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2016-02-11 - Board of Directors Meeting Agenda Packet
Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 11, 2016, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held January 14, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting held January 21, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$382,217.11. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Construction Contract Award for the 2015 Waterline Replacement Project Recommendation. That the Board of Directors relieve the $645,960.00 bid of the low-bidder, MCC Pipeline, Inc., due to a clerical error in its bid; release the bid bond of MCC Pipeline, Inc., and award the Construction Contract for the 2015 Waterline Replacement Project to GCI Construction, Inc. for$737,700.00, Job No. J2014-12. 7.2. Construction Contract Award for the Richfield Road Water Main Project Recommendation. That the Board of Directors award the Construction Contract for the Richfield Road Water Main Project to TB U, Inc. for$1, 114,746.00, Job No. J2014-23. 8. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 8.1. Scheduling of Budget Workshop Meetings • Wednesday, March 30, 2016 at 3:00 p.m. • Thursday, April 21, 2016 at 3:00 p.m. • Thursday, May 19, 2016 at 3:00 p.m. (Only if Necessary) 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports • CSDA Rate Setting Workshop - February 9, 2016 (Melton) 9.3. General Manager's Report 9.4. General Counsel's Report 9.5. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held January 26, 2016 at 4:00 p.m. • Next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held January 19, 2016 at 9:00 a.m. • Next meeting is scheduled to be held February 23, 2016 at 9:00 a.m. at YL City Hall. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. (To be provided at the next regular Board meeting.) • Next meeting is yet to be scheduled. 10.4. Citizens Advisory Committee (Melton) • Minutes of the meeting held January 25, 2016 at 8:30 a.m. • Next meeting is scheduled to be held February 22, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. ISDOC - January 28, 2016 (Hawkins) 11.2. YL City Council - February 2, 2016 (Beverage) 11.3. MWDOC Board - February 3, 2016 (Melton) 11.4. OCWD Board - February 3, 2016 (Collett) 11.5. WACO - February 5, 2016 (Collett/Hawkins/Kiley) 11.6. LAFCO - February 10, 2016 (Beverage - As Needed) 11.7. YL Planning Commission - February 10, 2016 (Melton) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from February 12, 2016 - March 31, 2016 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Conference with Legal Counsel -Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One 13.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 14. ADJOURNMENT 14.1. A Board of Directors Workshop Meeting has been scheduled for Tuesday, February 16, 2016 at 2:00 p.m. The next Regular Board of Directors Meeting will be held Thursday, February 25, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: February 11, 2016 Subject: Minutes of the Board of Directors Regular Meeting held January 14, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-01-14 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 14, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The January 14, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Gina Knight, Human Resources / Risk Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager IN6, Art Vega, Information Technology Manager Annie Alexander, Executive Secretary ALSO PRESENT Art Kidman, Partner, Kidman Law LLP Andrew Gagen, Partner, Kidman Law LLP Peggy Huang, Mayor Pro Tem, City of Yorba Linda Kent Ebinger, Resident John Milton, Resident Jon Hansen, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Mr. Ken Ebinger, resident, commented on a Writ of Mandate that was provided to the District prior to the meeting, Prop 218, and the upcoming election. Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 1 Mr. John Milton, resident, commented on the recent rate increase, activities of the Yorba Linda Taxpayers Association, and the Board's consideration of its compensation rate. Mr. Jon Hansen, resident, commented on the Board's recent consideration of its rate of compensation, the number of signatures on the referendum petition, comments made during a previous Board meeting, and information provided in a District newsletter. 6. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. — fwq%w�, 6.1. Minutes of the Board of Directors Workshop Meeting held November 19, 2015 IV 1% Recommendation. That the Board of Directors approve the minutes as presented. Ash. ImbfiEw 1W 6.2. Minutes of the Board of Directors Special Meeting held November 25, 2015 Ak Recommendation. That the Board of Directors approve the minutes as presented. Im, A MF "'40 6.3. Minutes of the Board of Directors Regular Meeting held December 10, 2015 VIS Recommendation. That the Board of Directors approve the minutes as presented. 6.4. Minutes of the Board of Directors Regular Meeting held December 23, 2015 Recommendation. That the Board of Directors approve the minutes as presented. 6.5. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$811,274.94. 7. ACTION CALENDAR 7.1. Revisions to Committee Assignments President Collett explained that Director Melton had requested a minor revision to the Committee assignments. The suggested change involved Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 2 Director Melton switching assignments with President Collett on the Citizens Advisory Committee and the Interagency Committee with the City of Placentia and Golden State Water Company. Director Hawkins made a motion, seconded by Director Kiley, to approve the Committee assignments as revised. Motion carried 5-0. 