HomeMy WebLinkAbout2008-12-02 - Public Information-Technology Committee Meeting MinutesITEM NO. cl,3e
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
December 2, 2008
A meeting of the Yorba Linda Water District Public Information-Technology
Committee was called to order by Committee Chair Ric Collett at 4:00 p.m. The
meeting was held at the District Administration Office at 1717 E. Miraloma Avenue,
Placentia.
COMMITTEE MEMBERS PRESENT
Director Ric Collett, Chair
Director Michael J. Beverage
STAFF PRESENT
Michael A. Payne, General Manager
Kenneth R. Vecchiarelli, Asst. G.M.
Pat Grady, IT Manager
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS
ACTION ITEMS
None
DISCUSSION ITEMS
2. Update on Current Public Relations Activities
Staff presented a proposal from Laer Pearce which detailed a program for
additional firestorm related communications to the public. The Committee
was not in favor of moving forward with this item.
3. Update on New Financial Utility Billing Software
Staff reported that Cogsdale spent a week at the District two weeks ago to
review and understand the District's business process. Cogsdale will be
generating a report with their recommendations and implementation of the
new financial system is scheduled for February, in time for the budget
season. The utility billing software is scheduled to follow the financial
software installation.
4. Update on Electronic Imaging and Agenda Automation Software
Staff reported that the electronic imaging system has been installed and in
operation. Staff will be hiring temporary labor to begin the scanning process
of District documents. A kickoff meeting for the agenda automation system is
scheduled for sometime in December. Staff is awaiting scheduling options
from the vendor.
ADJOURNMENT
The next meeting of the Public Information-Technology Committee is scheduled for
January 6, 2009.