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HomeMy WebLinkAbout2016-01-14 - Board of Directors Meeting Agenda PacketYorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 14, 2016, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 93 4. 5. ROLL CALL Ric Collett, President Michael J. Beverage, Phil Hawkins Robert R. Kiley Gary T. Melton Vice President ADDITIONS /DELETIONS TO THE AGENDA PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Workshop Meeting held November 19, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting held November 25, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Minutes of the Board of Directors Regular Meeting held December 10, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.4. Minutes of the Board of Directors Regular Meeting held December 23, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.5. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$811,274.94. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Revisions to Committee Assignments Recommendation. That the Board of Directors consider revisions to the committee assignments for the 2016 calendar year. 8. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 8.1. Video Presentation from CRWUA Annual Conference 8.2. Potential Scheduling of Mid-Year Budget Review Workshop on Thursday, February 18, 2016 at 3:00 p.m. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports 9.3. General Manager's Report 9.4. General Counsel's Report 9.5. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Next meeting is scheduled to be held January 26, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held December 15, 2015 at 9:00 a.m. • Next meeting is scheduled to be held January 19, 2016 at 9:00 a.m. at YL City Hall. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Melton / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is scheduled to be held February 9, 2016 at 2:00 p.m. at Golden State Water Company in Placentia. 10.4. Citizens Advisory Committee (Collett) • Minutes of the meeting held December 16, 2015 at 8:30 a.m. • Next meeting is scheduled to be held January 25, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - January 5, 2016 (Beverage) 11.2. MWDOC Board - January 6, 2016 (Melton) 11.3. OCSD Operations Committee - January 6, 2016 (Kiley/Beverage) 11.4. OCWD Board - January 6, 2016 (Collett) 11.5. WACO - January 8, 2016 (Hawkins/Kiley) 11.6. LAFCO - January 13, 2016 (Beverage -As Needed) 11.7. YL Planning Commission - January 13, 2016 (Melton) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from January 15, 2016 - February 29, 2016 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 13.1. CSDA Prop 26, Prop 218, and Rate Setting Workshop - February 9, 2016 Recommendation. That the Board of Directors authorize Director attendance at this event if desired. 14. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 14.1. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One 14.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 15. ADJOURNMENT 15.1. The next Regular Board of Directors Meeting will be held Thursday, January 28, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: January 14, 2016 Subject: Minutes of the Board of Directors Workshop Meeting held November 19, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-11-19 - BOD - Minutes.doc Minutes Minutes 2015-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, November 19, 2015, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The November 19, 2015 Yorba Linda Water District Board of Directors Workshop Meeting was called to order by President Collett at 3:00 p.m. The meeting was held in the Board/Training Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870.%* 2. PLEDGE OF ALLEGIANCE Director Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Art Vega, Information Technology Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Cindy Botts, Water Conservation Supervisor ALSO PRESENT Tom Lindsey, Mayor Pro Tem, City of Yorba Linda Eddy Jackson, Resident 4. PUBLIC COMMENTS Mr. Eddy Jackson, resident, spoke regarding comments made during a recent joint agency committee meeting with the City of Yorba Linda. 5. DISCUSSION ITEMS 5.1. Draft Unaudited Financial Statements for the Period Ending September 30, 2015 Minutes of the YLWD Board of Directors Workshop Meeting Held Thursday, November 19,2015 at 3:00 p.m. 1 Mr. Eddy Jackson, resident, spoke regarding the draft financial statements. Mrs. Lugo explained the purpose of the workshop and provided an overview of the financial statements including the impact of the State Water Resources Control Board's mandated reduction in water consumption. She noted that the District's operating revenue was under budget due to a reduction in water sales as compared to the previous fiscal year. Mrs. Lugo pointed out that the District was required to meet its debt covenant ratio each quarter of the fiscal year. She also spoke regarding the District's fixed/variable costs, the District's budget process, and administrative penalties collected during the first quarter and how they're required to be utilized and reported on the financials. Mrs. Lugo then responded to questions from the Board. Nk Mrs. Botts then provided a PowerPoint presentation regarding the District's budget for the first quarter. She commented on the complexities involved and provided an overview of the following: key budget assumptions; historical vs. current water consumption; budgeted and actual operating plans; historical demands and power costs; import water and groundwater costs; and budgeted and actual power/pumping costs for the first quarter. Mrs. Botts and Mr. DeCriscio briefly responded to questions from the Board and described staff's efforts to mitigate the District's power and pumping costs. Mrs. Lugo then reviewed the water and sewer budget summaries. In response to related questions from the Board, she indicated that a more detailed discussion regarding the District's reserves could occur during the mid-year review of the budget. Mr. Conklin then provided an overview of the Capital Improvement Project budget. He and Mr. DeCriscio then responded to questions from the Board regarding current and future projects. Director Collett requested that staff prepare a report regarding the status of the District's wells. Director Melton suggested that staff look into the possibility of utilizing energy generated at pressure reducing stations. The Board then discussed scheduling a future workshop meeting in early February to conduct a mid-year budget review. 