8. DISCUSSION ITEMS 8.1. Video Presentation from CRWUA Annual Conference Directors Melton and Beverage briefly reported on their attendance at this conference. A video distributed during the event was then presented. President Collett suggested that this same video be presented to the Citizens Advisory Committee. 8.2. Potential Scheduling of Mid-Year Budget Review Workshop on Thursday, February 18, 2016 at 3:00 p.m. Following discussion, the Board determined to conduct this meeting on Wednesday, February 17, 2016 at 3:00 p.m. (This meeting was then subsequently rescheduled to Tuesday, February 16, 2016 at 2:00 p.m.) 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report Vj� President Collett briefly commented on the Writ of Mandate provided to the District. Directors' Reports The Directors wished everyone in attendance a Happy New Year. Director Melton requested that an item be placed on a future agenda to discuss potential recruitment for the Citizens Advisory Committee. IM, MR 9.3. General Manager's Report Mr. Marcantonio asked each of the managers to provide a report regarding activities within their respective departments. He then provided the Board with an overview of his meetings and activities. 9.4. General Counsel's Report Mr. Kidman commented on efforts to amend the state's constitution. Mr. Gagen noted that legal counsel would be working with staff regarding public communications related to the Writ of Mandate. 9.5. Future Agenda Items and Staff Tasks None. Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 3 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) ■ Next meeting is scheduled to be held January 26, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) Am • Minutes of the meeting held December 15, 2015 at 9:00 a.m. were provided in the agenda packet. 1,"%6 • The next meeting is scheduled to be held January 19, 2016 at 9:00 a.m. at YL City Hall. gW 1% 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Melton / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • The next meeting is scheduled to be held February 9, 2016 at 2:00 p.m. at Golden State Water Company in Placentia. 10.4. Citizens Advisory Committe (Collett) • Minutes of the meeting held December 16, 2015 at 8:30 a.m. were provided in the agenda packet. Iffib • The next meeting is scheduled to be held January 25, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS The Directors and staff reported on their attendance at the following meetings. 11.1. YL City Council - January 5, 2016 (Beverage) 11.2. MWDOC Board - January 6, 2016 (Melton) 11.3. OCSD Operations Committee - January 6, 2016 (Kiley/Beverage) 11.4. OCWD Board - January 6, 2016 (Collett) 11.5. WACO - January 8, 2016 (Hawkins/Kiley) Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 4 11.6. LAFCO - January 13, 2016 (Beverage - As Needed) This meeting was cancelled. 11.7. YL Planning Commission - January 13, 2016 (Melton) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from January 15, 2016 — February 29, 2016 The Board reviewed the activity calendar and made no changes. 13. CONFEREENCES, SEMINARS, AND SPECIAL EVENTS 13.1. CSDA Prop 26, Prop 218, and Rate Setting Workshop - February 9, 2016 lamw 10061 Director Hawkins made a motion, seconded by Director Kiley, to authorize and/or ratify Director attendance at this event if desired. Motion carried 5-0. IW6 Ado 10061 Mayor Pro Tem Huang commented on her previous work experience on the State Water Project and non-potable reclaimed water. 14. CLOSED SESSION WL 14=161 Lk The meeting was adjourned to Closed Session at 10:20 a.m. All Directors were present. Also present were Mrs. Knight, Messrs. Marcantonio, Micalizzi, Kidman and Gagen. % 11 Is 14.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One Director Hawkins left the Closed Session at 10:30 a.m. 1qEk AM Messrs. Marcantonio, Micalizzi, Kidman and Gagen left the Closed Session following discussion of Item No. 14.1. 14.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager Mrs. Knight left the Closed Session at 11:45 a.m. The Board reconvened in Open Session at 11:55 p.m. No action was taken during Closed Session that was required to be reported under the Brown Act. Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 5 15. ADJOURNMENT 15.1. The meeting was adjourned at 11:55 a.m. The next Regular Board of Directors Meeting will be held Thursday, January 28, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held January 14,2016 at 8:30 a.m. 6 ITEM NO. 6.2 AGENDA REPORT Meeting Date: February 11, 2016 Subject: Minutes of the Board of Directors Special Meeting held January 21, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-01-21 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING Thursday, January 21, 2016, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER AK The January 21, 2016 Yorba Linda Water District Board of Directors Special Meeting was called to order by President Collett at 3:00 p.m. The meeting was held in the Board/Training Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870.