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HomeMy WebLinkAbout2016-04-14 - Board of Directors Meeting Agenda Packet ora Linda Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, April 14, 2016, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Ric Collett, President Michael J. Beverage, Vice President Phil Hawkins Robert R. Kiley Gary T. Melton 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held March 10, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Workshop Meeting held March 17, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.3. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$500,528.14. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Proposed Modification to Administrative Penalty Structure Previously Established to Comply with State of California Mandate Recommendation. That the Board of Directors (1) adopt Ordinance No. 16-01 repealing Ordinance No. 15-01 and adopting a flexible water shortage administrative penalty structure, (2) make a finding in support of a specific stage of penalties, and (3) enact such stage to take effect on April 29, 2016 which will be reflected on all customer billings beginning the first billing cycle in June 2016. 7.2. Proposed Budgeted Positions for Fiscal Year 2016-2017 Recommendation. That the Board of Directors adopt Resolution No. 16-01 approving the budgeted positions for Fiscal Year 2016-2017 and rescinding Resolution No. 15-15. 7.3. Requested Input Regarding MWDOC's Water Rate Study Recommendation. That the Board of Directors consider providing input regarding MWDOC's Water Rate Study and provide direction to staff regarding formulation of a written response. 8. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District's interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 8.1. Line of Credit Agreement Between Wells Fargo Bank and Yorba Linda Water District 8.2. Safe Keeping Services by Pershing for Investments Held at First Empire 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report 9.2. Directors' Reports • ISDOC - March 31, 2016 (Hawkins/Kiley) • MWDOC Elected Officials' Forum -April 7, 2016 (Beverage/Hawkins) 9.3. General Manager's Report 9.4. General Counsel's Report 9.5. Future Agenda Items and Staff Tasks 10. COMMITTEE REPORTS 10.1. Interagency Committee with MWDOC and OCWD (Collett/Melton) • Minutes of the meeting held March 22, 2016 at 4:00 p.m. • Next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. 10.2. Joint Agency Committee with City of Yorba Linda (Collett/Beverage) • Minutes of the meeting held March 21, 2016 at 9:00 a.m. • Next meeting is scheduled to be held April 26, 2016 at 9:00 a.m. at YL City Hall. 10.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett/Kiley) • Next meeting is yet to be scheduled. 10.4. Citizens Advisory Committee (Melton) • Minutes of the meeting held March 28, 2016 at 8:30 a.m. • Next meeting is scheduled to be held April 25, 2016 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. WACO - April 1, 2016 (Hawkins/Kiley) 11.2. YL City Council -April 5, 2016 (Beverage) 11.3. MWDOC Board - April 6, 2016 (Melton) 11.4. OCSD Operations Committee - April 6, 2016 (Kiley/Beverage) 11.5. OCWD Board -April 6, 2016 (Staff) 11.6. LAFCO -April 13, 2016 (Beverage - As Needed) 11.7. YL Planning Commission -April 13, 2016 (Melton) 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from April 15, 2016 - May 31, 2016 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court - Case No. 00829548) 14. ADJOURNMENT 14.1. A Board of Directors Workshop Meeting is scheduled on Thursday, April 21, 2016 at 10:00 a.m. The next Regular Board of Directors Meeting will be held Thursday, April 28, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 6.1 AGENDA REPORT Meeting Date: April 14, 2016 Subject: Minutes of the Board of Directors Regular Meeting held March 10, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-03-10 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, March 10, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER ]if The March 10, 2016 meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Beverage led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager DIRECTORS ABSENT Annie Alexander, Executive Secretary Phil Hawkins Cindy Botts, Water Cons Supvr/Mgmt Analyst Amelia Cloonan, Human Resources Analyst Ken Mendum, Water Maint Superintendent ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Kurt Ebinger, Resident Jon Hansen, Resident Eddy Jackson, Resident Ed Rakochy, Resident 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Mr. Eddy Jackson, resident, commented on the drought emergency, the water rate increase, and served Directors Kiley and Melton with Notices of Intent to Recall. Minutes of the YLWD Board of Directors Regular Meeting Held March 10,2016 at 8:30 a.m. 1 Mr. Kurt Ebinger, resident, commented on the State Water Resources Control Board's penalties for non-compliance with the drought emergency regulations and revenue received from the District's associated administrative penalties. Mr. Jon Hansen, resident, commented on a presentation provided at a previous Yorba Linda City Council meeting, activities of the Yorba Linda Taxpayers Association, the water rate increase, recall efforts, and LADWP's recent rate increase. Mr. Ed Rakochy, resident, commented on the District's operations, the water rate increase and administrative penalties. 4 6. CONSENT CALENDAR _# %lb, Director Beverage made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent. 6.1. Minutes of the Board of Directors Regular Meeting held January 28, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 6.2. Minutes of the Board of Directors Regular Meeting held February 11, 2016 Recommendation. That the Board of Directors approve the minutes as presented. 11 Is 6.3. Minutes of the Board of Directors Workshop Meeting held February 16, 2016 Recommendation: That the Board of Directors approve the minutes as presented. N 6.4. Minutes of the Board of Directors Regular Meeting held February 25, 2016 IqINL AM Recommendation. That the Board of Directors approve the minutes as presented. 6.5. Payments of Bills, Refunds, and Wire Transfers Recommendation. That the Board of Directors ratify and authorize disbursements in the amount of$437,025.95. Minutes of the YLWD Board of Directors Regular Meeting Held March 10,2016 at 8:30 a.m. 2 6.6. Declaration of Restrictive Covenants with Rakesh and Ekata Bajaria — 4070 Naples Court Recommendation. That the Board of Directors authorize the President and Secretary to execute the Declaration of Restrictive Covenants with Rakesh and Ekata Bajaria, subject to approval as to form by General Counsel. 7. DISCUSSION ITEMS 7.1. Refunding Revenue Bonds Series 2016A Update Mrs. Lugo explained that the District was on schedule to complete the refunding process on April 24, 2016. Staff will be bringing an action item to the Board at the next regular meeting to select a specific refinancing scenario for the certificates of participation and potentially the line of credit. Mrs. Lugo then provided an overview of the recent review process with Standard and Poors for which the District retained its AA rating. Mr. Ben Parker, resident, commented on identifying the cost of refinancing and the time it takes to realize associated cost savings. Mrs. Lugo noted that this information would be provided at the next Board meeting. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report k 1111T ■ Placentia State of the City Luncheon — February 25, 2016 President Collett reported on his attendance at this event. Directors' Reports None. kk *% 8.3. General Manager's Report Mr. Marcantonio asked each of the managers (or their designee) to provide a report regarding activities within their respective departments. He then provided the Board with an overview of his meetings and activities. 8.4. General Counsel's Report None. 8.5. Future Agenda Items and Staff Tasks None. Minutes of the YLWD Board of Directors Regular Meeting Held March 10,2016 at 8:30 a.m. 3 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) ■ The next meeting is scheduled to be held March 22, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) ANEV • Minutes of the meeting held February 23, 2016 at 9:00 a.m. were provided in the agenda packet. IV • The next meeting is scheduled to be held March 21, at 9:00 a.m. at YL City Hall. 9.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) h�- • Minutes of the meeting held December 8, 2015 at 2:00 p.m. will be provided when available. �� • Minutes of the meeting held March 8, 2016 at 2:00 p.m. will be provided when available. Director Kiley provided a brief report regarding matters discussed during the meeting. The next meeting is yet to be scheduled. Citizens Advisory Committee (Melton) 1% Minutes of the meeting held February 22, 2016 at 8:30 a.m. were provided in the agenda packet. ■ The next meeting is scheduled to be held March 28, 2016 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings 10.1. YL City Council — March 1, 2016 (Beverage) 10.2. MWDOC Board — March 2, 2016 (Melton) 10.3. OCSD Operations Committee — March 2, 2016 (Kiley/Beverage) Minutes of the YLWD Board of Directors Regular Meeting Held March 10,2016 at 8:30 a.m. 4 10.4. OCWD Board — March 2, 2016 (Collett) 10.5. WACO — March 4, 2016 (Hawkins/Kiley) 10.6. LAFCO — March 9, 2016 (Beverage —As Needed) This meeting was rescheduled to March 18, 2016. 10.7. YL Planning Commission — March 9, 2016 (Melton) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from March 11, 2016 —April 30, 2016 The Board reviewed the activity calendar and made no additional changes. 