HomeMy WebLinkAbout2008-07-03 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. 7, 4
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE
July 3, 2008
E
A meeting of the Planning-Engineering-Operations Committee was called to order by
Committee Chair William Mills at 4:00 p.m. The meeting was held at the District
Administrative Offices at 1717 E. Miraloma Avenue, Placentia.
DIRECTORS PRESENT: STAFF PRESENT:
William R. Mills, Chairman Ken Vecchiarelli, Assistant GM
Paul R. Armstrong, Director Joe Polimino, Project Engineer
John DeCriscio, Chief Plant Operator
Ken Mendum, Operations Superintendent
VISITORS PRESENT:
None.
DISCUSSION ITEMS:
1. Preventative Maintenance Program Status Report. Mr. Mendum reported on the
monthly maintenance activities and presented the updated spreadsheet tracking
progress of these efforts. Mr. Mendum reported that the temporary reassignment of
personnel from programs that are ahead of schedule now assisting the Meter
Services Division are doing very well to catch up on the meter replacement program.
Mr. Mendum reported the meter replacement program targets will be met by the end
of the month.
2. Status Report one Meter Replacement and adio Read Retrofit Project. Mr.
Mendum reported his-_crews have comptete6 the replacements skipped by the
District's contract services` an~we er nearly completed with the replacement of the
large meters in the western third of the District, all of which were associated with the
first phase of the replacement project. Mr. Mendum left the meeting following this
discussion.
3.
4.
Monthly Water Production and Purchased Imports through May 2008. Mr.
Vecchiarelli and Mr. DeCriscio reported on the progress of groundwater production
for the month of June and for the fiscal year 2007-08. Mr. Vecchiarelli reported the
District finished the water year very close to the,.-goals-established by the budgeted.
basin production percentage---(BPP.).___ However because QLsy .tem_groundwater--
productiQrL-and transmission limitations, YLWD was unable to take advantage of
additional opportunity costs created by the elevated BPP this year. The Committee
discussed the timing of addition improvements required to improve the District's
capabilities in the future, especially additional groundwater wells.
Monthly Orange County Groundwater Producers Meetings. Mr. Vecchiarelli reported
the monthly meeting agenda was light and staff did not attend.
5. Monthly MWDOC Managers Meeting Summary Report. Mr. Vecchiarelli reported on
his attendance at the monthly managers meeting. Of particular interest was a
presentation by IRWD on their allocation-based rate structures.
6. Status Report on Capital Improvement Projects in Progress. Mr. Vecchiarelli
reported on progress of the Highland Reservoir Replacement Project and proposals
for two new groundwater production well sites.
7. Proposed Action Plan Responding to OC Grand Jury Report. Mr. Vecchiarelli
reported staff was not prepared to discuss this item.
ACTION ITEMS:
8. Consider Change Order No. 3 with SSC Construction, Inc. for the Lakeview
Reservoir Project. Staff presented a report with a recommendation for support of
negotiated Change Order No. 3, in the amount of $55,393.45 and 27 days with
release of one half of the ten percent retention held to date and further reducing
subsequent retentions to five percent on future progress payments. The Committee
discussed staff's recommendation at length and recommended staff modify the
conditions for release of half the retention funds. Staff was advised to condition the
reduction in retention with beneficial use of the new reservoir storage. The modified
Change Order No. 3 and a revised staff report were presented to the full Board of
Directors on July 10, 2008.
ADJOURNMENT:
The Committee adjourned at 5:45 p.m. The next regularly scheduled Planning-
Engineering-Operations Committee is scheduled for August 7, 2008 at 4:00 p.m.
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