%* 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Art Vega, Information Technology Manager Damon Micalizzi, Public Information Manager IN6, Annie Alexander, Executive Secretary Malissa Tem, Public Affairs Representative OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC Tom DeMars, Principal, Fieldman Rolapp & Associates Josh Lentz, Vice President, Fieldman Rolapp & Associates 4. PUBLIC COMMENTS None. 5. ACTION CALENDAR 5.1. Refunding Option for 2008 Certificates of Participation Mrs. Lugo introduced Messrs. DeMars and Lentz who presented the Board with a presentation regarding options available to the District for refunding (or refinancing) the 2008 Certificates of Participation (COP). Mr. Minutes of the YLWD Board of Directors Special Meeting Held January 21,2016 at 3:00 p.m. 1 Lentz then provided an overview of the municipal market conditions and interest rates. He commented on the substantial savings achieved from the advance refunding of the 2003 COP's in 2012 and the current savings estimates for doing the same with the 2008 COP's. He then responded to questions from the Board regarding the District's credit rating, the potential impact of anticipated litigation, and the proposed timeline for completion. Mr. Lentz also reviewed the next steps of the process and a tentative schedule, and asked if the Board would like to consider including payoff of the District's line of credit (LOC) with Wells Fargo. Mrs. Lugo briefly commented on the potential impact on the District's debt ratio should payoff of the LOC be bundled with refunding of the 2008 COP's. Director Beverage made a motion, seconded by Director Hawkins, to approve moving forward with the process of refunding the 2008 Certificates of Participation and include an option to pay off the principal balance owed on the District's line of credit with Wells Fargo. Motion carried 5-0. 1%< 1% 6. DISCUSSION ITEMS Ilkh., 6.1. District Fiduciary Responsibilities Mrs. Lugo asked Mr. Lentz to provide the Board with an overview of the District's fiduciary responsibilities including covenants with bond holders, agreements with credit issuers, the agency's debt coverage ratio, and the potential impact of anticipated litigation. Mr. Lentz then responded to questions from the Board regarding credit ratings and reserves. Mrs. Lugo then reported on her participation in a teleconference held with Standard & Poors (S&P) earlier in the day. She noted that S&P's rating criteria had recently changed. Mr. DeCriscio also participated in the call and provided a brief report regarding the questions he responded to and the information provided. Mr. Marcantonio commented on the importance of preforming a 5-year rate study. Mrs. Lugo further noted that Fitch Ratings would most likely be issuing a survey on the condition of the District at some point in the near future. Director Barbre briefly commented on the differences between S&P and Fitch's rating criteria. Mr. Marcantonio thanked staff for their efforts related to this matter. 7. ADJOURNMENT 7.1. The meeting was adjourned at 3:46 p.m. The next Regular Board of Directors Meeting will be held Thursday, January 28, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Special Meeting Held January 21,2016 at 3:00 p.m. 2 ITEM NO. 6.3 AGENDA REPORT Meeting Date: February 11, 2016 Budgeted: Yes To: Board of Directors Cost Estimate: $382,217.11 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $382,217.11. DISCUSSION: The Accounts Payable check register total is $122,984.12; Payroll No. 02 total is $259,232.99; and the disbursements of this agenda report are $382,217.11. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Description: Type: 16-CS 0211.pdf CAP SHEET Backup Material 16 CC 0211.pdf CREDIT CARD SUMMARY Backup Material CkReg021116.pdf CHECK REGISTER Backup Material February 03, 2016 CHECK NUMBERS & WIRES: Computer Checks 67071-67135 $ 122,984.12 Void 67081 $ 0.00 $ 122,984.12 TOTAL OF CHECKS $122,984.12 PAYROLL NO. 02: Direct Deposits $ 163,060.63 Third Party Checks 6329-6341 $ 50,928.30 Payroll Taxes $ 45,244.06 $ 259,232.99 TOTAL OF PAYROLL $259,232.99 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $382,217.11 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF FEBRUARY 11 , 2016 ------------------------------------------------------------------ ------------------------------------------------------------------ Cal Card Credit Card U S Bank 12/16/15-1/28/16 Date Vendor Name Amount Description 12/16/2015 Laserfiche 300.00 Laserfiche training courses(3) 12/29/2015 NPELRA 350.00 16 NPELRA Membership-Knight&Melton 1/5/2016 MWDOC 800.00 MWDOC Policy Forum-table sponsorship 01/22/16 1/5/2016 One Source Distribution 78.98 PLC light indicators 1/12/2016 Jumping Jack Rack 935.00 Rammer lift-Unit 174 1/18/2016 Southwest Airlines 58.48 Travel Expense-Liebert Cassidy Whitmore Conference 1/18/2016 ACWA/JPIA 60.00 HR Group meeting-Cucamonga Valley Water Dist. 1/19/2016 AWWA CA/NV 25.00 Water leak workshop-Manzano,A 1/19/2016 CSDA 65.00 CSDA webinar registration-Dir.Collett 1/19/2016 AnswerOne Communication 467.20 After hours answering service 1/20/2016 Fry's Electronics 151.40 HP42A Black laser toner 1/20/2016 Praxair 100.77 Welding supplies 1/20/2016 Dan Copp Crushing 150.00 Disposal of old asphalt&concrete 1/21/2016 Harrington Industrial 150.50 Level switch for Hidden Hills Reservoir 1/21/2016 Placentia Disposal 506.08 Richfield-(2)Front loads 1/21/2016 Verizon Wireless 4,852.82 December wireless service 1/21/2016 Online Information Services 361.75 Monthly billing-Utility exchange report&collection services 1/21/2016 United Water Works 14,943.31 December 2015 invoices-warehouse supplies 1/25/2016 CWEA 164.00 CWEA membership renewal-Woller,Z 1/25/2016 Schneider Electric 1,250.00 Historian Client 2014R2 Training-Arnado,B 1/26/2016 USA Blue Book 188.10 1GAL rust converter 1/26/2016 ISA 120.00 ISA membership-Arnado,B 