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HomeMy WebLinkAbout1999-08-26 - Board of Directors Meeting MinutesPage 3881 August 26, 1999 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 26, 1999 The August 26, 1999 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call President Arthur C. Korn Vice President Michael J. Beverage Mark Abramowitz Paul R. Armstrong Brett R. Barbre Directors absent at roll call none Staff present William J. Robertson, Secretary/General Manager Janet Morningstar, Legal Counsel Lee Cory, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Visitors Ken Witt, MWDOC William E. "Gene" Wisner, Yorba Linda City Council President Korn recognized Kenny Witt, who reported on activities at MWDOC and Met. SPECIAL RECOGNITION Item 1. Proclamation honoring Gene Wisner. President Arthur C. Korn recognized William E. "Gene" Wisner upon his retirement from the Yorba Linda City Council, and presented him with a proclamation from the Board of Directors. CONSENT CALENDAR On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors, voted 5-0 to approve Consent Calendar items 2, 3, and 6. Item 2. Minutes of regular meeting, August 12, 1999. Item 3. Authorize Directors to leave the State of California prior to next meeting. Item 6. Progress payment number five, in the amount of $65,766.30, less a 10 percent retention of $6,576.63, for a net payment of $59,189.67 to F. T. Ziebarth, for construction of a sodium hypochlorite generators, Job 9517. Page 3882 August 26, 1999 ACTION CALENDAR Item 7. Consider liability insurance deposit premium. Assistant General Manager Mike Payne reported that the total deposit premium due ACWA/Joint Powers Insurance Authority (JPIA) for October 1999 through September 2000 is $69,007, which is less than last year's deposit of $76,926. On a motion by Director Abramowitz, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the general liability insurance deposit premium to JPIA in the amount of $69,007 for October 1999 through September 2000. Yorba Linda City Councilman Hank Wedaa entered the meeting at the conclusion of this item. Item S. Consider resolution to amend the public funds investment policy. Business Manager Beverly Meza reported that Government Code section 53600 requires the Board of Directors to review the public funds investment policy annually. Staff and the District's auditors have reviewed the policy and found it to comply fully with the law. Director Barbre reported that Orange County Treasurer/Tax Collector John W. Moorlach, and financial consultant Jeff Morrow reviewed the District's investment policy. Both found the policy thorough and conservative, and would not hesitate to recommend its approval. Director Barbre commended Beverly Meza for a job well done. On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0, on a roll call, to adopt Resolution 99-09, Setting Forth Public Funds Investment Policy, and rescinding Resolution 96-04. Item 9. Consider Resolution of Intention to amend the PERS contract. Executive Assistant to the General Manager Roger Lubin reported that the Board of Directors authorized staff to commence contract amendment procedures to implement a 2 percent at 55 formula. This Resolution of Intention is the first step in the process, and will be followed by a final resolution on September 23. On a motion by Director Abramowitz, seconded by Vice President Beverage, the Board of Directors voted 5-0, on a roll call, to adopt Resolution 99-11, Resolution of Intention to Approve an Amendment to Contract between the Board of Administration, California Public Employees' Retirement System and the Board of Directors of the Yorba Linda Water District. Item 10. Consider car allowance for Assistant General Manager. General Manager William J. Robertson reported that staff requests a car allowance in lieu of purchasing a car for the Assistant General Manager. Page 3883 August 26, 1999 On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0 to approve a car allowance for the Assistant General Manager in the amount of $6,600 per year. Item 11. Consider membership in the Placentia Chamber of Commerce. General Manager William J. Robertson reported that the District serves a Placentia population of 4,500 through 1,500 accounts, and that during their annual goals workshop, the Board of Directors expressed an interest in exploring the possibility of membership in the Placentia Chamber of Commerce. On a motion by Director Barbre, seconded by Vice President Beverage, the Board of Directors voted 1-4 to join the Placentia Chamber of Commerce. The motion failed. Item 12. Consider letter to homeowners regarding charges applied by County Sanitation District (CSD) to property that is not