HomeMy WebLinkAbout1996-06-13 - Board of Directors Meeting MinutesPage 3516
June 13, 1996
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 139 1996
The June 13, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District
Headquarters. 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Michael J. Beverage
Vice President Paul R. Armstrong
Sterling L. Fox
Arthur C. Korn
Carl T. Scanlin
Directors absent at roll call
none
Visitors
none
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Exec. Asst. to the General Manager
Keith Menches, Meter Reader
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
SPECIAL RECOGNITION
Item 1. Presentation of Award of Merit to Keith Menches, Meter Reader. The Board of
Directors recognized Keith Menches and presented him with an Award of Merit for service
performed above and beyond the call of duty, when he extinguished a fire in a customer's house.
Keith Menches left the meeting at the conclusion of this item.
CONSENT CALENDAR
On a motion by Vice President Armstrong, seconded by Director Fox, the Board of Directors voted
5-0 to approve the Consent Calendar as amended:
Item 2. Minutes of adjourned regular meeting May 30, 1996, as amended.
Item 3. Authorization for the Directors to leave the State of California prior to next meeting.
Item 4. Disbursements of $527,342.34 on Checks 20239 through 20243, and 20329 through
20420, two wires to MWDOC: one for $294,472.81 dated 6/12/96 and another in the amount of
$106,074.03 dated 6/18/96; and $90,754.13 on checks 11134 through 11202 for Payroll No. 11.
Item 5. Declared items listed in the agenda report as surplus, and authorized the General
Manager to dispose of it in accordance with the District's policies and procedures.
Item 6. Approved the release of guarantee bonds in the amount of $1,500, when a one-year
warranty period elapses, for the construction of water facilities installed by American Golf
Corporation.
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June 13, 1996
ACTION CALENDAR
Item 7. Consideration of computer equipment and software replacements. Business Manager
Beverly Meza reported the Board of Directors approved replacing the District's current computer
system and authorized staff to issue a Request for Quotations. The District's Computer Committee
researched billing software companies and a variety of hardware configurations, check processing
machines, and firms that provide technical assistance in electronically converting specialized data
bases.
On a motion by Vice President Armstrong, seconded by Director Fox, the Board of Directors voted
5-0 to accept staff recommendations, and authorized the President and General manager to execute
the following agreements, subject to review as to form by General Counsel:
1. Comp USA for computer hardware, in an amount not to exceed $192,800.
2. Dynasty Software, Inc. for billing software and equipment in an amount not to exceed
$65,000.
3. Standard Register Company for a check processing machine, in an amount not to exceed
$28,000.
4. Computer Clinic to convert the District's customer service data base to a machine-readable
format, in an amount not to exceed $3,500.
GENERAL MANAGER'S REPORT
Item 8. General Manager William Robertson reported:
a. LAFCO meeting, June 5: Assistant General Manager Mike Payne reported that John
Withers was elected Chairman. LAFCO reviewed the draft Ford-Sauvajot report on
consolidation of south county agencies. This report is being presented to south county
agencies, employees and citizen groups.
b. Main Street Arts & Crafts Faire: June 2. Assistant Administrator Michael Robinson
reported on the fair.
c. Facilities Tour: Assistant Administrator Michael Robinson reported that the tour is
scheduled for 8:00 a.m., Saturday, June 15.
d. District activities: General Manager William Robertson reported: (1) that the District has
received some money as a result of its settlement agreement with Orange County; (2) a meter
reader was threatened by a customer and police were called; (3) The District plans to add
security glass in the front, public area; (4) campaign disclosure forms are due July 31.
GENERAL COUNSEL'S REPORT
Item 9. General Counsel's report. Mr. Kidman reported that he sent a memo to the General
Manager regarding legislation that would impact the District's ability to pursue non-paying
customers.
COMMITTEE REPORTS
Item 10. AB 2109 Ad Hoc Committee. President Beverage reported that the District needs to
reply to a letter from Assemblyman Pringle, and use that letter in a forthcoming meeting with
Senator Lewis.
The Committee scheduled a meeting for Tuesday, June 18 at 10:00 a.m.
Item 11 . Executive-Administration Committee. The Committee met June 1 1 at 3:30 p.m.
Attending were President Beverage and Vice-president Armstrong, along with staff members
Robertson and Payne. The Committee discussed a recreation agreement with the City of Yorba
Linda for Elk Mountain, and were informed that staff would bring an agreement for their approval
sometime in July; a cellular telephone tower at Highland Reservoir; and preliminary deal points
regarding the transfer of the City of Yorba Linda's sewer system to the District.
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June 13, 1996
Item 12. Finance-Accounting Committee. The Committee will meet June 19 at 9:00 a.m.
Item 13. Personnel-Risk Management Committee.
Item 14. Planning-Engineering-Operations Committee.
Item 15. Public Information Committee. The Committee will meet June 20 at 9:00
INTERGOVERNMENTAL MEETINGS
Item 16. ISDOC Meeting May 30 (Fox/Armstrong): Vice-president Armstrong attended to vote
on behalf of the District. Sterling Fox was elected to LAFCO's Advisory Commission. Sheldon
Singer reported that the Garden Grove Sanitary District is becoming a subsidiary of the City of
Garden Grove, without the matter going to a vote of the people. John Schatz, General Manager of
Santa Margarita Water District reported on the south county consolidation study.
Item 17. Report on Yorba Linda City Council meeting, June 4 (Beverage): President Beverage
reported on plans to widen Imperial Highway; a cooperative agreement was reached with the City
of Brea on the "Smart Shuttle" project; the City is meeting with the North Orange County
Community College District regarding available land.
Item 18. OCWD meeting, June 5 (Scanlin): Director Scanlin reported that OCWD voted to
appropriated $25,000 for arsenic research. They also discussed a letter from MWDOC asking if
they wanted to consolidate.
Item 19. WACO meeting, June 7 (Fox): Attendees were briefed on water usage statewide.
Item 19a. MWDOC Board meting, June 5 (Fox): Attendees were briefed on Mets rate
refinement, and told that Met would eliminate 300 jobs over a three-year period.
Item 20. Yorba Linda Planning Commission meeting, June 1 1 (Armstrong): This meeting was
not covered by the District.
Item 20a. ISDOC Board Meeting, May 30 (Fox): Director Fox reported that a letter of
opposition to AB 2109 will be sent to all members.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Fox: Reported that he was elected to the LAFCO Advisory Board.
Beverage: Asked to revisit the Board of Director's budget - to determine what kind of
expenditures are included.
President Beverage declared a recess at 10:30 a.m. The meeting reconvened at 10:25 a.m.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
CLOSED SESSION
The Board of Directors entered closed session at 10:30 a.m.
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June 13, 1996
Item 21. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9),
County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools,
Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of
California. The Board provided direction to staff.
Item 22. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9),
County of Orange, Case No. 762615; Plaintiff JW Contracting Corporation; Defendant Yorba
Linda Water District, et al. No action was taken on this item.
Item 23. Discussion of personnel matters pursuant to Section 54957.6 of the California
Government Code, unrepresented employee: General Manager. This matter was deferred to the
Board of Directors meeting of June 27, 1996.
On a motion by Vice-President Armstrong, seconded by Director Scanlin, the Board voted 5-0 to
exit closed session at 11:12 a.m.
ADJOURNMENT
On a motion by Vice-President Armstrong, seconded by Director Fox, the Board of Directors voted
5-0, at 11)13 a.m., to j jon to Thursday, June 27, at 8:30 a.m., at the District's headquarters on
PlumosaiDriv.
Secretary/General Manager