1/27/2016 Constant Contact 168.00 Constant Contact subscription 1/27/2016 Kimmie's Coffee Cup 63.16 Lunch-interview panel for Fac.Maintenance position 1/27/2016 SiteOne Landscape 42.17 Shop supplies 1/27/2016 Harbor Freight Tools 23.74 Shop tools&equipment 1/27/2016 Home Depot 80.95 Shop tools&equipment 1/27/2016 B&M Lawn&Garden 79.74 Shop tools&equipment 1/27/2016 Fry's Electronics 433.74 Monitors for SCADA and Operations 1/27/2016 Harrington Industrial 777.32 CL2 replacement parts 1/28/2016 CSDA 225.00 CSDA Prop 218 workshop-Dir.Melton 1/28/2016 Village Nursery 189.32 SOD for landscape repairs 1/28/2016 Westside Building Materials 213.84 (24)Masterlocks padlocks 28,375.37 Yorba Linda Water District Check Register For Checks Dated: 01/29/2016 thru 02/11/2016 Check No. Date Vendor Name Amount Description 67083 02/11/2016 A Plus Awards By Dewey 80.24 NAME PLATE-ASST.GENERAL COUNSEL 67080 02/11/2016 ADS CONSTRUCTION CO 434.10 CUSTOMER REFUND 67081 02/11/2016 Alex Thomas 0.00 VOID 67082 02/11/2016 Alternative Hose Inc. 213.86 HOSE ASSEMBLY 67074 02/11/2016 AMANDA DOUGLAS 25.34 CUSTOMER REFUND 67084 02/11/2016 Aqua-Metric Sales Co. 909.47 WAREHOUSE STOCK-METERS,MXU®ISTERS 67085 02/11/2016 Aramark 501.49 UNIFORM SERVICE 67095 02/11/2016 ARC 43.20 J15-10S-PW DMF/DOC MGMT 67087 02/11/2016 AT&T 47.69 CIRCUIT78KS315PT 67086 02/11/2016 AT&T-Calnet3 3,453.56 ATT CALNET3 67073 02/11/2016 BRIAN BREHM 144.85 CUSTOMER REFUND 67088 02/11/2016 CalCard US Bank 28,375.37 CREDIT CARD TRANSACTIONS-DECEMBER'15&JANUARY'16 67089 02/11/2016 Chambers Group Inc. 1,699.18 PROFESSIONAL SERVICES-DECEMBER 2015 67078 02/11/2016 CHARLES HURST 67.48 CUSTOMER REFUND 67090 02/11/2016 City Of Placentia 3,534.31 SEWER FEES-JANUARY 2016 67091 02/11/2016 City OfYorba Linda 2,773.20 FY 15/16 LANDSCAPE&MAINTENANCE ASSESSMENT 67092 02/11/2016 Cla-Val Co. 217.11 CLA-VALVE PARTS 67093 02/11/2016 Clinical Lab.Of San Bern. 1,355.00 LAB TESTING-DECEMBER 2015 67094 02/11/2016 Coastline Equipment 1,016.25 UNIT 145-HYDRAULIC REPAIR 67096 02/11/2016 Delta Wye Electric,Inc. 440.00 LEVEL TRANSMITTER REPLACEMENT 67097 02/11/2016 E.G.Brennan&Co.,Inc 210.86 CHECK SIGNER-RIBBON REPLACEMENT 67098 02/11/2016 Eisel Enterprises,Inc. 1,339.74 J04-28&J13-04-MTR BOX,LID&COVER 67099 02/11/2016 Enthalpy Analytical,Inc. 2,561.80 WATER SAMPLING-DECEMBER 2015 67101 02/11/2016 EyeMed 1,373.61 EYEMED PREMIUM-FEBRUARY 2016 67100 02/11/2016 Facility Solutions Group Inc 419.16 MAINTENANCE-BUILDING LIGHTING 67102 02/11/2016 Gladwell Governmental Services Inc. 250.00 RECORD RETENTION LEGAL REVIEW 67103 02/11/2016 Haaker Equipment Co. 1,169.08 SHOP SUPPLIES 67104 02/11/2016 Hach Company 2,004.31 WATER TEST MATERIALS 67105 02/11/2016 Hydrex Pest Control 175.00 PEST CONTROL-MONTHLY BILLING 67106 02/11/2016 ISDOC(Independent Special Dist OC) 200.00 ISDOC MEMBERSHIP DUES 2016 67109 02/11/2016 J&S Construction 8,500.00 CONCRETE REPAIR-MULTIPLE LOCATIONS 67107 02/11/2016 Jackson's Auto Supply-Napa 502.60 MAINTENANCE-REPLACEMENT PARTS 67108 02/11/2016 JAMES SCROGGINS 60.00 D2 CERT REIMBURSEMENT 67076 02/11/2016 AN KIRA 98.36 CUSTOMER REFUND 67071 02/11/2016 JR MCDANIEL 32.23 CUSTOMER REFUND 67110 02/11/2016 Konica Minolta Business 291.47 BIZHUB C224 LEASE 67111 02/11/2016 Liebert Cassidy Whitmore 11,646.35 LEGAL SERVICES-DECEMBER 2015 67112 02/11/2016 Marc Marcantonio 64.96 MILEAGE REIMBURSEMENT-JANUARY 2016 67113 02/11/2016 Mc Fadden-Dale Hardware 470.26 HARDWARE SUPPLIES 67114 02/11/2016 Mc Master-Carr Supply Co. 1,020.86 HARDWARE SUPPLIES 67115 02/11/2016 Michael J.Beverage 48.60 MILEAGE REIMBURSEMENT-JANUARY 16 67116 02/11/2016 Muzak LLC 81.68 CUSTOMER MESSAGE AND PHONE SERVICE-FEBRUARY 2016 67075 02/11/2016 NATIONWIDE CAPITAL GROUP INC 212.36 CUSTOMER REFUND 67117 02/11/2016 Nickey Kard Lock Inc 5,057.80 FUEL-JAN.01-15,2016 67118 02/11/2016 Nickey Petroleum Co Inc 983.48 DIESEL FUEL 67119 02/11/2016 Office Solutions 321.59 OFFICE SUPPLIES&TONER 67120 02/11/2016 Orange County-Fire Authority 155.00 AR3R REPAIR GARAGE-11/09/15 67123 02/11/2016 P.T.I.Sand&Gravel,Inc. 2,710.74 MATERIALS-3/4"CL 2 BASE,FILL SAND&COLD MIXASPHALT 67121 02/11/2016 Pacific Communications Tech 3,623.92 ONSITE SERVICE-LOW RF SIGNAL LEVEL 67122 02/11/2016 Praxair Distribution 157.80 SPEC MD ALUM RENTAL-WELDING SUPPLIES 67128 02/11/2016 Rachel Padilla/Petty Cash 279.33 PETTY CASH-Y012816&0012516 67072 02/11/2016 REBECCAANDERSON 203.48 CUSTOMER REFUND 67124 02/11/2016 Regan Paving 17,900.00 ASPHALT PATCHING-MULTIPLE LOCATIONS 67125 02/11/2016 Robert Kiley 122.90 MILEAGE&DATA REIMBURSEMENT-JAN 16 67126 02/11/2016 Severn Trent De Nora Texas,LLC 726.36 FLOW SWITCH 67127 02/11/2016 Shred-It USA Inc 100.63 ON SITE SHRED SERVICE 67129 02/11/2016 Switch Ltd 500.00 HALF CABINET-THERMAL SCIF 67079 02/11/2016 TERRYTIEN 199.66 CUSTOMER REFUND 67130 02/11/2016 Tesco Controls,Inc 1,200.00 CALIBRATION ON FIELD INSTRUMENTATION 67131 02/11/2016 Time Warner Cable 934.44 ETHERNET INTERSTATE&BASIC CABLE 67132 02/11/2016 United Industries 70.30 SHOP SUPPLIES 67133 02/11/2016 UNUM Life Insurance Co.of America 3,946.93 LIFE INSURANCE-JANUARY&FEBRUARY 2016 67134 02/11/2016 Walters Wholesale Electric Co. 1,303.22 PLC HARDWARE 67077 02/11/2016 XIAOJUN SHI 153.55 CUSTOMER REFUND 67135 02/11/2016 Yorba Linda Water Dist.Emp.Assoc. 