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Home My WebLink About1997-06-26 - Board of Directors Meeting MinutesPage 3643 June 26, 1997 AMENDED MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JUNE 26,1997 The June 26, 1997, regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice-president Sterling L. Fox Michael J. Beverage Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Visitors Richard Freeman Robert and Rochelle Lasnik Kenny Witt, MWDOC Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Assistant to General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator President Armstrong turned the floor over to Kenny Witt, who reported on activities at Metropolitan Water District of Southern California. Mr. Witt left the meeting at the conclusion of his presentation. Robert and Rochelle Lasnik presented information to the Board of Directors in support of their request for a variance regarding connection to the sewer system. President Armstrong referred this to the Planning-Engineering-Operations Committee, and scheduled a meeting for June 30, at 3:30 p.m. in order for this matter to be agendized for the next Board meeting. Robert and Rochelle Lasnik left the meeting at the conclusion of their presentation. CONSENT CALENDAR President Armstrong pulled items 1, 5, and 7. Director Kom pulled the remaining items from the Consent Calendar, and each item was considered separately. Page 3644 June 26, 1997 Item 1. Minutes of regular meeting, June 12, 1997. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 3-0-2 (Abstain: Armstrong, Scanlin), to approve Minutes of regular meeting, June 12, 1997. Item 2. Authorize Directors to leave the State of California prior to next meeting. On a motion by President Armstrong, seconded by Vice-president Fox, the Board of Directors voted 5-0, to authorize Directors to leave the State of California prior to next meeting. Item 3. Disburse $140,175.21 on checks 22748 through 22807; and 22825 through 22834; a wire to MWDOC for $96,690.44, dated 6/26/97; a wire to ACWA-HBA for $23,400.31, dated 6/25/97; and $99,519.47 on checks 13279 through 13339 for payroll 12. Director Korn expressed concern that there was a gap in the sequence numbers of disbursed checks. On a motion by Director Beverage, seconded by Vice-president Fox, the Board of Directors voted 5-0 to disburse checks as indicated above. Item 4. Declare the mailing/stuffing machine surplus, and authorize disposition in accordance with District policies and procedures. On a motion by Vice-president Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to declare the mailing/stuffing machine surplus, and authorize disposition in accordance with District policies and procedures. Item 5. Declare items referenced in the agenda report surplus, and authorize disposition in accordance with District policies and procedures. On a motion by President Armstrong seconded by Vice-president Fox, the Board of Directors voted 5-0 to declare items referenced in the agenda report surplus, and authorize disposition in accordance with District policies and procedures. Item 6. P. R. Burke Corporation for the rehabilitation of Wells 1,5,7, and 12, Job 8954. • Progress payment 13 to P.R. Burke Corporation for $73,373.96. This is comprised of a 10 percent retention of $7.337.40 deposited to Harbor Bank Escrow Account 101, and a net payment to P.R. Burke Corporation of $66,036.56. On a motion by Vice-president Fox, seconded by President Armstrong, the Board of Directors voted 5-0 to approve progress payment 13 to P.R. Burke Corporation. Page 3645 June 26, 1997 Item 7. Terms and conditions for water and sewer service with Fullerton Savings and Loan Association, for the property located at the end of Highland Avenue, north of Buena Vista, Job 9705. On a motion by Vice-president Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve terms and conditions for water and sewer service with Fullerton Savings and Loan Association, Job 9705. Item 8. Terms and conditions for water service with G & M Oil Company, Incorporated, for the proposed gas station located at 18121 Imperial Highway, Yorba Linda. On a motion by Director Beverage, seconded by President Armstrong, the Board of Directors voted 5-0 to approve terms and conditions terms and conditions for water service with G & M Oil Company, Incorporated, Job 9707. President Armstrong declared a recess at 9:40 a.m. The meeting reconvened at 9:50 a.m. ACTION CALENDAR Roy Stevenson, City Engineer for the City of Yorba Linda joined the meeting for the next item. On a motion by Director Beverage, seconded by Vice-president Fox, the Board of Directors voted 5-0 to consider Item 12 next, to accommodate Mr. Stevenson. Item 12. Consider City of Yorba Linda Lighting and Landscape Maintenance District ballots. General Manager William Robertson reported that the District has 17 ballots for parcels within the City's proposed Lighting and Landscape Maintenance District, and that the Executive Committee discussed