HomeMy WebLinkAbout2016-04-28 - Board of Directors Meeting Minutes 2016-064
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, April 28, 2016, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The April 28, 2016 regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Collett at 8:30 a.m. The meeting was
held in the Board Room at the District's Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Mike Beverage, Vice President Steve Conklin, Engineering Manager
Bob Kiley John DeCriscio, Operations Manager
Gary Melton Gina Knight, Human Resources/Risk Manager
Delia Lugo, Finance Manager
DIRECTORS ABSENT Damon Micalizzi, Public Information Manager
Phil Hawkins Annie Alexander, Executive Secretary
Laurie Parker, Records Mgmt Administrator
Malissa Tern, Public Affairs Representative
ALSO PRESENT Rick Walkemeyer, Info Systems Administrator
Art Kidman, Partner, Kidman Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. MWDSC/MWDOC Director's Report
None.
6. PUBLIC COMMENTS
None.
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7. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Beverage, to approve the
Consent Calendar. Motion carried 4-0-0-1 with Director Hawkins being absent.
7.1. Minutes of the Board of Directors Regular Meeting held March 24, 2016
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Workshop Meeting held March 30, 2016
Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Minutes of the Board of Directors Regular Meeting held April 14, 2016
Recommendation: That the Board of Directors approve the minutes as
presented.
7.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$1,242,126.29.
7.5. Directors and General Manager Fees and Expenses Report for Third
Quarter FY 2015/16
Recommendation: That the Board of Directors receive and file the
Directors and General Manager Fees and Expenses Report for Third
Quarter FY 2015116.
7.6. Progress Payment No. 4 for Construction of Well No. 21 Well Head
Equipping Project
Recommendation: That the Board of Directors approve Progress
Payment No. 4 in the net amount of $222,300.00 to Pascal & Ludwig
Constructors for construction of the Well No. 21 Well Head Equipping
Project, Job No. 2009-22.
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8. ACTION CALENDAR
8.1. Sole-Source Proposal for SCADA Integration Services for Well No. 21
Wellhead Equipping Project
Mr. Conklin briefly explained the purpose of SCADA communications. He
also noted that RKI was familiar with the District's system and had recently
completed similar work for the Well No. 20 Wellhead Equipping and Yorba
Linda Booster Pump Station projects. Mr. Conklin and Mr. DeCriscio then
responded to questions from the Board regarding development of a
professional services agreement for ongoing SCADA services.
Director Beverage made a motion, seconded by Director Kiley, to
authorize execution of a Professional Services Agreement with RKI for a
not-to-exceed amount of $25,000 to provide SCADA Integration Services
for the Well No. 21 Wellhead Equipping project, in accordance with RKI's
proposal of April 1, 2016. Motion carried 4-0-0-1 with Director Hawkins
being absent.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
None.
9.2. Directors' Reports
Director Kiley commented on proposed changes to LADWP's penalty
structure.
9.3. General Manager's Report
Mr. Marcantonio reported on his attendance at the SWRCB workshop
meeting in Sacramento and responded to related questions from the
Board. He then asked each of the managers (or their designee) to provide
a report regarding activities within their respective departments.
9.4. General Counsel's Report
None.
9.5. Future Agenda Items and Staff Tasks
None.
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10. COMMITTEE REPORTS
10.1. Interagency Committee with MWDOC and OCWD
(Collett/ Melton)
■ The next meeting is scheduled to be held May 24, 2016 at 4:00
p.m.
10.2. Joint Agency Committee with City of Yorba Linda
(Collett/ Beverage)
• Minutes of the meeting held April 26, 2016 at 9:00 a.m. will be
provided when available.
• The next meeting is yet to be scheduled.
10.3. Interagency Committee with City of Placentia and Golden State Water Co.
(Collett/ Kiley)
■ The next meeting is scheduled to be held May 9, 2016 at 3:00 p.m.
at YLWD.
10.4. Citizens Advisory Committee
(Melton)
• Minutes of the meeting held April 25, 2016 at 8:30 a.m. will be
provided when available.
• The next meeting is scheduled to be held May 23, 2016 at 8:30
a.m.
11. INTERGOVERNMENTAL MEETINGS
The Directors and staff reported on their attendance at the following meetings.
11.1. YL City Council —April 19, 2016 (Collett)
11.2. MWDOC Board —April 20, 2016 (Melton)
11.3. OCWD Board —April 20, 2016 (Collett)
11.4. OCSD Board —April 27, 2016 (Kiley)
11.5. YL Planning Commission —April 27, 2016 (Beverage)
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12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from April 29, 2016 — May 31, 2016
The Board reviewed the activity calendar. President Collett noted that he
would not be able to attend the OCWD Board meeting the following
Wednesday.
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
13.1. OC Taxpayers Association Luncheon —April 27, 2016
President Collett reported on his attendance at the above listed event.
Director Beverage made a motion, seconded by Director Kiley, to ratify
Director attendance at the OC Taxpayers Association Luncheon.
Mr. Eddy Jackson, resident, requested to comment on this agenda item
and stated that he didn't feel the Board should approve it.
As no vote was taken on the previous motion, President Collett asked for
another motion.
Director Melton made a motion, seconded by Director Kiley, to ratify
Director attendance at the OC Taxpayers Association Luncheon. Motion
carried 4-0-0-1 with Director Hawkins being absent.
14. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:14 a.m. All Directors in
attendance were present. Also present were Messrs. Kidman, Marcantonio, and
Micalizzi and Mrs. Knight.
14.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association
vs. Yorba Linda Water District (OC Superior Court —
Case No. 00829548)
The Board reconvened in Open Session at 9:54 a.m. No action was taken during
Closed Session that was required to be reported under the Brown Act.
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15. ADJOURNMENT
15.1. The meeting was adjourned at 9:55 a.m. The next Regular Board of
Directors Meeting will be held Thursday, May 12, 2016 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
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