4,268.00 YLWD EA 122,984.12 ITEM NO. 7.1 AGENDA REPORT Meeting Date: February 11, 2016 Budgeted: Yes Total Budget: $1.2M To: Board of Directors Cost Estimate: $737,700 Funding Source: All Water Funds From: Marc Marcantonio, General Manager Job No: J2014-12 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Alex Thomas, Water Quality CEQA Compliance: MND Engineer Subject: Construction Contract Award for the 2015 Waterline Replacement Project SUMMARY: On February 3, 2016, bids were received from 19 contractors for construction of the 2015 Waterline Replacement Project. On February 4, 2016, a letter was received from the low-bid contractor requesting that its bid be relieved due to a clerical error. Following review of the letter and all bid documents, staff recommends that the low-bidder be relieved of its bid, and that the contract be awarded to the second low-bidder, GCI Construction, Inc. STAFF RECOMMENDATION: That the Board of Directors relieve the $645,960.00 bid of the low-bidder, MCC Pipeline, Inc., due to a clerical error in its bid; release the bid bond of MCC Pipeline, Inc.; and award the Construction Contract for the 2015 Waterline Replacement Project to GCI Construction, Inc. for $737,700.00, Job No. J2014-12. DISCUSSION: On December 16, 2015 the District solicited bids for the replacement of approximately 3,400 linear feet of deteriorating waterlines with a history of breakage. On February 3, 2016, sealed bids were received from 19 contractors, in a highly competitive bidding climate. District staff determined an Engineer's Estimate of $830,000. The 19 bids ranged from a low of $645,960.00 to a high of $1,238,680.00, as shown in the summary below. No. Contractor Total Bid Amount 1 MCC Pipeline, Inc. $645,960.00 2 GCI Construction, Inc. $737,700.00 3 Ferreira Construction Co., Inc. $749,250.00 4 Cedro Construction, Inc. $752,542.00 5 Paulus Engineering, Inc. $768,000.00 6 Dominguez General Engineering, Inc. $791,200.00 7 Vido Samarzich, Inc. $798,000.00 8 MNR Construction, Inc. $824,000.00 9 GRFCO, Inc. $831,100.00 10 Kana Pipeline, Inc. $833,304.00 11 Tekton Construction Enterprises, Inc. $857,589.50 12 T.E. Roberts, Inc. $860,108.00 13 TBU, Inc. $864,998.00 14 Big Ben, Inc. $871,000.00 15 Ramona, Inc. $882,500.00 16 Vasily Company, Inc. $896,500.00 17 Colich and Sons, L.P. $955,700.00 18 Gwinco Construction & Engineering, Inc. $1,132,700.00 ri t Minako American Corporation $1,238,680.00 The bid tabulation and bid documents from the low-bidder, MCC Pipeline, Inc., were reviewed by District staff and a clerical error was found in their bid. Subsequently, MCC Pipeline, Inc. submitted a letter, pursuant to Public Contract Code Sections 5101 and 5103, acknowledging that they made a clerical error in their bid, requested that their bid be withdrawn and their bid bond be returned. The bid tabulation and bid documents from the second low-bidder, GCI Construction, Inc., were reviewed and confirmed by District staff and found to be responsive and fully in order. Accordingly, staff recommends award to GCI Construction, Inc. STRATEGIC PLAN: SR 3-13: Continue Planning for Long Term Capital Improvements and Replacements into the future ATTACHMENTS: Description: Type: EXHIBIT A - BID WITHDRAWL LETTER.pdf MCC bid relief letter Backup Material MCC Pipeline Bid.pdf MCC bid schedule Backup Material MCC Pipeline, Inc. 33562 Yucaipa Blvd., #4-325 Yucaipa, California 92399 Tele: (909) 795-0400 / Fax: (909) 795-7308 License No. 993248 February 4, 2016 Yorba Linda Water District 1717 E. Miralotna Avenue Placentia, CA 92870 ATTN: Mr. Brian Hong Project Engineer Reference: 2015 Placentia Waterline Replacement Contract No.J2014-12 Subject: Bid Relief Due to Clerical Error Dear Mr. Hong, After reviewing MCC Pipeline's in house bidding form and the figures used to arrive at the total bid amount, it has become apparent that our office manager inadvertently made a clerical error when entering the numbers on the bid form. This mistake made the total bid amount of$715,260.00 materially different from the sum of the bid items, $645,960.00, than what it was intended to be; thus the Contract Bid Form was filled out incorrectly. MCC Pipeline, Inc. regretfully requests that our bid be withdrawn from this project and that our bid bond be returned in accordance with Section 5101 and 5103 of the Public Contracts Code. Supplemental information will be forwarded upon request. Pursuant to California Public Contract Code 5103, MCC Pipeline, Inc. has represented the following: • A mistake was made. • The mistake made the bid materially different than what was intended. • The mistake was made in filling out the bid form and not due to an error in judgement. Page 1 of 2 MCC Pipeline, Inc. apologizes for any inconvenience this may have cause. We appreciate your patience and understanding through the completion of this matter. We thank you for the opportunity to bid on this project and projects in the future. Should you have any questions or comment s regarding this matter, please do not hesitate to contact us directly at any time. Sincerely, Vincent T. Munoz President MCC Pipeline, Inc. Page 2 of 2 0 SUMMARY OF BID SCHEDULES o LL 0 N 0 ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 1 Mobilization/Demobilization 1 LS $ $ �oo z w 2 Permits and Fees i LS LL $ � l oad g NPDES Compliance and �D �D w BMPs I LS $ $ r o Furnish and Install Short St. w 4 Waterline l LS $ $ 77 �oo Z o! Furnish and Install Lakehaven �9 a e Way Waterline 1 LS $ $ f �Q� o L 6 Furnish and Install Lakeshore 1 LS Ln. Waterline $ $ o Furnish and Install Lemon Dr. 2 Waterline 1 LS $ $ j Furnish and Install Main St. Mn 8 1 LS 2 Waterline o Furnish and Install Olinda St. a� a 1 LS Waterline $ $ OD a� a a 1 Furnish and Install Villa l LS 2p z co (1) Pacifica Easement Waterline $ $ Jo ©�+ N U) Furnish and Install I 1 1 LS