act of 1994, or unpaid leave on account
of jury duty. When an employee takes Special Unpaid Leave, the District will
determine the weekly average Hours of Service by the employee for that portion
of the measurement period that is not part of the Special Unpaid Leave
(“Average Weekly Hours of Service”). The District will then determine, on a
consistent basis, the average Hours of Service for the entire measurement period
using one of the following two methods:
7010-015
Patient Protection and Affordable Care Act 8
1. Exclude the period of Special Unpaid Leave and apply the Average
Weekly Hours of Service over the entire measurement period; or
2. Credit the Average Weekly Hours of Service to the period of Special
Unpaid Leave.
3.0 AFFORDABILITY SAFE HARBORS
The District intends to apply the Rate of Pay Safe Harbor to determine the affordability of
the minimum essential coverage that it offers its full-time employees. The District in its sole
discretion may also apply the Form W-2 Safe Harbor or Federal Poverty Line Safe Harbor.
These affordability safe harbors will be applied on a uniform and consistent basis for all
employees in a reasonable category.
A. Rate of Pay Safe Harbor
1. The District measures whether the employee’s required premium
contribution for the calendar month to the lowest cost self-only coverage
that provides minimum value exceeds 9.5 percent of the monthly wage.
2. For hourly employees, the monthly wage is equal to 130 hours multiplied
by the employee’s lowest hourly rate of pay as of the first day of the
coverage period or the employee’s lowest hourly rate of pay during the
calendar month, whichever is lower.
3. For salaried employees, the monthly wage is the monthly salary as of the
first day of the coverage period. However, if the monthly salary is reduced,
including due to a reduction in work hours, the safe harbor is not available.
4. The coverage offered by the District will be deemed affordable if the
employee’s monthly premium contribution is equal to or less than 9.5
percent of the monthly wage.
4.0 REVISIONS/UPDATES TO ADMINISTRATIVE POLICY
This Administrative Policy is subject to change as regulations and guidance are issued
relating to the ACA. The Human Resources/Risk Manager, including his/her designee(s),
may amend this Policy at his/her discretion.
Legal Authority: Title 26 United States Code section 4980H, (Internal Revenue Code);
Shared Responsibility for Employers Regarding Health Coverage, 26 CFR Parts 1, 54 and
301, 79 Fed. Reg. 8544 (Feb. 12, 2014); Title 26 United States Code section 6056,
(Internal Revenue Code); Information Reporting by Applicable Large Employers on Health
Insurance Coverage Offered Under Employer Sponsored Plans, 26 CFR Parts 301 and
602, 79 Fed. Reg. 13231 (March 10, 2014).
7010-015
Patient Protection and Affordable Care Act 9
5.0 EXHIBITS
Exhibit A – Patient Protection and Affordable Care Act Acknowledgment Form
APPROVED:
__________________________________ ________________________
Marc Marcantonio Date
General Manager
7010-015
Exhibit A
931837.1 YO030-025Patient Protection and Affordable Care Act
Patient Protection and Affordable Care Act Policy
Acknowledgement Form
I acknowledge that I have received and read the provisions contained in this Patient
Protection and Affordable Care Act Policy. I understand that it is my responsibility to
consult my supervisor or the Human Resources Department if I have any questions that
are not answered in the Policy.
I also understand that the provisions in this Policy are guidelines and may not address
all circumstances that may arise. In such cases, the Human Resources Department
shall apply the Policy based on factors including but not limited to past practices and
rules of statutory interpretation.
________________________________________
Employee Name (Printed)
________________________________________
Employee Signature
________________________________________
Date
Distribution: Original: Personnel File
Copy: Employee
Patient Protection and Affordable Care Act 1
Policies and Procedures
Policy No.: 7010-015
Effective Date: June 11, 2015
Prepared By: Gina Knight, Human Resources/Risk Manager
Delia Lugo, Finance Manager
Applicability: District Wide
POLICY: PATIENT PROTECTION AND AFFORDABLE CARE ACT
1.0 PURPOSE
The Yorba Linda Water District (“District”) is considered a “large employer” for the
purposes of the Shared Responsibility Provisions (Section 4980H of Title 26 of the United
States Code, the Internal Revenue Code) of the Patient Protection and Affordable Care
Act (“ACA”). The District is also considered a “large employer” for the purposes of Section
6056 to Title 26 of the United States Code and, therefore, is subject to the reporting
requirements referenced therein.
The Internal Revenue Service will assess a penalty on the District if (1) it fails to offer
“substantially all” of its full-time employees (and their dependents) the opportunity to enroll
in minimum essential coverage or offers coverage to “substantially all” of its full-time
employees (and their dependents) that is either “unaffordable” or does not provide
“minimum value” and (2) any full-time employee receives a subsidy for coverage through
the exchange (“Employer Mandate”).
Starting in 2016, the IRS will require the District to report the identity of, number of, and
coverage offered to, full-time employees, subject to certain potential alternative reporting.
This Administrative Policy (“Policy”) establishes the “Look Back Measurement Method
Safe Harbor” (“Look Back Safe Harbor”) under the ACA. The District establishes the Look
Back Safe Harbor for purposes of identifying “full-time” employees for the IRS reporting
requirements related to the Employer Mandate as to all employees. The District also
establishes this Look Back Safe Harbor for the purpose of determining qualification for an
offer of coverage as to all unrepresented employees. Unrepresented employees who are
determined to be “full-time” under the Look Back Safe Harbor will qualify for an offer of
coverage.
Nothing in this Policy shall be construed as the District’s determination of eligibility for
health coverage as to any represented employee. For all represented employees,
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
7010-015
Patient Protection and Affordable Care Act 2
qualification for health coverage shall continue to be governed by the terms of any
applicable Memorandum of Understanding or other applicable contract.
This Policy also establishes the Affordability Safe Harbors to determine affordability of
coverage offered, if any, for the Employer Mandate and reporting requirements.
2.0 LOOK BACK MEASUREMENT METHOD SAFE HARBOR
The District adopts the Look Back Safe Harbor in order to determine the Hours of Service
of all employees. Hours of Service are measured during the specified measurement
period, subject to the rules set forth hereunder. If the employee averages 30 Hours of
Service per week over the course of the specified measurement period, the District will
report to the IRS the employee’s status as full-time under the ACA for months during the
stability period associated with that measurement period, subject to the following rules.
Unrepresented employees who average 30 Hours of Service per week over the course of
the specified measurement period, will receive an offer of coverage from the District during
the associated stability period, subject to the rules set forth herein. If the District reports an
employee to the IRS as full-time for purposes of the Employer Mandate, the employee
does not become full-time for any other purpose.
A. Hours of Service Calculation
“Hours of Service” means each hour for which an employee is paid, or entitled to
payment by the District for a period of time during which no duties are performed
due to vacation, holiday, illness, incapacity (including disability), layoff, jury duty,
military duty or leave of absence. The term “Hour(s) of Service” does not include
any hour of services performed as a bona fide volunteer.
1. For Hourly Employees: The District will calculate actual Hours of Service
from records of hours worked and hours for which payment is made or
due.
2. For Non-Hourly Employees: The District will apply one of the following
three methods on a reasonable and consistent basis.
a. Calculate actual Hours of Service from records of hours worked
and hours for which payment is made or due;
b. Calculate Hours of Service using a days-worked equivalency (8
hours per day for each day employee is credited with an Hour of
Service); or
c. Calculate Hours of Service using a weeks-worked equivalency (40
hours per week for each week employee is credited with an Hour of
Service).
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3. Bona fide Volunteer: The District is not required to determine Hours of
Service for a bona fide volunteer. A bona fide volunteer is an individual whose
only compensation from the District is in the form of (a) reimbursement (or
reasonable allowance) for reasonable expenses incurred in the performance
of volunteer service; or (b) reasonable benefits and nominal fees, customarily
paid by similar entities in connection with the performance of services by
volunteers.
B. Ongoing Employees
An ongoing employee is an employee who has been employed for at least one
complete standard measurement period. The District establishes the Look Back
Safe Harbor with regard to all ongoing employees as follows:
Standard Measurement Period: November 2 through November 1
(starting November 2, 2013 and
continuing each year thereafter)
Administrative Period: November 2 through December 31
(starting November 2, 2014 and
continuing each year thereafter)
Stability Period: January 1 through December 31
(starting January 1, 2015 and continuing
each year thereafter)
If an ongoing employee’s employment status changes (from full-time to less than
full-time or vice versa) before the end of a Stability Period, the change in status
will not affect the classification of that employee’s status for the remaining portion
of the Stability Period.
C. New Employees Hired After November 2, 2013
For an employee hired after November 2, 2013, the District will determine which
of the following applies:
1. New Seasonal Employees: An employee who is hired into a position for
which the customary annual employment is six months or less is a
seasonal employee. The District will measure a new seasonal employee’s
Hours of Service using the initial measurement period indicated in Section
E.
2. New Non-Seasonal Employees: On the start date of a new non-seasonal
employee, the District will determine (based on the facts and
circumstances at the employee’s start date) whether the employee is
reasonably expected to be a full-time employee. The District will look at
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the following factors to determine whether an employee is reasonably
expected to be a full-time employee:
a. Whether the employee is replacing a full-time employee;
b. Extent to which Hours of Service of ongoing employees in the same
or comparable positions have varied above and below an average
of 30 Hours of Service per week during recent measurement
periods;
c. Whether the job was advertised or communicated to the employee
as requiring an average of 30 or more Hours of Service per week;
d. Whether the job was documented (through a contract or job
description) as requiring an average of 30 or more Hours of Service
per week.
No single factor is determinative.
3. New Full-Time Employees: If the District determines (pursuant to Section
C.2.) that the employee is reasonably expected to average at least 30
Hours of Service per week, then the employee will be a full-time
employee. The District will measure a new full-time employee’s Hours of
Service on a monthly basis pursuant to Section D until the employee
becomes an ongoing employee. Represented employees will be offered
coverage, if any, as set forth in their applicable memoranda of
understanding. Unrepresented employees will be offered coverage within
60 days if the District determines that the employee is reasonably
expected to average at least 30 Hours of Service per week according to
Section C.2.
4. New Part-Time Employees: If the District determines (pursuant to Section
C.2.) that the employee is reasonably expected to average less than 30
Hours of Service per week during the initial measurement period, then the
employee will be a part-time employee. The District will measure a new
part-time employee’s Hours of Service using the initial measurement
period indicated in Section E.
5. New Variable Hour Employees: If the District cannot determine (pursuant
to Section C.2.) whether the employee is reasonably expected to be
employed on average at least 30 Hours of Service per week during the
initial measurement period because the employee’s hours are variable or
uncertain, then the employee will be a variable hour employee. The
District may not take into account the likelihood that the employee may
terminate employment before the end of the initial measurement period
when identifying a variable hour employee. The District will measure a
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new variable hour employee’s Hours of Service using the initial
measurement period indicated in Section E.
D. New Full-Time Employees
New full-time employees are measured monthly until they become ongoing
employees. The District must calculate actual Hours of Service for each calendar
day of the month. If the employee averages at least 130 Hours of Service, the
employee will be considered full-time for that month.
E. New Variable Hour, New Seasonal, and New Part-Time Employees
The District establishes the following periods for new variable hour, new
seasonal, and new part-time employees:
Initial Measurement Period: Twelve months (beginning on the first of
the month following the new employee’s
start date, unless the start date is the
first of a calendar month in which case
the period begins on the start date)
Administrative Period: One month following the initial
measurement period.
Stability Period: Twelve months following the
administrative period unless the new
variable hour, new part-time or new
seasonal employee does not measure
as a full-time employee during the initial
measurement period, then the stability
period associated with the initial
measurement period must not exceed
the remainder of the standard
measurement period (plus any
associated administrative period).
The District will use these periods with regard to represented employees only for
IRS reporting purposes or, if necessary, determining potential penalties. The
District will not use these periods to determine whether a represented employee
qualifies for an offer of coverage, as that determination is made in the
memorandum of understanding. The District will use these periods with regard to
unrepresented employees to determine eligibility of coverage and for IRS
reporting purposes. During the Administrative Period, the District will offer
coverage to an unrepresented employee who averaged 30 or more Hours of
Service over the course of an Initial Measurement Period, to become effective
during the following Stability Period. The District will not offer coverage to
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unrepresented employees who average less than 30 Hours of Service over the
course of an Initial Measurement Period.