12. CLOSED SESSION The meeting was adjourned to Closed Session at 9:22 a.m. All Directors in attendance were present. Also present were Messrs. Marcantonio, Micalizzi and Gagen. h 12.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code NamJ ase: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda Water District (OC Superior Court — �� Case No. 00829548) The Board reconvened in Open Session at 10:45 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 13. ADJOURNMENT 4t 'IV 13.1. The meeting was adjourned at 10:46 a.m. A Board of Directors Workshop Meeting has been scheduled for Thursday, March 17, 2016 at 3:00 p.m. The next Regular Board of Directors Meeting will be held Thursday, March 24, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Regular Meeting Held March 10,2016 at 8:30 a.m. 5 ITEM NO. 6.2 AGENDA REPORT Meeting Date: April 14, 2016 Subject: Minutes of the Board of Directors Workshop Meeting held March 17, 2016 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Description: Type: 2016-03-17 - Minutes - BOD.doc Minutes Minutes 2016-XXX MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS WORKSHOP MEETING Thursday, March 17, 2016, 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER ]if The March 17, 2016 Yorba Linda Water District Board of Directors Workshop Meeting was called to order by President Collett at 3:00 p.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Collett led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Michael J. Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins John DeCriscio, Operations Manager Robert R. Kiley Delia Lugo, Finance Manager Gary T. Melton Art Vega, Information Technology Manager Damon Micalizzi, Public Information Manager Annie Alexander, Executive Secretary Cindy Botts, Water Cons Supvr/Mgmt Analyst Amelia Cloonan, Human Resources Analyst Malissa Tem, Public Affairs Representative OTHER ATTENDEES Brett Barbre, Director, MWDSC and MWDOC Andrew Gagen, Partner, Kidman Law LLP Kent Ebinger, Resident Ben Parker, Resident Christie Parker, Resident Julia Shultz, Resident Peggy Yamaguchi, Resident 4. PUBLIC COMMENTS Mr. Ben Parker, resident, commented on the status of several requests for records he had submitted to the District. Mr. Gagen responded. Minutes of the YLWD Board of Directors Workshop Meeting Held March 17,2016 at 3:00 p.m. 1 Mrs. Christie Parker, resident, commented on the responses received related to Mr. Parker's requests. Mr. Gagen responded. Ms. Julia Shultz, resident, commented on her previous experience with requests for records. 5. DISCUSSION ITEMS 5.1. Staff Analysis of Assessed Administrative Penalties (Ordinance No. 15-01) Mrs. Lugo provided a brief overview of the purpose of the administrative penalties and noted that the emergency drought regulations had been extended through October 2016. _#"%6, Mrs. Botts began the presentation and provided some background information related to the implementation of administrative penalties and the methodology behind the associated structure. She explained that staff had been tasked with providing options for potentially altering the structure at a previous Board meeting. Mrs. Botts then reviewed the results of staff's analysis of the penalty structures for the District's residential, commercial, and irrigation customers. This included an overview of observed changes in behavior related to the average monthly consumption in each of these customer classes. Mrs. Botts reiterated that the District's assigned conservation mandate of 36% had been extended through October and reported that staff had submitted an application to the State Water Resources Control Board requesting up to an 8% downward adjustment. She then provided an overview of the revised calculations for the penalty structure using a potential conservation mandate of 28% which didn't result in a significant change. As such, staff set these calculations aside and examined 3 other options for potentially revising the structure with the exception of the irrigation class as SWRCB's focus is on eliminating outdoor water use. Mrs. Botts provided an overview of each of the options, the associated benefits to the residential and commercial classes, and the projected impact on penalty revenue. She also noted that any changes to Ordinance No. 15-01 would need to be made by adoption of a new ordinance. Mr. Marcantonio commended District customers' conservation efforts since the advent of the drought emergency. Mr. Marcantonio, Mr. Gagen and Mrs. Botts then responded to questions from the Board. President Collett then opened the meeting to public comment. Ms. Peggy Yamaguchi, resident, commented on the District's variable meter reading schedule and administrative penalties. Mrs. Lugo and Mr. Marcantonio responded. Minutes of the YLWD Board of Directors Workshop Meeting Held March 17,2016 at 3:00 p.m. 2 Ms. Julia Shultz, resident, commented on issues related to public perception, information provided at the previous budget workshop, and customer notification of any revisions to the administrative penalty structure. Director Barbre commented on projected allocations from the State Water Project, the expected long-term continuation of the current conservation mandates, and the status of local water storage. Mr. Ben Parker, resident, commented on utilizing the District's newsletter to communicate with customers regarding any changes to the administrative penalty structure. _*F%lk Following discussion, it was the consensus of the Board that a new ordinance be drafted that would allow the flexible application of penalties based on customers' conservation efforts. Director Melton made a motion, seconded by Director Hawkins, instructing staff to draft a new flexible ordinance for consideration at a future Board meeting. Director Beverage requested to amend the motion to draft the ordinance so that it included an option to discontinue penalties in blocks 2 and 3 for all customer classes, including irrigation. Motion carried 5-0 as amended. _A%, jkj�1W 5.2. Status of Refunding Revenue Bonds Series 2016A Mrs. Lugo explained that in early January, the District was approached by Standard and Poors (S&P) to participate in a rating review. Later that same month, the District's financial advisors (Fieldman Rolapp) notified staff of an opportunity to refund (or refinance) the 2008 Certificates of Participation, and potentially the District's line of credit with Wells Fargo, which could result in a significant cash flow advantage. The Board discussed this matter at a meeting held January 21, 2016 and instructed staff to move forward. The District was then notified in the latter part of February that its AA+ rating from S&P had been affirmed. Since that time, certain events have occurred that the Board will need to consider in relation to their impact on the refinancing process. One of those events is associated with pending litigation and the other with the Notices of Intent to Recall Directors Kiley and Melton. Both of these events must be disclosed in the Official Statement and could potentially impact investors' decisions. Additionally, Fieldman Rolapp and Citigroup are going to need to request a reaffirmation from S&P of the District's rating. It's possible that the rating could be downgraded which would affect the District's interest rate, pricing of the bonds, and overall cash savings. Staff is planning to present the bond documents at the next regular meeting at which the Board will need to determine if it wishes to move forward with the refinancing process or reconsider at a later date. Mrs. Lugo then responded to questions from the Board. Minutes of the YLWD Board of Directors Workshop Meeting Held March 17,2016 at 3:00 p.m. 3 Mr. Ben Parker, resident, commented on the refinancing process and the water rates. Mr. Kent Ebinger, resident, commented on pending litigation and the referendum petition. Ms. Julia Shultz, resident, commented on the Prop 218 process, the referendum petition, and the water and sewer rate study. Director Barbre commented on the importance of disclosure and a recent fine handed down by the Securities and Exchange Commission to a water district in central California in relation to a previous bond offering. 6. ADJOURNMENT JA X 6.1. The meeting was adjourned at 4:35 p.m. The next Regular Board of Directors Meeting will be held Thursday, March 24, 2016 at 8:30 a.m. IV Annie Alexander Assistant Board Secretary Minutes of the YLWD Board of Directors Workshop Meeting Held March 17,2016 at 3:00 p.m. 4 ITEM NO. 6.3 AGENDA REPORT Meeting Date: April 14, 2016 Budgeted: Yes To: Board of Directors Cost Estimate: $500,528.14 Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Dept: Finance Reviewed by Legal: N/A Prepared By: Richard Cabadas, Accounting CEQA Compliance: N/A Assistant I Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $500,528.14. DISCUSSION: The major items on this disbursement list are as follows: A wire of$19,653.21 to So. Cal GIB — Wells Fargo Bank for January through March 2016 line of credit fees; and a wire of $3,030.21 to So. California Edison for March 2016 electricity charges at Miraloma Ave. The balance of$221,468.32 is routine invoices. The Accounts Payable check register total is $244,151.74; Payroll No. 06 total is $256,376.40; and the disbursements of this agenda report are $500,528.14. