Loading...
HomeMy WebLinkAbout1997-07-24 - Board of Directors Meeting MinutesPage 3652 July 24, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JULY 24, 1997 The July 24, 1997, regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at roll call: President Paul R. Armstrong Vice-president Sterling L. Fox Arthur C. Korn Carl T. Scanlin Directors absent at roll call Michael J. Beverage Visitors Richard Freeman Robert and Rochelle Lasnik John Vierra Kenny Witt, MWDOC Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Executive Assistant to General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Kenneth Vecchiarelli, Assistant Engineering Manager Jill Weber, Secretary President Armstrong turned the floor over to Kenny Witt, who reported on Metropolitan Water District of Southern California's negotiations with the San Diego County Water Authority regarding water transfers. CONSENT CALENDAR On a motion by Vice-president Fox, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the consent calendar, as follows: Item 1. Amended minutes of regular meeting, June 26, 1997. Item 2. Minutes of regular meeting, July 10, 1997. Item 3. Authorize Directors to leave the State of California prior to next meeting. Item 4. Disburse checks and wire transfers in the amount of $298,018.05 Page 3653 July 24, 1997 Item 5. P. R. Burke Corporation for the rehabilitation of Wells 1,5,7, and 12, Job 8954. • Progress payment 14 to P.R. Burke Corporation for $57,394.26. This is comprised of a 10 percent retention of $5,739.43 deposited to Harbor Bank Escrow Account 101, and a net payment to P.R. Burke Corporation of $51,654.83. • Change order Number 6, in the amount of $112,698.79. Item 6. Amend consultants agreement with Robert Bein, William Frost & Associates, in the amount of $18,400, for the design, construction management, and inspection of onsite sodium hypochlorite generation disinfection systems, Job 9517. Kenny Witt left the meeting at the conclusion of this item. ACTION CALENDAR Item 7. Consider sewer main construction requirements for 19441 Oriente Drive. Engineering Manager Chuck Gray reported that, due to high construction costs, the Lasniks requested a waiver of the requirement to construct a sewer main pursuant to the District's sewer master plan. Mr. Gray reviewed the District's sewer policies as they relate to the Lasniks' request, and stated that staff reviewed six options which could serve the Lasniks and neighboring properties. Staff recommended Option Four because it: (a) provides a gravity flow sewer to all properties, (b) has the least impact on the property granting the required easement, and (c) is the lowest cost gravity flow system. Rochelle Lasnik provided background information on why they purchased their property, and how they came to believe that the existing septic system would be adequate. Robert Lasnik then outlined three alternative options to those presented by the District. Mr. Gray pointed out that these options did not conform to the Board policies. Director Scanlin asked that counsel be instructed to determine if the Regional Water Quality Control Board's rules and regulations would take precedence over those of the District, since under the RWQCB rules the Lasniks would not be required to connect to the sewer system, and would have the option of building and maintaining a private system. President Armstrong moved that the District endorse an option that blended the District's Option No. 5, which would involve construction of an 8-inch main at a depth of 10 to 12 feet to their eastern property line, and a solution offered by the Lasniks, which would involve construction of a shallow depth 8-inch main to their western property line. That motion died for lack of a second. Page 3654 July 24, 1997 On a motion by Director Fox, seconded by President Armstrong, the Board of Directors voted 4- 0 to deny the Lasniks' request to waive the requirement to construct the master-planned sewer; and, if the Lasniks proceed with their plans to add living space greater than 50 percent of their existing home's living space, to require their conformance with the District's Option 4. This option requires construction of a gravity flow sewer main from Country Wood northerly approximately 350 feet through private property at 19452 Oriente, with a depth of 18 feet at Oriente Drive. Robert and Rochelle Lasnik, John Vierra, and Ken Vecchiarelli left the meeting at the conclusion of this item. Board President Armstrong declared a recess at 10:20 a.m. The meeting reconvened at 10:30 a.m. PUBLIC HEARING Item 8. Consider Water and Sewer Development, and Customer Service Fees for Fiscal year 1997-98. Board President Armstrong opened the public hearing at 10:30 a.m. Secretary William J. Robertson provided proof of public hearing notice. Testimony began with a report by Engineering Manager Chuck Gray, who reported that current fees were based on labor agreements approved in 1995, and that the proposed fee structure incorporates labor