6. ADJOURNMENT 6.1. The meeting was adjourned at 4:41 p.m. The next Regular Board of Directors Meeting will be held Wednesday, November 25, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Workshop Meeting Held Thursday, November 19,2015 at 3:00 p.m. 2 ITEM NO. 6.2 AGENDA REPORT Meeting Date: January 14, 2016 Subject: Minutes of the Board of Directors Special Meeting held November 25, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-11-25 - BOD - Minutes.doc Minutes Minutes 2015-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Wednesday, November 25, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The November 25, 2015 Special Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources/Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager IN6, Rick Walkemeyer, Info Systems Administrator Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC Tom Lindsey, Mayor Pro Tem, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Special Meeting Held Wednesday, November 25,2015 at 8:30 a.m. 1 6. CONSENT CALENDAR Director Melton made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 5-0. 6.1. Minutes of the Board of Directors Regular Meeting held October 8, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,194,626.26. AIM 14L 6.3. Investment Report for Period Ending September 30, 2015 Recommendation. That the Board of Directors receive and file the Investment Reports for the Period Ending September 30, 2015. 6.4. Unaudited Financial Statements for the Period Ending September 30, 2015 : 46, L, Recommendation. That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending September 30, 2015. 7. ACTION CALENDAR 7.1. Voting Delegate for the ACWA General Session Membership Meeting(s) Mr. Marcantonio explained that there would be an ACWA General Session Membership Meeting at the 2015 Fall Conference in December. The purpose of the meeting is to formally nominate and elect ACWA's President and Vice President for the 2016-2017 term and to conduct a vote on proposed amendments to the Association's Bylaws. Mr. Marcantonio provided an overview of the proposed amendments and noted that ACWA's Nominating Committee was recommending current Vice President Kathleen J. Tiegs for ACWA President and Region 2 Board Member Brent Hastey for ACWA Vice President. Director Melton made a motion, seconded by Director Hawkins, to authorize Director Kiley to serve as the District's voting delegate for the upcoming ACWA General Session Membership Meeting(s) and instruct him to vote for ACWA's Nominating Committee recommended slate of candidates for the offices of ACWA President and Vice President. Motion carried 5-0. Minutes of the YLWD Board of Directors Special Meeting Held Wednesday, November 25,2015 at 8:30 a.m. 2 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report President Collett wished everyone in attendance a Happy Thanksgiving. 8.2. Directors' Reports Directors Beverage, Melton and Hawkins echoed President Collett's sentiments. 8.3. General Manager's Report Mr. Marcantonio reported that he was planning to attend and testify at the State Water Resources Control Board (SWRCB) workshop on December 7, 2015. Ae 'qqp%, Mayor Pro Tem Lindsey addressed the Board and offered to provide District staff with a listing of all projected development within the City's boundaries. Mr. Marcantonio indicated that this would be helpful. Director Beverage asked if it might possible for the City of Yorba Linda to consider authoring a letter in support of YLWD addressed to the SWRCB. Mayor Pro Tem Lindsey indicated that he would look into it. Mr. Marcantonio asked each of the managers (or their designees) to provide a report regarding activities within their respective departments. Director Barbre addressed the Board and wished everyone a Happy Thanksgiving. He then commented on a recent article in the LA Times. He suggested that the District consider linking to this and other informative articles on its website. The managers then continued with their reports. 8.4. General Counsel's Report Mr. Kidman commented on the recent departure of Mr. Eddy Beltran who accepted a new position with another firm, water related legislative activities, and the possibility of the state's conservation mandate being extended despite El Nino. He then wished everyone a Happy Thanksgiving. Directors Collett and Hawkins, Mr. Kidman and staff commented on proposed legislation related to budget based/tiered rates. Director Barbre addressed the Board and commented on Irvine Ranch Water District's rate structure. Minutes of the YLWD Board of Directors Special Meeting Held Wednesday, November 25,2015 at 8:30 a.m. 3 Mayor Pro Tem Lindsey addressed the Board and requested that District staff provide a brief report regarding the recent budget workshop at the next interagency committee meeting. He also commented on issues the City of Fullerton was experiencing with its water infrastructure. Director Barbre addressed the Board and commented on the impact of the state's conservation mandate on wholesale water providers and recent legislative activities. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) 19M VL • Minutes of the meeting held November 24, 2015 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held January 26, 2016 at 4:00 p.m. go, 141001h, 11016 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) 1W -M% ■ Minutes of the meeting held November 17, 2015 at 9:00 a.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held December 15, 2015 at 9:00 a.m. at YL City Hall. 9.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) 1vEk A ■ Next meeting is scheduled to be held December 8, 2015 at 2:00 p.m. at Placentia City Hall. 9.4. Citizens Advisory Committee (Collett) • Minutes of the meeting held October 26, 2015 at 8:30 a.m. were provided in the agenda packet. • Next meeting is scheduled to be held December 7, 2015 at 8:30 a.m. Minutes of the YLWD Board of Directors Special Meeting Held Wednesday, November 25,2015 at 8:30 a.m. 4 10. INTERGOVERNMENTAL MEETINGS The Directors and staff reported on their attendance at the following meetings. 10.1. YL City Council - November 17, 2015 (Collett) 10.2. LAFCO - November 18, 2015 (Beverage -As Needed) Director Beverage did not attend this meeting. 10.3. MWDOC Board - November 18, 2015 (Staff) 10.4. OCWD Board - November 18, 2015 (Kiley) 10.5. YL Planning Commission - November 18, 2015 (Hawkins) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR Nk 11.1. Meetings from November 26, 2015 — December 31, 2015 The Board reviewed the activity calendar and made no changes. 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 12.1. Community Leaders Luncheon - December 3, 2015 VIL 96 IF Legislative Open House - December 7, 2015 MWDOC Water Policy Forum - January 22, 2016 UWI Spring Conference - February 10-12, 2016 Director Melton made a motion, seconded by Director Hawkins, to authorize Director attendance at these events if desired. Motion carried 5-0. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 9:41 a.m. All Directors were present. Also present were Mrs. Knight, Messrs. Marcantonio, Kidman, and Gagen. 13.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: Two The Board reconvened in Open Session at 10:14 a.