F. New Variable Hour, New Seasonal, or New Part-Time Employee’s Change in
Status During Initial Measurement Period
If a new variable hour, seasonal, or part-time employee’s position changes during
the initial measurement period, and had the employee started his or her
employment in that new position, the District would have reasonably expected
that new employee to average at least 30 Hours of Service per week, then for
purposes of identifying a full-time employee for reporting purposes only, an
employee will be considered a full-time employee on the earlier of (1) the first day
of the fourth full calendar month following the change in employment status, or
(2) the first day of the first month following the end of that employee’s initial
measurement period (including any associated administrative period) if the
employee averaged 30 or more Hours of Service per week during the initial
measurement period or earlier if required by law, an applicable Memorandum of
Understanding, or policy or procedure. An unrepresented employee who is a new
variable hour, part-time, or seasonal employee whose position changes during
the initial measurement period, and had the employee started his or her
employment in that new position, the District would have reasonably expected
that new employee to average at least 30 Hours of Service per week, will be
offered coverage within 60 days of starting in the new position.
G. Transitioning from New to Ongoing Employee
The District will measure the Hours of Service of a new variable hour, new
seasonal, or new part-time employee during the first complete standard
measurement period for which he/she is employed. This means that a new
variable hour, new part-time or new seasonal employee’s status may be
measured under an initial measurement period and, at the same time, be
measured under the overlapping standard measurement period.
1. If an employee’s Hours of Service measure as full-time during the initial
measurement period, he/she will retain full-time status for the entire
associated stability period (even if the employee does not qualify as full-
time during the first full standard measurement period). The District will
offer coverage to an unrepresented employee whose Hours of Service
measure as full-time during the initial measurement period to become
effective at the start of the stability period associated with the initial
measurement period.
2. If an employee’s Hours of Service do not measure as full-time during the
initial measurement period, but do measure as full-time during the
standard measurement period, the employee must be treated as full-time
during the stability period associated with the standard measurement
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Patient Protection and Affordable Care Act 7
period (even if that stability period starts before the end of the stability
period associated with the initial measurement period). The District will
offer coverage to an unrepresented employee whose Hours of Service
measure as full-time during the standard measurement period to become
effective at the start of the stability period associated with the standard
measurement period.
H. Calculating Hours of Service Based on Payroll Periods Under the Look Back
Safe Harbor
The District may calculate hours based on payroll periods when calculating
Hours of Service over any measurement period. It has two options for doing so.
The District may exclude the entire payroll period that contains November 2 (the
first day of the Standard Measurement Period), as long as it includes the entire
payroll period that contains November 1 (the last day of the Standard
Measurement Period). Alternatively, the District may exclude the entire payroll
period that contains November 1 (the last day of the Standard Measurement
Period), as long as it includes the entire payroll period that contains November 2
(the first day of the Standard Measurement Period).
I. Breaks In Service
When an employee experiences a break in service, the employee will retain the
status the employee had previously with respect to any stability period, except
that an employee will be treated as a new employee:
1. If the employee resumes employment after a period of at least 13
consecutive weeks with less than one Hour of Service; or
2. If the employee’s period of no service (measured in weeks) is at least four
consecutive weeks long and exceeds the number of weeks of that
employee’s period of employment immediately preceding the period of no
service (after application of averaging Special Unpaid Leave as set forth in
Section J).
J. Special Unpaid Leave
Special Unpaid Leave is defined only as unpaid leave under the Family and
Medical Leave Act of 1993, unpaid leave under the Uniformed Services
Employment and Reemployment Rights Act of 1994, or unpaid leave on account
of jury duty. When an employee takes Special Unpaid Leave, the District will
determine the weekly average Hours of Service by the employee for that portion
of the measurement period that is not part of the Special Unpaid Leave
(“Average Weekly Hours of Service”). The District will then determine, on a
consistent basis, the average Hours of Service for the entire measurement period
using one of the following two methods:
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1. Exclude the period of Special Unpaid Leave and apply the Average
Weekly Hours of Service over the entire measurement period; or
2. Credit the Average Weekly Hours of Service to the period of Special
Unpaid Leave.
3.0 AFFORDABILITY SAFE HARBORS
The District intends to apply the Rate of Pay Safe Harbor to determine the affordability of
the minimum essential coverage that it offers its full-time employees. The District in its sole
discretion may also apply the Form W-2 Safe Harbor or Federal Poverty Line Safe Harbor.
These affordability safe harbors will be applied on a uniform and consistent basis for all
employees in a reasonable category.
A. Rate of Pay Safe Harbor
1. The District measures whether the employee’s required premium
contribution for the calendar month to the lowest cost self-only coverage
that provides minimum value exceeds 9.5 percent of the monthly wage.
2. For hourly employees, the monthly wage is equal to 130 hours multiplied
by the employee’s lowest hourly rate of pay as of the first day of the
coverage period or the employee’s lowest hourly rate of pay during the
calendar month, whichever is lower.
3. For salaried employees, the monthly wage is the monthly salary as of the
first day of the coverage period. However, if the monthly salary is reduced,
including due to a reduction in work hours, the safe harbor is not available.
4. The coverage offered by the District will be deemed affordable if the
employee’s monthly premium contribution is equal to or less than 9.5
percent of the monthly wage.
B. Form W-2 Safe Harbor
1. The District measures whether the employee’s required premium
contribution for the full calendar year for the lowest cost self-only coverage
that provides minimum value exceeds 9.5 percent of the Form W-2 wages
(as reported in Box 1) for the employee for the calendar year in which
coverage is offered.
2. For an employee who is not offered coverage for an entire calendar year,
the District must adjust that employee’s Form W-2 wages to reflect the
period for which coverage was offered. To adjust wages, the Form W-2
wages are multiplied by a fraction equal to the number of calendar months
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Patient Protection and Affordable Care Act 9
the District offered coverage over the number of calendar months in the
period of employment during the calendar year.
3. The coverage offered by the District will be deemed affordable if the
employee’s annual premium contribution is equal to or less than 9.5
percent of the employee’s Form W-2 wages as reported in Box 1 (or as
adjusted, for an employee who is not offered coverage for an entire
calendar year).
C. Federal Poverty Line Safe Harbor
1. The District measures whether the employee’s required premium
contribution for the calendar month for the lowest cost self-only coverage
that provides minimum value exceeds 9.5 percent of an amount
determined by dividing the Federal Poverty Line (“FPL”) for a single
individual for the applicable calendar year by twelve.
2. The District will use the FPL in effect within six months before the first day
of the plan year.
3. The coverage offered by the District will be deemed affordable if the
employee’s monthly premium contribution is equal to or less than 9.5
percent of the monthly FPL for a single individual for the applicable
calendar year.
4.0 REVISIONS/UPDATES TO ADMINISTRATIVE POLICY
This Administrative Policy is subject to change as regulations and guidance are issued
relating to the ACA. The Human Resources/Risk Manager, including his/her designee(s),
may amend this Policy at his/her discretion.
Legal Authority: Title 26 United States Code section 4980H, (Internal Revenue Code);
Shared Responsibility for Employers Regarding Health Coverage, 26 CFR Parts 1, 54 and
301, 79 Fed. Reg. 8544 (Feb. 12, 2014); Title 26 United States Code section 6056,
(Internal Revenue Code); Information Reporting by Applicable Large Employers on Health
Insurance Coverage Offered Under Employer Sponsored Plans, 26 CFR Parts 301 and
602, 79 Fed. Reg. 13231 (March 10, 2014).
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5.0 EXHIBITS
Exhibit A – Patient Protection and Affordable Care Act Acknowledgment Form
APPROVED:
__________________________________ ________________________
Marc Marcantonio Date
General Manager
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
7010-015
Exhibit A
Patient Protection and Affordable Care Act
Patient Protection and Affordable Care Act Policy
Acknowledgement Form
I acknowledge that I have received and read the provisions contained in this Patient
Protection and Affordable Care Act Policy. I understand that it is my responsibility to
consult my supervisor or the Human Resources Department if I have any questions that
are not answered in the Policy.
I also understand that the provisions in this Policy are guidelines and may not address
all circumstances that may arise. In such cases, the Human Resources Department
shall apply the Policy based on factors including but not limited to past practices and
rules of statutory interpretation.
________________________________________
Employee Name (Printed)
________________________________________
Employee Signature
________________________________________
Date
Distribution: Original: Personnel File
Copy: Employee
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: June 11, 2015 Budgeted:Yes
To:Board of Directors
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk Manager Dept:Human
Resources/Risk
Management
Prepared By:Gina Knight, HR/Risk Manager
Subject:Proposed Budgeted Positions for FY 2015/2016
SUMMARY:
The District's Board of Directors on an annual basis adopts a Budget. In addition, the Board
considers and approves the funding for the proposed positions for that given fiscal year.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 15-11 Approving the Budgeted Positions for Fiscal
Year 2015/2016 and Rescinding Resolution No. 14-13.
DISCUSSION:
The District's Board of Directors will consider adopting a Budget that will fund eighty (80) full-time
positions and four (4) part-time positions for Fiscal Year 2015-2016. The following new positions
have been added to this year's budgeted positions list: One (1) full-time Records Management
Administrator and one (1) limited-term Water Conservation Supervisor.
The District's present part-time Public Affairs position will be reclassified to a full-time Public Affairs
Representative. This full-time position will provide support for both Public Affairs and Water
Conservation.
The part-time staff will assist the District with education and enforcement duties related to Water
Conservation.
The proposed budgeted positions list identifies the promotion of the Human Resources Technician
to a Human Resources Analyst. The effective date of the promotion was May 26, 2015.
One of the District's Customer Service Representative III positions is presently underfilled with a
Customer Service Representative II.
PRIOR RELEVANT BOARD ACTION(S):
The Board annually considers adopting a resolution authorizing budgeted positions, in accordance
with both the District's adopted Personnel Rules and CalPERS' statutory and regulatory
requirements for publicly available pay schedules clarified under California Code of Regulations
(CCR) Section 570.5. The Board adopted Resolution No. 14-13 approving Budgeted Positions for
FY 2014-2015 on September 25, 2014.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._15-
11_Budgeted_Positions_for_FY_2015-2016.doc Resolution No. 15-11 Backup Material
Reso-15-11_Exhibit_A_Authorized_Positions_FY_2015-
2016_-_6-4-15.xls Resolution No. 15-11 Exhibit A Backup Material
Revised_Agenda_Report.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
GM/MB 5-0 Roll Call
Resolution No. 15-11 Approving Budgeted positions for FY 2015/16 1
RESOLUTION NO. 15-11
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGETED POSITIONS
FOR FISCAL YEAR 2015/16
AND RESCINDING RESOLUTION NO. 14-13
WHEREAS, the Board of Directors adopted Resolution No. 13-01 on January 24, 2013,
the "Yorba Linda Water District Personnel Rules"; and
WHEREAS, the “Personnel Rules” direct that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and
WHEREAS, the Board of Directors adopted Resolution No. 14-13 on September 25,
2014, approving the budgeted positions for the remainder of Fiscal Year
2014/15; and
WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for
Fiscal Year 2015/16 as set forth in Exhibit “A” attached hereto, and to
rescind Resolution No. 14-13.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached
hereto is approved and adopted for Fiscal Year 2015/16 effective July 1,
2015.
Section 2. The General Manager is hereby authorized to employ up to the number of
employees budgeted and funded in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized while this Resolution is active
to fill a budgeted position that is vacated with a new employee at a lower
or equal classification. The General Manager is further authorized to fill a
budgeted position with a part time employee or contract staff.
Section 4. That Resolution No. 14-13 is hereby rescinded effective July 1, 2015.