n Meadowview Dr.Waterline $ $ 9 ��� 0 I � vl 1 Furnish and Install 1 LS j C Z Woodhaven Dr. Waterline $ $ 7 0 f 11 o 13 Furnish and install Shoring 1 LS $ $ ( 7 � a d as 4 _. _ TOTAL BID ITEMS I THROUGH 13 TOTAL$ oe (n p Q) ► N K3 {n U © Dollars (Written) b Z LL 4- N z The Owner reserves the right to reject any and all Proposals, to waive any irregularities or to CD award the Contract to other than the lowest Bidder. o U N a� p All prices are to include sales tax and delivery of Contractor-furnished materials to the Site. N Z iu P_2 w V> Cz1... C co O v 2015 Waterline Replacement—J2014-12 YLWD Construction Proposal— 12/15 c° +- E � hi BID SUBMITTED BY MCC PIPELINE, INS ON FEBRUARY 3, 2016 SUMMARY OF BID SCHEDULES ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE NO. 1 Mobilization/Demobilization 1 LS $ $ (_ t1n 00 2 Permits and Fees 1. LS $ $ 13 , 06o , CLERICAL NPDES Compliance and ERROR 3 BMPs 1 LS $ $ U Coo 4 Furnish and Install Short St. 1 LS Waterline $ $ 5 Furnish and Install Lakehaven 1 LS Way Waterline $ $ i 0®p U° 6 Furnish and Install Lakeshore 1 LS Ln. Waterline $ $ Y -71 000, 7 Furnish and Install Lemon Dr. 1 LS Waterline $ $ �j `6 0®.a 8 Furnish and Install Main St. 1 LS Waterline $ $ 2q'060 -°° 9 Furnish and Install Olinda St. 1 LS Waterline $ boo.** 10 Furnish and Install Villa 1 LS Pacifica Easement Waterline $ $ 9, 000 ."" ° 11 Furnish and Install 1 LS Meadowview Dr. Waterline $ $ 9 3 b 12 Furnish and Install 1 LS Woodhaven Dr. Waterline $ $ 51- 000.6" 13 Furnish and Install Shoring 1 LS $ $ 1 (00 , 00 -� CORRECTED BID TOTAL AMOUNT: $645,960.00 TOTAL BID ITEMS 1 THROUGH 13 TOTAL $ A-' Q L-1'' "C) _ tVtn ynkc �i4rf-n ou3c,-nA,-Two HonAr-t� Dollars (Written) The Owner reserves the right to reject any and all Proposals, to waive any irregularities or to award the Contract to other than the lowest Bidder. All prices are to include sales tax and delivery of Contractor-furnished materials to the Site. P-2 2015 Waterline Replacement—72014-12 YLWD Construction Proposal—12/15 ITEM NO. 7.2 AGENDA REPORT Meeting Date: February 11, 2016 Budgeted: Yes Total Budget: $1.3M To: Board of Directors Cost Estimate: $1,114,746.00 Funding Source: All Water Funds From: Marc Marcantonio, General Manager Job No: J2014-23 Presented By: Steve Conklin, Engineering Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Alex Thomas, Water Quality CEQA Compliance: MND Engineer Subject: Construction Contract Award for the Richfield Road Water Main Project SUMMARY: On February 2, 2016, bids were received from thirteen contractors for construction of the Richfield Road Water Main Project. Following review of the bids, staff recommends award to the low- bidder, TBU, Inc. for $1,114,746.00. STAFF RECOMMENDATION: That the Board of Directors award the Construction Contract for the Richfield Road Water Main Project to TBU, Inc. for $1,114,746.00, Job No. J2014-23. DISCUSSION: On December 22, 2015 the District solicited bids for the construction approximately 2,085 linear feet of lined and coated steel and ductile iron pipe ranging from 16-inches to 36-inches in diameter. This project also includes the construction of two chlorine injection vaults and two chlorine analyzer manholes. The construction of this project will allow the District to receive flow from Well No. 21 under construction, Well No. 22 in planning and future wells, increasing the District's ability to provide lower-cost groundwater to its customers and meet basin pumping percentage goals. On February 2, 2016, sealed bids were received from 13 contractors, in a highly competitive bidding climate. The design consultant provided an Engineer's Estimate of$1,210,600. The 13 bids ranged from a low of $1,114,746 to a high of $2,444,010, as shown in the summary below. The bid tabulation and bid documents from the low bidder, TBU, Inc., were reviewed and confirmed by District staff and found to be responsive and fully in order. Accordingly, staff recommends award to TBU, Inc. No. Contractor Total Bid Amount 1 TBU, Inc. $1,114,746.00 2 Ferreira Construction, Inc. $1,139,803.00 3 Paulus Engineering, Inc. $1,277,322.00 4 Kana Pipeline, Inc. $1,412,000.00 5 GCI Construction, Inc. $1,424,677.00 6 Vido Samarzich, Inc. $1,450,125.00 7 GWINCO, Inc. $1,454,159.00 8 Dominguez General Const., Inc. $1,547,000.00 9 Bali Construction, Inc. $1,569,456.13 10 Christensen Brothers, Inc. $1,808,600.00 11 Norstar Plumbing and Eng., Inc. $2,000,000.00 12 GRFCO, Inc. $2,376,925.00 13 JZusser Company, Inc. $2,444,010.00 STRATEGIC PLAN: SR 3-B: Continue Planning for Long Term Capital Improvements and Replacements into the future PRIOR RELEVANT BOARD ACTION(S): On August 5, 2014, the Board of Directors authorized execution of a Professional Services Agreement Amendment No. 1 with Stantec Consulting Services, Inc. to provide engineering design, bidding support services and construction management for the Richfield Road Water Main Project in the amount not to exceed $87,966.00. ITEM NO. 10.1 AGENDA REPORT Meeting Date: February 11, 2016 Subject: Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held January 26, 2016 at 4:00 p.m. • Next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 2016-01-26 - Minutes - YLWD-MWDOC-OCWD.