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Home My WebLink About1997-10-23 - Board of Directors Meeting MinutesPage 3679 October 23, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 23, 1997 The October 23, 1997, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael J. Beverage Arthur C. Korn Carl T. Scanlin Directors absent at roll call none ` Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Assistant to General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Richard Freeman Linda Bauermeister-Schlott, Special Counsel Rod McDaniel, Diehl-Evans and Associates Kenny Witt, MWDOC Janet Morningstar, McCormick, Kidman, and Behrens President Armstrong turned the floor over to Kenny Witt who addressed the Board on issues regarding MWDOC and Met. Mr. Witt left the meeting at the conclusion of his presentation. CLOSED SESSION Item 1. The Board of Directors entered closed session at 8:37 a.m. and pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Case No. 714408; Plaintiff Daniel Romano and Joann Romano, and Daniel Foldager and Patsy Ann Foldager; Defendant Yorba Linda Water District, et al. In attendance were General Manager William J. Robertson, Assistant General Manager Michael Payne, Special Counsel Linda Bauermeister-Schlott, and General Counsel Janet Morningstar. The Board of Directors conferred with counsel in closed session regarding Romano v. Yorba Linda Water District, Orange County Superior Court No. 70-44-08. There is not a final settlement at this time. The Board exited closed session at 8:58 a.m. Page 3680 October 23, 1997 Assistant General Manager Michael Payne, Special Counsel Linda Bauermeister-Schlott, and General Counsel Janet Morninastar left the meeting at the conclusion of this item. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar: Item 2. Minutes of regular meeting, October 9, 1997 Item 3. Authorize Directors to leave the State of California prior to next meeting. Item 4. Disburse checks and wire transfers totaling $947,446.02. Item 5. Authorize staff to solicit proposals for a two-year paving contract. Item 6. Authorize staff to solicit bids for vehicles identified in agenda report. ACTION CALENDAR The Board of Directors considered Item 8 next. Item 8. Consider audited financial statements for the year ended June 30, 1997. Business Manager Beverly Meza reported that the District's auditors, Diehl-Evans and Company, has concluded their annual audit of the District's books. Rod McDaniel, of Diehl-Evans, reviewed the District's audited financial statements and responded to questions from the Board. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to accept audited financial statements for the year ended June 30, 1997. Item 7. Consider progress payment 17 to P.R. Burke Corporation. Engineering Manager Charles Gray reported that for the period ended September 30, 1997, Burke completed the improvements at Well No. 1, final grading, installed headers, constructed concrete ribbon gutters, and installed asphalt concrete paving for the site. P.R. Burke Corporation also submitted Change Order No 7, requesting an increase of $32,032.37 and a time extension of 18 days for additional items requested by the District. Burke also requested that the District reduce retained funds from ten percent to five percent. On a motion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve progress payment 17 to P.R. Burke Corporation for $156,379.58, less a ten percent retention of $15,637.96 deposited to Harbor Bank Escrow Account 101, for a net payment of $140,741.62; approve change order 7 in the amount of $32,032.37; and reduce retention funds to five percent for the rehabilitation of Wells 1, 5, 7, and 12, Job 8954. Page 3681 October 23, 1997 Item 9. Consider ACWA Committee assignments. General Manager William J. Robertson reported that Roger Lubin would like to continue his work on ACWA's Insurance and Personnel Committee, and the General Manager has sought nomination to the Cortese-Knox Subcommittee of the Local Government Committee. President Armstrong commended staff for their participation on ACWA committees. Director Armstrong declared a recess at 9:31 a.m. The Board reconvened at 9:40 a.m. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments: a) Fiesta Days, October 25. Assistant Administrator Michael Robinson reported on the District's planned participation in the upcoming Fiesta Days Parade. b) Report on League of Women's Voters' symposium on Special Districts, October 18. c) District Activities: General Manager William J. Robertson reported a forthcoming tour of the Eastside Reservoir, the Colorado River Water Users Association Conference, and mentioned that there will be no ACWA mini-conference this spring. COMMITTEE REPORTS Item 11. Legislative Ad-Hoc Committee. Set meeting for October 31 at 8:30 a.m. Item 12. Executive-Administration Committee. Set meeting for November 4 at 3:30 p.m. Item 13. Finance-Accounting Committee. Met October 16, at 8:30 a.m. Attending were Directors Korn and Scanlin, along with staff members Robertson and Meza. Rod McDaniel, of Diehl-Evans and Company reviewed their preliminary audit report for the fiscal year ended June 30, 1997. The Committee also discussed water rates, and the upcoming rate hearing. Item 14. Personnel-Risk Management Committee. Met Wednesday, October 22, at 8:30 a.m. Attending were Directors Fox and Beverage, along with staff members Robertson, Payne, and Lubin. The committee discussed risk management activities, property insurance, retirement of an employee, the work of the staff committee reviewing the District's performance evaluation process, and the Becker and Bell study. Item 15. Planning-Engineering-Operations Committee. No report. Item 16. Public Information Committee. The Committee met October 7, 1997. Attending were Directors Beverage and Armstrong, and staff members Robertson, and Robinson. The Committee discussed monthly billing, the Waterlines newsletter, a public information survey, and a contract with Laer Pearce and Associates for public information services in fiscal year 1997-98. Page 3682 October 23, 1997 Item 17. Shell Ad-Hoc Committee. The Committee met October 8. Attending were Directors Scanlin and Beverage, and staff members Robertson and Gray. The Committee discussed water and sewer facility planning for the development of the Shell property. The committee also discussed facilities where the developer would provide a turn-key installation to projects with the District maintaining control of project design, construction management, and inspection. Set meeting for November 7 at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 18. MWDOC meeting, October 15 (Fox): Vice President Fox did not attend. Item 18a. ACWA Region X meeting, October 15 (Fox): Vice President Fox reported that they discussed State and Federal issues related to the California delta. Item 19. Yorba Linda Planning Commission, October 15 (Scanlin): Nothing of concern to the District transpired. Item 20. LAFCO Advisory Committee, October 16 (Fox): Reported that they voted on issues related to the proposed consolidation of Coastal Municipal Water District and MWDOC. Item 21. Yorba Linda City Council, October 21 (Korn): Director Korn reported that the Council discussed rules and procedures governing the conduct of public meetings BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Carl Scanlin: Inquired as to the status of a draft agreement with the City of Yorba Linda regarding their use of District reservoir tops for city recreation programs. Art Korn: Asked staff to remind the City of Yorba Linda's staff that we have sites available that might be useful for their proposed skateboard park. Paul Armstrong: Asked about the status of a forthcoming telephone survey. Sterling Fox: Mentioned that he will be out of town from November 11 - November 17. BOARD OF DIRECTORS ACTIVITY CALENDAR ADJOURNMENT On a motion by Vice-president.. Fox, seconded by Director Beverage, the Board of Directors voted 5-101fil at X38 , ..,.4o adjourn to Thursday, November 6, 1997 at 8:30 a.m. in the District .r iiiiuiii J• 1\V VV1 lJV11 Secretary/General Manager