HomeMy WebLinkAbout2008-06-05 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. 11;91 k
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE
June 5, 2008
A meeting of the Planning-Engineering-Operations Committee was called to order by
Committee Chair William Mills at 4:00 p.m. The meeting was held at the District
Administrative Offices at 1717 E. Miraloma Avenue, Placentia.
DIRECTORS PRESENT: STAFF PRESENT:
William R. Mills, Chairman Ken Vecchiarelli, Assistant GM
Paul R. Armstrong, Director Lee Cory, Operations Manager
Mendum, Operations Superintendent
VISITORS PRESENT:
None.
DISCUSSION ITEMS:
1. Preventative Maintenance Program Status Report. Mr. Mendum and Mr. Cory
reported on the monthly maintenance activities and presented the updated
spreadsheet tracking progress of these efforts. Mr. Mendum reported that he has
reassigned personnel from programs that are ahead of schedule to assist the Meter
Services Division and to catch up on the lagging progress in the meter replacement
• program. Director Mills requested staff present additional information to the
Committee reporting on activities generated through the sewer video inspection
program.
2. Status Report on the Meter Replacement and Radio Read Retrofit Project. Mr.
Mendum reported he was encouraging his crews to finish the retrofits, replacements
skipped by the District's contract services and replacement of the large meters in the
western third of the District, all of which were associated with the first phase of the
replacement project, by the end of August. Mr. Mendum left the meeting following
this discussion.
3. Monthly Water Production and Purchased Imports through May 2008. Mr.
Vecchiarelli and Mr. Cory reported on the progress of groundwater production for the
month of May and fiscal year to date. The Committee discussed the impacts on
these numbers from recently completed improvements, including the Lakeview
Booster Pump Station and the 18-inch Zone 3 (Z-675) pipeline completed in mid
May. The Committee also discussed the shortfall in groundwater percentage
production and the impacts on operating costs. This discussion included
consideration of the future benefits from additional capital improvements required to
take advantage of these opportunities, especially the need for additional
groundwater wells.
4. Monthly Orange County Groundwater Producers Meetings. Impacts of the BPP and
BEA settings and MWD call on Water Stored under Long Term Storage Program.
Mr. Vecchiarelli reported the Basin Production Percentage (BPP) for FY 2008-09
has been set by Orange County Water District (OCWD) at 69%. Concurrently, MWD
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has called for 22,000 acre feet (AF) of their water stored in the OC basin to be
pumped out in this fiscal year in accordance with the Long Term Storage Plan
obligations (YLWD Well 19). This will required YLWD to produce an additional 2,166
AF next year from the basin or potentially pay hefty penalties for underproduction.
5. Monthly MWDOC Managers Meeting Summary Report. Mr. Vecchiarelli reported on
items of particular interest including a presentation by Long Beach Water
Department General Manager, Kevin Wattier on their approach to managing the
water shortage and requiring water conservation in their service area and throughout
southern California. Long Beach's approach is very much modeled after the anti-
smoking campaign in California and is based on the message that it is a serious
social wrong to waste water. Mr. Armstrong suggested ways the District could utilize
our public information and customer service resources to benefit the community and
assist with water efficiency management on a personal level. The Committee also
discussed opportunities for future water resource development in the community and
conservation management planning.
6. Draft Irrigation Feasibility Study. Mr. Vecchiarelli reported receiving the first draft of a
feasibility study considering nonpotable water use for landscape irrigation purposes
in the eastern portion of the District's se ice area. Staff will report back to the
Committee at the completion of this study.
7. Action Items from Orange County Grand Jury Report. The Committee briefly
discussed the need to review and establish baseline water usage by meter class and
compare these numbers to other agencies and to the reported use per capita by
MW D.
8. Cielo Vista Project Technical Memorandum 1 Conceptual Plan. Mr. Vecchiarelli
reported receiving a draft water system master plan for the proposed project. Staff
will report back to the Committee following a review of the draft study.
9. Status Report on Capital Improvement Projects in Progress. Mr. Vecchiarelli
reported on progress of the Highland Reservoir Replacement Project and the 36-
inch Zone 4 (Z-780) transmission pipeline in Bastanchury Road connecting to
Fairmont Boulevard. The Committee also discussed the Hidden Hills Reservoir
project and staff's proposal to proceed with advertising for construction bids.
ACTION ITEMS:
10. Consider Amendment to Professional Services Agreements for the Highland
Reservoir Replacement Project, Job No. 200309. Mr. Vecchiarelli presented staff's
report, included for consideration by the full Board of Directors in this agenda.
11. Consider Soliciting Proposals for Well Siting, Drilling and Testing of Groundwater
Replacement Wells 20 & 21, Job No. 200711. The Committee discussed this project
briefly and encouraged staff to proceed.
40 ADJOURNMENT:
The Committee adjourned at 5:40 p.m. The next regularly scheduled Planning-
Engineering-Operations Committee is scheduled for July 3, 2008 at 4:00 p.m.
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