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. Minutes of the YLWD Board of Directors Special Meeting Held Wednesday, November 25,2015 at 8:30 a.m. 5 14. ADJOURNMENT 14.1. The meeting was adjourned at 10:15 a.m. The next Regular Board of Directors Meeting will be held Thursday, December 10, 2015 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Special Meeting Held Wednesday, November 25,2015 at 8:30 a.m. 6 ITEM NO. 6.3 AGENDA REPORT Meeting Date: January 14, 2016 Subject: Minutes of the Board of Directors Regular Meeting held December 10, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-12-10 - BOD - Minutes.doc Minutes Minutes 2015-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, December 10, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The December 10, 2015 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE 1% President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager IN6, Amelia Cloonan, Human Resources Analyst Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC Gene Hernandez, Councilmember, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. SEATING OF DIRECTORS 5.1. Reorganization of the Board of Directors and Appointment of Officers Director Beverage requested to have the floor and suggested that due to the continued drought and other events which had occurred during the Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 1 previous year, that the Board consider extending Director Collett's term in the office of President for another year. Director Beverage made a motion to extend Director Collett's term in the office of President for another year. Director Melton asked for clarification regarding the nomination and election of the Vice President. Director Collett stated that if it was the majority of the Board's desire that he continue as President, that he would do so. Director Hawkins seconded Director Beverage's motion. IdEw 10061 Director Collett noted that he would prefer that the committee, agency, and intergovernmental meeting assignments remain as they are. The Board agreed. Motion carried 5-0. Director Collett made a motion, seconded by Director Hawkins, to extend Director Beverage's term in the office of Vice President for another year. Motion carried 5-0. Mr. Marcantonio explained that staff was recommending that the Board appoint staff to serve as the Secretary, Assistant Secretary and Treasurer for the next year. Director Collett asked for clarification as to which staff members were currently serving in these respective offices. Director Hawkins made a motion, seconded by Director Kiley, to appoint Mr. Marcantonio as Secretary, Ms. Alexander as Assistant Secretary, and Mrs. Lugo as Treasurer for the next calendar year. Motion carried 5-0. IqEk MI 6. PUBLIC COMMENTS Director Barbre addressed the Board and commented on projected water storage, a report issued by the State Auditor regarding the Central Basin Municipal Water District, and conflict of interest issues related to the proposed transfer of sewer service for OCSD Service Area 7. Mr. Kidman noted that he was appreciative of Mr. Rob Hunter's comments during the Prop 218 hearing in September. Councilmember Hernandez addressed the Board and reported that he would be serving as the new liaison to the District. Director Collett thanked Councilmember Hernandez for his leadership during the last year. Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 2 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 5-0. 7.1. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$404,646.45. 8. REPORTS INFORMATION ITEMS AND COMMENTS 8.1. President's Report President Collett reported that the last Citizens Advisory Committee meeting had been cancelled due to the recent passing of Mr. Oscar Bugarini. 8.2. Directors' Reports Directors Melton, Hawkins and Kiley reported on their attendance at the following events. —412h, IVE16 • ACWA Fall Conference - December 1, 2015 - December 4, 2015 • Community Leaders Luncheon - December 3, 2015 • Legislator Holiday Open House - December 7, 2015 '19M V&AdEw qqomkk. The Directors also expressed their condolences to Mr. Bugarini's family and friends 8. General Manager's Report Mr. Marcantonio asked each of the managers (or their designees) to provide a report regarding activities within their respective departments. He also provided the Board with an overview of his activities and meeting attendance. IV 8.4. General Counsel's Report Mr. Kidman reported that there was no need for a Closed Session related to potential litigation (Item No. 12.1.). He then introduced Mr. Andrew Gagen. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 3 • Minutes of the meeting held November 24, 2015 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held January 26, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held November 17, 2015 at 10:00 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held December 15, 2015 at 9:00 a.m. at YL City Hall. Nr "%L 9.3. Interagency Meeting with City of Placentia and Golden State Water (Melton / Kiley) 10016 lk • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • Next meeting is yet to be scheduled. 9.4. Citizens Advisory Committee (Collett) ,& % 1k: ■ Meeting on December 7, 2015 at 8:30 a.m. was canceled. Next meeting is scheduled to be held December 16, 2015 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS Each of the Directors reported on their attendance at the following meetings. I'VEL In 10.1. YL City Council - December 1, 2015 (Beverage) 10.2. OCSD Operations Committee - December 2, 2015 (Kiley/Beverage) 10.3. LAFCO - December 9, 2015 (Beverage - As Needed) Director Beverage did not attend this meeting. 10.4. YL Planning Commission - December 9, 2015 (Hawkins) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from December 11, 2015 — January 31, 2016 The Board reviewed the activity calendar and made no changes. Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 4 The Board of Directors meeting was adjourned to the Public Financing Corporation Regular Meeting at 10:33 a.m. (Minutes of the Public Financing Corporation meeting have been recorded separately.) The Public Financing Corporation meeting was adjourned and the Board of Directors meeting was reconvened at 10:34 a.m. 12. CLOSED SESSION The meeting was adjourned to Closed Session at 10:34 a.m. All Directors were present. AX The following Closed Session (Item No. 12.1.) was not held. 12.1. Uonterence wltn Legal Cou nticipated Litigation Significant Exposure to Litig Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the rnia G rnment Cod s:Number of Potenti One 12.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: ral Manager The Board reconvened in Open Session at 11:02 a.