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HomeMy WebLinkAbout2016-03-24 - Board of Directors Meeting Minutes 2016-041 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, March 24, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The March 24, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Art Vega, Information Technology Manager Cindy Botts, Water Cons Supvr/Mgmt Analyst Richard Cabadas, Accounting Assistant I Amelia Cloonan, Human Resources Analyst Kelly McCann, Senior Accountant Marcus Millen, Records Management Specialist Malissa Tern, Public Affairs Representative ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC Rob Hunter, General Manager, MWDOC Gene Hernandez, Mayor Pro Tern, City of Yorba Linda Robert Porr, Sr. Vice President, Fieldman Rolapp & Associates 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Minutes of the YLWD Board of Directors Regular Meeting Held March 24, 2016 at 8:30 a.m. 1 2016-042 6. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 5-0. 6.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$959,311.04. 6.2. Progress Payment No. 3 for Construction of Well No. 21 Well Head Equipping Project Recommendation: That the Board of Directors approve Progress Payment No. 3 in the net amount of$41,325.00 to Pascal & Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 2009-22. 6.3. ACWA/JPIA Property Program Renewal Billing Recommendation: That the Board of Directors authorize payment to ACWA/JPIA in the amount of$44,612 for renewal of the District's property insurance coverage for the period of April 1, 2016 to April 1, 2017. 6.4. Claim for Damages Filed by Janice Bell Heil Recommendation: That the Board of Directors reject and deny the claim filed by Janice Bell Heil. 7. ACTION CALENDAR 7.1. Requested Input Regarding MWDOC's Water Rate Study Mr. Marcantonio introduced Mr. Rob Hunter who then provided the Board with a presentation regarding MWDOC's Water Rate Study. This included an overview of the purpose of the study, historic water rates, Proposition 26 fee/tax exemptions, four alternative rate structures and their impact on YLWD, and MWDOC's budget schedule. Mr. Hunter then responded to questions from the Board and explained that MWDOC's Board was requesting input from each member agency related to two areas within the rate study (equity of the situation with OCWD and the actual rate structure). Feedback is requested to be provided as soon as possible. Mr. Marcantonio stated that this matter could be brought back to the Board for consideration at a future meeting. No action was taken at this time. Minutes of the YLWD Board of Directors Regular Meeting Held March 24, 2016 at 8:30 a.m. 2 2016-043 7.2. Ballots for Proposed Increased Assessments Affecting District Properties Located in Local Landscaping Zones L-1 B, L-2E and L-2N of the City of Yorba Linda Street Lighting and Landscaping Maintenance District Mrs. Lugo explained that the District recently received ballots for a proposed increased assessment affecting seven properties owned by YLWD located in four different zones of the Yorba Linda Street Lighting and Landscaping Maintenance District. Ballots are due April 5, 2016. Mrs. Lugo then responded to questions from the Board. Director Beverage spoke in favor of supporting the proposed increase. Director Beverage made a motion, seconded by Director Kiley, to vote in favor of the increased assessments for these parcels and authorize the General Manager to complete and submit the ballots as required. Motion carried 5-0. 7.3. California Special District Association Call for Nominations (Seat B) Mr. Marcantonio explained that the California Special Districts Association (CSDA) Elections and Bylaws Committee is looking for Independent Special District Board Members or their General Managers who are interested in being nominated to serve on CSDA's Board of Directors for the 2017-19 term. The deadline for nominations is May 20, 2016. Director Hawkins requested that this matter be presented to the Board at a future meeting once a slate of candidates had been finalized. The Board agreed. 7.4. Orange County LAFCO Call for Nominations (Regular Special District Member Seat) President Collett asked if any of the Directors had an interest in serving on Orange County LAFCO's Board of Directors. No Directors expressed an interest and no action was taken. 