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name: Description: Type: CkReg041416.pdf CHECK REGISTER Backup Material 16-CS 0414.pdf CAP SHEET Backup Material 16 CC 0414.pdf CREDIT CARD SUMMARY Backup Material Yorba Linda Water District Check Register For Checks Dated: 03/11/2015 thru 03/24/2016 Check No. Date Vendor Name Amount Description 67388 04/14/2016 ACRS,Inc. 501.00 MUFFLER REPLACEMENT-HVAC 67389 04/14/2016 Alfredo Vargas 226.95 TRAVEL EXPENSE-ESRI CONFERENCE 67390 04/14/2016 Anaheim Wheel&Tire 120.00 MOUNT&BALANCE TIRES-#175,186&195 67391 04/14/2016 Aramark 846.26 UNIFORM SERVICE 67403 04/14/2016 ARC 1,171.18 J14-23-DOCUMENT MANAGEMENT,DMF/SPECS 67393 04/14/2016 AT&T 47.83 CIRCUIT78KS315PT 67392 04/14/2016 AT&T 31.90 ATT LONG DISTANCE SVC-02/2016 67394 04/14/2016 Brian Vargas 236.88 AWWA TRAVEL EXPENSE-BRIAN VARGAS 67406 04/14/2016 C.Wells Pipeline 933.18 TOOLS&EQUIPMENT 67395 04/14/2016 CalCard US Bank 22,289.32 CREDIT CARD TRANSACTIONS-FEBRUARY&MARCH 2016 67396 04/14/2016 CDW Government,Inc 234.62 IT COMPUTER EQUIPMENT-DATA CENTER FILE SERVER 67397 04/14/2016 Chambers Group Inc. 882.22 PROFESSIONAL SERVICES-FEBRUARY 2016 67398 04/14/2016 City Of Anaheim 18,086.50 LAKEVIEW&RICHFIELD-ELECTRICTY-02/11-03/14 67399 04/14/2016 City Of Placentia 2,851.39 SEWER FEES-MARCH 2016 67400 04/14/2016 Clinical Lab.Of San Bern. 1,460.00 JANUARY 2016-WATER SAMPLES 67401 04/14/2016 Coast Surveying,Inc. 5,828.00 J09-22#22-PROFESSIONAL SERVICES 67402 04/14/2016 Coastline Equipment 1,848.68 MAINTENANCE PARTS-E162 67404 04/14/2016 Core Support Resources Inc. 3,500.00 1 YEAR ANNUAL SERVICE PLAN 67371 04/14/2016 CRAIG HALL 41.53 CUSTOMER REFUND 67405 04/14/2016 Culligan of Santa Ana 2,083.31 EQUIPMENT-PE SOFTENER 67374 04/14/2016 DANIELLE LOPASSO 68.08 CUSTOMER REFUND 67407 04/14/2016 Dell Marketing L.P. 16,689.50 IT COMPUTER EQUIPMENT 67408 04/14/2016 Diane Dalton 60.00 CERTIFICATE REIMBURSEMENT-T2 67409 04/14/2016 DIVE Incorporated 436.00 EXHAUST FLEXASSEMBLY-E162 67410 04/14/2016 Eisel Enterprises,Inc. 2,818.80 VALVE REPAIR PARTS 67411 04/14/2016 Elite Equipment Inc 255.84 MAINTENANCE PARTS-E13 67412 04/14/2016 Enthalpy Analytical,Inc. 1,797.30 FEBRUARY 2016-WATER SAMPLES 67385 04/14/2016 ENVIRONMENTAL CONSTRUCTION INC 570.80 CUSTOMER REFUND 67370 04/14/2016 EUGENE SMITH 158.63 CUSTOMER REFUND 67413 04/14/2016 Facility Solutions Group Inc 261.00 ON-SITE SERVICE ADMIN LIGHTING 67414 04/14/2016 Fairway Ford Sales,Inc. 217.99 AUTO MAINTENANCE PARTS-#172 67415 04/14/2016 Federal Express 251.21 SHIPPING CHARGES 67416 04/14/2016 Fleet Services,Inc 376.72 MAINTENACE-E175 67417 04/14/2016 Flex Advantage 112.50 FLEX ADVANTAGE-MARCH 2016 67418 04/14/2016 Francisco J.Martinez 105.00 CERTIFICATE REIMBURSEMENT-DS 67419 04/14/2016 Fry's Electronics 1,014.01 IT HARDWARE&SUPPLIES 67383 04/14/2016 GMU GEOTECHNICAL INC. 72.50 CUSTOMER REFUND 67420 04/14/2016 Hydrex Pest Control 175.00 PEST CONTROL SERVICE 67421 04/14/2016 IDEALSTOR LLC 3,000.00 MAINTENANCE&WARRANTY 67422 04/14/2016 Infosend Inc. 9,967.39 POSTAGE BILLING-MONTHLY FEE 67423 04/14/2016 Jackson's Auto Supply-Napa 633.98 AUTO MAINTENANCE,REPLACEMENT PARTS-Units#172,173,193,197,210 67424 04/14/2016 Jimni Systems Inc 2,326.00 SEWER LINES REPAIRS 67382 04/14/2016 JINWEI YU 145.46 CUSTOMER REFUND 67425 04/14/2016 John Bogosian 134.73 TOOLS&EQUIPMENT 67376 04/14/2016 KAMELA S MOSSE 18.57 CUSTOMER REFUND 67426 04/14/2016 Ken Mendum 45.92 TRAVEL EXPENSE-AWWA SPRING CONFERENCE 67372 04/14/2016 KEN ROSE 53.83 CUSTOMER REFUND 67427 04/14/2016 Konica Minolta Business 567.00 BIZHUB C552&181-LEASE 67428 04/14/2016 Liebert Cassidy Whitmore 2,993.50 LEGAL SERVICE 67429 04/14/2016 LPR-Laser Printer Repair Co 308.80 SERVICE CALL-RICOH 480W&HP 5100 67430 04/14/2016 Managed Health Network 168.75 EAP-MARCH 2016 67432 04/14/2016 Marc Marcantonio 136.57 MILEAGE REIMBURSEMENT-MARCH 2O16 67431 04/14/2016 Marina Landscape,Inc 5,562.94 MONTHLY MAINTEANCE-FEBRUARY 2016&IRRIGATION REPAIRS 67433 04/14/2016 Mc Fadden-Dale Hardware 305.31 HARDWARE SUPPLIES 67434 04/14/2016 Mc Master-Carr Supply Co. 278.70 HARDWARE SUPPLIES 67381 04/14/2016 MEAGAN HERNANDEZ 121.12 CUSTOMER REFUND 67435 04/14/2016 Michael J.Beverage 24.30 MILEAGE REIMBURSEMENT-MARCH 16 67378 04/14/2016 MICHELLE ROBINSON 113.10 CUSTOMER REFUND 67375 04/14/2016 MIKETAYLOR 82.06 CUSTOMER REFUND 67436 04/14/2016 Mobile Industrial Supply 8.00 WELDING SUPPLIES 67379 04/14/2016 MOOREFIELD CONST 72.50 CUSTOMER REFUND 67437 04/14/2016 Murcal,Inc. 1,183.39 THROTTLE CONTROLLERS 67438 04/14/2016 Muzak LLC 85.63 CUSTOMER MESSAGE/PHONE SERVICE-APRIL 2016 67439 04/14/2016 Neopost Inc 207.60 INK CARTRIDGE REPLACEMENT 67440 04/14/2016 Nickey Kard Lock Inc 6,510.29 FUEL-MARCH 1-15,2016 67441 04/14/2016 Nickey Petroleum Co Inc 1,191.24 MOBIL DTE OIL 67442 04/14/2016 Office Solutions 336.15 OFFICE SUPPLIES 67443 04/14/2016 Orange County Register 99.68 13 WEEK-MTWTF DELIVERY-OC REGISTER 67447 04/14/2016 P.T.I.Sand&Gravel,Inc. 3,290.28 MATERIAL-FILL SAND,3/4"CL2 BASE AND COLD MIX ASPHALT 67444 04/14/2016 Pacific Safety Center 255.00 MEMBERSHIP RENEWAL-1 YR 67445 04/14/2016 Powerstride Battery 89.38 (2)BATTERIES 67446 04/14/2016 Praxair Distribution 149.10 WELDING SUPPLIES 67448 04/14/2016 Quinn Power Systems Associates 440.17 MAINTENANCE PARTS-WELL#1 67460 04/14/2016 Rachel Padilla/Petty Cash 576.72 PETTY CASH-MARCH 2016 67369 04/14/2016 RANGANATHAN CADAMBI 790.35 CUSTOMER REFUND 67449 04/14/2016 Regan Paving 19,000.00 ASPHALT REPAIRS-DISTRICT WIDE MULTIPLE LOCATIONS 67450 04/14/2016 Robert Kiley 97.90 MILEAGE&DATA PLAN REIMBURSEMENT-MARCH 2016 67451 04/14/2016 Rockwell Engineering&Equipment Co., 4,616.92 SEWER MAIN REPAIR PARTS 67386 04/14/2016 ROY KARIMPOUR 225.00 CUSTOMER REFUND 67452 04/14/2016 Safety-Kleen Systems Inc 461.55 HAZARDOUS WASTE REMOVAL 67453 04/14/2016 Sanders Paving,Inc. 4,837.50 ASPHALT REPAIR-STARLIGHT BASIN 67368 04/14/2016 SANDRA K MAITLEN 225.00 CUSTOMER REFUND 67454 04/14/2016 SC Prime Source Inc. 4,800.00 JANITORIAL SERVICE-MARCH 2016 67455 04/14/2016 Shape Products Co. 497.51 CL2 REPLACEMENT PARTS 67384 04/14/2016 SHELLEY HOLLISTER 82.07 CUSTOMER REFUND 67380 04/14/2016 SMART&FINAL 555.76 CUSTOMER REFUND W033016 03/30/2016 SoCal GIB-Wells Fargo Bank 19,653.21 LINE OF CREDIT INTEREST&FEES-3RD QUARTER-JAN-MARCH 2016 67456 04/14/2016 Solarwinds Inc. 3,933.00 SOFTWARE LICENSE RENEWAL 67457 04/14/2016 Solesbee Auto Crafts Inc. 1,451.50 REPAIR REAR END DAMAGE W032816 03/28/2016 Southern Calif Edison Co. 3,030.21 MIRALOMA AVE-FEBRUARY 2016 67458 04/14/2016 Southern Calif Gas Co. 6,141.81 MULTIPLE LOCATIONS-ELECTRICITY CHARGES-MARCH 2016 67459 04/14/2016 Spinitar 630.00 ON-SITE SERVICE-AUDIO REPAIR 67462 04/14/2016 Stantec Consulting Services In 1,137.50 J09-22#21&J14-23-PROFESSIONAL SERVICES 67461 04/14/2016 Staples Business Advantage 1,298.29 OFFICE SUPPLIES &TONER 67387 04/14/2016 STEPHANIE ABREGO 66.74 CUSTOMER REFUND 67463 04/14/2016 Stewart Title of California,Inc. 21.00 VESTING DEED-913 RICHFIELD RD 67464 04/14/2016 Superior Fluid Solutions 1,926.55 HARDWARE SUPPLIES 67465 04/14/2016 Switch Ltd 544.20 HALF CABINET-THERMAL SCIF 67466 04/14/2016 Systems Source Inc 2,655.70 OFFICE FURNITURE 67467 04/14/2016 TDI Refrigeration Air Conditioning Inc. 1,217.08 AC MAINTENANCE-MARCH 2016 67468 04/14/2016 Ted Jones Ford Inc 24,301.20 2016 F250-1 FDBF2A63GEC24829 67469 04/14/2016 The Shredders 20.00 CERTIFIED DOCUMENT DESTRUCTION 67377 04/14/2016 TIM HUI 99.74 CUSTOMER REFUND 67470 04/14/2016 Time Warner Cable 2,496.36 ETHERNET INTERSTATE&BASIC CABLE MIRALOMA&RICHFIELD LOCATION 67471 04/14/2016 Underground Service Alert 315.00 MONTHLY BILLING-DIGALERT 67472 04/14/2016 United Industries 969.42 PPE EQUIPMENT 67473 04/14/2016 Westside Building Material 111.35 TOOLS&WAREHOUSE PARTS 67474 04/14/2016 Xylem Dewatering Solutions Inc 3,722.76 EMERGENCY EQUIPMENT SUPPLIES 67475 04/14/2016 Yorba Linda Hardware 21.86 HARDWARE SUPPLIES 67373 04/14/2016 YORBA LINDA PINES VILLAS 52.91 CUSTOMER REFUND 67476 04/14/2016 Yorba Linda Water District Employee Assoc. 2,000.00 YLWD EMPLOYEE ASSOCIATION DUES 244,151.74 April 06, 2016 CHECK NUMBERS & WIRES: Computer Checks 67368-67476 $ 221 ,468.32 $ 221 ,468.32 WIRES W032816 So. California Edison $ 3,030.21 W033016 So. Cal GIB — WFB $ 19,653.21 $ 22,683.42 TOTAL OF CHECKS & WIRES $244,151.74 PAYROLL NO. 06: Direct Deposits $ 164,071 .72 Third Party Checks 6374-6381 $ 46,131 .66 Payroll Taxes $ 46,173.02 $ 256,376.40 TOTAL OF PAYROLL $256,376.40 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $500,528.14 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF APRIL 14, 2016 ------------------------------------------------------------------ ------------------------------------------------------------------ Cal Card Credit Card U S Bank 2/19/16-3/31/16 Date Vendor Name Amount Description 2/19/2016 National Security Service 1,733.40 Security at YLWD on 02/19/16 3/3/2016 Inland Kenworth 1,126.44 Fuel tank support,support liner,&tank strap-Unit 196 3/8/2016 Amazon.com 95.70 Office supplies 3/9/2016 SiteOne Landscape Supply 99.64 Grass seeds and tools 3/10/2016 KB Design 82.08 District uniforms 3/10/2016 One Source 144.02 SCADA parts-Lakeview 3/10/2016 Scott Equipment 109.09 Oil filter-Unit E175 3/14/2016 Home Depot 264.34 Concrete-64 bags 3/14/2016 Lightbulbs,Etc. 324.32 Light bulbs replacement-District buildings 3/14/2016 Answer 1 423.80 After hours answering service 3/16/2016 Uline 68.23 Shop supplies 3/16/2016 Knowlwoods 16.72 Training at Irvine-lunch(DeCriscio&Martinez) 3/16/2016 Inland Kenworth 2,205.94 Fuel tank-Unit 196 3/17/2016 ISDOC 68.00 ISDOC Quarterly luncheon-03/31/16-(4 attendees) 3/17/2016 Verizon Wireless 3,142.30 Wireless service-January 2016 3/21/2016 ExxonMobil 35.00 Travel Expense-AWWA CA-NV Conference-(5 attendees) 3/21/2016 SCIE ARMA 260.00 SCI ARMA Seminar-Millen&McAllaster 3/21/2016 Amazon.com (20.59) Returned batteries for Juniper CX 3/22/2016 Empire Pipe Cleaning 1,715.00 CCTV of sewer main