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HomeMy WebLinkAbout1997-01-09 - Board of Directors Meeting MinutesPage 3590 January 9, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JANUARY 9,1997 The January 9, 1997 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Sterling L. Fox Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Richard Freeman ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS Item 1. Annual selection of President and Vice President. President Michael J. Beverage opened nominations for President of the Board of Directors. President Beverage nominated Vice President Paul R. Armstrong for President, and Sterling Fox as vice-president. The motions were seconded by Director Korn. There were no other nominations. The Board of Directors voted 5-0 to elect Paul R. Armstrong president and Sterling Fox as vice-president. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to appoint William J. Robertson as Corporate Secretary, Michael Payne as Corporate Assistant Secretary, and Beverly Meza as Auditor. Item 2. Annual Review of Board of Directors Committee Assignments. President Armstrong reviewed the various committees and suggested that the Board's committees be comprised of the following Directors: Executive-Administrative-Organizational Committee: Armstrong (Chair)/Fox Finance-Accounting Committee: Kom (Chair)/Scanlin Personnel-Risk Management Committee: Fox (Chair)/Beverage Planning-Engineering-Operations Committee: Scanlin (Chair)/Kom Public Information Committee: Beverage(Chair)/Armstrong Page 3591 January 9, 1997 The Board concurred with these committee assignments. President Armstrong retained the existing Director assignments, as follows: District-City Finance Committee: Arthur Korn; Alternate, Paul Armstrong ISDOC Representative: Sterling Fox Alternate, Paul Armstrong ACWA/JPIA Representative: Paul Armstrong; Alternate, Sterling Fox Special District Workers' Compensation Authority - Elected: Arthur Korn WACO Planning/Executive Committee Elected Sterling Fox Met/MWDOC Financial Structure Arthur Korn President Armstrong then made the following intergovernmental assignments for Directors: Orange County Water District joint meeting with MWDOC: Scanlin/Fox Orange County Water District regular meeting: Scanlin,(Fox-alternate) Municipal Water District of Orange County regular meeting: Fox, (Scanlin-alternate) Metropolitan Water District: Fox WACO: Fox Yorba Linda City Council-first meeting: Korn Yorba Linda City Council-second meeting: Korn Yorba Linda Planning Commission-first meeting: Armstrong Yorba Linda Planning Commission-second meeting: Scanlin ISDOC: Fox Item 3. Annual review and consideration of the Board of Directors' compensation. President Armstrong reported that the Executive Committee reviewed the Board of Directors' compensation. The Board of Directors concurred with the Committee, and decided to retain their current compensation for the sixth consecutive year, with no changes. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 4. Minutes of Regular meeting, December 24, 1996. Item 5. Authorization for the Directors to leave the State of California prior to next meeting. Item 6. Disburse $66,979.49 on checks 21733 through 21753; a wire to MWDOC for $265,116.02 dated 1/10/97; and $95,177.92 on checks 12239 through 12308 for payroll 26. Item 7. Purchase of a $16,855.60 heavy-duty service body equipped with a crane from Royal Truck Body. Item 8. Release $7,483.50 guarantee bonds for the construction of water and sewer facilities installed by Buena Vista Associates. Page 3592 January 9, 1997 Item 9. Settlement of $2,649 damage claim filed by Metropolitan Water District of Southern California. ACTION CALENDAR Item 10. Consider proposal to amend the Board of Directors Rules for Organization and Procedure. General Manager William J. Robertson reported that staff recommends changing the District's annual reorganization meeting to the first meeting in December, and amending the rules to accommodate any changes that may be necessary in Committee assignments. This matter was discussed at the December 17, 1996 Executive Committee meeting. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 on a roll-call, to adopt Resolution 97-01, Board of Directors Rules for Organization and Procedure. Item 11. Consider proposals to adopt the Board of Directors Guidelines for Personal Conduct. This item was continued from the December 12, 1996 Board of Directors meeting. General Manager William J. Robertson reported that the Executive Committee discussed adding this document as a adjunct to the Board of Directors Rules for Organization and Procedure at their November 25 and December 17, 1996 Executive Committee meetings. Discussion followed a motion by Director Fox, which was seconded by Director Scanlin. Following discussion, the motion's maker and second withdrew their actions. President Armstrong then asked staff to include this document in the Director's Manual. President Armstrong declared a recess at 9:25. The meeting reconvened at 9:35 a.m. GENERAL MANAGER'S REPORT Item 12. General Manager's oral report and comments. a) District telephones: Pac Bell problems rendered one of the District's incoming lines inoperable for one week. The phone company has rectified this problem. COMMITTEE REPORTS Item 13. Legislative Ad-hoc Committee. Item 14. Executive-Administration Committee. Will meet Tuesday, January 23, at 4:00 p.m. Item 15. Finance-Accounting Committee. Item 16. Personnel-Risk Management Committee. Item 17. Planning-Engineering-Operations Committee. Will meet January 16, at 9:00 a.m. Page 3593 January 9, 1997 Item 18. Public Information Committee. The Committee met January 7 at 9:00 a.m. Attending were Directors Korn and Beverage, and staff members Robertson and Robinson, along with public information consultant Laer Pearce of Laer Pearce & Associates. The Committee discussed District publications and Community Pipeline Meetings. INTERGOVERNMENTAL MEETINGS Item 19. Report on Yorba Linda City Council meeting, January 7 (Korn): Reported that the Council discussed District water rates. Item 20. MWDOC, OCWD, CMWD joint workshop, January 8 (Fox): Reported on MWDOC's board reorganization; mentioned that MWDOC's board did not take a pay increase, and discussed Met's plan for ancillary business activities. Item 21. Groundwater producer's Meeting, January 8 (Scanlin): Attended with Assistant General Manager Michael Payne. Reported that they discussed OCWA's proposed expansion of their sphere of influence. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Fox: Reported that CSDA has a Proposition 218 Workshop scheduled as an adjunct to their New Director's orientation. Beverage: Asked the Board to consider finding a consultant/legislative advocate to assist the District during the upcoming State legislative session. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION No closed session was held. ADJOURNMENT On a motion by Director Korn, seconded by Director Fox, the Board of Directors voted 5-0, at 11:10 a.m., ~p adjourn to Thursday, January 23, 1997 at 8:30 a.m. in the District Boardroom. William Robertson Secretary/General Manager