Resolution No. 15-11 Approving Budgeted positions for FY 2015/16 2
PASSED AND ADOPTED this 11th day of June 2015 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Ric Collett, President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law, LLP
BudgetedBudgeted
Salary as of Proposed as of
Range Position Classification 9/11/2014 Change 7/1/2015
12 Office Clerk 11
15Customer Service Rep I00
Public Affairs Representative011V
16Meter Reader I11
17Customer Service Rep II22
Accounting Assistant I11
Maintenance Worker I99
Mechanic I 00
18Meter Reader II22
19Customer Service Rep III 22W
Records Management Specialist11
Operations/Warehouse Assistant11
20Engineering Technician I00
Water Quality Technician l00
Maintenance Dist. Operator II88
21Facilities Maintenance11
Accounting Assistant II11
Mechanic II 11
22Water Quality Technician lI11
Information Systems Tech I11
23Maintenance Dist. Operator III 44
Meter Services Lead11
Human Resources Technician1-10
Plant Operator II33
Mechanic III 11
24Construction Inspector 11
Engineering Technician II22
25Human Resources Analyst112X
Instrumentation Technician11
26GIS Analyst 11
Sr. Maintenance Dist. Operator44
Sr. Plant Operator 11
Sr. Construction Inspector11
Sr. Fleet Mechanic11
27Customer Service Supervisor 11
Safety and Training Analyst11
Associate Engineer11
28Management Analyst11
Construction Project Supervisor11
Programmer Analyst11
Water Maint. Superintendent11
29Water Conservation Supervisor011Y
30Sr. Accountant 11
Effective July 1, 2015
Exhibit "A"
Resolution No. 15-11
Budgeted Positions for
2015/2016
SCADA Administrator11
Records Management Administrator011
IS Administrator11
Water Production Superintendent11
31Water Quality Engineer11
32Executive Secretary11
33Public Information Manager11
34Sr. Project Manager11
37Human Resources/Risk and Safety Manager11
Finance Manager 11
Operations Manager11
Engineering Manager11
IT Manager 11
Salary General Manager11
Set by
Board Total 77 3 80
Salary
Range Position Classification
10Public Affairs Specialist0.5-0.50
Water Conservation Intern00.50.5Z
Water Conservation Intern00.50.5Z
Water Conservation Intern00.50.5Z
Water Conservation Intern00.50.5Z
Total 0.5 1.5 2
V
Part-time Public Affairs position to Full-time Public Affairs Representative
W
One Customer Service Rep III is underfilled with a Customer Service Rep II and is budgeted at a CSRII.
X
HR Technician promoted to HR Analyst during FY 2014-2015.
Y
Limited-term Water Conservation Supervisor position filled with District employee serving in an acting
capacity. Due to acting assignment, position is at a Range 29, at the conclusion of the acting assignment
position will return to Range 28.
Z
Temporary part-time positions.
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: June 11, 2015 Budgeted:Yes
To:Board of Directors
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk
Manager
Dept:Human
Resources/Risk
Management
Reviewed by
Legal:
N/A
Prepared By:Bryan Melton, Human
Resources Technician
Subject:Proposed Budgeted Positions for FY 2015/2016
SUMMARY:
The District's Board of Directors on an annual basis adopts a Budget. In addition, the Board
considers and approves the funding for the proposed positions for that given fiscal year.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 15-11 Approving the Budgeted Positions for
Fiscal Year 2015/2016 and Rescinding Resolution No. 14-13.
DISCUSSION:
The District's Board of Directors will consider adopting a Budget that will fund eighty (80) full-
time positions and four (4) part-time positions for Fiscal Year 2015/2016. The following new
positions have been added to this year's budgeted positions list: One (1) full-time Records
Management Administrator, one (1) limited-term Water Conservation Supervisor and four (4)
part-time temporary Water Conservation Representatives.
The District created a Water Conservation Division to be overseen by the Public Information
Manager. The Water Conservation Supervisor and four (4) part-time employees will be fully
funded by the District's drought penalty fees. The Water Conservation Supervisor is presently
filled with a regular full-time employee on an acting assignment, resulting in a 5% salary
increase. The part-time Water Conservation Representatives will assist the District with
education and enforcement duties related to Water Conservation.
The District's present part-time Public Affairs position will be reclassified to a full-time Public
Affairs Representative. This full-time position will provide support for both Public Affairs and
Water Conservation.
Material Distributed Less Than 72 Hours Prior to the Meeting
REVISED
The proposed budgeted positions list identifies the reclassification of the Human Resources
Technician to a Human Resources Analyst. The effective date of the reclassification was May
26, 2015. During Fiscal Year 2014/2015, the District's Safety and Training Analyst was
budgeted at a Range 30. The salary range was re-evaluated and moved to a Range 27 and
then underfilled with a Safety and Training Technician at a Range 23, resulting in a 35%
savings. During the 4th quarter of Fiscal Year 2014/2015, the Human Resources Technician
(Range 23) was reclassified to a Human Resources Analyst (Range 25), netting a savings of
25% for the Human Resources Department.
One of the District's Customer Service Representative III positions is presently underfilled
with a Customer Service Representative II.
PRIOR RELEVANT BOARD ACTION(S):
The Board annually considers adopting a resolution authorizing budgeted positions, in
accordance with both the District's adopted Personnel Rules and CalPERS' statutory and
regulatory requirements for publicly available pay schedules clarified under California Code
of Regulations (CCR) Section 570.5. The Board adopted Resolution No. 14-13 approving
Budgeted Positions for FY 2014/2015 on September 25, 2014.
ATTACHMENTS:
Name:Description:Type:
Reso-15-
11_Exhibit_A_Authorized_Positions_FY_2015-
2016_-_6-4-15.pdf
Resolution No. 15-11 Exhibit A Backup Material
Resolution_No._15-
11_Budgeted_Positions_for_FY_2015-2016.pdf Resolution No. 15-11 Backup Material
Material Distributed Less Than 72 Hours Prior to the Meeting
REVISED
RESOLUTION NO. 15-11
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGETED POSITIONS
FOR FISCAL YEAR 2015/16
AND RESCINDING RESOLUTION NO. 14-13
WHEREAS, the Board of Directors adopted Resolution No. 13-01 on January 24, 2013,
the "Yorba Linda Water District Personnel Rules"; and
WHEREAS, the "Personnel Rules" direct that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and
WHEREAS, the Board of Directors adopted Resolution No. 14-13 on September 25,
2014, approving the budgeted positions for the remainder of Fiscal Year
2014/15; and
WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for
Fiscal Year 2015/16 as set forth in Exhibit "A" attached hereto, and to
rescind Resolution No. 14-13.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached
hereto is approved and adopted for Fiscal Year 2015/16 effective July 1,
2015.
Section 2. The General Manager is hereby authorized to employ up to the number of
employees budgeted and funded in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized while this Resolution is active
to fill a budgeted position that is vacated with a new employee at a lower
or equal classification. The General Manager is further authorized to fill a
budgeted position with a part time employee or contract staff.
Section 4. That Resolution No. 14-13 is hereby rescinded effective July 1, 2015.
Resolution No. 15-11 Approving Budgeted positions for FY 2015/16
Material Distributed Less Than 72 Hours Prior to the Meeting
REVISED
PASSED AND ADOPTED this 11th day of June 2015 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law, LLP
Resolution No. 15-11 Approving Budgeted positions for FY 2015/16
Ric Collett, President
Yorba Linda Water District
2
Material Distributed Less Than 72 Hours Prior to the Meeting
REVISED
Exhibit "A"
Resolution No. 15-11
Budgeted Positions for
2015/2016
Effective July 1, 2015
Budgeted Budgeted
Salary as of Proposed as of
Range Position Classification 9/11/2014 Change 7/1/2015
12 Office Clerk 1 1
15 Customer Service Rep I 0 0
Public Affairs Representative 0 1 v
16 Meter Reader I 1 1
17 Customer Service Rep II 2 2
Accounting Assistant I 1 1
Maintenance Worker I 9 9
Mechanic I 0 0
18 Meter Reader II 2 2
19 Customer Service Rep Ill 2 2 w
Records Management Specialist 1 1
Operations/Warehouse Assistant 1 1
20 Engineering Technician I 0 0
Water Quality Technician I 0 0
Maintenance Dist. Operator II 8 8
21 Facilities Maintenance 1 1
Accounting Assistant II 1 1
Mechanic II
22 Water Quality Technician II
Information Systems Tech I
23 Maintenance Dist. Operator Ill 4 4
Meter Services Lead 1 1
Human Resources Technician 1 -1 0
Plant Operator II 3 3
Mechanic Ill 1 1
24 Construction Inspector 1 1
Engineering Technician II 2 2
25 Human Resources Analyst 1 2 X
Instrumentation Technician 1 1
26 GIS Analyst 1 1
Sr. Maintenance Dist. Operator 4 4
Sr. Plant Operator 1 1
Sr. Construction Inspector 1 1
Sr. Fleet Mechanic 1 1
27 Customer Service Supervisor 1 1
Safety and Training Analyst 1 1
Associate Engineer 1
28 Management Analyst 1
Construction Project Supervisor 1
Programmer Analyst 1
Water Maint. Superintendent 1
29 Water Conservation Supervisor 0 y
30 Sr. Accountant 1
Material Distributed Less Than 72 Hours Prior to the Meeting
REVISED
SCADA Administrator
Records Management Administrator
IS Administrator
Water Production Superintendent
31 Water Quality Engineer
32 Executive Secretary
33 Public Information Manager
34 Sr. Project Manager
37 Human Resources/Risk and Safety Manager
Finance Manager
Operations Manager
Engineering Manager
IT Manager
Salary General Manager
Set by
Board Total
Salary
Range Position Classification
v
10 Public Affairs Specialist
Water Conservation Representative
Water Conservation Representative
Water Conservation Representative
Water Conservation Representative
Total
1
0
1
1
1
1
1
1
1
1
1
1
1
1
77
0.5
0
0
0
0
0.5
Part-time Public Affairs position to Full-time Public Affairs Representative
w
3
-0.5
0 .5
0.5
0 .5
0.5
1.5
1
1
1
1
1
1
1
1
1
1
1
1
1
1
80
0
0.5
0.5
0.5
0.5
2
z
z
z
z
One Customer Service Rep Ill is underfilled with a Customer Service Rep II and is budgeted at a CSRII.
X
HR Technician promoted to HR Analyst during FY 2014-2015.
y
Limited-term Water Conservation Supervisor position filled with District employee serving in an acting
capacity. Due to acting assignment, position is at a Range 29, at the conclusion of the acting assignment
position will return to Range 28 .
z
Temporary part-time positions.
Material Distributed Less Than 72 Hours Prior to the Meeting
REVISED
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: June 11, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Delia Lugo, Finance Manager
Subject:Appropriations Limit for FY 2015/16
SUMMARY:
Each year the District must adopt the Appropriations Limit and factors used to calculate this
number, in accordance with Proposition 13, Government Code Section 7900 and Article XIIIB of the
California Constitution. The Appropriations Limit assures government agencies do not assess and
collect taxes in excess of the controlled limits. The District receives a relatively small amount of
revenue from property taxes annually and it is historically well below the Appropriations Limitation
each year.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 15-12 Adopting the Appropriations Limit for Fiscal
Year 2015/16.
DISCUSSION:
In 1977, California voters passed Proposition 13, which limited property tax assessments to 1% of a
property’s market value and limited assessed value increases to 2% per year. Concurrent with the
reduction of property taxes, the voters also passed Proposition 4, the Gann Spending Limit
Initiative, which added Article XIIIB to the California Constitution. Under Article XIIIB, a government
agency is restricted in the amount of annual appropriations from the proceeds of taxes except taxes
to pay voter-approved bond debt service. If proceeds of taxes exceed allowed appropriations, the
excess must either be refunded to the State Controller or returned to the taxpayers through revised
tax rate or through revised fee schedules. An excess in one year may be offset against a deficit in
the following year, so effectively the limitation may be exceeded in a single year but not over any
consecutive two-year period.
District staff performed the required calculation to determine the appropriations limits for FY
2015/16, in compliance with the terms of Article XIIIB of the California Constitution and the
Government Code Section 7900. The starting point for computing the Appropriations Limit is the
Appropriations Subject to Limitation in the Base Year of 1978/79. This number is multiplied by the
controlled factors each successive year to determine the current year’s appropriation limit. The
State Department of Finance, Population Research Unit, provides inflation and population figures
each year. These two are multiplied together to determine the final percentage by which the prior
year’s limit is increased (or decreased).