at Green Crest Station 3/22/2016 West Coast Safety 55.87 Tools and replacement parts 3/22/2016 WebCamProShop.com 25.92 Mounting brackets 3/23/2016 Staples 162.22 Office supplies 3/24/2016 Residence Inn Marriott 1,083.96 Travel Expense-AWWA CA-NV Conference-(5 attendees) 3/24/2016 Chevron 35.00 Travel Expense-AWWA CA-NV Conference-(5 attendees) 3/24/2016 76 45.55 Travel Expense-AWWA CA-NV Conference-(5 attendees) 3/28/2016 City of Anaheim 2,822.50 COA Plancheck Fees&Inspection fees-Richfield Rd Water Main Project 3/29/2016 Hach 482.34 Pocket Colorimeter II-Water sampling equipment 3/29/2016 Swiss Cleaners 57.00 Traffic sign repairs 3/29/2016 Praxair 144.51 Welding supplies 3/29/2016 Automation Direct.com 35.00 Lever for Reservoir hatches 3/29/2016 Inland Group 4,455.94 Spring 2016 Newsletter-postage fees 3/29/2016 Alaska Air 73.10 Travel Expense-SWRCB workstation 4/20/16-Marcantonio 3/29/2016 Southwest Air 91.98 Travel Expense-SWRCB workstation 4/20/16-Marcantonio 3/31/2016 Neogov 825.00 Travel Expense-Annual NEOGOV Conference-Melton,B 22,289.32 ITEM NO. 7.1 AGENDA REPORT Meeting Date: April 14, 2016 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Delia Lugo, Finance Manager Prepared By: Annie Alexander, Executive Secretary Subject: Proposed Modification to Administrative Penalty Structure Previously Established to Comply with State of California Mandate STAFF RECOMMENDATION: That the Board of Directors (1) adopt Ordinance No. 16-01 repealing Ordinance No. 15-01 and adopting a flexible water shortage administrative penalty structure; (2) make a finding in support of a specific stage of penalties; and (3) enact such stage to take effect on April 29, 2016 which will be reflected on all customer billings beginning the first billing cycle in June 2016. DISCUSSION: On May 28, 2015 the Board of Directors adopted Ordinance No. 15-01 which imposed administrative penalties on District customers should their consumption exceed certain amounts. This ordinance was developed in response to Governor Brown's April 1, 2015 executive order calling for a statewide reduction in potable water use by 25%, and the subsequent emergency drought regulations adopted by the State Water Resources Control Board (SWRCB) on May 6, 2015, in which a conservation mandate of 36% (comparative to 2013 consumption) was set for the District. On February 2, 2016, the SWRCB adopted an extended and revised emergency drought regulation to ensure that urban water conservation continues through October 2016 while providing urban water suppliers more flexibility in meeting their conservation requirements, including potential downward adjustments to assigned conservation mandates ranging from 2% to a maximum of 8%. Staff submitted an application to the SWRCB on February 22, 2016 requesting the maximum downward adjustment of 8% from the District's 36% conservation mandate, which may be granted in whole, in part, or not at all. However, staff is optimistic that the District has satisfied all requirements for an adjustment. Additionally, as of March 1, 2016, the District and its customers have met the State's mandated 36% reduction in water usage. In recognition of these outstanding efforts, the Board has expressed a desire to repeal Ordinance No. 15-01 and replace it with another ordinance containing a more flexible penalty structure. This new structure would allow the Board to enact or suspend an appropriate stage of penalties based on a finding regarding the District's customers' water usage, the District's water supply shortage stage under its water shortage contingency ordinance (Ordinance No. 09-01), the SWRCB's conservation mandate to the District, or any other finding consistent with the new ordinance. Funds collected pursuant to this ordinance will not be collected for the purpose of recovering the cost of providing water service to District customers and will be segregated into a fund which won't be used to pay the cost of providing water service to District customers. ATTACHMENTS: Description: Type: Ordinance No. 16-01 - Ordinance Ordinance Adopting Flexible Drought Penalty Structure.docx Ordinance No. 16-01 - Exhibit A.pdf Exhibit Exhibit ORDINANCE NO. 16-01 ORDINANCE OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT REPEALING ORDINANCE NO. 15-01 AND ADOPTING A FLEXIBLE WATER SHORTAGE ADMINISTRATIVE PENALTY STRUCTURE WHEREAS, on January 17, 2014 the Governor of California proclaimed a State of Emergency due to severe drought conditions and directed state officials to take all necessary actions to prepare for these drought conditions; and WHEREAS, on April 25, 2014 the Governor of California issued an executive order that called on all Californians to redouble their efforts to conserve water; and WHEREAS, on April 1, 2015, due to persisting drought conditions, the Governor of California issued an executive order that called for a statewide reduction in potable water use by 25%; and WHEREAS, on May 6, 2015, emergency drought regulations, which were adopted by the State Water Resources Control Board (SWRCB), went into effect, setting conservation mandates for water suppliers; and WHEREAS, the SWRCB established a conservation mandate for Yorba Linda Water District to reduce its potable water use by 36%; and WHEREAS, the SWRCB may impose penalties of up to $10,000 per day against Yorba Linda Water District for its failure to meet the 36% conservation mandate; and WHEREAS, on May 11, 2015 the Board of Directors adopted Resolution No. 15-04, which determined that due to drought and other water supply conditions, a water shortage or threatened shortage exists and a consumer demand reduction is necessary to make more efficient use of water and appropriately respond to existing drought conditions; and WHEREAS, on May 28, 2015, the Board of Directors adopted Ordinance No. 15-01, which imposed administrative penalties (hereinafter referred to as penalty or penalties) on District customers should their consumption exceed certain amounts; and WHEREAS, on February 2, 2016, the SWRCB adopted an extended and revised emergency drought regulation to ensure that urban water conservation continues through October 2016 while providing urban water suppliers more flexibility in meeting their conservation requirements, including potential downward adjustments to urban water suppliers' conservation mandate that range from 2% to a maximum of 8%; and Ordinance No. 16-01 Adopting a Flexible Water Shortage Administrative Penalty Structure 1 WHEREAS, on February 22, 2016, the Yorba Linda Water District submitted an application to the SWRCB requesting the maximum downward adjustment of 8% from the District's 36% conservation mandate, which may be granted in whole, in part, or not at all, but the District is optimistic that it has satisfied SWRCB's requirements for an adjustment. WHEREAS, as of March 1, 2016, the District and its customers have met the State mandated 36% cut in water usage; and WHEREAS, in recognition of its customers significant reduction in water usage, it is the Board of Directors intent to repeal Ordinance No. 15-01 and its rigid application of penalties on District customers and replace it with a more flexible structure that will allow the Board of Directors to apply such penalties in accordance with its customers' water usage, the District's water shortage contingency ordinance (Ordinance No. 09-01), and the State's conservation mandate; and WHEREAS, the penalties established and imposed herein are not for the purpose of recovering the cost of providing water service to Yorba Linda Water District's water customers. NOW THEREFORE BE IT ORDAINED, under the authority of State law, including, but not limited to Sections 31026 and 31028 of the California Water Code and 53069.4 of the California Government Code, that the Board of Directors of the Yorba Linda Water District does hereby find that the above recitals are true and correct and therefore establish water use restrictions, and establish and impose penalties upon any customer who exceeds the water use restrictions, in order to (1) comply with the SWRCB's conservation mandate, (2) protect the District's water supplies, (3) reduce the quantity of water consumed, and (4) deter and prevent the waste or unreasonable use of valuable water resources. Section 1. Board Authority to Enact and Suspend Water Shortage Administrative Penalties by Resolution The appropriate stage of penalties may be enacted or suspended, by Board resolution, based on a Board finding regarding the District's customers' water usage, the District's water supply shortage stage under its water shortage contingency ordinance, the SWRCB's percentage of conservation mandate to the District, or any other finding consistent with this ordinance. Ordinance No. 16-01 Adopting a Flexible Water Shortage Administrative Penalty Structure 2 Section 2. Stage of Water Shortage Administrative Penalties for Exceeding Mandatory Water Use Restrictions Upon resolution of the Board of Directors, each customer who has a potable water account with the District shall be subject to either no penalties under Stage No. 1 or the following penalties under Stage Nos. 2, 3, and 4 at the end of their respective billing cycle should their usage exceed the amounts set forth below: A. Stage 1: (No Penalties) Residential Penalty Block 1 1-18 Units $ - Block 2 19-29 Units $ - Block 3 30-49 Units $ - Block 4 50-74 Units $ - Block 5 75-99 Units $ - Block 6 100+ Units $ - Commercial Penalty Block 1 1-50 Units $ - Block 2 51-75 Units $ - Block 3 76-100 Units $ - Block 4 100-150 Units $ - Block 5 151-200 Units $ - Block 6 200+ Units $ - Irrigation Penalty