HomeMy WebLinkAbout2008-07-01 - Public Information-Technology Committee Meeting MinutesITEM NO. /9 • e
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC INFORMATION - TECHNOLOGY COMMITTEE MEETING
July 1, 2008
A meeting of the Yorba Linda Water District Public Information-Technology Committee
was called to order by Committee Chair Ric Collett at 4:00 p.m. The meeting was held
at the District Administration Office at 1717 E. Miraloma Avenue, Placentia.
COMMITTEE MEMBERS PRESENT:
Director Ric Collett, Chair
Director Michael J. Beverage
Cindy Mejia, Management Analyst
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STAFF PRESENT:
Ken Vecchiarelli, General Manager
Pat Grady, IT Manager
INTRODUCTION OF VISITORS AND PUBLIC COMMENTS:
Phil Starling, Starling Productions
DISCUSSION ITEMS:
1. Review District Video. The committee reviewed the District video with Phil Starling
of Starling Productions, who made the original video and who updated the current
video. Directors Beverage and Collett made a few comments, which were
addressed by Phil Starling, on the look of the final product. Director Beverage
suggested renaming chapter three, and the suggested change was given to Phil
Starling for inclusion. Cindy Mejia reminded the committee that the revised video,
with changes, would be available to the general public during the Dedication of the
new Administration Building.
2. Customer Survey Update. Directors Collett and Beverage asked staff to make
small changes to several questions in the survey for clarification purposes. The
committee also discussed whether the survey questions needed to come before
the full board before additional action could be taken. Staff informed the committee
that it was not necessary for this item to come before the board again prior to any
action being taken. At the June 12, 2008 Board meeting, it was decided that the
customer survey would be handled primarily through the committee, with only the
final results coming before the full board as an information item. The committee
then suggested that the survey be completed by the end of July or early August.
3. Dedication Update. Cindy Mejia presented a packet of information on the
administration building dedication, including the dedication gift, the goody bag,
catering and event logistics. Director Beverage suggested staff look into placing
fans around the tent for the event due to the expected heat.
4. Lobby Kiosk Update. Pat Grady reported to the committee that the GIS/computer
kiosk and the Lobby Wall kiosk were both in progress and should be up and
running by the dedication on July 16th.
ACTION ITEMS:
5. Financial and Utility Billing Software Approval. Pat Grady presented staffs
recommendation on fast-tracking this project. Pat explained that while this was not
a fully budgeted item, it was necessary and that within the FY07/08 and FY08/09
budgets from the IT, Business and Administration Departments, unexpended funds
from unfilled positions could be transferred to cover the project in its entirety. Staff
will present this proposal to the full Board of Directors for their consideration on
July 10, 2008 with the full recommendation of the Public Information-Technology
Committee.
ADJOURNMENT:
The meeting adjourned at 5:30 pm. The next meeting of the Public Information-
Technology Committee is scheduled for July 17, 2008 at 4:00 pm.
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