7.5. Professional Services Agreements for Refunding Revenue Bonds, Series 2016A Mrs. Lugo explained that the Board was previously presented with an opportunity to refinance the 2008 Certificates of Participation for a significant cash flow savings. Following review, the Board instructed staff to move forward with the process of engaging bond counsel and assembling the financing team. As such, staff has prepared updated professional services agreements with Fieldman, Rolapp & Associates and Stradling Yocca Carlson & Rauth for the Board's consideration. Minutes of the YLWD Board of Directors Regular Meeting Held March 24, 2016 at 8:30 a.m. 3 2016-044 Director Melton made a motion, seconded by Director Kiley, to (1) approve a Professional Services Agreement with Fieldman, Rolapp & Asssociates to serve as the District's Financial Service Advisor for administering the refunding opportunity as identified in the Scope of Work and/or other services as deemed necessary or advisable in a manner consistent with the standards and practice of professional financial advisors at the time services are rendered to the District; and (2) approve a Professional Services Agreement with Straddling Yocca Carlson & Rauth to serve as the District's Bond Counsel. Motion carried 5-0. 7.6. Revenue Refunding Bonds, Series 2016A Mrs. Lugo explained that the Board had previously approved moving forward with the advance refunding (or refinancing) of the 2008 Certificates of Participation. Staff was also tasked with including an option to pay off or pay down the District's line of credit with Wells Fargo. Mrs. Lugo introduced Mr. Robert Porr who recommended delaying consideration of this matter due to pending litigation and its potential impact on the refinancing process. Mr. Porr and Mr. Gagen then responded to questions from the Board. Mrs. Lugo stated that staff would like to amend its recommendation to mirror Mr. Porr's. Director Beverage made a motion, seconded by Director Kiley, to delay consideration of advance refunding of the 2008 Certificates of Participation until a later date. Motion carried 5-0. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report None. 8.2. Directors' Reports None. 8.3. General Manager's Report Mr. Marcantonio asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. He then provided the Board with an overview of his meetings and activities. 8.4. General Counsel's Report None. 8.5. Future Agenda Items and Staff Tasks None. Minutes of the YLWD Board of Directors Regular Meeting Held March 24,2016 at 8:30 a.m. 4 2016-045 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) • Minutes of the meeting held March 22, 2016 at 4:00 p.m. will be provided at the next regular Board meeting. • The next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) • Minutes of the meeting held March 21, 2016 at 9:00 a.m. will be provided at the next regular Board meeting. • The next meeting is yet to be scheduled. 9.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) • Minutes of the meeting held March 8, 2016 at 2:00 p.m. were provided in the agenda packet. • The next meeting is yet to be scheduled. 9.4. Citizens Advisory Committee (Melton) • The next meeting is scheduled to be held March 28, 2016 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings. 10.1. YL City Council - March 15, 2016 (Collett) 10.2. MWDOC Board - March 16, 2016 (Melton) 10.3. OCWD Board - March 16, 2016 (Kiley) 10.4. LAFCO - March 18, 2016 (Beverage - As Needed) Director Beverage did not attend this meeting. Minutes of the YLWD Board of Directors Regular Meeting Held March 24, 2016 at 8:30 a.m. 5 2016-046 10.5. OCSD Board - March 23, 2016 (Kiley/Beverage) 10.6. YL Planning Commission - March 23, 2016 (Hawkins) This meeting was cancelled. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from March 25, 2016 —April 30, 2016 The Board reviewed the activity calendar and made no changes. 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 12.1. MWDOC Elected Officials' Forum - April 7, 2016 ACWA/JPIA Spring Conference - May 2-3, 2016 ACWA Spring Conference - May 3-6, 2016 OC Water Summit - May 20, 2016 Director Melton made a motion, seconded by Director Hawkins, to approve Director attendance at the MWDOC Elected Officials' Forum. Motion carried 5-0. Director Melton made a motion, seconded by Director Kiley, to approve Director attendance at the OC Water Summit. Motion carried 5-0. 13. CLOSED SESSION The meeting was adjourned to Closed Session at 9:49 a.m. All Directors were present. Also present were Mr. Gagen and Mr. Marcantonio. 13.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court — Case No. 00829548) The Board reconvened in Open Session at 10:30 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. Minutes of the YLWD Board of Directors Regular Meeting Held March 24,2016 at 8:30 a.m. 6 2016-047 14. ADJOURNMENT 14.1. The meeting was adjourned at 10:31 a.m. The next Regular Board of Directors Meeting will be held Thursday, April 14, 2016 at 8:30 a.m. • Marc Marcantonio Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held March 24, 2016 at 8:30 a.m. 7