Block 1 1-115 Units $ - Block 2 116-200 Units $ - Block 3 201-300 Units $ - Block 4 301-400 Units $ - Block 5 401-500 Units $ - Block 6 500+ Units $ - Ordinance No. 16-01 Adopting a Flexible Water Shortage Administrative Penalty Structure 3 B. Stage 2: Residential Penalty Block 1 1-18 Units $ - Block 2 19-29 Units $ - Block 3 30-49 Units $ 20.00 Block 4 50-74 Units $ 40.00 Block 5 75-99 Units $ 80.00 Block 6 100+ Units $ 160.00 Commercial Penalty Block 1 1-50 Units $ - Block 2 51-75 Units $ - Block 3 76-100 Units $ 50.00 Block 4 100-150 Units $ 100.00 Block 5 151-200 Units $ 200.00 Block 6 200+ Units $ 400.00 Irrigation Penalty Block 1 1-115 Units $ - Block 2 116-200 Units $ - Block 3 201-300 Units $ 130.00 Block 4 301-400 Units $ 260.00 Block 5 401-500 Units $ 520.00 Block 6 500+ Units $ 1,000.00 C. Stage 3: Residential Penalty Block 1 1-18 Units $ - Block 2 19-29 Units $ - Block 3 30-49 Units $ - Block 4 50-74 Units $ 40.00 Block 5 75-99 Units $ 80.00 Block 6 100+ Units $ 160.00 Ordinance No. 16-01 Adopting a Flexible Water Shortage Administrative Penalty Structure 4 Commercial Penalty Block 1 1-50 Units $ - Block 2 51-75 Units $ - Block 3 76-100 Units $ - Block 4 100-150 Units $ 100.00 Block 5 151-200 Units $ 200.00 Block 6 200+ Units $ 400.00 Irrigation Penalty Block 1 1-115 Units $ - Block 2 116-200 Units $ - Block 3 201-300 Units $ - Block 4 301-400 Units $ 260.00 Block 5 401-500 Units $ 520.00 Block 6 500+ Units $ 1,000.00 D. Stage 4: Residential Penalty Block 1 1-18 Units $ - Block 2 19-29 Units $ 10.00 Block 3 30-49 Units $ 20.00 Block 4 50-74 Units $ 40.00 Block 5 75-99 Units $ 80.00 Block 6 100+ Units $ 160.00 Commercial Penalty Block 1 1-50 Units $ - Block 2 51-75 Units $ 25.00 Block 3 76-100 Units $ 50.00 Block 4 100-150 Units $ 100.00 Block 5 151-200 Units $ 200.00 Block 6 200+ Units $ 400.00 Ordinance No. 16-01 Adopting a Flexible Water Shortage Administrative Penalty Structure 5 Irrigation Penalty Block 1 1-115 Units $ - Block 2 116-200 Units $ 65.00 Block 3 201-300 Units $ 130.00 Block 4 301-400 Units $ 260.00 Block 5 401-500 Units $ 520.00 Block 6 500+ Units $ 1,000.00 Section 3. Payment of Penalties Any penalty imposed pursuant to Section 1 shall be collected on the customer's water bill. Failure to pay a penalty amount will be treated as nonpayment of the water bill and water service may be terminated as a result. In the event that the individual responsible for payment of the water bill is not the violator of this Ordinance, notification of penalties will go to the billing address on file, with any and all fines and associated charges. Payment of the bill will be the final responsibility of the individual named on the account. Section 4. Appeal Procedures 1. Filing an Appeal. Any customer who wishes to appeal a penalty imposed by the District pursuant to this Ordinance shall comply with the following procedures: a. The appellant shall pay all amounts due and owing on his/her water bill, including any disputed penalty(ies) imposed by the District pursuant to this Ordinance. b. The appellant shall submit an appeal request form (Exhibit A) to the General Manager or his/her designee no later than fourteen (14) days from the date of the appellant's water bill for the billing cycle in which any penalty(ies) are imposed. c. The appellant shall submit proof, as deemed necessary by the District, in support of the appeal request. Such support may take the form of invoices, photos, etc. 2. Basis for Granting an Appeal. An appeal may be granted under the following limited circumstances: a. The amount of water delivered to the appellant's property did not violate the rules and regulations as evidenced by either a demonstrable malfunction in the meter serving the customer's property or a billing error by the District. Ordinance No. 16-01 Adopting a Flexible Water Shortage Administrative Penalty Structure 6 b. The amount of water used by the appellant's property exceeded the appropriate stage of drought administrative penalties as a result of a pipe leak (or leaks), but the customer fixed the leak(s) within the fourteen (14) days provided in Section 4(1)(b) above. c. The appellant demonstrates the water use is needed for human health and/or safety reasons. 3. Denial of Appeal Request. The decision by the General Manager or his/her designee to deny a request for appeal shall be final. Section 5. Use of Penalties Penalty funds collected pursuant to this Ordinance shall not be collected for the purpose of recovering the cost of providing water service to Yorba Linda Water District's water customers and shall be segregated into a fund which is not used to pay the cost of providing water service to Yorba Linda Water District's water customers. Section 6. In order to align with the District's established meter reading and billing schedules, Ordinance No. 15-01 is hereby repealed effective 11:59 p.m. on Thursday, April 28, 2016. Furthermore, the rules and regulations contained herein shall be in full force and effect at 12:00 a.m. on Friday, April 29, 2016. Section 7. The Board Secretary is hereby instructed to publish this Ordinance pursuant to subdivision (a) of Section 31027 of the California Water Code. PASSED AND ADOPTED this 14th day of April 2016, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Ric Collett, President Yorba Linda Water District ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP Ordinance No. 16-01 Adopting a Flexible Water Shortage Administrative Penalty Structure 7 Exhibit A YORBA LINDA WATER DISTRICT Water Shortage Administrative Penalty Appeal Request Form Pursuant to Ordinance No. 16-01 Name (Printed): Account #: Bill Date: Service Address: Street City Zip Reason for request for appeal from water shortage administrative penalty: 1 understand that any information provided on this form or in supporting documentation that is found to be willfully falsified shall result in an automatic denial of the appeal. Signature: Date: Please drop-off, mail or fax completed form to: YLWD Conservation Division 1717 E Miraloma Ave Placentia CA 92870 Fax: 714-701-3058 FOR OFFICE USE ONLY Approved: Denied: Exhibit A E3 YORBA LINDA WATER DISTRICT Water Shortage Administrative Penalty Appeal Procedures 1. Filing an Appeal Any customer who wishes to appeal a penalty imposed by the District pursuant to Ordinance No. 16-01 shall comply with the following procedures: a. The appellant shall pay all amounts due and owing on his/her water bill, including any disputed penalty(ies) imposed by the District pursuant to Ordinance No. 16-01. b. The appellant shall submit an appeal request form (Exhibit A) to the General Manager or his/her designee no later than fourteen (14) days from the date of the appellant's water bill for the billing cycle in which any penalty(ies) are imposed. c. The appellant shall submit proof, as deemed necessary by the District, in support of the appeal request. Such support may take the form of invoices, photos, etc. 2. Basis for Granting an Appeal An appeal may be granted under the following limited circumstances: a. The amount of water delivered to the appellant's property did not violate the rules and regulations as evidenced by either a demonstrable malfunction in the meter serving the customer's property or a billing error by the District. b. The amount of water used by the appellant's property exceeded the appropriate stage of administrative penalties as a result of a pipe leak (or leaks), but the customer fixed the leak(s) within fourteen (14) days pursuant to Ordinance No. 16-01 . c. The appellant demonstrates the water use is needed for human health and/or safety reasons. 3. Denial of Appeal Request The decision by the General Manager or his/her designee to deny a request for appeal shall be final. Exhibit A El YORBA LINDA WATER DISTRICT Water Shortage Administrative Penalty Appeal Request NOTICE OF DECISION Pursuant to Ordinance No. 16-01 Name: Account #: Bill Date: Service Address: Street City Zip Request Decision: ❑ Approved ❑ Conditionally Approved ❑ Denied Decision Reason: Reviewer's Signature: Date: The decision by the General Manager or his/her designee to deny a request for appeal shall be final. ITEM NO. 7.2 AGENDA REPORT Meeting Date: April 14, 2016 Budgeted: Yes To: Board of Directors Funding Source: All Funds From: Marc Marcantonio, General Manager Presented By: Gina Knight, HR/Risk Manager Dept: Human Resources/Risk Management Prepared By: Bryan Melton, Human Resources Analyst Subject: Proposed Budgeted Positions for Fiscal Year 2016-2017 i SUMMARY: The District's Board of Directors on an annual basis adopts a Budget. In addition, the Board considers and approves the funding for the proposed positions for that given fiscal year. STAFF RECOMMENDATION: That the Board of Directors adopt Resolution No. 16-01 approving the budgeted positions for Fiscal Year 2016-2017 and rescinding Resolution No. 15-15. DISCUSSION: The District's Board of Directors will consider adopting a Budget that will fund eighty (80) regular, full-time positions; two (2) limited-term, full-time positions (budgeted from July 1, 2016 through October 31, 2016); and one (1) temporary, part-time position (budgeted from July 1, 2016 through October 31, 2016) for Fiscal Year 2016-2017. The following new positions have been added to this year's Budgeted Positions List: one (1) limited-term, full-time Office Clerk and one (1) limited-term, full-time Water Conservation Representative, both budgeted from July 1, 2016 through October 31, 2016. The following positions have been removed from this year's Budgeted Positions List: three (3) temporary, part-time Water Conservation Representatives. One (1) Maintenance Distribution Operator II has been reclassified to a Maintenance Distribution Operator III. In June 2015, the District created a Water Conservation Division to be overseen by the Public Information Manager in response to California's drought emergency. The Water Conservation Supervisor, limited-term Office Clerk, limited-term Water Conservation Representative, and part- time Water Conservation Representative will be fully funded by the District's drought penalty fees. The proposed Budgeted Positions for Fiscal Year 2016-2017 identifies the reclassification of one (1) Maintenance Distribution Operator II (MDOII) to a Maintenance Distribution Operator III (MDOIII). In August 2015, an MDOIII was removed from one of the four existing maintenance crews and assigned to Leak Detection, a single-person crew. In order to satisfy the staffing needs for the remaining four crews, the reclassification of a vacant MDOII is being proposed. PRIOR RELEVANT BOARD ACTION(S): The Board annually considers adopting a resolution authorizing budgeted positions, in accordance with both the District's adopted Personnel Rules and CalPERS' statutory and regulatory requirements for publicly available pay schedules clarified under California Code of Regulations (CCR) Section 570.5. The Board adopted Resolution No. 15-15 approving Budgeted Positions for Fiscal Year 2015-2016 on June 25, 2015. ATTACHMENTS: Description: Type: Resolution No. 16-01 Budgeted Positions FY 16 Resolution Resolution 17.docx Resolution No. 16-01 Exhibit A.pdf Exhibit Exhibit RESOLUTION NO. 16-01 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING THE BUDGETED POSITIONS FOR FISCAL YEAR 2016-2017 AND RESCINDING RESOLUTION 15-15 WHEREAS, the Board of Directors adopted Resolution 13-01 on January 24, 2013, the "Yorba Linda Water District Personnel Rules"; and WHEREAS, the "Personnel Rules" direct that the number of Authorized Positions and Salary Ranges are subject to approval by the Board of Directors; and WHEREAS, the Board of Directors adopted Resolution No. 15-15 on June 25, 20157 approving the budgeted positions for Fiscal Year 2015-2016; and WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for Fiscal Year 2016-2017 as set forth in Exhibit "A" attached hereto, and to rescind Resolution No. 15-15. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached hereto is approved and adopted for Fiscal Year 2016-2017 effective July 1, 2016. Section 2. The General Manager is hereby authorized to employ up to the number of employees budgeted and funded in each fiscal year without further approval from the Board of Directors. Section 3. The General Manager is hereby authorized while this Resolution is active to fill a budgeted position that is vacated with a new employee at a lower or equal classification. The General Manager is further authorized to fill a budgeted position with a part-time employee or contract staff. Section 4. That Resolution No. 15-15 is hereby rescinded effective July 1, 2016. Resolution No. 16-01 Approving Budgeted Positions for FY 2016-2017 1 PASSED AND ADOPTED this 14th day of April 2016, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: Ric Collett, President Yorba Linda Water District ATTEST: Marc Marcantonio, Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP Resolution No. 16-01 Approving Budgeted Positions for FY 2016-2017 2 Exhibit "A" Resolution No. 16-01 Budgeted Positions for Fiscal Year 2016-2017 Effective July 1, 2016 Budgeted Budgeted Salary position Classification as of Proposed as of Range 7/23/2015 Change 7/1/2016 12 Office Clerk 1 1 15 Customer Service Rep 1 0 0 Public Affairs Representative 1 1 16 Meter Reader 1 1 1 17 Accounting Assistant 1 1 1 Customer Service Rep 11 2 2 Maintenance Worker 1 9 9 Mechanic 1 0 0 18 Meter Reader 11 2 2 19 Customer Service Rep 111 2 2 Operations/Warehouse Assistant 1 1 Records Management Specialist 1 1 20 Engineering Technician 1 0 0 Maintenance Dist. Operator 11 8 -1 7 Water Quality Technician 1 0 0 21 Accounting Assistant 11 1 1 Facilities Maintenance 1 1 Mechanic 11 1 1 22 Information Systems Tech 1 1 1 Water Quality Technician 11 1 1 23 Human Resources Technician 0 0 Maintenance Dist. Operator 111 4 1 5 Mechanic 111 1 1 Meter Services Lead 1 1 Plant Operator 11 3 3 24 Construction Inspector 1 1 Engineering Technician 11 2 2 25 Human Resources Analyst 2 2 Instrumentation Technician 1 1 26 GIS Analyst 1 1 Sr. Construction Inspector 1 1 Sr. Fleet Mechanic 1 1 Sr. Maintenance Dist. Operator 4 4 Sr. Plant Operator 1 1 27 Associate Engineer 1 1 Customer Service Supervisor 1 1 Safety and Training Analyst 1 1 28 Construction Project Supervisor 1 1 Management Analyst 1 1 Programmer Analyst 1 1 29 Water Conservation Supervisor 1 1 W Page 1 of 2 Exhibit "A" Resolution No. 16-01 Budgeted Positions for Fiscal Year 2016-2017 Effective July 1, 2016 30 IS Administrator 1 1 Records Management Administrator 1 1 SCADA Administrator 1 1 Sr.Accountant 1 1 Water Maint. Superintendent 1 1 31 Water Production Superintendent 1 1 Water Quality Engineer 1 1 32 Executive Secretary 1 1 34 Sr. Project Manager 1 1 37 Engineering Manager 1 1 Finance Manager 1 1 Human Resources/Risk and Safety Manager 1 1 IT Manager 1 1 Operations Manager 1 1 Public Information Manager 1 1 Salary Set General Manager 1 1 by Board Total 80 0 80 Salary position Classification Range 10 Water Conservation Representative 0.5 0 0.5 X Water Conservation Representative 0.5 -0.5 0 Water Conservation Representative 0.5 -0.5 0 Water Conservation Representative 0.5 -0.5 0 12 Office Clerk 0 1 1 Y Water Conservation Representative 0 1 1 Z Total 2 0.5 2.5 W Limited-term Water Conservation Supervisor position filled with District employee serving in an acting capacity. Due to acting assignment, position is at a Range 29, at the conclusion of the acting assignment, position will return to Range 28. X Temporary, Part-time position. Y Limited-term, Full-time Office Clerk position - Expires after Drought Emergency(Budgeted 7/1/2016 through 10/31/2016) Z Limited-term, Full-time Water Conservation Representative position - Expires after Drought Emergency(Budgeted 7/1/2016 through 10/31/2016) Page 2 of 2 ITEM NO. 7.3 AGENDA REPORT Meeting Date: April 14, 2016 To: Board of Directors From: Marc Marcantonio, General Manager Presented By: Marc Marcantonio, General Manager Prepared By: Annie Alexander, Executive Secretary Subject: Requested Input Regarding MWDOC's Water Rate Study STAFF RECOMMENDATION: That the Board of Directors consider providing input regarding MWDOC's Water Rate Study and provide direction to staff regarding formulation of a written response. DISCUSSION: MWDOC's rate structure for its operating budget is currently defined by a Settlement Agreement which expires in June 2016. As such, MWDOC has contracted with Raftelis to conduct a rate study. The study is being performed to provide a legal basis for MWDOC's rates and not to implement any specific change in the current rate structure. Historically, MWDOC's rates were originally tax-based and consisted of combination of variable and fixed charges. The variable component was a fee based on the volume of water purchased by each member agency. The fixed component was based on the number of retail meters in each member agency's service area. The Settlement Agreement implemented a migration to a 100% fixed rate structure which was completed this fiscal year. MWDOC's Board of Directors has requested the Board's input on two areas within the rate study. The first consideration is related to equity. As a result of the rate structure contained in the Settlement Agreement, OCWD does not pay any fees as it is a regional groundwater agency and has no retail meters. MWDOC is currently reviewing legal issues related to Prop 26, however, it would like to hear the Board's opinion regarding the equity of this situation. If that condition is determined to be legal and the member agencies support it, the situation would be considered a non-issue. The second consideration is the actual rate structure. With the recent migration to a 100% fixed rate structure, MWDOC is interested in hearing the Board's opinion regarding this change. Additionally, there is a question as to the appropriate metric for allocating fees. While variable rates are based on the volume of water purchased, fixed rates can be based on several metrics, none of which are perfectly equitable. MWDOC is using the number of retail meters in a members agency's service area as its current metric. This tends to under-bill member agencies with higher proportions of customers on master meters (e.g. multi-family units, HOA's, and commercial properties). Other alternative metrics including water meter size, previous year's volume, or population will also be considered in the rate study. Should the Board desire to provide input regarding these particular areas of the rate study, a written response will need to be provided before the end of March. PRIOR RELEVANT BOARD ACTION(S): This matter was previously presented to the Board at the regular meeting held March 24, 2016. No action was taken at that time. ATTACHMENTS: Name: Description: Type: MWDOC Water Rate Study.pdf Backup Material Backup Material MUNICIPAL R WATER OIBTRICT OF February 25, 2016 FEB 2 9 2016 ^ ORANGE COUNTY Street Address: The Honorable Ric Collett YORRA LINDA tAJATER DISTRICT 18700 Ward Street 1717 East Miraloma Ave. By Fountain Valley,California 92708 Placentia, CA 92870 Mailing Address: P.O.Box 20895 RE: MWDOC Board of Directors Request for Input Fountain Valley,CA 92728-0895 Ongoing Rate Study (714)963-3058 Fax:(714)964-9389 www.mwdoc.com Dear President