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 13. ADJOURNMENT L `%�, 13.1. The meeting was adjourned at 11:02 a.m. The next Regular Board of Directors Meeting will be held Wednesday, December 23, 2015 at 8:30 a.m. IV Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held December 10,2015 at 8:30 a.m. 5 ITEM NO. 6.4 AGENDA REPORT Meeting Date: January 14, 2016 Subject: Minutes of the Board of Directors Regular Meeting held December 23, 2015 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2015-12-23 - BOD - Minutes.doc Minutes Minutes 2015-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, December 23, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The December 23, 2015 Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins Gina Knight, Human Resources / Risk Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager IN6, Javier Martinez, Water Production Superintendent Marcus Millen, Records Management Specialist ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Gene Hernandez, Councilmember, City of Yorba Linda Eddy Jackson, Resident John Milton, Resident Susan Decker, Resident Randy Holbrook, Resident Paul Swiontek, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held December 23,2015 at 8:30 a.m. 1 6. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. 6.1. Minutes of the Board of Directors Regular Meeting held October 22, 2015 Recommendation. That the Board of Directors approve the minutes as presented. AM 6.2. Minutes of the Board of Directors Regular Meeting held November 5, 2015 k Recommendation. That the Board of Directors approve the minutes as presented. Ar 1% 6.3. Minutes of the Board of Directors Regular Meeting held November 12, 2015 IqM Ado 1410061 Recommendation. That the Board of Directors approve the minutes as presented. 6.4. Payments of Bills, Refunds, and Wire Transfers fth® 6 Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$1,396,162.95. 6.5. Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17793 Recommendation. That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with Brandywine Homes for Tract 17793, Job No. 201511. IM161 ME 6.6. Quitclaim Easement Deed to Provence Group, LLC, Tract 17608 Recommendation. That the Board of Directors authorize the General Manager to execute the Quitclaim Easement Deed to Provence Group, LLC, abandoning the recorded easement of the Official Records of Orange County, California. 7. ACTION CALENDAR 7.1. Board of Directors Compensation Mr. Marcantonio read a statement that was posted online by Ms. Nancy Rikel which she indicated was reprinted from the Yorba Linda Taxpayer Association's Facebook page. Mr. Marcantonio then clarified that the statement that District staff was recommending an increase to the Board's Minutes of the YLWD Board of Directors Regular Meeting Held December 23,2015 at 8:30 a.m. 2 compensation rate was false and that the verbiage in the agenda report was the same that appears every year in December as a routine housekeeping item. He further explained that the report did not recommend any action other than asking the Board to consider their compensation rate for the next year. In accordance with CA Water Code, the Board's current compensation rate is set at $150 per day for each day's attendance at meetings of the Board and other meetings attended at the request of the Board, not to exceed 10 days per calendar month. Additionally, the Board is allowed to increase their compensation up to 5% for each calendar year following the operative date of the last adjustment. As the last adjustment was effective March 24, 2003, the Board would be eligible for an increase up to $269.38 per day. Mr. Marcantonio then reviewed results of a local compensation survey conducted by the Irvine Ranch Water District which were included in the agenda packet. Mr. Eddy Jackson, resident, commented on the schedule for reviewing the Directors' compensation and a previous report published by the OC Grand Jury. Mr. John Milton, resident, commented on the schedule for reviewing the Directors' compensation, a letter written by Mr. Jon Hansen that was published in the LA Times, and related statements on the Yorba Linda Taxpayers Association's Facebook page. IV Ms. Susan Decker, resident, commented on the same report published by the OC Grand Jury, the Board's role in the community, and the Directors' consideration of their compensation rate. Mrs. Lugo stated that routine consideration of this matter supported the District's goal of transparency. She also noted that the budgeted amount for the Board's compensation for FY 2015/16 was the same as it was for FY 2014/15 and provided an overview of the related expenses for the first quarter of the current fiscal year. IM, AM Mr. Randy Holbrook, resident, commented on individuals who serve the community without receiving compensation. Mr. Paul Swiontek, resident, commented on the timing of the Directors' consideration of their compensation rate. Director Beverage commented on the historical consideration of the Directors' compensation rate. He also recommended that the Board's compensation rate remain the same. Director Hawkins stated that he enjoyed serving on the Board and was not interested in increasing the Directors' compensation. Minutes of the YLWD Board of Directors Regular Meeting Held December 23,2015 at 8:30 a.m. 3 President Collett noted that consideration of the Directors' compensation occurred on an annual basis following the reorganization of the Board. Director Beverage made a motion, seconded by Director Melton, to keep the Directors'compensation rate the same for the next calendar year. Director Hawkins stated the he enjoyed serving on the Board. Motion carried 5-0. 7.2. Committee, Agency and Intergovernmental Meeting Assignments President Collett explained that it was his desire that the committee, agency, and intergovernmental meeting assignments remain the same for the next calendar year. Director Melton stated that he had served on the YLWD/City of Placentia/GSWC interagency committee for 4 years and asked if he could switch to the YLWD/City of Yorba Linda joint agency committee. Director Beverage recommended that consideration of this matter be deferred to the next regular meeting. Mr. Marcantonio suggested that the Board consider taking action at this meeting so that assignments could be determined in the interim. Director Hawkins made a motion to approve the committee, agency and intergovernmental meeting assignments as presented and that any requests for revisions be considered at a future meeting. Director Kiley seconded the motion which then carried 5-0. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report President Collett wished everyone safe travels and happy holidays. 8.2. Directors' Reports The remaining Directors wished everyone a Merry Christmas and happy holidays. ■ CRWUA Annual Conference — December 16-18, 2015 Director Melton requested that a video distributed at the conference be presented at the next regular Board meeting. 