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HomeMy WebLinkAbout1999-12-21 - Board of Directors Meeting MinutesPage 3918 December 21, 1999 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 21, 1999 The December 21, 1999 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Brett R. Barbre Arthur C. Korn Directors absent at roll call Mark Abramowitz Visitors Kenny Witt, MWDOC/Met Director Linda Bauermeister, Special Counsel Staff present: Michael Payne, Assistant General Manager Arthur G. Kidman, General Counsel Lee Cory, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Asst. to the General Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Stacey Bavol, Customer Service Representative Leon de los Reyes, Engineering Project Manager The Chair recognized Kenny Witt, who discussed the recent failure and subsequent repairs to the Allen-McColloch Pipeline. He also discussed activities at the Metropolitan Water District of Southern California. SPECIAL RECOGNITION Item 1. Introduction of new employees, Stacy Bavol. Business Manager Beverly Meza introduced Customer Service Representative Stacy Bavol, who was welcomed by the Board of Directors. Stacy Bavol left the meeting at the conclusion of this item. Item 2. Recognition of Rick Walkemeyer, upon receiving his Associate of Science degree from Santa Ana College with a major in water utility science. This item was continued. Item 3. Presentation in recognition of Arthur C. Korn for his tenure as President of the Board of Directors in 1999. Board President Michael J. Beverage recognized past president Arthur C. Korn, for his term of service during 1999. Page 3919 December 21,1999 On a motion by Director Korn, seconded by Vice President Armstrong, the Board of Directors voted 4-0 to enter closed session at 8:45 a.m. CLOSED SESSION: Item 21. Conference with legal counsel - anticipated litigation, (a) Significant exposure to litigation (Subdivision (b) of Section 54956.9) City of Yorba Linda. The Board provided direction to staff. Item 22. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No. SA 94-22272-JT; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors took no action on this item. The Board of Directors exited closed session and the Chair declared a recess at 9:22 a.m. Arthur J. Kidman and Linda Bauermeister left the meeting at the conclusion of closed session. The Board reconvened in open session at 9:30 a.m. CONSENT CALENDAR On a motion by Vice President Armstrong, seconded by Director Korn, the Board of Directors voted 4-0 to approve the Consent Calendar. Item 4. Minutes of regular meeting, December 9, 1999. Item 5. Authorize Directors to leave the State of California prior to next meeting. Item 6. Disbursements of $294,126.77. Item 7. Approve progress payment number nine to F. T. Ziebarth in the amount of $9,450, less a ten percent retention of $945, for a net payment of $8,505, and approve change order number four in the amount of $5,908.94, for construction of the Sodium Hypochlorite Generators, Job 9517. ACTION CALENDAR Item 8. Annual Review of Board of Directors Committee Assignments. Board President Beverage reviewed the various committees and suggested the following Committee assignments. Executive-Administrative-Organizational Committee: Beverage (Chair)/Armstrong Finance-Accounting Committee: Korn (Chair)/Abramowitz Personnel-Risk Management Committee: Korn (Chair)/Abramowitz Page 3920 December 21, 1999 Planning-Engineering-Operations Committee Public Information Committee: OCWD ad-hoc Committee Armstrong (Chair)/Barbre Beverage (Chair)/Barbre Korn (Chair)/Barbre President Beverage made the following Intergovernmental and other committee assignments: District-City Finance Committee: Assigned to Finance Committee Metropolitan Water District: No assignment Municipal Water District of Orange County: Director Abramowitz; alternate, Director Korn Orange County Water District: Placentia City council: Placentia Planning Commission: Yorba Linda City Council: Yorba Linda Planning Commission ACWA/JPIA Representative: ACWA Region 10: ISDOC Representative: LAFCO: WACO: Director Barbre; alternate, Director Armstrong No assignment No assignment Director Korn; alternate, Director Abramowitz Director Armstrong; alternate, Director Beverage Director Armstrong; No alternate Director Abramowitz; No alternate Staff, Director Barbre; Alternate, Director Korn Staff, Director Beverage Director Abramowitz; No alternate On a motion by President Beverage, seconded by Vice President Armstrong, the Board of Director voted 4-0 to approve these assignments. Item 9. Consider investment portfolio report for November 1999. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.48 percent. On a motion by Director Barbre, seconded by Vice President Armstrong the Board of Directors voted 4-0 to receive and file the investment portfolio report for November 1999. Page 3721 December 21, 1999 Item 10. Status report on Metropolitan Water District pipeline failure in Irvine. Assistant General Manager Michael Payne reported on the failure, and subsequent repairs to the Allen- McColloch pipeline in Irvine. The failure impacted the water supply to 700,000 residents in 15 cities and communities in southern Orange County. Mr. Payne stated that the District remained in service the entire time because of a mainline valve the District insisted on during the design of the pipeline. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments: a) General Counsel. No report. b) Recognition Dinner. The Board of Directors complimented staff on the Employee Recognition Dinner. c) Orange County Sanitation District refunds. Assistant General Manager Michael Payne reported that OCSD approved these refunds with interest. d) District activities. No report. COMMITTEE REPORTS Item 12. Executive-Administration Committee. A meeting was scheduled for January 5, 2000 at 9:00 a.m., and a permanent meeting date was established for the first Wednesday of each month. Item 13. Finance-Accounting Committee. The Committee plans to meet at least bimonthly, with dates to be decided on at a subsequent meeting. Item 14. Personnel-Risk Management Committee. Attending the Committee meeting of December 8 were Directors Abramowitz and Armstrong, and staff members Robertson, Lubin, and Payne. The Committee discussed preventive measures to reduce sick leave usage, a salary survey conducted with other water agencies, a revision to the job description for Network Systems Administrator, and combining the Customer Service Representative classes into an alternately staffed series of Customer Service Representative I. II, III. Michael Payne reviewed claims by and against the District, and workers' compensation injuries. Item 15. Planning-Engineering-Operations Committee. No report. Item 16. Public Information Committee. No report. Item 17. Orange County Water District Ad-hoc Committee. Attending the December 13 meeting were Directors Korn and Barbre and staff member Robertson. Also present were OCWD Director Larry Kraemer and General Manager William Mills. The Committee discussed the Huntington Beach issue, upcoming annexations to YLWD, the possibility of purchasing capacity in Southern California Water Company's wells, and YLWD wells 16 and 17. INTERGOVERNMENTAL MEETINGS Item 18. WACO, December 10 (Abramowitz): This item was continued. Page 3922 December 21, 1999 Item 19. CRWUA Conference, December 15-17 (Abramowitz, Armstrong, Barbre, Beverage): Directors Armstrong, Barbre, and Beverage reported on the conference. Item 19a. OCWD, December 19 (Korn): Attendees heard a report on organic management strategies, and that they elected the same officers for the upcoming year. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Paul Armstrong: Asked that the Executive Committee discuss opposition to special district consolidation at their first January meeting. President Beverage: Requested that no beepers or cell phones be present in the Board meeting. He also stated that directors who have questions regarding consent calendar items should call staff to discuss these items, and then call him if they would like the item to be pulled. He also suggested that directors keep their comments brief. ADJOURNMENT On a motion by Vice President Armstrong, seconded by Director Korn, the Board of Directors voted 4-0, at 10:40 a.m., to adjourn to Thursday, January 13, 2000, at 8:30 a.m. in the District Boardroom. Michael A. Payne Assistant Secretary/Assistant General Manager