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Home My WebLink About2016-02-11 - Board of Directors Meeting Minutes 2016-016 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, February 11, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The February 11, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Gary T. Melton Delia Lugo, Finance Manager Damon Micalizzi, Public Information Manager DIRECTORS ABSENT Art Vega, Information Technology Manager Robert R. Kiley Annie Alexander, Executive Secretary Bryan Melton, Human Resources Analyst ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC (Arrived 8:59 a.m.) Art Kidman, Partner, Kidman Law LLP (Arrived 8:39 a.m.) Andrew Gagen, Partner, Kidman Law LLP Gene Hernandez, Councilmember, City of Yorba Linda 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Kiley being absent. Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 1 2016-017 6.1. Minutes of the Board of Directors Regular Meeting held January 14, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Special Meeting held January 21, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 6.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$382,217.11. 7. ACTION CALENDAR 7.1. Construction Contract Award for the 2015 Waterline Replacement Project Mr. Conklin explained that a letter was received from the low-bid contractor for this project requesting that its bid be relieved due to a clerical error. Staff reviewed the letter and all the bid documents and is recommending that the low-bidder be relieved of its bid and that the contract be awarded to the second low-bidder, GCI Construction, Inc. Director Beverage made a motion, seconded by Director Hawkins, to relieve the $645,960.00 bid of the low-bidder, MCC Pipeline, Inc., due to a clerical error in its bid; release the bid bond of MCC Pipeline, Inc.; and award the Construction Contract for the 2015 Waterline Replacement Project to GCI Construction, Inc. for $737,700.00, Job No. J2014-12. Motion carried 4-0-0-1 with Director Kiley being absent. 7.2. Construction Contract Award for the Richfield Road Water Main Project Mr. Conklin explained that following review of the bids for this project, staff is recommending that the contract be awarded to the low-bidder, TBU, Inc. Director Hawkins made a motion, seconded by Director Beverage, to award the Construction Contract for the Richfield Road Water Main Project to TBU, Inc. for$1,114,746.00, Job No. J2014-23. Motion carried 4-0-0-1 with Director Kiley being absent. Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 2 2016-018 8. DISCUSSION ITEMS 8.1. Scheduling of Budget Workshop Meetings Mrs. Lugo explained that staff was proposing the Board schedule workshop meetings on the following dates to review and discuss the draft FY 2016/17 budget. • Wednesday, March 30, 2016 at 3:00 p.m. • Thursday, April 21, 2016 at 3:00 p.m. • Thursday, May 19, 2016 at 3:00 p.m. (Only if Necessary) The Board agreed to schedule these meetings as noted above. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report None. 9.2. Directors' Reports • CSDA Rate Setting Workshop — February 9, 2016 (Melton) Director Melton reported on his attendance at this event. 9.3. General Manager's Report Mr. Marcantonio asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. Mr. Marcantonio the provided the Board with overview of his meetings and activities. 9.4. General Counsel's Report Mr. Gagen commented on the Public Records Act in relation to e-mails and personal contact information. Mr. Marcantonio noted that the State Water Resources Control Board had determined to continue the emergency drought regulations through the end of October. 9.5. Future Agenda Items and Staff Tasks None. Minutes of the YLWD Board of Directors Regular Meeting Held February 11, 2016 at 8:30 a.m. 3 2016-019 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held January 26, 2016 at 4:00 p.m. were provided in the agenda packet. ▪ The next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held January 19, 2016 at 9:00 a.m. were provided in the agenda packet. • The next meeting is scheduled to be held February 23, 2016 at 9:00 a.m. at YL City Hall. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided at the next regular Board meeting. • The next meeting is yet to be scheduled. 10.4. Citizens Advisory Committee (Melton) • Minutes of the meeting held January 25, 2016 at 8:30 a.m. were provided in the agenda packet. • The next meeting is scheduled to be held February 22, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings. 11.1. ISDOC — January 28, 2016 (Hawkins) 11.2. YL City Council — February 2, 2016 (Beverage) 11.3. MWDOC Board — February 3, 2016 (Melton) Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 4 2016-020 11.4. OCWD Board — February 3, 2016 (Collett) 11.5. WACO — February 5, 2016 (Collett/Hawkins/Kiley) 11.6. LAFCO — February 10, 2016 (Beverage —As Needed) Director Beverage did not attend this meeting. 11.7. YL Planning Commission — February 10, 2016 (Melton) This meeting was cancelled. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from February 12, 2016 — March 31, 2016 The Board reviewed the activity calendar and made no changes. Mrs. Gina Knight, Human Resources/Risk Manager, joined the meeting at this time. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 10:04 a.m. All Directors in attendance were present. Also present were Mrs. Knight and Messrs. Marcantonio, Micalizzi, Kidman, and Gagen. 13.1. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Number of Potential Cases: One Mrs. Knight and Messrs. Marcantonio, Micalizzi, Kidman, and Gagen left the meeting at this time. 13.2. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 11 :20 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 5 2016-021 13. ADJOURNMENT 13.1. The meeting was adjourned at 11:21 a.m. A Board of Directors Workshop Meeting has been scheduled for Tuesday, February 16, 2016 at 2:00 p.m. The next Regular Board of Directors Meeting will be held Thursday, February 25, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held February 11,2016 at 8:30 a.m. 6