8.3. General Manager's Report Mr. Marcantonio asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. He then provided the Board with an overview of his meetings and activities. Minutes of the YLWD Board of Directors Regular Meeting Held December 23,2015 at 8:30 a.m. 4 8.4. General Counsel's Report Mr. Gagen stated that he was grateful for the opportunity to serve the District and wished everyone a Merry Christmas and happy holidays. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) AK ■ Next meeting is scheduled to be held January 26, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held November 17, 2015 at 9:00 a.m. were provided in the agenda packet. • Minutes of the meeting held December 15, 2015 at 9:00 a.m. will be provided at the next regular Board meeting. IML L • Next meeting is scheduled to be held January 19, 2016 at 9:00 a.m. at YL City Hall. low 9.3. Interagency Committee with City of Placentia and Golden State Water Company (Melton / Kiley) .4410h" V • Minutes of the meeting held September 29, 2015 at 2:00 p.m. were provided in the agenda packet. GL Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held February 9, 2016 at 2:00 p.m. at Golden State Water Company in Placentia. 9.4. Citizens Advisory Committee (Collett) • Minutes of the meeting held December 16, 2015 at 8:30 a.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held January 25, 2016 at 8:30 a.m. Minutes of the YLWD Board of Directors Regular Meeting Held December 23,2015 at 8:30 a.m. 5 10. INTERGOVERNMENTAL MEETINGS The Directors and staff reported on their attendance at the following meetings. 10.1. WACO - December 11, 2015 (Collett/Hawkins/Kiley) 10.2. YL City Council - December 15, 2015 (Collett) 10.3. MWDOC Board - December 16, 2015 (Staff) 10.4. OCWD Board - December 16, 2015 (Staff) 01 10.5. OCSD - December 16, 2015 (Kiley/Beverage) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from December 24, 2015 — January 31, 2016 The Board reviewed the activity calendar and made no changes. 12. CLOSED SESSION A06 I%&dFW 14W The meeting was adjourned to Closed Session at 9:55 a.m. All Directors were present. Also present were Mrs. Knight, Messrs. Marcantonio, Micalizzi, Kidman and Gagen. mdomb, V '%h.' N 12.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One The Board reconvened in Open Session at 10:50 a.m. President Collett announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 13. ADJOURNMENT 13.1. The meeting was adjourned at 10:50 a.m. The next Regular Board of Directors Meeting will be held Thursday, January 14, 2016 at 8:30 a.m. Marc Marcantonio Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held December 23,2015 at 8:30 a.m. 6 ITEM NO. 6.5 AGENDA REPORT Meeting Date: January 14, 2016 Budgeted: Yes To: Board of Directors Cost Estimate: $811,274.94 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $811,274.94. DISCUSSION: The major item on this disbursement list is as follows: A wire of $83,889.86 to So. California Edison for December 2015 electricity charges for multiple locations. The balance of $205,094.08 is routine invoices. The Accounts Payable check register total is $288,983.94; Payroll No. 26 total is $261,032.21; Payroll No. 27 total is $261,258.79 and the disbursements of this agenda report are $811,274.94. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name: Description: Type: 16-CS 0114.pdf CAP SHEET Backup Material CkReg011416.pdf CHECK REGISTER Backup Material 16 CC 0114.pdf CREDIT CARD SUMMARY Backup Material January 05, 2016 CHECK NUMBERS & WIRE: Computer Checks 66903-66689 $ 205,094.08 $ 205,094.08 WIRE: W122215 So. California Edison $ 83,889.86 $ 83,889.86 TOTAL OF CHECKS & WIRE $288,983.94 PAYROLL NO. 26: Direct Deposits $ 164,866.79 Third Party Checks 6302-6313 $ 48,746.72 Payroll Taxes $ 47,418.70 $ 261 ,032.21 PAYROLL NO. 27: Direct Deposits $ 171 ,781 .91 Third Party Checks 6314-6320 $ 43,799.16 Payroll Taxes $ 45,677.72 $ 261 ,258.79 TOTAL OF PAYROLLS $522,291.00 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $811,274.94 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF JANUARY 14, 2016 ------------------------------------------------------------------ ------------------------------------------------------------------ Yorba Linda Water District Check Register For Checks Dated: 12/24/2015 thru 01/14/2016 Check No. Date Vendor Name Amount Description 66906 01/14/2016 ADA-VICTORIA CERVANTES-KUTES 45.22 CUSTOMER REFUND 66916 01/14/2016 Anaheim Wheel&Tire 90.00 MOUNT&BALANCE TIRES-UNIT#156 66905 01/14/2016 ANALSHAH 102.67 CUSTOMER REFUND 66909 01/14/2016 ANGELICA SUN 32.23 CUSTOMER REFUND 66917 01/14/2016 Annie Alexander 2,745.61 EDUCATION TUITION REIMBURSEMENT-ALEXANDER,A 66918 01/14/2016 Aqua-Metric Sales Co. 29,367.69 WAREHOUSE STOCK 66919 01/14/2016 Aquatic Inspections,Inc. 13,020.00 RESERVOIRS INSPECTION SERVICES 66920 01/14/2016 Aramark 911.90 UNIFORM SERVICE 66932 01/14/2016 ARC 119.80 J2014-12-DOC MGMT,DMF/SPECS 66923 01/14/2016 AT&T 47.61 CIRCUIT78KS315PT 66921 01/14/2016 AT&T-Calnet3 3,224.16 ATT CALNET3 66922 01/14/2016 AT&T 31.50 ATT LONG DISTANCE SERVICE 66924 01/14/2016 Autoscribe Corporation 1,801.25 PAYMENT VISION GATEWAY 66925 01/14/2016 CalCard US Bank 20,728.09 CREDIT CARD TRANSACTIONS-NOV.&DEC.2015 66926 01/14/2016 CDW Government,Inc 1,699.00 NETMOTION PREMIUM SUPPORT-1 YR 66904 01/14/2016 CHIOU JANE CHEN 5.96 CUSTOMER REFUND 66903 01/14/2016 CHRIS QUIHUIZ 451.00 CUSTOMER REFUND 66927 01/14/2016 City Of Anaheim 655.40 LAKEVIEW-ELECTRICITY CHARGES-11/12/15-12/14/15 66928 01/14/2016 City Of Placentia 759.75 ENCROACHMENT PERMIT#715682-84 66929 01/14/2016 Clinical Lab.Of San Bern. 1,130.00 LAB TEST/SAMPLING-DECEMBER 2015 66930 01/14/2016 CNA Surety 350.00 BOND-71230777-ALEXANDER,A 66931 01/14/2016 Coastline Equipment 89.04 VEHICLE MAINTENANCE 66933 01/14/2016 Daniels Tire Service 869.01 TIRE REPLACEMENTS 66934 01/14/2016 Dell Marketing L.P. 1,077.33 COMPUTER EQUIPMENT 66935 01/14/2016 Dick's Lock&Safe Inc. 177.65 SERVICE CALL 66936 01/14/2016 Eisel Enterprises,Inc. 2,136.24 VALVE REPAIR PARTS 66937 01/14/2016 Elite Equipment Inc 903.47 TOOLS&EQUIPMENT 66938 01/14/2016 Enkay Engineering&Equipment Inc 900.00 REMOVAL&DISPOSAL-95 SQFT 66939 01/14/2016 Enthalpy Analytical,Inc. 2,040.00 LAB TESTING-NOVEMBER 2015 66940 01/14/2016 Facility Solutions Group Inc 483.09 FACILITY LIGHTING-ONSITE SERVICE 66941 01/14/2016 Fairway Ford Sales,Inc. 318.92 HUB ASSMBLY&BRAKE KIT-#183 66942 01/14/2016 Federal Express 20.74 SHIPPING FEES 66943 01/14/2016 Fleet Services,Inc 1,216.04 AUTO&EQUIPMENT MAINTENANCE 66944 01/14/2016 Flex Advantage 112.50 FLEX-DECEMBER 2015 66945 01/14/2016 Fry's Electronics 1,198.63 IT HARDWARE 66946 01/14/2016 Fullerton Arboretum 5,000.00 DROUGHT TRAINING&EDUCATION 66947 01/14/2016 Gary Melton 388.57 TRAVEL EXPENSE-CRWUA CONFERENCE 66948 01/14/2016 Haaker Equipment Co. 1,548.62 PARTS REPLACEMENT-#197 66915 