The District’s property tax revenue of $1,395,000, budgeted for FY 2015/16, is substantially lower
than the calculated limitation of $6,323,075. Therefore, there are no excess appropriations that
must be returned to the taxpayers.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors adopted Resolution No. 14-03 on June 12, 2014, Adopting the
Appropriations Limit for Fiscal Year 2014/15.
ATTACHMENTS:
Name:Description:Type:
Resolution_15-12_Adopting_Appropriations_Limit.doc Resolution No. 15-12 Backup Material
GANN_Calculation_2015-16.xlsx GANN Calculation Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
RK/PH 5-0 Roll Call
Resolution No.15-12 Adopting the Appropriations Limit for FY 15-16
1
RESOLUTION NO. 15-12
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2015/16
WHEREAS, under the terms of Article XIIIB of the California Constitution and
Government Code Section 7900 et seq., all local agencies are required to
establish, by resolution, an appropriations limit for each fiscal year; and
WHEREAS, in June 1990, voters in the State of California approved Proposition 111
which amended Government Code Section 7900 et seq., modifying the
method of calculation for the appropriations limit and requiring all local
agencies to select, by resolution, the annual adjustment factors used to
perform the calculations; and
WHEREAS, the District staff has performed the required calculations to determine the
limit for Fiscal Year 2015/16, in compliance with the above provisions and
made the documentation used in the determination of the appropriations
limit and other necessary determinations available to the public at least
fifteen days prior to the date of this meeting.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That there is hereby adopted, pursuant to Article XIIIB of the California
Constitution and Government Code Section 7900 et seq., as amended by
Proposition 111, an appropriations limit for Fiscal Year 2015/16 of
$6,323,075.
Resolution No.15-12 Adopting the Appropriations Limit for FY 15-16
2
Section 2. The annual adjustment factors are the weighted average percentage
change in the population of the cities within the District’s jurisdiction, and
the percentage change in the California Per Capita Income.
PASSED AND ADOPTED this 11th day of June 2015 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Ric Collett, President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law LLP
Special District: Yorba Linda Water District
Fiscal Year: 2015-2016
Budget vs. Actual:Budget
REVENUE AMOUNT SOURCE
A. LAST YEAR'S LIMIT 6,025,347
B. ADJUSTMENT FACTORS
1. Population % 0.00%1.08%1.0108(Weighted Avg Calc)
2. Inflation % 2.00%3.82%1.0382(State Finance)
Total Adjustment %1.0494(b1*b2)
C. ANNUAL ADJUSTMENT $
BUDGET 6,323,075B*A
D. OTHER ADJUSTMENTS
sub total
E. TOTAL ADJUSTMENTS6,323,075(C+D)
F. THIS YEAR'S LIMIT 6,323,075 (A+E)
APPROPRIATIONS SUBJECT
TO LIMITATION
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: June 11, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Delia Lugo, Finance Manager
Subject:Adopting a Public Investment Policy
SUMMARY:
Staff is presenting the District’s public investment policy for review and adoption. Staff has
recommended no changes from the current investment policy.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 15-13 Setting Forth a Public Funds Investment
Policy and Rescinding Resolution No. 14-05.
DISCUSSION:
The California Government Code says ‘the treasurer or chief fiscal officer of a local entity may
annually render to the legislative body of that local agency and any oversight committee of that local
agency, a statement of investment policy, which should be considered at a public meeting.” As
such, Resolution No. 15-13 is being presented before the entire Board. There are no changes from
the current investment policy adopted by Resolution No 14-05 on June 12, 2014.
STRATEGIC PLAN:
FR 2-C: Implement an Approach to Ensure Reserves are Responsibly Funded
PRIOR RELEVANT BOARD ACTION(S):
The District’s current investment policy was adopted by Resolution No. 14-05 on June 12, 2014.
ATTACHMENTS:
Name:Description:Type:
Resolution_No.__15-13_Investment_Policy_2015-
16.docx Resolution No 15-13 Backup Material
Investment_Policy_June_2015.docx Investment Policy June 2015 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
PH/RK 5-0 Roll Call
Resolution No. 15-13 Setting Forth a Public Funds Investment Policy and Rescinding Resolution No. 14-05 1
RESOLUTION NO. 15-13 RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING FORTH A PUBLIC FUNDS INVESTMENT POLICY
AND RESCINDING RESOLUTION NO. 14-05
WHEREAS, California Government Code (CGC) Section 53600 sets forth guidelines
for the investment of public funds; and
WHEREAS, the current Yorba Linda Water District Investment Policy was adopted by
Resolution No. 14-05 on June 12, 2014; and
WHEREAS, the District is in possession of public funds that are not required for
immediate expenditure, and are available for investment; and
WHEREAS, a policy setting forth guidelines for the investment of said funds is
necessary for compliance with the principles of sound financial
management; and
WHEREAS, the Board of Directors of the Yorba Linda Water District desire to adopt
the Investment Policy set forth herein.
NOW, THEREFORE, BE IT RESOLVED by Board of Directors of the Yorba Linda
Water District as follows:
Section 1. Exhibit 1 (Investment Policy – Yorba Linda Water District) is hereby
adopted and deemed implemented concurrent with passage and adoption
of this Resolution.
Section 2. That Resolution No. 14-05 is hereby rescinded immediately upon adoption
of this Resolution.
PASSED AND ADOPTED this 11th day of June 2015 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Ric Collett, President
Yorba Linda Water District
ATTEST:
Resolution No. 15-13 Setting Forth a Public Funds Investment Policy and Rescinding Resolution No. 14-05 2
Marc Marcantonio, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law, LLP
INVESTMENT POLICY
BOARD OF DIRECTORS
Ric Collett, President
Michael J. Beverage, Vice President Robert Kiley, Board Member
Gary T. Melton, Board Member Phil Hawkins, Board Member
Marc Marcantonio, General Manager
June 2015
TABLE OF CONTENTS
Section 1 Policy
Section 2 Scope
Section 3 Delegation of Authority
Section 4 Investment Objectives
Section 5 Prudence
Section 6 Ethics and Conflicts of Interest
Section 7 Authorized Broker/Dealers
Section 8 Authorized Investments
Section 9 Review of Investment Portfolio
Section 10 Investment Pools
Section 11 Collateralization
Section 12 Safekeeping and Custody
Section 13 Diversification and Maximum Maturities
Section 14 Internal Controls
Section 15 Performance Standards
Section 16 Reporting
Section 17 Investment Policy Adoption
Appendix “A” Description of Authorized Investments and Restrictions
Appendix “B” Glossary
Investment Policy – June 2015
1
SECTION 1: POLICY
1.1 It is the policy of the Yorba Linda Water District (“District”) to invest public
funds in a manner which ensures the safety and preservation of capital while
meeting reasonably anticipated operating expenditure needs, achieving a
reasonable rate of return and conforming to all state and local statutes
governing the investment of public funds.
1.2 The purpose of this policy is to provide guidelines for the prudent
investment of funds of the District and to outline the policies for maximizing
the efficiency of the District’s cash management. The District’s goal is to
enhance the economic status of the District consistent with the prudent
protection of the District’s investments. This investment policy has been
prepared in conformance with all pertinent existing laws of the State of
California.
SECTION 2: SCOPE
2.1 This Investment Policy applies to all funds and investment activities of the
District, except for the proceeds from capital project financing instruments,
which are invested in accordance with provisions of their specific
documents. These funds are accounted for as Enterprise Funds and are
identified in the District’s Comprehensive Annual Financial Report.
SECTION 3: DELEGATION OF AUTHORITY
3.1 The authority of the Board of Directors to invest funds is derived from
Section 53601 of the California Government Code (“CGC”). Section 53607
of the CGC grants the Board of Directors the authority to delegate that
authority, for a one-year period, to the District’s Treasurer. Therefore,
management responsibility for the investment program is hereby delegated
to the District’s Treasurer, who shall be responsible for all transactions
undertaken and shall establish a system of controls to regulate the activities
of subordinate officials and their procedures in the absence of the Treasurer.
The Treasurer shall establish procedures for the management of investment
activities, including the activities of staff consistent with this Policy.
3.2 The Treasurer may retain the services of an outside investment advisor or
manager as approved by the Board to assist with the District’s investment
program. Any investment advisor selected shall make all investment
Investment Policy – June 2015
2
decisions and transactions in strict accordance with State law, and this
Policy.
SECTION 4: INVESTMENT OBJECTIVES
4.1 The primary objectives, in priority order, of the District’s investment
activities shall be:
4.1.1 Safety: Safety and preservation of principal is the foremost objective
of the investment program. Investments shall be selected in a manner
that seeks to ensure the preservation of capital in the District’s overall
portfolio. This will be accomplished through a program of
diversification and maturity limitations, more fully described in
Section 13, in order that potential losses on individual securities do
not exceed the income generated from the remainder of the portfolio.
4.1.2 Liquidity: The District’s investment portfolio will remain
sufficiently liquid to enable the District to meet all operating
requirements which might be reasonably anticipated. Securities
should mature concurrent with cash needs to meet anticipated
demands.
4.1.3 Return on Investments: The District’s investment portfolio shall be
designed with the objective of attaining the best yield or returns on
investments, taking into account the investment risk constraints and
liquidity needs. Return on investment is of secondary importance
compared to the safety and liquidity objectives.
SECTION 5: PRUDENCE
5.1 The standard of prudence to be used by the designated representative shall
be the “prudent investor” standard and shall be applied in the context of
managing the overall portfolio. The meaning of the standard of prudent
investor is explained in CGC Section 53600.3, which states that “when
investing, reinvesting, purchasing, acquiring, exchanging, selling or
managing public funds, a trustee shall act with care, skill, prudence, and
diligence under the circumstances then prevailing, including, but not limited
to, the general economic conditions and the anticipated needs of the agency,
that a prudent person acting in a like capacity and familiarity with those
matters would use in the conduct of funds of a like character and with like
Investment Policy – June 2015
3
aims, to safeguard the principal and maintain the liquidity needs of the
agency.”
5.2 The Treasurer and delegated investment officers, acting in accordance with
District procedures and the Policy and exercising due diligence, shall be
relieved of personal responsibility for an individual security’s credit risk or
market price changes, provided deviations from expectations are reported in
a timely fashion and appropriate action is taken to control adverse
developments.
5.3 Investments shall be made with judgment and care - under circumstances
then prevailing - which persons of prudence, discretion and intelligence
exercise in the management of their own affairs, not for speculation, but for
investment, considering the probable safety of their capital as well as the
probable income to be derived.
SECTION 6.0: ETHICS AND CONFLICTS OF INTEREST
6.1 Officers and employees involved in the investment process shall refrain
from personal business activity that could conflict with proper execution of
the investment program, or which could impair their ability to make
impartial investment decisions. Employees and investment officials shall
disclose to the District’s General Manager any material financial interests in
financial institutions that conduct business with the District’s boundaries,
and they shall further disclose any large personal financial/investment
positions that could be related to the performance of the District.
SECTION 7: AUTHORIZED BROKER/DEALERS
7.1 The Treasurer will maintain a list of authorized broker/dealers and financial
institutions that are approved for investment purposes. Broker/dealers will
be selected for credit worthiness and must be authorized to provide
investment services in the State of California. These may include “primary”
dealers or regional dealers that qualify under Securities & Exchange
Commission Rule 15(C)3-1 (uniform net capital rule). No public deposit will
be made by the broker/dealer except in a qualified public depository as
established by the established state laws. Before a financial institution or
broker/dealer is used, they are subject to investigation and approval by the
Treasurer or his/her designated representative, and must submit the
following:
Investment Policy – June 2015
4
7.1.1 Certification of having read and understood this investment policy
resolution and agreeing to comply with the District’s investment
policy;
7.1.2 Proof of Federal Investment Regulatory Authority certification;
7.1.3 Proof of State of California registration;
7.1.4 Audited financial statements for the institution’s three (3) most recent
fiscal years;
7.1.5 References of other public-sector clients that similar services are
provided to.