connected to the public sewer system. General Manager William J. Robertson reported that a letter to these 800 affected residents would advise them to reply to CSD's letter about this issue as soon as possible. No motion was made concerning this item, and no action was taken. Item 5. Addendum to the agreement for sewer service, Job 9902. On a motion by Director Barbre, seconded by Director Abramowitz, the Board of Directors voted 5-0 to approve this item, which had been pulled from the Consent Calendar for separate consideration. Item 4. Disbursements of $309,296.69. On a motion by Director Abramowitz, seconded by Director Barbre, the Board of Directors voted 5-0 to approve this item, with the exception of a payment to the Placentia Chamber of Commerce. This item was pulled from the Consent Calendar for separate consideration. Mr. Witt and Mr. Wisner left the meeting at the conclusion of this item. President Korn declared a recess at 9:35 a.m. The Board reconvened at 9:40 a.m. DISCUSSION CALENDAR Item 13. Discuss water rates for 1999-00 and 2000-01. General Manager William J. Robertson reported that rates were last adjusted in October 1995, and that losses of $1.3 and $1.8 million are forecast for 1999-00 and 2000-01 respectively. He also stated that this matter was discussed at the July 27, 1999 Finance Committee meeting. Page 3884 August 26, 1999 The Board of Directors referred this issue to a workshop for further study. The workshop was scheduled for September 30, 1999, at 8:30 a.m. at the District office. Mr. Wedaa left the meeting at the conclusion of this item. GENERAL MANAGER'S REPORT Item 14. General Manager's oral report and comments: a) Report by General Counsel Morningstar, who reported on litigation issues. b) Report on OCWD meeting, August 18. Reported that no discussion on annexation issues took place. c) Air in the system. Operations Superintendent Lee Cory reported on air in the system. d) Billing issues. Business Manager Beverly Meza reported that numerous customers called to inform us that they had not received their bills. The problem was traced to the postal service; they were not delivering them in a timely manner. e) District facilities tour, September 25. Assistant Administrator Mike Robinson reported on the upcoming facilities tour. f) Heritage Days, October 9: Assistant Administrator Mike Robinson reported on the District's planned participation in this event. g) Fiesta Days, October 30: Assistant Administrator Mike Robinson reported on the District's planned participation in this event. h) District activities: General Manager Robertson reported that the District's new "on hold" message is operational. He also reported that two property owners in Hidden Hills have included the District in lawsuits against the builder and the Ci9ty of Yorba Linda.. COMMITTEE REPORTS Item 15. Executive-Administration Committee. No report. Item 16. Finance-Accounting Committee. No report. Item 17. Orange County Water District Ad-hoc Committee. No report. Item 18. Personnel-Risk Management Committee. No report. Item 19. Planning-Engineering-Operations Committee. The Committee met August 24, 1999. Attending were Directors Armstrong and Barbre, along with staff members Robertson and Vecchiarelli. The Committee discussed the following issues: • Shell water and sewer transmission pipelines. • Reservoir to be built on Shell property. • Inspection management services for the Shell-Toll development's reservoir. • A letter to customers about charges applied by the Orange County Sanitation District to property that is not connected to the public sewer system. 9 Improved chlorination at the Highland Reservoir. Page 3885 August 26, 1999 Item 20. Public Information Committee. The Committee scheduled a meeting for Wednesday, September 8 at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 21. Yorba Linda City Council meeting, August 17 (Korn): Nothing of concern to the District transpired. Item 22. Yorba Linda Planning Commission meeting, August 25 (Armstrong): Nothing of concern to the District transpired. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Abramowitz: Discussed a forthcoming trip to Oroville to inspect the State Water Proiect. Director Barbre: Asked that an item be added to the agenda of a forthcoming meeting that would provide a letter of support for Mesa Consolidated Water District director Dana Haynes' candidacy for ACNXIA Region 10 Vice Chair. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice President Beverage, seconded by Director Barbre, the Board of Directors voted 5-0, at 11:00 a.m., to adjourn to Thursday, September 9, 1999, at 8:30 a.m. in the District Boardroom. dw,a, - Wi Liam J. o&rtson Secretary/General Manager