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD Tuesday, January 26, 2016, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 26, 2016 meeting of the Yorba Linda Water District's Joint Agency Committee with MWDOC and OCWD was called to order at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Director Ric Collett Marc Marcantonio, General Manager Director Gary Melton Steve Conklin, Engineering Manager Damon Micalizzi, Public Information Mgr John DeCriscio, Operations Mgr MWDOC COMMITTEE MEMBER MWDOC STAFF Director Brett Barbre Rob Hunter, General Manager OCWD COMMITTEE MEMBER OCWD STAFF Director Roger Yoh Mike Markus, General Manager 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. State Water Resources Control Board's Drought Response Mandate and Projection for Greater Conservation Mr. Marcantonio reported that it appears promising that the SWRCB will be approving credits to most of the Orange County water providers in the range of 7%. Mr. Marcus noted that if those credits are approved that all of the OC water providers will likely be able to meet their conservation goal. Mr. Marcantonio reported on the letter received on January 25, 2016 from SWRCB Chair Felicia Marcus in support of the efforts of YLWD. 4.2. MWDOC Member Agencies Response to Drought and Turf Replacement Rebate Program In discussion, it was noted that with the above-described credits anticipated from the SWRCB that all MWDOC member agencies will likely meet their mandated water conservation goals. Regarding the turf replacement rebate program, Director Barbre commented that MWD expended $360 million on the program. MWD is now in planning for its 1 next 2-year budget, and if it includes any funding for turf removal rebates, it will be at a much lower rate per square foot and much lower total budget amount. It was also noted that MWD is sending out 1099 Forms to all those that received a turf rebate in excess of $600. The State tax code indicates that rebates are not taxable; the Federal tax code is not clear on this. 4.3. MWD Water Supply Conditions and Outlook Director Barbre reported that precipitation and snow levels are slightly above normal for northern California and for the Rocky Mountains. However, reservoir water levels remain low and of concern. Rain in southern California is below average with El Nino rains not yet occurring. 4.4. MWDOC's OC Water Reliability Investigation Mr. Hunter reported that Phase 1 is nearing completion and that meetings are occurring for the initiation of Phase 2 work. 4.5. OCWD Groundwater Basin Condition, Basin Production Percentage, and Replenishment Assessment Mr. Markus reported that basin overdraft is approximately 400,000 AF and that total pumping out of the basin is down to 260,000 AF, due to the State mandated water conservation requirement. From the early January rains, there remains about 4,000 AF of water behind Prado Dam that is being released at a rate that allows all the water to be stored in OCWD's basins and recharged. For FY 2016/17, Mr. Markus indicated that the BPP (currently 75%) will likely be 72-80% depending on rain in the months ahead. The RA (currently $322) will possibly be $395-$431/AF, with a number on the lower end more likely. 4.6. Huntington Beach Desalination Project and Next Steps Mr. Markus reported that there will be an OCWD Board Workshop on February 3, 2016 by OCWD staff on the alternatives for the project for use and distribution. Options being examined include recharge, distribution to OCWD agencies, and distribution to all MWDOC agencies. He noted that the project is expected to be considered by the Coastal Commission in April. A critical issue yet to be determined is if the project will be eligible for MWD LRP funding. 4.7. Potential Projects for the Water Bond and Outlook for Bay Delta Conservation Plan The outlook for the Bay Delta Conservation Plan (i.e., the California Water Fix) was discussed with the consensus for success looking less than promising. 4.8. Status of North Basin and South Basin Projects Mr. Markus indicated that there are no new developments to report. 2 4.9. YLWD Well Projects and Proposal for Dual-Use Mr. Conklin reported that construction of wellhead facilities and the discharge pipeline for Well 21 is in progress. That project includes the turnout for OCWD for irrigation use in the area of the recharge basins. Regarding proposed Well 22, YLWD is completing a boundary survey for the area for the well and discharge pipeline. That survey data will be used to prepare the descriptions for the easement areas to be included in the lease agreement for the project for OCWD Board approval. 4.10. Future Agenda Items None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:30 p.m. The next YLWD/MWDOC/OCWD Interagency Committee meeting is scheduled to be held Tuesday, March 22, 2016 at 4:00 p.m. SC 3 ITEM NO. 10.2 AGENDA REPORT Meeting Date: February 11, 2016 Subject: Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held January 19, 2016 at 9:00 a.m. • Next meeting is scheduled to be held February 23, 2016 at 9:00 a.m. at YL City Hall. ATTACHMENTS: Name: Description: Type: 2016-01-19 - Minutes - YLWD-City of YL.docx Minutes Minutes CITY OF YORBA LINDA IORB,q!Z i � y e 9 PORAZED qa Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES January 19, 2016 9:00 a.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 9:02 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE Mayor Tom Lindsey ROLL CALL Committee Members City Council: Gene Hernandez, Tom Lindsey AM Water District: Ric Collett, Mike Beverage Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS None YLWD/CC Joint Advisory Committee Minutes January 19,2016 Page 1 of 2 ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on December 15, 2015. The YLWD/City Council Joint Advisory Committee approved the minutes of the December 15, 2015 meeting. DISCUSSION ITEMS 2. