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Home My WebLink About1997-01-23 - Board of Directors Meeting MinutesPage 3594 January 23, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JANUARY 239 1997 The January 23, 1997 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael J. Beverage Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Arthur G. Kidman, General Counsel Janet Morningstar, General Counsel Visitors Councilmember Henry W. Wedaa and Richard Freeman SPECIAL RECOGNITION Item 1. Presentation of proclamation in recognition of the tenure of Michael J. Beverage as President of the Board. Board President Paul R. Armstrong recognized and commended Michael J. Beverage for dedication to the District and citizens of the District's service area during his term of service as President of the Board. CONSENT CALENDAR On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 2. Minutes of Regular meeting, January 9, 1997. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Disburse $326,044.37 on checks 21621 and 21756 through 21861; a wire to ACWA- HBA for $20,524.28 dated 1/28/97; and $93,320.67 on checks 12310 through 12392 for payroll 1. Page 3595 January 23, 1997 Item 5. Approve progress payment 8 to P.R. Burke Corporation of $234,182.43. This is comprised of a 10 percent retention of $23,764.19 deposited to Harbor Bank Escrow Account 101, and a net payment to P.R. Burke Corporation of $210,764.19; Change order Number Four, in the amount of $7,043.87; and Contract time extension of 4 calendar days. ACTION CALENDAR Item 6. Consider consulting contract for water engineering services. Engineering Manager Charles Gray reported that staff reviewed proposals and recommends ASL Consulting Engineers as the District's water engineering consultant. He also noted that this matter was reviewed by the Planning-Engineering-Operations Committee at their January 16 meeting. On a motion by Director Scanlin, seconded by Director Beverage, the Board of Directors voted 5-0 to authorize the President and Secretary to execute a two-year agreement with ASL Consulting Engineers for water engineering services. Item 7. Consider sewer engineering service agreement. Engineering Manager Charles Gray reported that staff reviewed proposals and recommends Hall & Foreman, Inc. as the District's sewer engineering consultant. He also noted that this matter was reviewed by the Planning- Engineering-Operations Committee at their January 16 meeting. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to authorize the President and Secretary to execute a two-year agreement with Hall & Foreman, Incorporated for sewer engineering services. Item 8. Consider financial statements for the four months ended October 31, 1996. Business Manager Beverly Meza reported that the Water Fund showed a net income of $392,827 and the Sewer Fund a net income of $6,985 for the four months ended October 31, 1996. ID 1 showed a net loss of $9,873, and ID 2 a net income $262,069 for the same period. Total assets of $92,847,065 exceed total liabilities of $22,131.777 for a fund equity of $70,715,288. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to accept the financial statements for the four months ended October 31, 1996. Item 9. Consider investment portfolio report for November 1996. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.79 percent. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to accept the investment portfolio report for November 1996. Page 3596 January 23, 1997 Item 10. Consider outsourcing bill-stuffing and mailing. Business Manager Beverly Meza reported that the capital cost of a new bill stuffing machine along with an employee dedicated full-time to that task, makes it cost-effective to outsource the District's bill stuffing and mailing activities. On a motion by Director Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to authorize staff to solicit bids to outsource bill stuffing and mailing. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments. a) Well No. 15 is down for repairs b) Director Fox requested a report by General Counsel on the Kelly Bill regarding the San Diego LAFCO. c) A report on Proposition 218 will be presented at the February 27, Board of Directors meeting. COMMITTEE REPORTS Item 12. Legislative Ad-hoc Committee. Scheduled a meeting for Monday, January 27. Item 13. Executive-Administration Committee. No report. Item 14. Finance-Accounting Committee. Set meeting for January 28 at 9:00 a.m. Item 15. Personnel-Risk Management Committee. No report Item 16. Planning-Engineering-Operations Committee. Met January 16, at 9:00 a.m. Attending were directors Scanlin and Korn, along with staff members Robertson, Harsma, Townsel, and Gray. The Committee discussed Sewer engineering services agreement; Water engineering services agreement; Vehicle replacement program; Engine repair and replacement program; Chlorination facility upgrades, and the status of several projects of interest to the Committee. Item 17. Public Information Committee. INTERGOVERNMENTAL MEETINGS Item 18. Report on WACO, January 10 (Fox): WACO discussed rainfall in Santa Ana River watershed is about 200% of normal and the South County Study group issued a contract to Ralph Anderson for Phase II. Item 19. ISDOC Board Meeting, January 14 (Fox): ISDOC discussed revised guidelines for LAFCO initiated consolidations and application to join the Orange County Council of Governments. Page 3597 January 23, 1997 Item 20. MWDOC, January 15 (Fox): MWDOC, along with other south county agencies, employed a consultant to represent them in Sacramento; joined the Orange County Council of Governments; and are working on the Coastal consolidation. Item 21. Report on Yorba Linda Planning Commission, January 15 (Armstrong): New officers were selected and Mayor Schwing met with the Planning Commission to outline goals. Item 22. OCWD, January 15 (Scanlin): OCWD reorganized new officers and discussed their Budget. OCWD budgets have been going down for the last three years. Item 23. Report on Yorba Linda City Council meeting, January 21 (Korn): Proposal to put the Agendas on television failed on a 2-2 vote and there was discussion on use of the City seal. Item 24. LAFCO Staff meeting, January 21 (Fox): Orange County LAFCO is the busiest LAFCO in the State; needs more funding and two more employees to handle load. Item 24.a. Director's Fox and Scanlin reported on the Evergreen Villas and Senior Club community pipeline meetings. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Korn asked General Counsel to review City Ordinance restricting use of City Seal for application to the District seal. Director Beverage asked Councilmember Wedaa if he had data supporting the allegation that Yorba Linda Water District rates were higher than Southern California Water Company rates. Councilmember Wedaa responded he is gathering the data. Director Beverage asked him to provide it to the District when available. Director Armstrong reported he will be on vacation for about three weeks at the end of March Director Scanlin reported he will be on vacation from April 30 to about May 20. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a mo ion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 5-0, at 10: m., to,;acrJoum to Thursday, February 13, 1997 at 8:30 a.m. in the District Boardroom. W'Miam J. Robertson Secretary/General Manager