HomeMy WebLinkAbout2007-10-02 - Public Information-Technology Committee Meeting MinutesLI
l01 .e.I.
0 ITEM NO.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
October 2, 2007
A meeting of the Yorba Linda Water District Public Information-Technology
Committee was called to order by Committee Chair Ric Collett at 4:00 p.m. The
meeting was held at the District Administration Office at 4622 Plumosa Drive,
Yorba Linda.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
•
STAFF PRESENT:
Michael A. Payne, General Manager
Art Vega, Acting Inform. Tech. Dir.
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Phil Starling, Starling Productions
ACTION ITEMS:
1. Consider GIS Implementation Phase I: GIS Water & Sewer Data Conversion
Project. Art Vega gave a report on two proposals received for Phase I of the
District's GIS system. This proposal will convert existing data over to the new
system. The committee asked several questions about the process. The
Committee concurred with staff and will recommend to the Board of Directors
that the President and Secretary execute a Professional Services Agreement
with DCSE, Inc. in the amount $183,576 and $50,000 budget for scanning
and indexing "As built data, subject to review as to form by General Counsel.
DISCUSSION ITEMS:
This portion of the agenda is for matters such as technical presentations, drafts of proposed
policies, or similar items for which staff is seeking the advice and counsel of the Committee
Members. This portion of the agenda may also include items for information only.
2. Staffing update Michael Payne gave an update on the recruitment for the
Assistant Administrator position. Ms. Cynthia Mejia will start on October 15,
2007.
3. 100 year anniversary of YLWD serving water in the community and 50 year
anniversary as a Special District.
a. District video
b. Historical video. Michael Payne reviewed a draft layout of events and
ideas for updating the District's video and developing an historical
video. Phil Starling offered advice to the Committee on updating the
current video and also provided ideas for the historical video.
Phil Starling left at the conclusion of this item.
4. Water ConservA* Update
a. MWDOC & OCWD Voluntary Water Conservation Resolution. The
committee discussed the various resolutions and offered advise to
staff.
b. Synthetic turf rebate. The committee discussed current and possible
rebates. Staff will prepare a report to the Board on this issue.
c. Smar-Timer rebate program. An update on the Smar-Timer rebate
program was presented. The committee reviewed the latest report on
the Smar-Timer Program
5. Fluoridation update. Michael Payne gave an update on MWD's plan to add
fluoridation to all imported water. The start up date is November 19.
6. Status report on District Information activities
a. MWDOC school education program. The School Education Program
was discussed briefly. Staff will distribute coloring books and pencils
to all elementary schools within the District.
b. Water Hero Program. The committee reviewed a new water
conservation program for school children that is being implemented by
MWDOC.
7. GIS update. There was no other update to report on.
ADJOURNMENT:
The meeting adjourned at 5:32 p.m. The next meeting of the Public Information-
Technology Committee is scheduled for November 6, 2007 at 4:00 p.m.
9