HomeMy WebLinkAbout1997-06-12 - Board of Directors Meeting MinutesPage 3639
June 12, 1997
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 12, 1997
In the absence of the President and Vice-president, Secretary/General Manager William J.
Robertson called the June 12, 1997, Regular Meeting of the Yorba Linda Water District Board of
Directors to order at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa
Drive, Yorba Linda. Secretary/General Manager Robertson asked the Board to select a presiding
officer from among those board members present. Director Scanlin was chosen to chair the
meeting.
Directors present at Roll Call:
Michael J. Beverage
Arthur C. Korn
Carl T. Scanlin
Directors absent at roll call
President Paul R. Armstrong
Vice President Sterling L. Fox
Visitors
Richard Freeman
Staff present:
William J. Robertson, Secretary/General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Executive Assistant to General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
John Townsel, Assistant Operations Superintendent
INTRODUCTION OF VISITORS AND PUBLIC PARTICIPATION
Staff presented a birthday card to Director Korn.
Director Beverage recognized Assistant General Manager Michael Payne in honor of his
selection as "Volunteer Fire Fighter of the Year."
Richard Freeman shared a newspaper article with the Board that quoted a recent survey which
showed the District's water rates to be approximately 20 percent lower than the average
statewide and Orange County rates.
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3-0
to approve the Consent Calendar as follows:
Item 1. Minutes of Regular meeting, May 29, 1997.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
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June 12, 1997
Item 3. Disburse $79,618.13 on checks 22552, and 22649 through 22713; a wire to MWDOC
for $475,163.75 dated 6/10/97; and $96,180.80 on checks 13187 through 13276 for payroll 11.
Item 4. Terms and conditions for water service with Yorba Linda LLC for the proposed
Poolmart, located at 1226 E. Yorba Linda Boulevard, Job 9706.
ACTION CALENDAR
Item 5. Consider 1997-2001 Five Year Plan. Assistant General Manager Michael Payne
reviewed the Five year Plan with the Board, and responded to questions. He noted that this plan
was reviewed by the Board at their May 15 meeting and by the Planning-Engineering-Operations
Committee on April 22, 1997. He also stated that the Plan was updated to include all changes
discussed with the Board.
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted
3-0 to approve the Five Year Plan.
DISCUSSION CALENDAR
Item 6. Proposed budget for fiscal years 1997-98 and 1998-99. General Manager William J.
Robertson reviewed the two-year proposed budget, stating that the total operating budget is
approximately $11.5 million for 1997-98 and $11.9 million for 1998-99. He indicated that
variable expenses, which includes water and energy costs, comprise 56 percent of the budget,
while personnel services and supplies represent 28 percent and 12 percent, respectively. Major
activities were also reviewed, and Mr. Robertson noted that the preliminary- budget had been
reviewed by the Finance Committee.
This item was for discussion only, and no action was required.
Director Scanlin declared a recess at 9:55. The meeting reconvened at 10:05.
GENERAL MANAGER'S REPORT
Item 7. General Manager* s oral report and comments:
a) Main Street Arts and Crafts, June 8: Mike Robinson reported on the District's participation at
this event.
b) Update on AB 556: Reported that the bill was introduced in the Senate, and is awaiting a
hearing date.
c) Plant 1 Rehabilitation Status Report: Ray Harsma reported that the District is now in single-
lift mode, and demolition of old buildings are scheduled for next week.
COMMITTEE REPORTS
Item 8. Legislative Ad-hoc Committee. Reported that the District is awaiting the assignment
of AB 556 to committee.
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June 12, 1997
Item 9. Executive-Administration Committee. The Committee met June 3, 1997. Attending
were Directors Armstrong and Fox, and staff member William K. Robertson. The Committee
discussed the City of Yorba Linda's landscape maintenance district ballots, and will bring a
recommendation to the next Board meeting.
Item 10. Finance-Accounting Committee. The Committee met May 28, 1997. Directors Korn
and Scanlin were present along with William Robertson. The Committee reviewed a summary
of proposed budget expenditures for 1997-98 and 1998-99.
Item 11. Personnel-Risk Management Committee. The Committee met June 3, 1997. Attending
were Directors Beverage and Fox, and staff member William K. Robertson. The Committee
discussed damage claims and workers' compensation activities; reorganization involving the
Administration and Support Services Departments, and personnel requirements for the
forthcoming budget.
Item 12. Planning-Engineering-Operations Committee.
Item 13. Public Information Committee. Set a meeting for June 19, at 8:30 a.m.
INTERGOVERNMENTAL MEETINGS !
Item 14. ISDOC Board Meeting, May 29 (Fox/Armstrong/Robertson): Heard presentation by
Mike Gotch on local government consolidations.
Item 15. OCWD meeting, June 4 (Scanlin): Discussed filtration as method to deal with taste,
odor, and color problems of water.
Item 16. Yorba Linda Planning Commission meeting, June 11 (Scanlin): Nothing of concern of
District transpired.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Korn: Discussed City Council meeting of June 3.
Director Beverage: Discussed upcoming City Council meeting that will deal with their sewer
contract with the District.
Director Scanlin: Discussed upcoming workshops at OCWD, scheduled for June 25, July 23,
and August 27.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
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June 12, 1997
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted
3-0, at to adjourn to Thursday, June 26, 1997 at 8:30 a.m. in the District Boardroom.
. Robertson
Secretary/General Manager