this issue at their June 3 meeting. Yorba Linda City Engineer Roy Stevenson addressed the Board, urging an affirmative vote on this issue. On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 in favor of the assessment, with the proviso that staff review assessments to determine if any parcels can be consolidated. Roy Stevenson left the meeting at the conclusion of this item. Item 9. Consider Unit employee and MSC compensation resolutions. Executive Assistant to the General Manager Roger Lubin stated that meet and confer activities with the Teamsters have been concluded in accordance with Board guidelines, and staff recommends adoption of Resolutions 97-03 and 97-04. On a motion by Director Beverage, seconded by Vice President Fox, the Board of Directors voted 4-1 (Nay: Korn) on a roll call vote to adopt Resolutions 97-03, Memorandum of Understanding with the California Teamsters; and 97-04, the pay plan for Management, Supervisory, and Confidential employees. Page 3646 June 26, 1997 Item 10. Consider Budget report for fiscal years 1997-98 and 1998-99. General Manager William J. Robertson reported that the budget will total approximately $11.4 million for 1997- 98, and $11.8 million for 1998-99, respectively. This total includes capital outlay, but excludes depreciation. Mr. Robertson pointed out that variable expenses, which include: imported water costs, OCWD replenishment costs, and energy costs to pump water, account for 56% of the budget; personnel costs account for 28% of the operating budget; and supplies and services account for 12% of the budget. • On a motion by Vice President Fox, seconded by Director Beverage, the Board of Directors voted 4-1 (Nay: Korn) on a roll call vote to approve Resolution 97-05, adopting the budget for fiscal years 1997-97 and 1998-99. • On a motion by Vice President Fox, seconded by Director Beverage, the Board of Directors voted 4-1 (Nay: Korn) on a roll call vote to approve Resolution 97-06, approving authorized positions for fiscal years 1997-97 and 1998-99. • On a motion by Vice President Fox, seconded by Director Beverage, the Board of Directors voted 4-1 (Nay: Korn) on a roll call vote to approve Resolution 97-07, adopting appropriations limits for fiscal years 1997-97 and 1998-99. • On a motion by Vice President Fox, seconded by Director Beverage, the Board of Directors voted 5-0 on a roll call vote to approve Resolution 97-08, adopting debt service requirements for Improvement District Number 1 Series "A" and "B" general obligation bonds for 1997- 98. • On a motion by Vice President Fox, seconded by Director Beverage, the Board of Directors voted 4-1 (Nay: Korn) on a roll call vote to approve Resolution 97-09, adopting debt service requirements for Improvement District Number 2 Series "A" 1987 refunding bonds, and Series "C" general obligation bonds, for 1997-98. Richard Freeman left the meeting at the conclusion of this item. Item 11. Consider investment portfolio report for April, 1997. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.72 percent. On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to accept the investment portfolio report for April, 1997. Page 3647 June 26, 1997 GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments: a) Status report on Richfield Road Plant renovations. Ray Harsma reported on demolition of old buildings at that site. b) OCWD annexation workshop, June 25. Attending in lieu of Director Scanlin, Assistant General Manager Payne reported on the presentation by their staff, and that the next w=orkshop is scheduled for August 6. c) ACWA Board nominations have been requested by ACWA, and are due September 1. d) District activities: The Five Year Plan was distributed. COMMITTEE REPORTS Item 14. Legislative Ad-hoc Committee: Legislative hearings are scheduled in Sacramento on July 16. Item 15. Executive-Administration Committee: Item 16. Finance-Accounting Committee: Set meeting for July 3 at 8:30 a.m. Item 17. Personnel-Risk Management Committee: Set meeting for July 15 at 9:30 a.m. Item 18. Planning-Engineering-Operations Committee: Set meeting for June 30 at 3:30 p.m. Item 19. Public Information Committee: Set meeting for June 30, at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 20. Yorba Linda City Council meeting, June 17 (Korn): Reported that the council approved the city budget on a 3-2 vote. Item 21.OCWD meeting, June 18 (Scanlin): Nothing of concern to the District transpired. Item 22. Yorba Linda Planning Commission, June 25 (Scanlin): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION The Board discussed pending state legislation, and the issue of master meter holders rebilling end-users and making a profit on it. Page 3648 June 26, 1997 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice-president Fox, seconded by Director Scanlin the Board of Directors voted 5-0, at 11:50 a.m., to adjourn to Thursday, July 10, 1997 at 8:30 a.m. in the District Boardroom. i~ liam . Robertson Secretary/ General Manager