Collett: Wayne S.Osborne President The Board of Directors of the Municipal Water District of Orange County(MWDOC) has Brett R.Barbra directed me to contact the governing bodies of all our Member Agencies and request your Vice President input on the water rate study we are currently conducting. MWDOC's rate structure for Larry D.Dick Director our operating budget is currently defined by the Settlement Agreement,which will expire Joan C.Finnegan in June 2016.Therefore, MWDOC has initiated the legally required rate study for use in Director Susan Hinman Fiscal Year 2016-2017. MWDOC has contracted with the nationally recognized firm Raftelis Director Financial Consultants for the technical aspects of the rate study, and the legal review will Sat Tamaribuchi be performed by Best Best& Krieger.The MWDOC Board has established two primary Director Jeffery M.Thomas principles for the rate design: legal and equitable. Obviously,the rate structure must be Director legal, but the Board also believes that the structure must be equitable to the Member Robert J.Hunter General Manager Agencies and general public. It is in this regard we are seeking your input. MEMBER AGENCIES MWDOC's rate structure has varied considerably over the past 65 years. Originally tax- City of Brea based,the rates were a combination of variable and fixed charges for many years.The City of Buena Park variable component was a fee based on the volume of water each Member Agency East Orange County Water District El Toro Water District purchased.The fixed component was based on the number of retail meters in each Emerald Bay Service District agency's service area.The Settlement Agreement implemented the migration to a 100% City of Fountain Valley fixed rate structure,which was completed for this fiscal year.These rates for MWDOC's City of Garden Grove Golden of G ove core operating budget are in addition to the Choice programs to which Member Agencies City of Huntington Beach may voluntarily subscribe and the actual cost of the water from the Metropolitan Water Irvine Ranch Water District District of Southern California.This rate study is being conducted to provide a legal basis Laguna Beach County Water District City for for our rates. It is not being conducted to implement any specific change in the rate City of La Palma structure. Mesa Water District Moulton Niguel Water District City Newport Beach There are two primary areas for which we are seeking your input.The first is an equity City of Orange consideration. MWDOC's rate structure is subject to the requirements of Prop 26.As a Orange County Water District wholesale provider, we are not subject to Prop 218 requirements.A consequence of the City of San Clemente Settlement Agreement rate structure is that Orange County Water District (OCWD) does City of San Juan Capistrano Santa Margarita Water District not pay any fees. As a regional groundwater agency,they have no retail meters.We are City of Seal Beach currently reviewing the legal issues under Prop 26 that this may trigger and, obviously,the Serrano Water District South Coast Water District legal decision will dictate our actions. However,the MWDOC Board would like your Trabuco Canyon Water District opinion on the equity of this situation. OCWD clearly receives benefits from MWDOC's City of Tustin actions, but is not directly paying any fees. It can be argued that those benefits accrue to City of Westminst er only the groundwater basin agencies and that OCWD should pay a fee. Yorba Linda Water District It can also be argued that those benefits accrue to the entire MWDOC service area and that OCWD should not pay a fee.The water is further muddied by the fact that Santa Ana, Fullerton,and Anaheim are OCWD member agencies but not MWDOC member agencies.Therefore the first question is whether your agency feels it is equitable that OCWD is not assessed a fee. If that condition is legal, and our member agencies support that arrangement,then it does not have to become an issue. The second area has to do with the actual structure of the rates.There was enough interest in this several years ago that the Settlement Agreement required the migration from a combined variable and fixed structure to a 100%fixed.The MWDOC Board is interested in knowing if there are any opinions on this issue. In addition,there is a question as to what is the appropriate metric for allocating the fee. While variable rates are based on the volume of water purchased,fixed rates can be based on several metrics. None of these metrics are perfectly equitable. We are currently using the metric of number of retail meters in a member agencies service area.This tends to under-bill agencies with higher proportions of customers on master meters (i.e., multi-family units, HOAs, commercial properties)or a large commuter influx. Other alternative metrics include factoring in water meter size, previous year's water volume, or population.The rate study is evaluating different metrics,and we welcome your input. While we would like to receive your input as soon as possible,this subject requires careful consideration by your member agency. However,we would like to hear back from you before the end of March. I am available to come and provide additional information and discuss these issues with you at your convenience. Thank you for your timely attention. Sincerely Robert J. Hunter General Manager cc: Marc Marcantonio MWDOC Board of Directors ITEM NO. 10.1 AGENDA REPORT Meeting Date: April 14, 2016 Subject: Interagency Committee with MWDOC and OCWD (Collett/Melton) • Minutes of the meeting held March 22, 2016 at 4:00 p.m. • Next meeting is scheduled to be held May 24, 2016 at 4:00 p.m. ATTACHMENTS: Name: Description: Type: 2016-03-22 - Minutes - YLWD-MWDOC-OCWD.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT INTERAGENCY COMMITTEE MEETING WITH MWDOC AND OCWD Tuesday, March 22, 2016, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The March 22, 2016 meeting of the Yorba Linda Water District Interagency Committee with MWDOC and OCWD was called to order at 4:00 p.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Director Ric Collett Marc Marcantonio, General Manager Director Gary Melton Steve Conklin, Engineering Manager John DeCriscio, Operations Mgr MWDOC COMMITTEE MEMBER MWDOC STAFF Director Brett Barbre Harvey De LaTorre, Assoc Gen Mgr OCWD COMMITTEE MEMBER OCWD STAFF Director Roger Yoh Mike Markus, General Manager OTHER ATTENDEES Ben Parker, Resident 3. PUBLIC COMMENTS Mr. Ben Parker, resident, requested that staff of OCWD and MWDOC contact YLTA to hear its issues and concerns. 4. DISCUSSION ITEMS 4.1. State Water Resources Control Board's Drought Response Mandate and Projection for Greater Conservation Mr. Marcantonio reported that he was advised that at the recent ACWA Legislative Committee Meeting, Dave Bolling (ACWA) discussed that the SWRCB may pursue legislation that would place permanent restrictions on residential water use. This matter is expected to be on the agenda of the SWRCB workshop meeting scheduled April 20, 2016. 4.2. MWDOC Member Agencies Response to Drought and Turf Replacement Rebate Program Mr. De La Torre reported that while some MWDOC member agencies are not meeting their conservation goal, cumulatively they have achieved the water-savings goal of 25% over the same period in 2013. He noted that 1 meeting the goal is becoming more challenging as water users are experiencing "conservation fatigue," and are looking for less restrictions in light of the heavy rains in northern California. Regarding the turf rebate program, Director Barbre reported that MWD sent 1099 Forms to each water user that received a turf rebate of $600 or more. He noted that MWD made the decision to send them out because the Federal government never took action to classify the rebates as non-taxable income (though the State of California did make this determination). 4.3. MWD Water Supply Conditions and Outlook Director Barbre confirmed that the SPW allocation is currently at 45%, indicating that more water will be available for MWD, though the restrictions on pumping from the Delta remain in effect. Director Barbre was of the opinion that MWD may move out of allocation, though that has yet to be considered by the MWD Board, which may be as late as May. Mr. Markus noted that if MWD moves out of allocation, then OCWD will likely look at purchasing more MWD full-service untreated water for recharge. 4.4. MWDOC's OC Water Reliability Investigation Mr. De La Torre noted that the investigation is currently in Phase 2, looking at potential projects to mitigate the long-term gap between supply and demand, considering such factors as cost, benefit, timing and priority for the potential projects. He noted that the investigation has highlighted the importance of the California Fix (Twin Tunnels) Project to address the long-term water needs of southern California and Orange County. 