agreements approved in 1997, a revised rate for indirect labor costs, and the sewer drainage area fees adjusted to reflect current estimated construction costs and the number of unconnected acres for fiscal year 1997-98. There was no public testimony, and President Armstrong closed the public hearing at 10:35 a.m. On a motion by Vice-president Fox, seconded by Director Scanlin, the Board of Directors voted 3-1 on a roll-call (Korn: Nay), to: • Accept the Water and Sewer Development and Customer Service Fee Report for fiscal year 1997-98; • Adopt Resolution 97-10, approving water development and processing fees and rescinding Resolution 96-07; • Adopt Resolution 97-11 approving sewer development and processing fees and rescinding Resolution 96-08. Item 9. Consider Sewer Maintenance Charge for Fiscal year 1997-98. Board President Armstrong opened the public hearing at 10:37 a.m. Secretary William J. Robertson provided proof of public hearing notice. Testimony began with a report by General Manager William J. Robertson, who reported that this charge is examined annually and consideration given to adjusting it to reflect current sewer maintenance expenses, and to apply that charge to customers in the Locke Ranch area, which lies outside the District's jurisdictional boundaries. Page 3655 July 24, 1997 There was no public testimony, and President Armstrong closed the public hearing at 10:45 a.m. General Counsel Kidman stated that these charges are in conformance with state law. On a motion by Director Scanlin, seconded by Vice-president Fox, the Board of Directors voted 4-0 on a roll-call, to: • Accept the sewer maintenance charge report for 1997-98; • Approve Resolution 97-12, adopting Locke Ranch Sewer maintenance charges and rescind Resolution 96-09. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments: a) Status report on Richfield Plant was provided by Ray Harsma. b) Family picnic, August 2, 1997. Status report provided by Michael Robinson. Mr. Robinson also mentioned the upcoming tour of Met's Eastside Reservoir and the District's facilities tour. c) District Activities: William J. Robertson announced that the District was amended out of the Pringle Bill, and Michael Robinson announced that new ID cards would be issued this summer, and he would take photographs of all employees and directors. The Board requested that their photographs, which hang in the District headquarters lobby, be updated. COMMITTEE REPORTS Item 11. Legislative Ad-hoc Committee: Item 12. Executive-Administration Committee: Item 13. Finance-Accounting Committee: Scheduled a meeting for August 5, at 3:30 p.m. Item 14. Personnel-Risk Management Committee: Met July 15, at 9:30 a.m. Attending were Directors Fox and Beverage, and staff member Robertson. The Committee discussed the 9/80 work week and flexible scheduling, and completing the study undertaken by Becker and Bell. Item 15. Planning-Engineering-Operations Committee: Met July 9, 1997. Attending were Directors Scanlin and Korn, and staff members Payne and Gray. The committee discussed sewer main construction requirements for 19441 Oriente Drive. Item 16. Public Information Committee: Scheduled a meeting for July 30, at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 17. WACO, July 11 (Fox): Coachella Valley Water District General Manager Tom Levy spoke on environmental threats to the Salton Sea. Page 3656 July 24, 1997 Item 18. Yorba Linda City Council meeting, July 15 (Korn): Richard Freeman presented his recirculating hot water proposal to the Council. Item 19. OCWD, July 16 (Scanlin): A two percent COLA was given to OCWD's staff. Item 20. MWDOC, July 16 (Fox): Announced the implementation of a pay for performance plan for management. Item 21. LAFCO Advisory, July 17 (Fox): Reviewed draft policy for competing proposals brought before LAFCO. Item 22. Yorba Linda Planning Commission, July 23 (Scanlin): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Carl Scanlin: Asked General Counsel to review rules of the Regional Water Quality Control Board, and detennine if their requirements for sewer connections take precedence over the District's rules. Paul Armstrong: Expressed a need to review sewer rules and regulations, and expressed a need to hold a workshop on this issue. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Item 23. The Board of Directors entered closed session at 11:41 a.m., for discussion of personnel matters, select legal counsel for litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Case No. 714408; Plaintiff Daniel Romano and Joann Romano, and Daniel Foldager and Patsy Ann Foldager; Defendant Yorba Linda Water District, et al. The Board of Directors provided direction to counsel and staff. The Board exited closed session at 11:59. ADJOURNMENT On a motion by Vice-president Fox, seconded by Scanlin the Board of Directors voted 4-0, at 11:59 a.m., to adjourn to Thursday, August 14, 1997 at 8:30 a.m. in the District Boardroom. William J. Robertson Secretary/General Manager