7.2 If a third party investment advisor is authorized to conduct investment
transactions on the District’s behalf, the investment advisor may use their
own list of approved independent broker/dealers and financial institutions.
The investment advisor’s approved list must be made available to the
District upon request.
SECTION 8: AUTHORIZED INVESTMENTS
8.1 The District is provided a broad spectrum of eligible investments under the
CGC Sections 53601 et seq. Authorized investments shall also include, in
accordance with CGC section 16429.1 et seq., investments into the Local
Agency Investment Fund (LAIF) and the Orange County Treasurer’s
Commingled Investment Pool in accordance with CGC section 53684.
Within the investments permitted by the CGC, the District seeks to further
restrict eligible investment to the investments listed in Section 8.3 below.
Percentage holding limits listed in this section apply at the time the security
is purchased. Ratings, where shown, specify the minimum credit rating
category required at purchased without regard to +/- or 1,2,3 modifiers, if
any.
8.2 The purchase of any investment permitted by the CGC, but not listed as an
authorized investment in this Policy is prohibited without the prior approval
of the Board of Directors.
Investment Policy – June 2015
5
8.3 Within the context of these limitations, the following investments are
authorized:
TABLE 1
Permitted Investments*/
Deposits
CA Government Code
% of Portfolio Limits /
Maturity Limits
YLWD
% of Portfolio Limits /
Maturity Limits
Bank Deposits#
No % limit, 5 years
No % limit, 5 years
CD Placement Service#
30% limit, 5 years
30% limit, 5 years
Local Agency Investment Fund
(LAIF)^
No % or maturity limit
No % or maturity limit
County Pooled Investment Funds^
No % or maturity limit
No % or maturity limit
Joint Powers Authority Funds
(CalTRUST & CAMP)^
No % or maturity limit
No % or maturity limit
U.S. Treasury Obligations
No % limit, 5 years
No % limit, 5 years
U.S. Agency Obligations
No % limit, 5 years
No % limit, 5 years
Negotiable Certificates of Deposit#
30% portfolio, 5 years
30% portfolio, 5 years
Money Market Funds*
20%, 10% per issuer, no limit
20%, 10% per issuer, no limit
Medium-Term (or Corporate) Notes*
30% portfolio, 5 years
30% portfolio, 5 years
Bankers Acceptances*
40%, 30% per issuer, 180
days
10% max, 5% per issuer, 180
days
Commercial Paper*
25%, 10% per issuer, 270
days
25% max, 5% per issuer, 270
days
* Please see Appendix A for more detailed descriptions and additional restrictions
^ Please see Section 10 for additional restrictions
# Please see Section 11 for additional restrictions
Investment Policy – June 2015
6
SECTION 9: REVIEW OF INVESTMENT PORTFOLIO
9.1 The securities held by the District must be in compliance with Section 8
Authorized Investments at the time of purchase. The Treasurer shall at least
quarterly review the portfolio to verify that all securities are in compliance
with Section 8 Authorized Investments. In the event a security held by the
District is subject to a credit rating change that brings it below the minimum
credit ratings specified in Appendix A Authorized Investments, the
Treasurer should notify the Finance-Accounting Committee - and through
the Committee’s minutes, the Board - of the change. The course of action to
be followed will then be decided on a case-by-case basis, considering such
factors as the reason for the change, prognosis for recovery or further rate
drops, and the market price of the security.
SECTION 10: INVESTMENT POOLS
10.1 A thorough investigation of any investment pool or mutual fund is required
prior to investing, and on a continual basis. The investigation will, at a
minimum, obtain the following information:
10.1.1 A description of eligible investment securities, and a written
statement of investment policy and objectives;
10.1.2 A description of interest calculations and how it is distributed, and
how gains and losses are treated;
10.1.3 A description of how the securities are safeguarded (included the
settlement processes), and how often the securities are priced and the
program audited;
10.1.4 A description of who may invest in the program, how often and what
size deposit and withdrawal are allowed;
10.1.5 A schedule for receiving statements and portfolio listings;
10.1.6 Are reserves, retained earnings, etc. utilized by the pool/fund;
10.1.7 A fee schedule and when and how it is assessed;
Investment Policy – June 2015
7
10.1.8 Is the pool/fund eligible for bond proceeds and/or will it accept such
proceeds.
SECTION 11: COLLATERALIZATION
11.1 Bank Deposits: Under provisions of the CGC, California banks and savings
and loan associations are required to secure the District’s deposits by
pledging eligible securities with a value of 110% of principal and accrued
interest. State law also allows financial institutions to secure District
deposits by pledging first trust deed mortgage notes having a value of 150%
of the District’s total deposits.
11.2 Waiver of Security: The Treasurer, at his/her discretion and in accordance
with CGC section 53653, may waive security for the portion of any deposits
as is insured pursuant to federal law.
SECTION 12: SAFEKEEPING AND CUSTODY
12.1 All security transactions entered into by the District shall be conducted on a
delivery-versus-payment basis. Securities will be held by a third party
custodian designated by the Treasurer and evidenced by safekeeping
receipts. The only exception to the foregoing shall be depository accounts
and securities purchases made with (i) local government investment pools,
and (ii) money market mutual funds, since those purchased securities are not
deliverable.
SECTION 13: DIVERSIFICATION AND MAXIMUM MATURITIES
13.1 The District will diversify its investments by security type and institution.
With the exception of U.S. Treasuries, U.S. Agency Securities, FDIC
Insured Certificates of Deposit and authorized pools, no more than 30% of
the District’s total investment portfolio will be invested in a single security
type or with a single financial institution.
13.2 To the extent possible, the District will attempt to match its investments with
anticipated cash flow requirements. Unless matched to a specific cash flow
and approved in advance by the Board of Directors, the District will not
directly invest in securities maturing more than 5 years from the date of
purchase.
Investment Policy – June 2015
8
SECTION 14: INTERNAL CONTROLS
14.1 The external auditors will annually review the investments and general
activities associated with the investment program. This review will provide
internal control by assuring compliance with the Investment Policy and
District policies and procedures.
SECTION 15: PERFORMANCE STANDARDS
15.1 The investment portfolio will be designed with the objective of obtaining a
rate of return throughout budgetary and economic cycles, commensurate
with the investment risk constraints and the cash flow needs.
15.2 The District’s investment strategy is passive. The performance of the
District’s investment portfolio will be evaluated and compared to an
appropriate benchmark in order to assess the success of the investment
portfolio relative to the District’s Safety, Liquidity and Return on
Investments objectives. This review will be conducted annually with the
Finance-Accounting Committee.
SECTION 16: REPORTING
16.1 Subject to CGC sections 53607 and 53646(b), the Treasurer will provide
monthly investment reports to the District’s Finance-Accounting Committee
(and through the Committee’s minutes, to the Board of Directors) and
quarterly reports to the Board of Directors which provide a clear picture of
the status of the current investment portfolio. The reports shall comply with
the reporting requirements of CGC sections 53607 and 53646(b),
respectively.
SECTION 17: INVESTMENT POLICY ADOPTION
17.1 The District’s Investment Policy will be adopted by resolution of the Board
of Directors. The policy will be reviewed on an annual basis and
modification, if any, must be approved by the Board of Directors.
Investment Policy – June 2015
9
APPENDIX “A”
DESCRIPTION OF AUTHORIZED INVESTMENTS AND RESTRICTIONS
The following descriptions of authorized investments, maximum maturities and
limits are included here to assist in the administration of this policy.
1) BANK DEPOSITS
The District may make bank deposits in accordance with California
Government Code section 53630 et seq., which requires collateral. Per
California Government Code Section, there are three classes of deposits: (a)
inactive deposits, (b) active deposits and (c) interest-bearing active deposits.
The collateral requirements apply to both active deposits (checking and
savings accounts) and inactive deposits (non-negotiable time certificates of
deposit). The maximum maturity shall be five years. No limit will be
placed on the percentage total invested in this category.
2) CD PLACEMENT SERVICE – Government Code Sections 53601.8 and
53653.8
The District may invest in collateralized certificates of deposits in
accordance with the requirements in California Government Code Sections
53601.8 and 53635.8. Purchases of certificates of deposit pursuant to
Government Code Sections 53601.8, 53653.8, and 53601 shall not, in total,
exceed 30 percent of District’s investment portfolio. The maximum
maturity is limited to five years.
3) THE STATE LOCAL AGENCY INVESTMENT FUND (LAIF) –
Government Code Section 16429.1
The LAIF is a special fund in the California State Treasury and an
investment alternative for California’s local governments and special
districts created and governed pursuant to CGC Section 16429.1 et seq. and
managed by the State Treasurer’s Office. The District, with the consent of
the Board of Directors, is authorized to remit money not required for the
District’s immediate need, to the State Treasurer for deposit in this fund for
the purpose of investment. Principal may be withdrawn on one day’s notice.
The fees charged by LAIF are limited by statute. Investment of District
funds in LAIF shall be subject to investigation and due diligence prior to
Investment Policy – June 2015
10
investing, and on a continual basis to a level of review described in Section
10 Investment Pools. No limit will be placed on the percentage total in this
category.
4) ORANGE COUNTY TREASURER’S COMMINGLED INVESTMENT
POOL (OCCIP) – Government Code Section 53684
The OCCIP is a money market investment pool managed by the Orange
County Treasurer’s Office. OCCIP is more fully described in the glossary at
Appendix B. The District has no funds invested in OCCIP at this time.
Investment of District funds in OCCIP would be subject to investigation and
due diligence prior to investing, and on a continual basis to a level of review
described in Section 10 Investment Pools. There is no maturity limit. No
limit will be placed on the percentage total in this category.
5) THE INVESTMENT TRUST OF CALIFORNIA (CALTRUST) –
Government Code Section 53601(p)
The Investment Trust of California (CalTRUST) is a local government
investment pool organized as a joint powers authority pursuant to California
Government Code Section 6509.7. Wells Capital Management, a wholly-
owned subsidiary of Wells Fargo, is the portfolio manager for each of the
CalTRUST funds. Investment of District funds in CalTRUST shall be
subject to investigation and due diligence prior to investing, and on a
continual basis to a level of review described in Section 10 Investment
Pools. No limit will be placed on the percentage total in this category.
6) CALIFORNIA ASSSET MANAGEMENT PROGRAM (CAMP) –
Government Code Section 53601(p)
The Trust is currently governed by a Board of five Trustees, all of whom are
officials or employees of Public Agencies. The Trustees are responsible for
setting overall policies and procedures for the Trust. The Program’s
Investment Adviser and Administrator is Public Financial Management, Inc.
The amounts deposited in this category shall be limited to bond proceeds
and are to be invested for the purpose of arbitrage management only. The
District has no funds invested in CAMP at this time. Investment of District
funds in OCCIP would be subject to investigation and due diligence prior to
investing, and on a continual basis to a level of review described in Section
10 Investment Pools. Proceeds may be invested in the Treasury Portfolio
Investment Policy – June 2015
11
and/or the Money Market Portfolio. There is no maturity limit. No limit
will be placed on the percentage total in this category.
7) U.S. TREASURY OBLIGATIONS – Government Code Section 53601(b)
United States Treasury notes, bonds, bills or certificates of indebtedness, or
those for which the faith and credit of the United States are pledged for the
payment of principal and interest. The maximum maturity shall be limited
to five years. No limit will be placed on the percentage total invested in this
category.
8) U.S. AGENCY OBLIGATIONS – Government Code Section 53601(f)
Federal agency or United States government-sponsored enterprise senior
debt obligations, participations, mortgaged-backed securities or other
instruments, including those issued by or fully guaranteed as to principal and
interest by Federal agencies or United States government-sponsored
enterprises. Examples of these securities include Federal National Mortgage
Association, Federal Farm Credit Bank, Federal Home Loan Mortgage
Corporation and Federal Home Loan Bank. The maximum maturity shall be
limited to five years with no limit placed on the percentage total in this
investment category.
9) NEGOTIABLE CERTIFICATES OF DEPOSIT – Government Code
Section 53601(i)
Investments are limited to deposits issued by a nationally or state-chartered
bank, a savings association or a federal association (as defined by Section
5102 of the Financial Code), a state or federal credit union, or by a state-
licensed branch of a foreign bank.
