HomeMy WebLinkAbout1996-11-14 - Board of Directors Meeting MinutesPage 3570
November 14, 1996
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
November 14,1996
The November 14, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at
District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Michael J. Beverage
Vice President Paul R. Armstrong
Sterling L. Fox
Arthur C. Kom
Carl T. Scanlin
Directors absent at roll call
none
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael J. Robinson, Assistant Administrator
CONSENT CALENDAR
On a motion by Director Fox, seconded by Vice President Paul R. Armstrong, the Board of
Directors voted 5-0 to approve Consent Calendar items 2,3,5, and 6.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disburse $187,398.17 on Checks 21057-58; 21146-47;21190;21238-39; and 21345
through 21469; one wire to First Trust California in the amount of $481,5 10. 10 dated
11/14/96; payroll 21 of $96,365.71 on checks 11875 to 11943, and Payroll 22 for
$97,628.77 on checks 11948 through 12016.
Item 5. Authorize the President and Secretary to execute an agreement for $55,950 with
Howard Parsell Company for design, construction management, and inspection services
for the Richfield Plant crew quarters, parking structures, and building modifications,
Job 9318.
Item 6. Authorize the President and Secretary to execute a quitclaim deed of easement with
Stonehaven Associates, LP, a California limited partnership, for their project located at
the northwest corner of Yorba Linda Boulevard and Stonehaven Drive, Job 9605.
On a motion by Vice President Paul R. Armstrong, seconded by Director Fox, the Board of
Directors voted 4-0-1 (Scanlin abstaining) to approve Consent Calendar item 1.
Item 1. Minutes of regular meeting, October 24, 1996.
On a motion by President Michael Beverage, seconded by Director Fox, the Board of Directors
voted 5-0 to approve Consent Calendar item 4.
Item 4. Authorize staff to solicit bids for one light-duty pickup, three 4-wheel drive Explorer-
class vehicles, and one 1-ton cab and chassis with service body.
On a motion by Vice President Paul R. Armstrong, seconded by President Michael Beverage, the
Board of Directors voted 5-0 to approve Consent Calendar item 7.
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November 14, 1996
Item 7. Approve terms and conditions for water service with Blades of Yorba Linda for the
property located at 22721 Oakcrest Circle, Job 9618.
On a motion by Vice President Paul R. Armstrong, seconded by Director Fox, the Board of
Directors voted 5-0 to approve Consent Calendar item 8.
Item 8. Approve terms and conditions for water service with Majestic Realty Company
for the property located east of Savi Ranch Parkway and Eastpark Drive, Job 9619.
ACTION CALENDAR
Item 9. Consideration of monthly financial statements for July 31 and August 31, 1996.
Business Manager Beverly Meza reported that the Water Fund showed a net income of $39,104
and the Sewer Fund a net income of $4,704 for the two months August 31, 1996. ID I showed a
net income of $12,894, and ID 2 a net loss of $40,370 for the same period. Total assets of
$92,135,687 exceed total liabilities of $22,056,074 for a fund equity of $70,079,613.
On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to
accept the financial statements for the two months ended August 31, 1996.
Item 10. Consideration of investment portfolio report for September, 1996. Business Manager
Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2
Series C General Obligation bond funds, was 5.61 percent.
On a motion by Director Vice-president Armstrong, seconded by President Michael J. Beverage,
the Board of Directors voted 5-0 to accept the investment portfolio report for September, 1996.
Item 11. Consideration of resolution opposing consolidation of Orange County Water District
with any other district. General Manager William J. Robertson reported that the Orange County
Water District Groundwater Producers Working Group met to review OCWD's annexation
policy and consolidation issues, and voted unanimously to recommend that OCWD not
consolidate with any wholesale agency in Orange County. They also requested adoption of a
resolution opposing consolidation by each groundwater producer.
On a motion by Director Fox, seconded by Vice-president An-nstrong, the Board of Directors
voted 5-0 on a roll call to adopt Resolution 96-16, opposing consolidation of Orange County
Water District with any other public agency.
At the direction of the Chair, the Board of Directors considered Item 13 next.
GENERAL MANAGER'S REPORT
Item 13. General Manager William Robertson reported:
a. Community Pipeline Meetings: Two meetings are scheduled for January, 1997.
b. District Activities: Staff is pulling together information on the City of Yorba Linda's
landscape meters.
Laer Pearce arrived at 9:00 a.m.
Item 12. Consideration of methods of surveying public opinion. Assistant Administrator
Michael Robinson introduced Laer Pearce of Laer Pearce and Associates who described a variety
of research tools and their characteristics, including Focus Groups, Insert Polls, Intercept
Techniques, and Telephone Polling.
