HomeMy WebLinkAbout2009-02-06 - Public Information-Technology Committee Meeting MinutesITEM NO. bile,
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION-TECHNOLOGY COMMITTEE MEETING
February 6, 2009
A meeting of the Public Information-Technology Committee was called to order by
Chairman Collett at 3:33 p.m. The meeting was held at the District Administrative Office
at 1717 East Miraloma Avenue, Placentia, California.
AGENDA
COMMITTEE
Director Ric Collett, Chair
Director Michael J. Beverage
PUBLIC COMMENTS
None.
ACTION ITEMS
STAFF
Ken Vecchiarelli, General Manager
Pat Grady, Information Technology Director
Cindy Mejia, Management Analyst
1. Recommendation for Education Program Collaboration with the Fullerton
Arboretum
The recommendation was approved by both committee members to fund a
collaboration with the Fullerton Arboretum over the next three years. Director
Beverage commented that an additional "plus" to the arrangement would be the
Arboretum's assistance with the water efficient plant section of the upcoming
customer newsletters. Director Collett also mentioned that he appreciated that
the collaboration was a local group and hoped that more of the District's
customers would become involved.
DISCUSSION ITEMS
2. Electronic Imaging System Update
Pat Grady gave a demonstration of the electronic imaging system and informed
the committee that currently all of the Board of Directors meeting agendas and
minutes from 1958 to date have been scanned, as well as all of the ordinances
and resolutions. The next priorities for the conversion are all of the agreements
and contracts.
3. Fire Related Media Overview and Response
Cindy Botts presented the Media Log. The committee discussed several
meetings that the District had with the Orange County Register and the Los
Angeles Times regarding the correction of inaccurate facts in various stories.
4. Fire Related Customer Comments Update
Cindy Botts presented the fire related customer comments log. The committee
discussed the comments.
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5. 2009 Public Information Plan
Cindy Botts presented the 2009 Public Information Plan to the committee. Both
Directors mentioned that while it was adequate for current staff capabilities,
additional funds should be included in the upcoming 2009-2011 budget in order
to increase the District's commitment to communication. Director Beverage also
mentioned the need for a contingency fund relating to public information to cover
unanticipated activities.
ADJOURNMENT
The Committee adjourned at 5:30 p.m. The next meeting of the Public Information-
Technology Committee will be held March 3, 2009 at 4:00 p.m.
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