Individual investments shall be limited to Federal Deposit Insurance
Corporation-insured limits of $250,000. Purchases of certificates of deposit
pursuant to Government Code Sections 53601.8, 53653.8, and 53601 shall
not, in total, exceed 30 percent of District’s investment portfolio. The
maximum maturity is limited to five years.
Investment Policy – June 2015
12
10) MONEY MARKET FUNDS – Government Code Section 53601(l)(2)
Shares of a beneficial interest issued by diversified management
companies that are money market funds registered with the Securities and
Exchange Commission.
The company shall have met either of the following criteria: (A) attained
the highest ranking or the highest letter and numerical rating provided by
not less than two nationally recognized rating services and (B) retained an
investment adviser registered or exempt from registration with the
Securities and Exchange Commission with not less than five years of
experience managing money market mutual funds with assets under
management in excess of five hundred million dollars ($500,000,000).
There is no maturity limit. A maximum of 20 percent of the portfolio may
be invested in this category, and a maximum of 10 percent of the portfolio
may be invested in any single issuer.
If the District has funds invested in a money market fund, a copy of the
fund’s information statement shall be maintained on file. In addition, the
Treasurer should review the fund’s summary holdings on a quarterly basis.
11) MEDIUM-TERM (OR CORPORATE) NOTES – Government Code
Section 53601(k)
Medium-term notes are defined as all corporate and depository institution
debt securities with a maximum remaining maturity of five years or less.
The corporation must be domestic, the notes must be domestic and the
notes must be issued in the United States. The corporation must be rated A
or its equivalent or better by a nationally recognized rating service. The
maximum maturity is limited to five years and the maximum percentage
allowable for investment is 30 percent of the investment portfolio in the
aggregate.
12) BANKERS’ ACCEPTANCES – Government Code Section 53601 (g)
Bankers’ acceptances, otherwise known as bills of exchange or time drafts,
are drawn on and accepted by a commercial bank. Purchases are limited to
bankers’ acceptances issued by domestic or foreign banks, which are
eligible for purchase by the Federal Reserve System. Eligible bankers’
Investment Policy – June 2015
13
acceptances are restricted to issuing financial institutions with a short-term
debt rating of at least “A-1” or its equivalent by a nationally recognized
rating service. The maximum term may not exceed 180 days and the
maximum percentage allowable for investment is 10 percent of the
portfolio in the aggregate, and 5% for an individual issuer.
13) COMMERCIAL PAPER – Government Code Section 53601(h)
Commercial paper rated the highest ranking or of the highest letter and
number ratings as provided for by a nationally recognized rating service.
The entity that issues the commercial paper shall meet either of the
following two sets of criteria: (1) The corporation shall be organized and
operating within the United States, shall have total assets in excess of
$500,000,000, and shall have debt, other than commercial paper, if any,
that is rated A or higher by a nationally recognized rating service. (2) The
corporation shall be organized within the United States as a special
purpose corporation, trust, or limited liability company, has program wide
credit enhancements including, but not limited to, over collateralization,
letters of credit, or surety bond; has commercial paper that is rated “A-1”
or higher, or equivalent by a nationally recognized statistical-rating
organization. Eligible commercial paper may not exceed 270 days’
maturity and may not represent more than the 25 percent of the investment
portfolio in the aggregate, and 5% for an individual issuer.
Investment Policy – June 2015
14
APPENDIX “B”
GLOSSARY
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
ASKED: The price at which securities are offered.
BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a
bank or trust company. The accepting institution guarantees payment of the bill, as
well as the issuer.
BENCHMARK: A comparative base for measuring the performance or risk
tolerance of the investment portfolio. A benchmark should represent a close
correlation to the level of risk and the average duration of the portfolio’s
investments.
BID: The price offered by a buyer of securities. (When you are selling securities,
you ask for a bid.) See Offer.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity
evidenced by a Certificate. Large-denomination CD’s are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property, which a
borrower pledges to secure repayment of a loan. Also refers to securities pledged
by a bank to secure deposits of public monies.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official
annual report of the District. It includes five combined statements for each
individual fund and account group prepared in conformity with GAAP. It also
includes supporting schedules necessary to demonstrate compliance with finance-
related legal and contractual provisions, extensive introductory material, and a
detailed Statistical Section.
Investment Policy – June 2015
15
COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the
bondholder on the bond’s face value. (b) A certificate attached to a bond
evidencing interest due on a payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions,
buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of
securities: delivery versus payment and delivery versus receipt. Delivery versus
payment is delivery of securities with an exchange of money for the securities.
Delivery versus receipt is delivery of securities with an exchange of a signed
receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked to, or
derived from, the movement of one or more underlying index or security, and may
include a leveraging factor, or (2) financial contracts based upon notional amounts
whose value is derived from an underlying index or security (interest rates, foreign
exchange rates, equities or commodities).
DISCOUNT: The difference between the cost price of a security and its maturity
when quoted at lower than face value. A security selling below original offering
price shortly after sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments that
are issued a discount and redeemed at maturity for full face value (e.g., U.S.
Treasury Bills.)
DIVERSIFICATION: Dividing investment funds among a variety of securities
offering independent returns.
DURATION: A measure of the sensitivity of the price (the value of principal) of a
fixed-income investment to a change in interest rates. Duration is expressed as a
number of years. Rising interest rates mean falling bond prices, while declining
interest rates mean rising bond prices.
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to
supply credit to various classes of institutions and individuals, e.g., S&L’s, small
business firms, students, farmers, farm cooperatives, and exporters.
Investment Policy – June 2015
16
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal
agency that insures bank deposits, currently up to $250,000 per entity.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded.
This rate is currently pegged by the Federal Reserve through open-market
operations.
FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale
banks (currently 12 regional banks), which lend funds and provide correspondent
banking services to member commercial banks, thrift institutions, credit unions and
insurance companies. The mission of the FHLBs is to liquefy the housing related
assets of its members who must purchase stock in their district Bank.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like
GNMA was chartered under the Federal National Mortgage Association Act in
1938. FNMA is a federal corporation working under the auspices of the
Department of Housing and Urban Development (HUD). It is the largest single
provider of residential mortgage funds in the United States. Fannie Mae, as the
corporation is called, is a private stockholder-owned corporation. The
corporation’s purchases include a variety of adjustable mortgages and second
loans, in addition to fixed-rate mortgages. FNMA’s securities are also highly liquid
and are widely accepted. FNMA assumes and guarantees that all security holders
will receive timely payment of principal and interest.
FEDERAL RESERVE SYSTEM: The central bank of the United States created
by Congress and consisting of a seven member Board of Governors in Washington,
D.C., 12 regional banks and about 5,700 commercial banks are members of the
system.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or
Ginnie Mae): Securities influencing the volume of bank credit guaranteed by
GNMA and issued by mortgage bankers, commercial banks, savings and loan
associations, and other institutions. Security holder is protected by full faith and
credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA
or FHA mortgages. The term “pass-throughs” is often used to describe Ginnie
Maes.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into
cash without a substantial loss of value. In the money market, a security is said to
Investment Policy – June 2015
17
be liquid if the spread between bid and asked prices is narrow and reasonable size
can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all
funds from political subdivisions that are placed in the custody of the State
Treasurer for investment and reinvestment.
MARKET VALUE: The price at which a security is trading and could
presumably be purchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all
future transactions between the parties to repurchase—reverse repurchase
agreements that establishes each party’s rights in the transactions. A master
agreement will often specify, among other things, the right of the buyer-lender to
liquidate the underlying securities in the event of default by the seller borrower.
MATURITY: The date upon which the principal or stated value of an investment
becomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills,
commercial paper, bankers’ acceptances, etc.) are issued and traded.
OFFER: The price asked by a seller of securities. (When you are buying
securities, you ask for an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and
certain other securities in the open market by the New York Federal Reserve Bank
as directed by the FOMC in order to influence the volume of money and credit in
the economy. Purchases inject reserves into the bank system and stimulate growth
of money and credit; sales have the opposite effect. Open market operations are the
Federal Reserve’s most important and most flexible monetary policy tool.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers who submit
daily reports of market activity and positions and monthly financial statements to
the Federal Reserve Bank of New York and are subject to its informal oversight.
Primary dealers include Securities and Exchange Commission (SEC)-registered
securities broker-dealers, banks, and a few unregulated firms.
Investment Policy – June 2015
18
PRUDENT PERSON RULE: An investment standard. In some states the law
requires that a fiduciary, such as a trustee, may invest money only in a list of
securities selected by the custody state—the so-called legal list. In other states the
trustee may invest in a security if it is one which would be bought by a prudent
person of discretion and intelligence who is seeking a reasonable income and
preservation of capital.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not
claim exemption from the payment of any sales or compensating use or ad valorem
taxes under the laws of this state, which has segregated for the benefit of the
commission eligible collateral having a value of not less than its maximum liability
and which has been approved by the Public Deposit Protection Commission to
hold public deposits.
RATE OF RETURN: The yield obtainable on a security based on its purchase
price or its current market price. This may be the amortized yield to maturity on a
bond the current income return.
REPURCHASE AGREEMENT (REPO): A holder of securities sells these
securities to an investor with an agreement to repurchase them at a fixed price on a
fixed date. The security “buyer” in effect lends the “seller” money for the period of
the agreement, and the terms of the agreement are structured to compensate him
for this.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby
securities and valuables of all types and descriptions are held in the bank’s vaults
for protection.
SECONDARY MARKET: A market made for the purchase and sale of
outstanding issues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to
protect investors in securities transactions by administering securities legislation.
SEC RULE 15(C)3-1: See Uniform Net Capital Rule.
Investment Policy – June 2015
19
STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises
(FHLB, FNMA, SLMA, etc.) and Corporations, which have imbedded options
(e.g., call features, step-up coupons, floating rate coupons, derivative-based
returns) into their debt structure. Their market performance is impacted by the
fluctuation of interest rates, the volatility of the imbedded options and shifts in the
shape of the yield curve.
TREASURY BILLS: A non-interest bearing discount security issued by the U.S.
Treasury to finance the national debt. Most bills are issued to mature in three
months, six months, or one year.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued
as direct obligations of the U.S. Government and having initial maturities of more
than 10 years.
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities
issued as direct obligations of the U.S. Government and having initial maturities
from two to 10 years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission
requirement that member firms as well as nonmember broker-dealers in securities
maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called
net capital rule and net capital ratio. Indebtedness covers all money owed to a firm,
including margin loans and commitments to purchase securities, one reason new
public issues are spread among members of underwriting syndicates. Liquid capital
includes cash and assets easily converted into cash.
YIELD: The rate of annual income return on an investment, expressed as a
percentage. (a) INCOME YIELD is obtained by dividing the current dollar income
by the current market price for the security. (b) NET YIELD or YIELD TO
MATURITY is the current income yield minus any premium above par or plus any
discount from par in purchase price, with the adjustment spread over the period
from the date of purchase to the date of maturity of the bond.
ITEM NO. 7.6
AGENDA REPORT
Meeting Date: June 11, 2015
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Delia Lugo, Finance Manager
Subject:Financial Reserves Policy for FY 2015/2016
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 15-14 Adopting the Financial Reserves Policy for
Fiscal Year 2015/2016 and Rescinding Resolution No. 14-06.
DISCUSSION:
When the financial reserves policy was adopted last June, staff indicated that it would be reviewed
annually to determine if updates were needed. Staff is not proposing any major changes in this
years’ policy, where the total amount of requested reserves remain the same as the prior year. As
presented, minor changes have been made consisting primarily of updating account balances in the
Employee Liability Reserve.