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts General Manager Marc Marcantonio reported on water usage and said that the cumulative savings from June through December was 38% however the month of January was trending downward and encouraged everyone to continue to conserve water. General Manager Marcantonio stated that earlier this month the Yorba Linda Water District (YLWD) sent a letter to the State Water Resources Control Board (SWRCB) requesting credits for Indirect Potable Reuse of water, Climate, Population Growth and for mandatory irrigation of the Urban-Wildland Interface Zones. Mr. Marcantonio said that he spoke recently with Eric Oppenheimer, Director of the SWRCB Office of Research, Planning and Performance, who agreed that the YLWD has been unfairly impacted by the State's regulations and that Mr. Oppenheimer will do everything possible to provide some relief for the District. Mr. Marcantonio announced that the SWRCB staff has increased the proposed cap on credits from 4% to 8% and indicated that a letter from Chair Felicia Marcus thanking the District for its leadership was forthcoming. 3. Potential Future Agenda Items City Manager Pulone stated that the Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts item should be included on the next agenda. President Ric Collett asked about having an update on the city's transitional plant palette for the next Committee meeting. Councilmember Gene Hernandez suggested an update on current lawsuits and Mayor Lindsey asked for an update on SWRCB Chair Marcus' upcoming visit. ADJOURNMENT City Manager Pulone adjourned the meeting at 9:51 a.m. to the next Yorba Linda Water District/City Council Joint Advisory Committee meeting on Tuesday, February 23, 2016 at 9.00a.m. YLWD/CC Joint Advisory Committee Minutes January 19,2016 Page 2 of 2 ITEM NO. 10.4 AGENDA REPORT Meeting Date: February 11, 2016 Subject: Citizens Advisory Committee (Melton) • Minutes of the meeting held January 25, 2016 at 8:30 a.m. • Next meeting is scheduled to be held February 22, 2016 at 8:30 a.m. ATTACHMENTS: Name: Description: Type: 2016-01-25 - Minutes - CAC.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, January 25, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 25, 2016 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Fred Hebein Rick Buck, Vice Chair Joe Holdren Lindon Baker Modesto Llanos Carl Boznanski Cheryl Spencer-Borden Bill Guse YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Ric Collett, Director Damon Micalizzi, Public Information Manager Gary T. Melton, Director Malissa Tem, Public Affairs Representative OTHER ATTENDEES John Koeller 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Committee Structure and Reorganization After some discussion, action on this item was postponed until the next meeting. 5. DISCUSSION ITEMS 5.1. President's Report President Collett announced that due to a reorganization of Board Committee assignments, Director Melton would be the CAC's new Board representative. 5.2. Video Presentation from CRWUA Annual Conference The Committee reviewed a video recap of the Colorado River Water Users' Association, Annual Conference. Director Melton offered a report 1 on his takeaways from the conference noting that oddly, California was not as highly represented as years past. 5.3. Conservation Update and Monthly Water Supply Report The Committee reviewed the Monthly Water Report. Staff reported that snowpack in the Sierras is above normal for this time of year, which is a good sign for the State for this year. Staff updated the Committee on the District's conservation achievements through January. Finally, the Committee was updated on the State Water Resources Control Board's pending extension of the State Emergency Conservation Regulations and what the proposed edits to the regulations would mean to YLWD. 5.4. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:15 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, February 22, 2016 at 8:30 a.m. DM 2 ITEM NO. 12.1 AGENDA REPORT Meeting Date: February 11, 2016 Subject: Meetings from February 12, 2016 - March 31, 2016 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: February 2016 UWI Spring Conference Fri, Feb 12 8:OOAM Kiley District Offices Closed Mon, Feb 15 7:OOAM Board of Directors Workshop Meeting Tue, Feb 16 2:OOPM Yorba Linda City Council Tue, Feb 16 6:30PM Collett MWDOC Wed, Feb 17 8:30AM Melton OCWD Wed, Feb 17 5:30PM Kiley Citizens Advisory Committee Meeting Mon, Feb 22 8:30AM Melton Joint Committee Meeting with City of Yorba Linda Tue, Feb 23 9:OOAM Collett/Beverage OCSD Wed, Feb 24 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed, Feb 24 6:30PM Hawkins Board of Directors Regular Meeting Thu, Feb 25 8:30AM March 2016 Yorba Linda City Council Tue, Mar 1 6:30PM Beverage MWDOC Wed, Mar 2 8:30AM Melton OCSD Operations Committee Wed, Mar 2 5:OOPM Kiley/Beverage OCWD Wed, Mar 2 5:30PM Collett WACO Fri, Mar 4 7:30AM Hawkins/Kiley LAFCO Wed, Mar 9 8:OOAM Beverage(As Needed) Yorba Linda Planning Commission Wed, Mar 9 6:30PM Melton Board of Directors Regular Meeting Thu, Mar 10 8:30AM Yorba Linda City Council Tue, Mar 15 6:30PM Collett MWDOC Wed, Mar 16 8:30AM Melton OCWD Wed, Mar 16 5:30PM Kiley Interagency Committee Meeting with MWDOC and OCWD Tue, Mar 22 4:OOPM Collett/Melton OCSD Wed, Mar 23 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed, Mar 23 6:30PM Hawkins Board of Directors Regular Meeting Thu, Mar 24 8:30AM Citizens Advisory Committee Meeting Mon, Mar 28 8:30AM Melton ISDOC Thu, Mar 31 11:30AM Hawkins/Kiley 2/8/2016 7:42:54 AM