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November 14, 1996
Following discussion, the Board provided direction to staff regarding future public opinion
surveys.
Laer Pearce left the meeting at the conclusion of this item.
GENERAL COUNSEL'S REPORT
Item 14. General Counsel Arthur G. Kidman reported that he will transmit information on
Director liability to the Board next week. He also noted that Tri-Cities' consolidation is moving
forward, and that they will spin off their retail functions.
President Beverage declared a recess at 10:0 0. The meeting reconvened at 10:07.
At the direction of the Chair, the Board considered Items 29-32 next.
CLOSED SESSION
Item 29. The Board of Directors entered closed session at 10:07 a.m. and discussed pending
litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange,
Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA
94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of
Directors took action pertaining to the bankruptcy.
Item 30. The Board of Directors remained in closed session and discussed pending litigation to
which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Case No.
714408; Plaintiff Daniel Romano and Joann Romano, and Daniel Foldager and Patsy Ann
Foldager; Defendant Yorba Linda Water District, et al. The Board of Directors took no action in
this matter.
Item 31. The Board of Directors remained in closed session and discussed pending litigation to
which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Case
No.762615, Plaintiff JW Contracting Corporation; Defendant Yorba Linda Water District, et al.
The Board of Directors took action pertaining to Case 762615.
Item 32. Discussion of personnel matters pursuant to Section 54957.6 of the California
Government Code, unrepresented employee: General Manager.
The Board exited closed session at 12:30 p.m. General Counsel Arthur G. Kidman left the
meeting at the conclusion of this item.
President Beverage declared a recess at 12:30 p.m. The meeting reconvened at 12:40
COMMITTEE REPORTS
Item 15. Legislative Ad Hoc Conunittee. No report.
Item 16. Executive-Administration Committee. Met October 25 at 9:00 a.m. Attending were
Board President Michael Beverage, Vice-president Paul Armstrong, and General Manager
William J. Robertson. The committee discussed an update to the Board Rules and Regulations
pertaining to personal conduct, an agreement with the City Parks Commission, sewer
maintenance for the cities of Yorba Linda and Placentia, the "Valuegroup" letter, a name change,
and social security requirements for Board members.
A meeting was scheduled for November 20, at 9:00 a.m.
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November 14, 1996
Item 17. Finance-Accounting Committee. Meeting set for November 27 at 9:00 a.m.
Item 18. Personnel-Risk Management Committee. Met November 5 at 3:30 p.m. Attending
were Directors Fox and Scanlin, along with staff members Robertson and Payne. The
Committee discussed risk management activities, property insurance, and the Ralph Andersen
study.
Item 19. Planning-Engineering-Operations Committee. Met October 30 at 3:00 p.m. Attending
were Vice-president Paul Armstrong, Director Scanlin, and staff members Robertson and Gray.
They discussed a staff report on the selection process for the District's prequalified engineering
consultants; architectural design agreement for the Richfield Plant; a staff report on the design of
a proposed 36 inch transmission main in Richfield Road from the Richfield Plant to Highland
Reservoir; and Engineering Manager Chuck Gray provided a progress report on construction
progress at the Richfield Plant.
Item 20. Public Information Committee. Meeting set for November 25 at 9:00 a.m.
INTERGOVERNMENTAL MEETINGS
Item 21. OCWD Annexation Policy Committee, October 28 (Armstrong): Adopted a resolution
opposing consolidation of OCWD with any other agency.
Item 22. WACO, November 1 (Fox): Discussed privatization and benchmarking.
Item 23. MWDOC, November 6 (Fox): Met's 10 principles for wheeling water were reviewed.
Item 24. Yorba Linda City Council, November 5, (Beverage): The City Council requested rate
information regarding water for parks and medians.
Item 25. OCWD, November 6 (Scanlin): Attendees were briefed on a new Ground Water Flow
Model, which is still under development. An update on arsenic research was presented.
Item 26. ISDOC Board, November 12 (Fox): Nothing of concern to the District transpired.
Item 27. SDWCA Finance Committee, November 12 (Kom): Reviewed actuarial study, and
received a proposal from insurers seeking to purchase SCWCA's liability.
Item 28. Yorba Linda Planning Commission, November 13 (Armstrong): Approved Cox
Communications' request for an antenna at Highland Reservoir.
Item 28A. OCWD Annexation Consolidation Working Group, November 13 (Scanlin):
Determined that new annexations will pay their fair share of prior investments to deliver water,
and discussed underlying annexation policy.
BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
Beverage: Requested information on continuation of health insurance when a Director leaves the
Board.
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November 14, 1996
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0, at
1:43 p.0,,-4o- gdjfu6r} to Tuesday, November 26, at 8:30 a.m., at the District's headquarters on
Secretary/General Manager