STRATEGIC PLAN:
FR 2-A: Review the Reserve Policy and Funding Levels Annually
PRIOR RELEVANT BOARD ACTION(S):
The Board adopted the current Financial Reserves Policy by approving Resolution 14-06 on June
12, 2014.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._15-14_-
_Financial_Reserves_Policy_FY_2015-16.docx Resolution No. 15-14 Backup Material
Financial_Reserves_Policy_-_FY_15-16__6_04_15.docx ReservePolicy Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
RK/GM 5-0 Roll Call
Resolution No. 15-14 Adopting the Financial Reserves Policy 1
RESOLUTION NO. 15-14
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE FINANCIAL RESERVES POLICY
AND RESCINDING RESOLUTION NO. 14-06
WHEREAS, the purpose of the Yorba Linda Water District’s (YLW D) Financial
Reserves Policy is to ensure that the District continues to have sufficient
funding available to meet its operating, non-operating, capital and debt
service obligations; and
WHEREAS, adequate reserves and sound financial policies maintain YLWD’s bond
ratings in the capital markets, provide financing flexibility and sustain debt
covenant compliance; and
WHEREAS, the District has completed a comprehensive Asset Management Plan and
has prepared a rate study and five-year financial plan; and
WHEREAS, the Financial Reserves Policy recommends establishing various reserve
categories, defines the purpose and use of these funds and identifies
target levels and priority funding of the reserves; and
WHEREAS, the current policy is being revised as changes have been made to the
existing Financial Reserves Policy.
NOW THEREFORE, the Board of Directors of the Yorba Linda Water District does find,
determine, and resolve:
Section 1. The financial reserves policy is attached hereto as Exhibit “A”.
Resolution No. 15-14 Adopting the Financial Reserves Policy 2
Section 2. This Financial Reserves Policy adopted herein takes effect on July 1,
2015 and Resolution No. 14-06 is hereby rescinded on July 1, 2015.
PASSED AND ADOPTED this 11th day of June 2015 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Ric Collett, President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law LLP
June 11, 2015 Page 1 of 4
RESERVE POLICY
A. GENERAL POLICY:
Maintaining adequate reserves is an essential part of sound financial management. The Yorba
Linda Water District Board of Directors realizes the importance of reserves in providing reliable
service to its customers, financing of long-term capital projects and funding availability for
emergencies should the need arise. Interest derived from reserve balances shall be credited to the
reserve account from which it was earned.
B. CATEGORIES:
YLWD shall accumulate, maintain and segregate its reserve funds into the following categories:
Restricted and Designated Reserves
1. Board Designated Reserves; and
2. Contractually Restricted Reserves.
C. SCOPE:
This policy will assist the Board of Directors in establishing:
1. Target levels for reserve funds;
2. Requirements for the use of reserve funds; and
3. Periodic review requirements for each reserve.
D. PERIODIC REVIEW:
Staff and the YLWD Board shall review the reserve balances and targets annually as a part of the
annual budget process. The Finance-Accounting Committee will continue to review all reserve
and investment balances monthly, with a quarterly report going to the full Board.
E. RESTRICTED AND DESIGNATED RESERVES:
1. Board Designated Reserves:
These are reserve funds earmarked for the purpose of funding such items as new capital
facilities, repair or replacement of existing facilities and general operating reserves designated
for a specific purpose and use by the Board of Directors.
1.0 Operating Reserve
A. Definition and Purpose – Established to cover temporary cash flow deficiencies that
occur as a result of timing differences between the receipt of operating revenue and
expenditure requirements and unexpected expenditures occurring as a result of doing
business.
June 11, 2015 Page 2 of 4
B. Target Level – The Government Finance Officers Association (GFOA) recommends
that funding should be no less than one to two months (or 8% - 17%) of the District’s
annual operating budget. The District’s current target will be a minimum of 8% and a
maximum of 17% of the annual operating budget for both the water and sewer funds.
C. Events or Conditions Prompting the Use of the Operating Reserve – This reserve may
be utilized as needed to pay outstanding operating expenditures prior to the receipt of
anticipated operating revenues.
1.1 Emergency Reserve
A. Definition and Purpose – Established to provide protection recovery to the District
and its customers for losses arising from an unplanned event or circumstance. The
reserve level combined with YLWD’s existing insurance policies should adequately
protect YLWD and its customers in the event of a loss.
B. Target Level – Established at a minimum level equal to $1,000,000 for the water fund
and shall accumulate interest and annual contributions as determined by the District’s
annual operation to a maximum level of $4,000,000. The target for sewer will be a
minimum of $250,000 and a maximum of $1,000,000.
C. Events or Conditions Prompting the Use of the Emergency Reserve – This reserve
shall be utilized to cover unexpected losses experienced by the District as a result of a
disaster or other unexpected loss. Any reimbursement received by the District from
insurance companies as a result of a submitted claim shall be deposited back into the
reserve as replenishment for the loss.
1.2 Capital Replacement Reserve
A. Definition and Purpose – Established to provide capital repair and replacement
funding as the District’s infrastructure deteriorates over its expected useful life.
B. Target Level – The Board-approved 2010 Asset Management Plan recommended that
the annual contribution to this reserve be at a minimum level of $1,820,000 for the
water fund and $345,000 for the sewer fund, less money set aside for the Maintenance
Reserve. Funding with available funds based on the District’s operations shall be
allocated quarterly.
C. Events or Conditions Prompting the Use of the Capital Replacement Reserve –
Through the annual budget process, staff shall recommend anticipated asset
replacement projects. The Board of Directors shall take action to approve
recommended project appropriations from the capital replacement reserve. Should
unplanned replacement be necessary during any fiscal year, the Board of Directors
may take action to amend the budget and appropriate needed funds as required.
1.3 Maintenance Reserve
A. Definition and Purpose – Established to provide funding for non-scheduled capital
asset repair and replacement.
June 11, 2015 Page 3 of 4
B. Target Level – $200,000 subject to an annual review.
C. Events or Conditions Prompting the Use of the Maintenance Replacement Reserve –
Unplanned failure of assets including but not limited to pumps, motors and major
facility repairs.
1.4 Debt Service Reserve
A. Definition and Purpose – Established to provide funding for semi-annually scheduled
debt service payments.
B. Target Level – The District’s highest annual debt service payment – currently
$2,723,509.
C. Events or Conditions Prompting the Use of the Debt Service Reserve – Semi-annual
debt service payments will be made out of this fund, with funding on the water rate
replenishing the fund annually.
1.5 Employee Liabilities Reserve
A. Definition and Purpose – The purpose is to cover employees’ accrued vacation and
other compensatory time and to ensure the complete funding associated with the
liability incurred for employees whom have met the requirements necessary for
district paid health benefits at retirement.
B. Target Level – The annual contribution will be $100,000 ($93,000 for water and
$7,000 for sewer) to be evaluated and/or adjusted annually thereafter based on an
analysis of current employees’ vacation and sick time accrued and actuarial
determinations of future retiree costs. As of January 2, 2014, an actuary determined
that the District’s Other Post Employment Benefit (OPEB) liability was $1,896,791.
When combined with a liability on the District’s books for vacation, compensatory
and sick time of $1,047,342 at June 30, 2014, the target is projected to be
approximately $2,944,133 for the combined water and sewer enterprises.
C. Events or Conditions Prompting the Use of the Employee Liabilities Reserve – This
reserve may be used in the event that operating funds are not adequate to meet
vacation, compensatory and sick time paid out or retiree medical cost obligations
within the current year.
2. Contractually Restricted Reserves:
These are funds held to satisfy limitations set by external requirements established by creditors,
grant agencies or law. Examples include stipulated bond covenants and reserves held with a
fiscal agent.
2.0 US Bank 2008 COP Reserve
A. Definition and Purpose – Established to cover reserve requirements held with a
designated fiscal agent (US Bank) for the 2008 Certificates of Participation.
June 11, 2015 Page 4 of 4
B. Target Level – Funding shall be held in an amount equal to $2,147,096.
C. Events or Conditions Prompting the Use of the Contractually Restricted Reserve –
This reserve may be utilized as needed by the fiscal agent to pay any outstanding debt
service payments not covered by the District within the specified billing and due
dates.
End of Policy Document
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Interagency Committee with MWDOC and OCWD
(Collett/Melton)
· Minutes of the meeting held May 26, 2015 at 4:00 p.m.
· Next meeting is scheduled July 28, 2015 at 4:00 p.m.
ATTACHMENTS:
Name:Description:Type:
052615_MWDOC_OCWD_-_Minutes.docx Minutes Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT AGENCY COMMITTEE MEETING WITH MWDOC AND OCWD
Tuesday, May 26, 2015, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 26, 2015 meeting of the Yorba Linda Water District’s Joint Agency
Committee with MWDOC and OCWD was called to order at 4:00 p.m. The
meeting was held in the Admin Conference Room at the District’s Administration
Building located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. ROLL CALL
YLWD COMMITTEE MEMBERS YLWD STAFF
Director Ric Collett Marc Marcantonio, General Manager
Director Gary Melton Steve Conklin, Engineering Manager
John DeCriscio, Operations Manager
MWDOC COMMITTEE MEMBER MWDOC STAFF
Director Brett Barbre Rob Hunter, General Manager
OCWD COMMITTEE MEMBER OCWD STAFF
Director Roger Yoh Mike Markus, General Manager
OTHER ATTENDEES
None.
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. State Water Resources Control Board's Drought Response Mandate and
Projection for Greater Conservation
General Manager Marcantonio briefed the Committee on the proposed
Drought-Penalties Ordinance that he will be presenting to the YLWD
Board on May 28, 2015 for consideration. If approved, this ordinance
along with the current Water Conservation Ordinance, Stage 3 Limits, will
be used in concert in an effort to achieve the 36% reduction in water use
mandated by the State.
4.2. MWDOC Member Agencies Response to Drought and Turf Replacement
Rebate Program
Director Barbre reported that, due to the massive response to the turf-
replacement program, MWD is proposing to increase the budget for that
2
program from its current $100 million to $450 million, with max caps for
residential and commercial requests.
4.3. MWD Water Supply Conditions and Outlook
Dir Barbre reported that conditions remain good for southern California,
relative to the conditions in northern California, though it was noted that
the long-term outlook for the Colorado River basin is less promising.
4.4. MWDOC's OC Water Reliability Investigation
Gen Manager Hunter reported that progress continues with work products
planned to be released for review this summer.
4.5. OCWD Groundwater Basin Condition, Basin Production Percentage, and
Replenishment Assessment
Gen Manager Markus reported that conditions remain about the same,
with the basin at about 400,000 AF overdraft. They anticipate that they
may be able to hold the line on overdraft, with recharge supplies in the
range of 98,000 AF from GWRS, 50-55,000 AF MWD untreated, and
65,000 AF baseflow in the SAR.
4.6. Huntington Beach Desalination Project and Next Steps
Gen Manager Markus reported that the OCWD Board approved
proceeding with further consideration and investigation of the Poseidon
term sheet conditions. The Board also approved a budget of $230,000 to
retain specialty consultants for various aspects of the investigation, which
he estimates will take in the range of 9 months to complete before
returning to the Board with findings.
4.7. Potential Projects for the Water Bond and Outlook for Bay Delta
Conservation Plan
Gen Manager Markus reported that OCWD has identified several projects
for which they will apply for grant money under the Bond. Concerning the
BDCP, the outlook was less than rosy.
4.8. Status of North Basin and South Basin Projects
Gen Manager Markus reported that meetings are continuing with Federal
and State agencies.
4.9. YLWD Well Projects and Proposal for Dual-Use
Engineering Manager Conklin reported that the YLWD Board has
authorized staff to move ahead with construction of the Well 21 Equipping
Project and the Richfield Road Pipeline Project. Completion will be about
one-year out. He noted that staff has been tied up with other projects and
plans to meet in the near future with OCWD staff regarding terms and
conditions for the agreement for the proposed Well 22 project on OCWD
property.
3
4.10. Future Agenda Items
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:30 p.m. The next
YLWD/MWDOC/OCWD Joint Agency Committee meeting is scheduled to
be held Tuesday, July 28, 2015 at 4:00 p.m.
