HomeMy WebLinkAbout1997-05-29 - Board of Directors Meeting MinutesPage 3635
May 29, 1997
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
MAY 29, 1997
The May 29, 1997, adjourned regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held
at District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Paul R. Armstrong
Vice President Sterling L. Fox
Michael J. Beverage
Arthur C. Korn
Carl T. Scanlin
Directors absent at roll call
none
Visitors
Richard Freeman
Staff present:
William J. Robertson, Secretary/General Manager
Arthur J. Kidman, General Counsel
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Executive Assistant to General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Vice President Fox, the Board of Directors
voted 5-0 to approve the Consent Calendar, as follows:
Item 1. Minutes of adjourned regular meeting, May 15, 1997.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disburse $294,717.56 on checks 22325; 22437-41; 22516-17; and 22553-22646; a
wire to ASC for $23,400.31, dated 5/23/97; and $96,445.71 on checks 13130 through 123186 for
payroll 7.
Item 4. Release guarantee bond of $33,000 for construction of water facilities installed by
Arnel Homes.
Item 5. P. R. Burke Corporation for the rehabilitation of Wells 1,5,7, and 12, Job 8954.
• Progress payment 12 to P.R. Burke Corporation for $68,456.06. This is comprised of a 10
percent retention of $6,845.61 deposited to Harbor Bank Escrow Account 101, and a net
payment to P.R. Burke Corporation of $61.610.45.
• Approve $30,593.67 and 15 additional days for Change Order No. 5.
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May 29, 1997
Amend consultant agreement with ASL Consulting Engineers for an additional $35,556 to
cover additional construction and inspection services for the rehabilitation of Wells 1, 5, 7,
and 12 - Job 8954.
ACTION CALENDAR
Item 6. Consider auditor services. Business Manager Beverly Meza reported that Diehl,
Evans & Associates, the current auditors have been with the District for five years, and
recommends continuing with them for another year, since the added workload created by the
computer conversion mitigates against developing, issuing, and conducting a thorough analysis
of audit proposals.
This matter was reviewed at the April 28 Finance Committee meeting.
On a motion by Vice President Fox, seconded by Director Scanlin, the Board of Directors voted
5-0 to contract with Diehl, Evans & Associates for the 1996-97 audit.
Item 7. Consider financial statements for the eight and nine month periods ended February 28,
and March 31, 1997. Business Manager Beverly Meza reported that the Water Fund showed a net
income of $1,248,242 and the Sewer Fund a net income of $24,844 for the seven months ended
January 31, 1997. ID 1 showed a net income of $619,900 and ID 2 a net income $1,497,227 for
the same period. Total assets of $96,582,506 exceed total liabilities of $23,129,513 for a fund
equity of $73,452,993.
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted
5-0 to accept the financial statements for the eight and nine month periods ended February 28
and March 31, 1997.
DISCUSSION CALENDAR
Item 8. Report on City of Yorba Linda Lighting and Landscape Maintenance District ballots.
General Manager William J. Robertson reported that the District received ballots, as required by
Proposition 218. The vote will determine whether to continue or increase benefit assessments. If
approved by voters, the District will pay $3,120 for annual benefit assessments - a cost
included in the proposed budget - to the City of Yorba Linda.
Director Armstrong asked that this item be referred to the Executive Committee for their review.
This item was for information only; no board action was required.
Rochelle Brown entered the meeting as a visitor, stating that there was no particular agenda item
of special concern to her.
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May 29, 1997
GENERAL MANAGER'S REPORT
Item 9. General Manager's oral report and comments:
a) Main Street Arts and Crafts Fair, June 8. Assistant Administrator Michael Robinson invited
the directors to attend.
b) District activities. General Manager William J. Robertson reported that he received a letter
from the Teamsters Union, indicating that they had taken a position in opposition to AB 556.
c) Water Awareness Month. Assistant Administrator Michael Robinson reported on activities
done in conjunction with Water Awareness Month. These included participation at Fairmont
Elementary School's carnival, a Chamber of Commerce mixer hosted by the District, and a
facilities tour conducted for the public.
Rochelle Brown left the meeting at the conclusion of this item.
COMMITTEE REPORTS
Item 10. Legislative Ad-hoc Committee:
Sacramento meeting, May 20, 1997: AB 556 passed in committee, and moved to the
Appropriations Committee, where it died, was reconsidered and ultimately passed, and now
moves to the Assembly floor for a vote.
Richard Freeman left at the conclusion of this item.
Item 11. Executive-Administration Committee: Set meeting for June 3, at 10:00 a.m.
Item 12. Finance-Accounting Committee: The committee met May 28, 1997. Director Korn
reported on the Committee's discussion and preliminary review of the District's budget.
Item 13. Personnel-Risk Management Committee: Set meeting for June 3, 1997, at 4:00 p.m.
Item 14. Planning-Engineering-Operations Committee:
Item 15. Public Information Committee: Set meeting for June 4, 1997, at 8:30 a.m.
INTERGOVERNMENTAL MEETINGS
Item 16. CSDA's Legislative Day, May 19 (Fox): Reported on meetings in Sacramento.
President Armstrong declared a recess at 9:40. The Board reconvened at 9:50.
Ray Harsma left at the conclusion of this item.
Item 17. Yorba Linda City Council meeting, May 20 (Korn): Reported that the mayor
proclaimed May as Water Awareness Month, and issued a proclamation to the District. President
Armstrong read the proclamation for the record.
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May 29, 1997
Item 18. MWDOC, May 21 (Fox): Reported that MWDOC adopted their budget resolution,
increasing rates 4.9 percent in the process.
Item 19. OCWD meeting, May 23 (Armstrong): Reported that they discussed annexation policy
issues.
Item 20. Yorba Linda Planning Commission, May 28 (Scanlin): Nothing of concern to the
District transpired.
BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
Sterling Fox: Stated that he will be out of town from June 7 through June 22.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
CLOSED SESSION
The Board of Directors, by declaration of the Chair, entered closed session at 10:35 a.m.
Item 21. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9),
County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools,
Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of
California. No action was taken on this item.
On a motion by Director Korn, seconded by Vice-president Fox, the Board of Directors voted 5-
0 to exit closed session at 10:35 a.m.
ADJOURNMENT
On a motion by Director Korn, seconded by Vice-president Fox, the Board of Directors voted 5-
0, at 10-'6 a.m., to adjourn to Thursday, June 12, 1997 at 8:30 a.m. in the District Boardroom.
Secretary/General Manager