01/14/2016 HAGGEN OPCO 139.15 CUSTOMER REFUND 66949 01/14/2016 Harrington Industrial 789.28 PRODUCTION REPAIR PARTS 66950 01/14/2016 Infosend Inc. 7,497.66 POSTAGE BILLING-MONTHLY FEE 66951 01/14/2016 Jackson's Auto Supply-Napa 420.45 AUTO REPLACEMENT PARTS 66952 01/14/2016 JM Justus Fence Company 4,975.00 GATE RELOCATION-YORBA LINDA PUMP STATION 66953 01/14/2016 John Bogosian 971.29 TOOLS&EQUIPMENT 66954 01/14/2016 JOHNSON-FRANK&ASSOCIATES,INC. 3,980.00 J2014-12-PROFESSIONAL SERVICES-OCTOBER 2015 66955 01/14/2016 Kimball Midwest 662.93 HARDWARE SUPPLIES 66956 01/14/2016 Konica Minolta Business 886.28 BIZHUB 181&C224 LEASE 66907 01/14/2016 KWAN WING LUI 22.92 CUSTOMER REFUND 66957 01/14/2016 Liebert Cassidy Whitmore 11,635.45 LEGAL SERVICE 66958 01/14/2016 LPR-Laser Printer Repair Co 891.98 SERVICE CALL-LABOR&REPAIR 66959 01/14/2016 Marc Marcantonio 100.05 MILEAGE REIMBURSEMENT-DECEMBER 2015 66960 01/14/2016 Mc Fadden-Dale Hardware 765.79 HARDWARE SUPPLIES 66961 01/14/2016 Mc Master-Carr Supply Co. 144.57 VEHICLE MAINTENANCE-UNIT 168 66962 01/14/2016 Michael J.Beverage 112.23 TRAVEL EXPENSE-CRWUA CONFERENCE 66964 01/14/2016 Municipal Water District 1,066.93 SMART TIMER-REBATE PROGRAM 66908 01/14/2016 NATIONAL CORE 652.40 CUSTOMER REFUND 66965 01/14/2016 Nickey Kard Lock Inc 6,361.53 FUEL-DECEMBER 1-15,2015 66966 01/14/2016 Orange County-Fire Authority 486.00 PERMITS-11/09/15 66967 01/14/2016 Orange County Sanitation District 5,693.10 2015-16-OCSD SEWER USE FEE 66969 01/14/2016 Peter Moreno 68.80 PROFESSIONAL SERVICES-CUSTOMER SERVICE-4HRS 66968 01/14/2016 Pete's Road Service Inc 3,649.02 TIRE REPLACEMENT-UNIT#168 66970 01/14/2016 Pollard Water 726.84 TOOL&EQUIPMENT 66971 01/14/2016 Powerstride Battery 104.06 BATTERY-PSH31X5 66972 01/14/2016 Praxair Distribution 153.45 WELDING TANK RENTAL 66913 01/14/2016 REGENCY REALTORS 387.12 CUSTOMER REFUND 66914 01/14/2016 RUIXI CHEN 35.31 CUSTOMER REFUND 66973 01/14/2016 Shred-It USA Inc 94.80 SHRED ON-SITE SERVICE W122215 12/22/2015 So.California Edison 83,889.86 ELECTRICITY CHARGES-MULTIPLE LOCATIONS-DECEMBER 2015 66974 01/14/2016 Solarwinds Inc. 818.00 SOLARWIND ENGINEERING TOOLSET 66975 01/14/2016 Southern Calif Edison Co. 336.27 6115&6354-DECEMBER 2015 66976 01/14/2016 Southern Calif Gas Co. 1,001.82 HIGHLAND&RICHFIELD AVE-DECEMBER 2015 66978 01/14/2016 Stantec Consulting Services In 7,007.50 J2009-22#21-WELL HEAD EQUIPPING 66911 01/14/2016 STAR REAL ESTATE 363.76 CUSTOMER REFUND 66977 01/14/2016 State Chemical Manufacturing 430.43 MISCELLANEOUS WAREHOUSE PARTS 66979 01/14/2016 Sunrise Medical Group 175.00 HEALTH&WELFARE-FLU SHOTS-HONG&MADRID 66981 01/14/2016 Superior Water Technologies 901.80 REPLACE PUMP MOTOR 66980 01/14/2016 Switch Ltd 500.00 HALF CABINET-THERMAL SCIF 66982 01/14/2016 TDI Refrigeration Air Conditioning Inc. 890.00 AC MAINTENANCE-DECEMBER 15 66983 01/14/2016 Time Warner Cable 3,808.33 DED INTERNET ACCESS&INTER STATE CONNECTION 66910 01/14/2016 TODAY INVESTMENT INC 344.39 CUSTOMER REFUND 66984 01/14/2016 Townsend Public Affairs,Inc. 5,000.00 CONSULTING SERVICE-JAN 2016 66985 01/14/2016 Triumph Geo-Synthetics,Inc. 14,224.53 DISASTROUS CONDITION MATERIAL 66912 01/14/2016 ULVEN ENTERPRISES-CHRISTMAS TREES R 893.40 CUSTOMER REFUND 66986 01/14/2016 United Industries 848.60 PPE EQUIPMENT 66987 01/14/2016 UNUM Life Insurance Co.ofAmerica 2,615.64 INSURANCE LIFE/ADD/LTD&STD 66963 01/14/2016 Wonderware West 11,355.57 SOFTWARE PURCHASE 66988 01/14/2016 Xylem Dewatering Solutions Inc 4,305.96 EMERGENCY EQUIPMENT SUPPLIES 288,983.94 Cal Card Credit Card U S Bank 11/25(15-12129/15 Date Vendor Name Amount Description 11/25/2015 F.N.Cuthburt,Inc. 102.90 Office equipment 11/30/2015 Super Shuttle 33.00 Travel Expense-SWRCB meeting-Micalizzi,D 11/30/2015 Southwest Airlines 433.96 Travel Expense-SWRCB meeting-Micallizzi,D 12/10/2015 McFadden Dale 41.47 Hardware supplies 12/10/2015 Home Depot 365.04 (2)tarps for spoils bin 12/10/2015 CSDA 450.00 Travel Expense-Rate Setting Workshop-Lugo&Marcantonio 12/10/2015 WEF Utility Management 680.00 Travel Expense-2016 WEF Conference-Marcantonio 12/10/2015 Amazon 33.25 Computer equipment-soundbar 12/10/2015 JBL.com 21.60 Computer equipment-speakers 12/11/2015 Graybar 129.68 Jaw assembly-SCADA 12/14/2015 Bluebeam Software Inc. 498.00 Software license-1 YR 12/15/2015 SiteOne Landscape 48.47 Supplies-drain repair 12/15/2015 Hirsch Pipe 37.14 Supplies-irrigation repairs 12/16/2015 Minuteman Press 81.00 Business Cards-McAllaster,L 12/16/2015 Praxair 85.78 Welding supplies 12/16/2015 USC Foundation of Cross-Connection 1,000.00 Water purveyor membership 12/16/2015 CSDA 6,089.00 2016 CSDA Membership 12/16/2015 Inland Group 4,632.59 Fall 2015 Newsletter 12/16/2015 Placentia Disposal 506.08 Richfield trash disposal-(2)front loads 12/16/2015 Answer One Communication 481.70 After hours answering service 12/16/2015 Verizon Wireless 3,020.92 Wireless service-November 2015 12/17/2015 Sunstate Equipment 34.56 Propane-forklift 12/17/2015 Village Nurserie 129.60 SOD for landscape repairs 12/17/2015 Orchard Supply 21.57 Supplies-Admin building repairs 12/17/2015 California Municipal Treasurers Assn 250.00 Travel Expense-Adv.Public Funds Inv.Workshop-McCann 12/17/2015 Monoprice.com 127.67 Computer equipment 12/22/2015 Harrington Industrial 93.45 CL2 replacement parts-Lakeview 12/23/2015 Minarik 231.77 CL2 replacement parts-Lakeview 12/23/2015 Home Depot 214.92 Shop equipment 12/28/2015 Minuteman Press 541.08 (1000)CSR FORM-OPERATIONS 12/28/2015 Target 194.34 Heating pads(6) 12/29/2015 Home Depot 117.55 Shop supplies 20,728.09 ITEM NO. 7.1 AGENDA REPORT Meeting Date: January 14, 2016 Budgeted: Yes Total Budget: $90,000 To: Board of Directors Cost Estimate: $90,000 Funding Source: Water Operating Fund From: Marc Marcantonio, General Account No: 1-1010-0440-00 Manager Presented By: Marc Marcantonio, General Manager Prepared By: Annie Alexander, Executive Secretary Subject: Revisions to Committee Assignments STAFF RECOMMENDATION: That the Board of Directors consider revisions to the committee assignments for the 2016 calendar year. DISCUSSION: At the meeting held December 23, 2015, the Board of Directors approved the committee, agency, and intergovernmental meeting assignments for the 2016 calendar year. Since that time, a minor revision to the committee assignments has been requested. Attached is an updated listing for the Board's consideration. ATTACHMENTS: .._..._. Description: Type: Committee and Meeting Assignments 2016.pdf Backup Material Backup Material YORBA LINDA WATER DISTRICT Proposed Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments JOINT / INTERAGENCY COMMITTEES 2013 2014 2015 2016 YLWD / City of Placentia / GSWC Melton Beverage Melton Wsltern Collett Meets as required. Hawkins Melton Kiley Kiley YLWD / City of Yorba Linda Kiley Collett Collett Collett Meets as required. Beverage Kiley Beverage