4.5. OCWD Groundwater Basin Condition, Basin Production Percentage, and Replenishment Assessment Mr. Markus reported that the groundwater basin is at approximately 390,000 AF overdraft. OCWD staff projects that with lower demands and the current level of recharge, the basin will rebound slightly to an estimated 380,000 AF overdraft by June 30. For FY16/17, OCWD staff is recommending a BPP of 75% and RA of $390/AF. The proposed FY16/17 Budget includes the purchase of 30,000 AF of MWD water for recharge. Mr Markus noted that if MWD comes out of allocation, as described in Item 4.3. above, OCWD staff may recommend to its Board that the purchase of MWD water be increased from 30,000 to 55,000 AF for FY16/17. This would require the proposed RA to increase from $390 to $412/AF. 2 4.6. Huntington Beach Desalination Project and Next Steps Mr. Markus reported that OCWD's Board has reduced the number of options to three being studied and priced by staff for the distribution and use of desalinated sea water. He anticipates that at the next Board workshop, the Board will identify the one option for final evaluation. Mr. Markus indicated that the Coastal Commission may conduct a hearing for the project at its July meeting for consideration of a permit for the project. This would be the last of 17 permits required for the project. If the Coastal Commission issues a permit for the project, Mr. Markus is of the opinion that his Board will decide in late 2016 if OCWD will proceed and sign a contract with Poseidon to take all of the water produced. Director Yoh expressed his concerns with the cost of the project. It was noted that there may be other more cost effective projects, and the OC Water Reliability Study will be helpful in identifying and evaluating these. 4.7. Potential Projects for the Water Bond and Outlook for Bay Delta Conservation Plan Mr. Markus reported that OCWD has obtained water bond funding for the La Palma Basin Project, the Bid-Basin Injection Well Project and the North Basin and South Basin Contamination cleanup projects. 4.8. Status of North Basin and South Basin Projects Mr. Markus reported that his Board has approved an interim cleanup project for the North Basin, which is an extraction well (EW-1) in Fullerton which will pump approximately 1 mgd from the contamination zone and discharge the water to the OCSD trunk sewer near the wellhead. A secondary benefit of this extraction is that the water will flow to OCSD Plant #1 and then become source water for GWRS. The downside of this process of disposal of the contaminated water is that OCSD currently charges $1,500/AF (which is approximately $4,500/million gallons) to process the water thru Treatment Plant #1. Mr. Markus noted that he will be meeting with an OCSD Board committee to discuss the treatment charge and options thereto. 4.9. YLWD Well Projects and Proposal for Dual-Use Mr. Conklin reported that construction is proceeding on the Well 21 Equipping and Discharge Pipeline Project, with completion planned for the end of 2016. Proceeding in parallel is the Richfield Road Pipeline Project, which has a similar end of 2016 completion date. As part of these two projects, there will be a pipeline turnout to provide irrigation water for OCWD landscaping on the perimeter of the Santa Ana River Lakes complex. YLWD recently completed the legal descriptions for the proposed easements for its Well 22 and pipeline facilities and submitted that data to OCWD staff for review. 4.10. Future Agenda Items None. 3 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:25 pm. The next YLWD/MWDOC/OCWD Interagency Committee meeting is scheduled to be held Tuesday, May 24, 2016 at 4:00 p.m. SC 4 ITEM NO. 10.2 AGENDA REPORT Meeting Date: April 14, 2016 Subject: Joint Agency Committee with City of Yorba Linda (Collett/Beverage) • Minutes of the meeting held March 21, 2016 at 9:00 a.m. • Next meeting is scheduled to be held April 26, 2016 at 9:00 a.m. at YL City Hall. ATTACHMENTS: Name: Description: Type: 2016-03-21 - Minutes - YLWD-City of YL.pdf Minutes Minutes CITY OF YORBA LINDA `fOR9,q yo i f +F C.400RAVID Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES March 21 , 2016 9:00 a.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 9:00 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE ROLL CALL Committee Members City Council: Gene Hernandez, Tom Lindsey Water District: Mike Beverage, Ric Collett Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS None ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on February 23, 2016. YLWD/CC Joint Advisory Committee Minutes March 21,2016 Page 1 of 2 Ben Parker, resident, said the figure might be incorrect on how much Public Records Act requests have cost the Water District. The YLWD/City Council Joint Advisory Committee approved the minutes of the February 23, 2016 meeting. DISCUSSION ITEMS 2. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts President Ric Collett reported on water usage and said that February's total reduction was 23%. The cumulative savings from June through February was 36.1%. General Manager Marc Marcantonio said that on March 17, the YLWD Board conducted a public workshop about the administrative penalty structure. The Board directed staff to bring back for approval language for a new ordinance to rescind the current Administrative Penalty Ordinance with a provision to re-institute administrative penalties should conservation efforts decline. President Collett said that two Board members were recently served with recall papers. He discussed the possible scenarios of and potential costs if the recall went to a ballot measure. Kay Dotson, resident, shared her concerns about the Board and said she hoped that there would be major changes accomplished soon. Ben Parker, resident, said he agreed with the last speakers comments. ADJOURNMENT City Manager Pulone adjourned the meeting at 9:15 a.m. to the next Yorba Linda Water Board/City Council Advisory Committee Joint meeting on Tuesday, April 26, 2016 at 9:00 a.m. YLWD/CC Joint Advisory Committee Minutes March 21,2016 Page 2 of 2 ITEM NO. 10.4 AGENDA REPORT Meeting Date: April 14, 2016 Subject: Citizens Advisory Committee (Melton) • Minutes of the meeting held March 28, 2016 at 8:30 a.m. • Next meeting is scheduled to be held April 25, 2016 at 8:30 a.m. ATTACHMENTS: Name: Description: Type: 2016-03-28 - Minutes - CAC.docx Minutes Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, March 28, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The March 28, 2016 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order at 8:30 a.m. The meeting was held in the Training Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Lindon Baker Joe Holdren Rick Buck Modesto Llanos Bill Guse Cheryl Spencer-Borden Fred Hebein YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Gary T. Melton, Director Marc Marcantonio, General Manager Michael J. Beverage, Director Damon Micalizzi, Public Information Manager Delia Lugo, Finance Manager OTHER ATTENDEES Cindy Botts, Water Cons Sup/Mgmt Analyst Dennis Donohue John Koeller Ben Parker Christy Parker 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Committee Structure and Reorganization The Committee voted unanimously to appoint Lindon Baker as Chair of the Committee. The Committee voted unanimously to appoint Rick Buck as Vice Chair. 5. DISCUSSION ITEMS 5.1. Staff Analysis of Assessed Administrative Penalties (Ordinance No. 15-01) Staff presented to the Committee a report on the Administrative Penalties and options the Board would be considering related to Ordinance No. 15- 01. The Committee suggested the Board carefully consider the timing of any action related to adjusting the Penalties, prior to a decision by the 1 State Water Resources Control Board (SWRCB), as the SWRCB has delayed adopting official new conservation mandates moving forward. 5.2. Status of Refunding Revenue Bonds Series 2016A On January 21, 2016, the Board voted to pursue refinancing the District's 2008 bonds with an estimated savings to the District of approximately 3.5 million dollars. However, on March 24, 2016, the District's financial advisors recommended YLWD postpone pursuing the refinancing due to 'uncertainties'. The Board accepted that recommendation. The Committee was disappointed that the District lost this opportunity. 5.3. Conservation Update and Monthly Water Supply Report Staff reported that after reducing our February consumption by only 23%, the District managed to still complete the original conservation period having achieved our 36% goal. 5.4. Director's Report None. 5.5. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:35 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, April 25, 2016 at 8:30 a.m. DM 2 ITEM NO. 12.1 AGENDA REPORT Meeting Date: April 14, 2016 Subject: Meetings from April 15, 2016 - May 31, 2016 ATTACHMENTS: Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event Date Time Attendance by: April 2016 Yorba Linda City Council Tue,Apr 19 6:30PM Collett MWDOC Wed,Apr 20 8:30AM Melton OCWD Wed,Apr 20 5:30PM Kiley Board of Directors Workshop Meeting Thu,Apr 21 10:OOAM Citizens Advisory Committee Meeting Mon,Apr 25 8:30AM Melton Joint Committee Meeting with City of Yorba Linda Tue,Apr 26 9:OOAM Collett/Beverage OCSD Wed,Apr 27 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed,Apr 27 6:30PM Hawkins Board of Directors Regular Meeting Thu,Apr 28 8:30AM May 2016 Yorba Linda City Council Tue, May 3 6:30PM Beverage MWDOC Wed, May 4 8:30AM Melton OCSD Operations Committee Wed, May 4 5:OOPM Kiley/Beverage OCWD Wed, May 4 5:30PM Collett LAFCO Wed, May 11 8:OOAM Beverage(As Needed) Yorba Linda Planning Commission Wed, May 11 6:30PM Melton Board of Directors Regular Meeting Thu, May 12 8:30AM WACO Fri, May 13 7:30AM Hawkins/Kiley Yorba Linda City Council Tue, May 17 6:30PM Collett MWDOC Wed, May 18 8:30AM Melton OCWD Wed, May 18 5:30PM Kiley Board of Directors Workshop Meeting Thu, May 19 3:OOPM OC Water Summit Fri, May 20 8:OOAM Collett/Kiley Citizens Advisory Committee Meeting Mon, May 23 8:30AM Melton Interagency Committee Meeting with MWDOC and OCWD Tue, May 24 4:OOPM Collett/Melton OCSD Wed, May 25 6:OOPM Kiley/Beverage Yorba Linda Planning Commission Wed, May 25 6:30PM Hawkins Board of Directors Regular Meeting Thu, May 26 8:30AM District Offices Closed Mon, May 30 7:OOAM 4/7/2016 4:22:57 PM