SC
ITEM NO. 11.3
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:OCSD Operations Committee - June 3, 2015 (Kiley/Beverage)
SUMMARY:
Minutes from the meeting held May 6, 2015 can be viewed on OCSD's website:
http://www.ocsd.com/Home/ShowDocument?id=17143
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Meetings from June 12, 2015 - July 31, 2015
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Event Date Attendance by:
June 2015
Yorba Linda City CouncilTue, Jun 16Collett
LAFCOWed, Jun 17Beverage (As Needed)
MWDOCWed, Jun 17Melton
OCWDWed, Jun 17Kiley
Board of Directors Workshop MeetingThu, Jun 18
Citizens Advisory Committee MeetingMon, Jun 22Collett
Joint Committee Meeting with City of PlacentiaMon, Jun 22Melton/Kiley
Joint Committee Meeting with City of Yorba LindaTue, Jun 23Collett/Beverage
Yorba Linda Planning CommissionWed, Jun 24Hawkins
OCSDWed, Jun 24Kiley/Beverage
Board of Directors Regular MeetingThu, Jun 25
Yorba Linda LMCACThu, Jun 25Beverage (As Needed)
Groundwater Replenishment System Initial ExpansionFri, Jun 26Collett/Kiley
July 2015
MWDOCWed, Jul 1Melton
OCSD Operations CommitteeWed, Jul 1Kiley/Beverage
OCWDWed, Jul 1Collett
Yorba Linda City CouncilTue, Jul 7Beverage
LAFCOWed, Jul 8Beverage (As Needed)
Board of Directors Regular MeetingThu, Jul 9
Yorba Linda LMCACThu, Jul 9Beverage (As Needed)
WACOFri, Jul 10Hawkins/Kiley
MWDOCWed, Jul 15Melton
OCWDWed, Jul 15Kiley
Yorba Linda Planning CommissionWed, Jul 15Melton
Board of Directors Workshop MeetingThu, Jul 16
Yorba Linda City CouncilTue, Jul 21Collett
OCSDWed, Jul 22Kiley/Beverage
Board of Directors Regular MeetingThu, Jul 23
Yorba Linda LMCACThu, Jul 23Beverage (As Needed)
Citizens Advisory Committee MeetingMon, Jul 27Collett
Interagency Committee Meeting with MWDOC and OCWDTue, Jul 28Collett/Melton
Yorba Linda Planning CommissionWed, Jul 29Hawkins
ISDOCThu, Jul 30Hawkins/Kiley
8:30AM
4:00PM
6:30PM
11:30AM
6:30PM
8:30AM
6:30PM
6:30PM
8:30AM
6:30PM
8:00AM
8:30AM
6:30PM
7:30AM
8:30AM
5:30PM
8:30AM
5:00PM
5:30PM
6:30PM
10:00AM
6:30PM
6:30PM
8:30AM
6:30PM
9:00AM
8:00AM
8:30AM
5:30PM
1:00PM
8:30AM
2:00PM
Board of Directors Activity Calendar
Time
6:30PM
6/4/2015 2:38:30 PM
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: June 11, 2015
Subject:Save Water Expo - June 6, 2015
CASA Annual Conference - August 19-21, 2015
UWI Annual Conference - August 26-28, 2015
STAFF RECOMMENDATION:
That the Board of Directors authorize and/or ratify Director attendance at these events if desired.
ATTACHMENTS:
Name:Description:Type:
Save_Water_Expo.pdf Backup Material Backup Material
CASA_Conf.pdf Backup Material Backup Material
UWI_Conf.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/11/2015
PH/RK 5-0
EVENT
SAVEWATER PARKING
� •
ARTIC 2929 EAST KAT
e 928
ANAHEIM, CA 92606 6
SATURDAY
June 6th, 2015 w ` KAT LUAVE
1OAM-2PM
• FREE Family Event
• FREE Water Conservation
Workshops � o
• FREE Giveaways and Rattles ®® _
• Fun Games, Bucket Truck Ifb!
Rides, Water Saving ��ll
Demonstrations and more. ..
�1tl�11Ade�fll� �;o•
PUBLIC UTILITIES
NAM LEARN MORE AT
ANAHEIM.NETISAVEWATER
Wednesday, August 19
8:00 am - 12:00 pmCSRMA Training Seminar
12:00 pm - 5:00 pm Registration
10:30 am - 12:30 pm CASA Board Meeting
1:00 pm - 3:00 pm Pre-Conference Sessions - Dual Tracks
3:15 pm - 4:15 pmUtility Leadership Committee
4:15 pm - 5:30 pmAssociates Committee Meeting
5:00 pm - 6:30 pmCSRMA Executive Board Meeting
Thursday, August 20
7:30 am - 9:00 am Continental Breakfast
CSRMA Board of Directors Meeting
Federal Legislative Committee
8:00 am - 9:00 amCommunications Workgroup Meeting
9:00 am - 12:00 pmMorning Sessions
12:00 pm - 1:30 pmConference Luncheon & Business Session
1:45 pm - 4:30 pm Afternoon Session
5:30 pm - 6:30 pm Conference Reception
Friday, August 21
7:30 am - 1:00 pmRegistration
7:30 am - 9:30 am All American Breakfast
7:30 am - 9:00 amState Legislative Committee Meeting
9:00 am - 11:00 am Closing Session
11:00 am - 3:00 pm Attorneys Committee Meeting
2015 CASA Annual Conference Itinerary
August 19 - 21 Manchester Grand Hyatt
ENSURING CLEAN WATER FOR CALIFORNIA
Ensuring Clean Water for California
60th Annual Conference - August 19-21,
2015
Date:
Aug 19 2015 - 8:00am to Aug 21 2015 - 11:00am
LOCATION
Manchester Grand Hyatt
One Market Place
San Diego, CA 92101
Room Rate: $219 per night
Cut-off Date: July 28, 2015
Check-in: 4:00 PM
Check-out: 11:00 AM
Reservations: Reserve your room
online or call 888.421.1442
CASA Registration
CSRMA Seminar Registration Form
Full program details are coming soon, but you can view the preliminary
itinerary here.
Type:
conferences
Join CASA
CASA is the leading
voice for public
wastewater agencies
regarding regulatory,
legislative and legal
issues.
Join Today!
1225 8th Street,
Suite 595
Sacramento, CA 95814
p: 916.446.0388
The California
Association of
Sanitation Agencies
provides leadership,
advocacy and
information to our
members, legislators
and the public, and
promotes partnerships
on clean water and
beneficial reuse issues
that protect public
health and the
environment.
California Association of Sanitation Agencies
CASA
2015 60th Annual Conference
Ensuring Clean Water for California
August 19 - 21, 2015
Manchester Grand Hyatt San Diego
Please register by Wednesday, August 5
First Name Last Name
Nickname Title
Agency/Firm Email
Guest First Name Guest Last Name
Check One Director
Manager/Staff
Associate
Attorney
Guest/Student
Non-member
Registration Type Full Conference Member- $525.00
Wednesday Only Member- $315.00
Thursday Only Member- $425.00
Friday Only Member- $150.00
Guest/Student Lunch Thursday- $50.00
Guest/Student (Breakfast & Reception)- $75.00
Non-Member Full Conference- $925.00
Non-Member One-Day- $925.00
Delegate Two
First Name Last Name
Nickname Title
Agency/Firm Email
Guest First Name Guest Last Name
Check One Director
Manager/Staff
Associate
Attorney
Guest/Student
Non-member
Registration Type Full Conference Member- $525.00
Wednesday Only Member- $315.00
Thursday Only Member- $425.00
Friday Only Member- $150.00
Guest/Student Lunch Thursday- $50.00
Guest/Student (Breakfast & Reception)- $75.00
Non-Member Full Conference- $925.00
Non-Member One-Day- $925.00
Delegate Three
First Name Last Name
Nickname Title
Agency/Firm Email
Guest First Name Guest Last Name
Check One Director
Manager/Staff
Associate
Attorney
Guest/Student
Non-member
Registration Type Full Conference Member- $525.00
Wednesday Only Member- $315.00
Thursday Only Member- $425.00
Friday Only Member- $150.00
Guest/Student Lunch Thursday- $50.00
Guest/Student (Breakfast & Reception)- $75.00
Non-Member Full Conference- $925.00
Non-Member One-Day- $925.00
Confirmation
Yes, email registration confirmation
$50 Cancellation fee on or before Wednesday, August 5, 2015.
No Refund for late cancellations after Wednesday, August 5, 2015.
Please notify CASA via email of a cancellation, refund or change request by contacting Cheryl MacKelvie at
cmackelvie@casaweb.org.
URBAN WATER INSTITUTE’S
22nd Annual Water Conference
Running On Empty
August 26-28, 2015
Hilton San Diego Resort & Spa
1775 East Mission Bay Drive ● San Diego, CA 92109
To register please visit our website www:urbanwater:com
Hear Opposing Views From Several Experts on
These Hot Button Issues.
The Unthinkable! A Shortage On The Colorado River.……Can It Happen?
Rita Sudman Spent Her Career Educating Westerners On
Water.……What Did She Learn?
A 36% Reduction.……How To Get There And Who’s Counting?
Coming This Fall! The Largest Desalination Plant In The U…S…
Opens.……How Much Of A Difference Will It Make?
What’s Your Idea To Fix The Drought? Bring It With You And We Will
Send It To Sacramento…
Jerry Meral Will Accept The Water Leader Of The Year Award!
What Is San Diego’s Pure Water Program?
Two Court Justices Discuss Western Law & It’s Impact On Us Today…
Storage.……Where & Why?
Confirmed Speakers
Halla Razak,
Public Utilities Director
City of San Diego
Mark Weston, Board Chair
San Diego County
Water Authority
Rita Sudman, Senior Advisor
Water Education Foundation
Justice Gregory J: Hobbs, Jr:
Colorado Supreme Court
Justice Ronald B: Robie
California Courts of Appeal
Gregory Newmark
Principal, Meyers Nave
Invited Speakers
Terry Fulp, Lower Colorado
Regional Director,
Bureau of Reclamation
John Entsminger,
General Manager, Southern
Nevada Water Authority
Kevin Faulconer, Mayor
San Diego
Meeting The Mandates
For more information please contact Julie Ackman at
(949) 679-9676 or julie@urbanwater…com
NAME: ________________________________________________TITLE: ___________________________________________
ORGANIZATION:_______________________________________________________________________________________
ADDRESS:_________________________________________CITY/STATE/ZIP:_____________________________________
TEL:____________________FAX:____________________E-MAIL:_________________________________________________
Registration fees include handouts, breakfasts, luncheon, breaks and receptions.
Note: Self parking for hotel guests is complimentary
____$375 Urban Water Member Registration Fee for Conference August 26-28, 2015
(Must be a member of the Urban Water Institute with 2015 dues paid in full)
_____$475 Non-Member Registration Fee for Conference August 26-28, 2015
_____$100 Spouse Registration - Includes breakfasts, luncheon, breaks and receptions.
Spouse Name For Nametag:
The Annual Water Conference will be conducted in San Diego at The Hilton San Diego Resort & Spa located at:
1775 East Mission Bay Drive, San Diego, CA 92109
Please contact the hotel directly to reserve your room, we have a special conference rate of $199 per night plus tax. To make your
room reservations, call the Hilton San Diego Resort directly at (619) 276-4010 and reference Urban Water Institute. Please note the
cut-off date for the group rate is August 4, 2015. Reservations can also be made online at www.hilton.com.
(All Registrations Should Be Made In Advance)
To pay by credit card visit our website www.urbanwater.com. You can register online and pay with a Visa, MasterCard or
American Express.
To pay by check, please complete the Registration Form and send it along with a check made payable to :
Urban Water Institute: 24651 Evereve Circle, Suite 1, Lake Forest, CA 92630.
After August 12, 2015 registrations will be accepted at the door on a space available basis, with an additional $25 administrative
charge.
Cancellations must be received in writing by August 12, 2015. Faxes are accepted at (949) 305-9919. Registration fee will be
refunded, less a $50 administrative charge if received by August 12, 2015. Substitutes are accepted. No refunds after
August 12, 2015. The Institute reserves the right to substitute announced speakers and assumes no responsibility for personal
expenses.
Information on exhibiting and sponsoring may be obtained by calling (949) 679-9676 or can be found on the Urban Water Institute
Website www.urbanwater.com.
MAIL CONFERENCE REGISTRATION CHECKS PAYABLE TO:
Urban Water Institute: 24651 Evereve Circle, Suite 1 Lake Forest, CA 92630
Tax ID # 33-0578523
For More Information Contact Julie Ackman at (949) 679-9676 or julie@urbanwater.com