Beverage YLWD / MWDOC / OCWD Melton Kiley Collett Collett Meets bi- monthly on 4th Tuesday at 4:00 p.m. Beverage Beverage Melton Melton OTHER COMMITTEES CAC Beverage Kiley Collett CAllptt Melton Meets monthly on 4th Monday at 8:30 a.m. YORBA LINDA WATER DISTRICT Proposed Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments INTERGOVERNMENTAL MEETINGS 2013 2014 2015 2016 YL City Council (Mtg 1) Kiley Collett Beverage Beverage Meets 1st Tuesday of the month at 6:30 p.m. YL City Council (Mtg 2) Collett Kiley Collett Collett Meets 3rd Tuesday of the month at 6:30 p.m. YL Planning Comm (Mtg 1) Melton Beverage Melton Melton Meets 2nd Wednesday of the Month at 6:30 p.m. YL Planning Comm (Mtg 2) Hawkins Melton Hawkins Hawkins Meets 4th Wednesday of the month at 6:30 p.m. MWDOC Board of Directors (Mtg 1) Melton Melton Melton Melton Meets 1st Wednesday of the month at 8:30 a.m. MWDOC Board of Directors (Mtg 2) Melton Melton Melton Melton Meets 3rd Wednesday of the month at 8:30 a.m. OCWD Board of Directors (Mtg 1) Kiley Collett Collett Collett Meets 1st Wednesday of the Month at 5:30 p.m. OCWD Board of Directors (Mtg 2) Kiley Collett Kiley Kiley Meets 3rd Wednesday of the month at 5:30 p.m. OCSD N/A Kiley Kiley Kiley Meets 4th Wednesday of the month at 6:30 p.m. (submission of Form 700 to ocsD required.) Beverage (Alternate) Beverage (Alternate) WACO Meeting Hawkins Kiley Hawkins Hawkins Meets 1st Friday of the month at 7:30 a.m. Kiley Hawkins Kiley Kiley ISDOC Meeting Collett Hawkins Hawkins Hawkins Meets months with 5th Thursday at 11:30 a.m. Collett (Alternate) Kiley (Alternate) Kiley (Alternate) LAFCO Meeting (As Needed) Beverage Beverage Beverage Beverage Meets 2nd Wednesday of the month at 8:30 a.m. ACWA /JPIA Meeting Hawkins Hawkins Hawkins Hawkins Meets semi - annually in May and November. (submission of Form 700 to ACWA/.IPIA required.) ITEM NO. 10.2 AGENDA REPORT Meeting Date: January 14, 2016 Subject: Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held December 15, 2015 at 9:00 a.m. • Next meeting is scheduled to be held January 19, 2016 at 9:00 a.m. at YL City Hall. ATTACHMENTS: Description: Type: Minutes 12.15.15.docx Minutes Minutes CITY OF YORBA LINDA i b E /ryCORPORAIFOHgb Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE SPECIAL MEETING MINUTES December 15, 2015 9:00 a.m. CALL TO ORDER 'N' '& X The Yorba Linda Water District/City Council Joint Advisory Committee Special meeting convened at 9:03 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE Vice President Mike Beverage ROLL CALL Committee Members City Council: Gene Hernandez, Tom Lindsey Water District: Ric Collett, Mike Beverage Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS None YLWD/CC Joint Advisory Committee Minutes December 15,2015 Page 1 of 3 ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on November 17, 2015. The YLWD/City Council Joint Advisory Committee approved the minutes of the November 17, 2015 Joint Advisory meeting. DISCUSSION ITEMS 2. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts General Manager Marc Marcantonio reported on water usage and said that November's total reduction was at 26%. He added that December was continuing the downward trend and would also finish below 36% if the trend continued. 3. Review of Yorba Linda Water District Budget I%k President Ric Collett distributed a copy of the Yorba Linda Water District's FY 2015- 16 First Quarter Budget financials. He said the District is projecting a $3.9 million deficit at the end of the year and there would be a mid-year budget review and analysis where it was likely that the year-end projections would change. A long discussion ensued regarding the budget, the additional steps that the District is taking to continue to reduce the budget, methods of clarifying misinformation in the public and expanding transparency. 4. Report on December 7 State Water Resources Control Board Workshop General Manager Marcantonio spoke about his recent attendance at the State Water Resources Control Board's Drought Regulation Workshop. He said there were only 3 other General Managers representing Orange County, but the majority were from the San Diego and Sacramento areas. Different panels made presentations about proposals to change regulations and allow credits for things such as Climate Equity, Economic Growth, Groundwater and Recycled Water adjustments. Mr. Marcantonio was able to spend some time after the hearing with Chair Marcus and the Board Staff Members and stated that his discussion with them was very helpful. IMF 5. Draft Response Plan for City Ventures Site Engineering Manager Steve Conklin reported that notice was received from the Department of Toxic Substances Control (DTSC) about a small amount of contamination at a development within the City. He has been working with City Staff, the developer and Orange County Water District (OCWD). He said that OCWD was not concerned as it is a very low level contamination and plans were now in place for clean-up. YLWD/CC Joint Advisory Committee Agenda December 15,2015 Page 2 of 3 City Manager Pulone confirmed that staff was also satisfied with the measures being taken by the developer. 6. Potential Future Agenda Items General Manager Marcantonio suggested that the Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Effort item be included on the next agenda. ADJOURNMENT City Manager Pulone adjourned the meeting at 10:20 a.m. to the next Yorba Linda Water District/City Council Joint Advisory Committee meeting on Tuesday, January 19, 2016 at 9:00 a.m. IF YLWD/CC Joint Advisory Committee Agenda December 15,2015 Page 2 of 3 ITEM NO. 10.4 AGENDA REPORT Meeting Date: January 14, 2016 Subject: Citizens Advisory Committee (Collett) • Minutes of the meeting held December 16, 2015 at 8:30 a.m. • Next meeting is scheduled to be held January 25, 2016 at 8:30 a.m. ATTACHMENTS: Name: Description: Type: 121615 - CAC Minutes.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Wednesday, December 16, 2015, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The December 16, 2015 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Fred Hebein Rick Buck, Vice Chair Joe Holdren Lindon Baker Modesto Llanos Carl Boznanski Bill Guse YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Damon Micalizzi, Public Information Manager Delia Lugo, Finance Manager Cindy Botts, Water Conservation Supervisor OTHER ATTENDEES Paul Swiontek John Koeller 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Committee Structure and Reorganization After some discussion, the Committee decided to postpone taking action on this matter until the next meeting scheduled January 25, 2016. 5. DISCUSSION ITEMS 5.1. Unaudited Financial Statements for the Period Ending September 30, 2015 Staff presented a report on the Unaudited Financial Statements for the first quarter. Projections indicate a $3.9 million deficit by year end of June 30, 2016 ($2.7 million deficit for Water Fund and $1 .2 million deficit for Sewer Fund). Budget estimate at the beginning of year was based on 1 36% reduction in water sales, but achieved up to 43% reduction. Without the new rates adopted on September 17, 2015 through the Proposition 218 process, the District would already be in technical default on its financial obligations. 5.2. Review of Conservation Ordinance and State Mandated Administrative Penalties At the request of the Committee, the State Mandated Administrative Penalties were revisited, primarily to better explain the penalties pertaining to irrigation meters servicing larger areas, such as HOAs. It was explained that the 36% mandated goal was the District's to meet as a whole and not any one individual customer (meter). The State considers any watering of grass a waste, as such, penalties are applied for watering of ornamental turf areas, even if their usage has dropped dramatically comparative to 2013. 5.3. Conservation Update and Monthly Water Supply Report Staff reported that November's conservation numbers came in at 26%. December's consumption data is trending in a similar fashion. If greater conservation is not achieved, YLWD could fall below the 36% cumulative goal set by the State. 5.4. President's Report President Collett offered additional examples pertaining penalties, siting examples like those who have historically low consumption who cannot possibly cut 36% comparative to some customers (meters) who have historically used large amounts of water (waste) irrigating 6 and 7 days a week, who can easily cut 50% and still be using too much water. The latter would still be getting a penalty even though they reduced consumption by more than 36%, as they are still using a large volume of water for irrigation. 5.5. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:00 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, January 25, 2016 at 8:30 a.m. DM 2 ITEM NO. 11.3 AGENDA REPORT Meeting Date: January 14, 2016 Subject: OCSD Operations Committee - January 6, 2016 (Kiley/Beverage) SUMMARY: Minutes from the meeting held December 2, 2015 can be viewed on OCSD's website- http://www.ocsd.com/Home/ShowDocument?id=l 7757 ITEM NO. 12.1 AGENDA REPORT Meeting Date: January 14, 2016 Subject: Meetings from January 15, 2016 - February 29, 2016 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by. January 2016 Joint Committee Meeting with City of Yorba Linda Tue,Jan 19 9:OOAM Collett/Beverage Yorba Linda City Council Tue,Jan 19 6:30PM Collett MWDOC Wed,Jan 20 8:30AM Melton OCWD Wed,Jan 20 5:30PM Kiley MWDOC Water Policy Forum Fri,Jan 22 5:30PM Collett/Beverage/Hawkins/Kiley/Melton Citizens Advisory Committee Meeting Mon,Jan 25 8:30AM Collett Interagency Committee Meeting with MWDOC and OCWD Tue,Jan 26 4:OOPM Collett/Melton OCSD Wed,Jan 27 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed,Jan 27 6:30PM Hawkins Board of Directors Regular Meeting Thu,Jan 28 8:30AM February 2016 Yorba Linda City Council Tue,Feb 2 6:30PM Beverage MWDOC Wed,Feb 3 8:30AM Melton OCSD Operations Committee Wed,Feb 3 5:OOPM Kiley/Beverage OCWD Wed,Feb 3 5:30PM Collett WACO Fri,Feb 5 7:30AM Hawkins/Kiley Interagency Meeting with City of Placentia and GSWC Tue,Feb 9 2:OOPM /Kiley LAFCO Wed,Feb 10 8:OOAM Beverage(As Needed) UWI Spring Conference Wed,Feb 10 1:OOPM Kiley Yorba Linda Planning Commission Wed,Feb 10 6:30PM Melton UWI Spring Conference Thu,Feb 11 8:OOAM Kiley Board of Directors Regular Meeting Thu,Feb 11 8:30AM UWI Spring Conference Fri,Feb 12 8:OOAM Kiley District Offices Closed Mon,Feb 15 7:OOAM Yorba Linda City Council Tue,Feb 16 6:30PM Collett MWDOC Wed,Feb 17 8:30AM Melton OCWD Wed,Feb 17 5:30PM Kiley Citizens Advisory Committee Meeting Mon,Feb 22 8:30AM OCSD Wed,Feb 24 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed,Feb 24 6:30PM Hawkins Board of Directors Regular Meeting Thu,Feb 25 8:30AM 17/2016 3:33:53 PM ITEM NO. 13.1 AGENDA REPORT Meeting Date: January 14, 2016 Subject: CSDA Prop 26, Prop 218, and Rate Setting Workshop - February 9, 2016 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at this event if desired. ATTACHMENTS: Description: Type: CSDA Workshop.pdf Backup Material Backup Material New Workshop! California Special Districts Association [99@0 Districts Stronger Together Proposition 26, Proposition 218 and Rate Setting .......................................................................................................................................................................................................................................................................................... FEBRUARY 9,2016—FOUNTAIN VALLEY :........................................................................................................................................................................................................................................................................................: On November 2, 1996,the California voters approved Proposition 218,which amended the California Constitution by adding new substantive and procedural requirements for the adoption of taxes, assessments, and property-related fees and charges. On November 2,2010,the voters approved Proposition 26,another ballot initiative that further restricts the ability of the state and local governments to raise revenues to fund government services,facilities,and regulatory programs by reclassifying certain fees and charges as taxes.This workshop will provide an update on recent court cases and legislation interpreting and clarifying Proposition 218 and an overview of the provisions of Proposition 26 and the impacts they may have on local governments and their abilityto raise revenues. COSTS AGENDA CSDA member $225 8:30-9:00 a.m. Registration Non-member $340 9:00 a.m.—12:00 p.m. Workshop 12:00 - 1:00 p.m. Lunch (sponsored by the California Special Districts Alliance) 1:00-4:00 p.m. Workshop .......................................................................................................................................................................................................................................................................................... Mail —CSDA, 11121 Street,Suite 200,Sacramento,CA 95814 or Fax-916.520.2465 • Questions?Call—877.924.2732 ❑ FEBRUARY 9,2016—FO U NTAI N VALLEY Municipal Water District of Orange County, 18700 Ward Street,Fountain Valley,CA 92708 NAME/TITLE: DISTRICT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: ❑CHECK ❑VISA ❑MASTERCARD ❑DISCOVER ❑AMERICAN EXPRESS ACCT.NAME: ACCT.NUMBER: EXPIRATION DATE: AUTHORIZED SIGNATURE: Cancellations must be made IN WRITING and received via fax,mail,or email no later than three days prior to the seminar.All cancellations made within the specified time will be refunded less a$25 processing fee.