HomeMy WebLinkAbout1997-11-18 - Board of Directors Meeting MinutesPage 3686
November 18, 1997
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
November 18, 1997
The November 18, 1997, Adjourned Regular Meeting of the Yorba Linda Water District Board
of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was
held at District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Paul R. Armstrong
Vice President Sterling L. Fox
Michael J. Beverage
Arthur C. Korn
Carl T. Scanlin
Visitors
Mr. Richard Freeman
Staff present:
William J. Robertson, Secretary/General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Ken Vecchiarelli, Assistant Engineering Manager
Arthur G. Kidman, General Counsel
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Vice President Fox, the Board of Directors
voted 5-0 to approve the Consent Calendar as follows:
Item 1. Minutes of Adjourned Regular meeting, November 6, 1997.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disbursement of $365,974.66.
Item 4. Declare one trailer mounted air compressor as surplus and authorize staff to dispose of
it in accordance with adopted procedures.
Item 5. Declare one chlorination system and scrubber unit as surplus and authorize staff to
dispose of it in accordance with adopted procedures.
Item 6. Approve Progress Payment No. 4 to A. A. Portanova & Sons, Inc., in the amount of
$83,042.00, less a 10% retention of $8,304.20, deposited to an escrow account with the Bank of
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November 18, 1997
Los Angeles, for a net payment of $74,737.80, and approve Change Order No. 3, in the amount
of $13,562.00, for construction of the Well No 11 Transmission Pipeline, Job No. 9317.
ACTION CALENDAR
Item 7. Consideration of items relating to rehabilitating Wells No. 1, 5, 7 and 12, Job No. 8954.
Mr. Charles Gray, Engineering Manager, reported the well rehabilitation project is functionally
complete and ready for acceptance by the District. In addition, Mr. Gray commended Mr. Ken
Vecchiarelli for his effort supervising this project for the past two years. Discussion about the
project. On a motion by Director Scanlin, seconded by Vice-President Fox, the Board of
Directors voted 5-0 to:
1. Approve Change Order No. 8 to P. R. Burke Corp., in the amount of $9,931.00;
2. Approve Final Progress Payment No. 18 to P. R. Burke Corp., in the amount of
$58,056.64, less a 5% retention of $2,902.83, deposited to Harbor Bank Escrow account
No. 101, for a net payment of $55,153.81;
3. Authorize staff to file a Notice of Completion; release the Labor and Materi al Bond and
retention totaling $156,278.23, 35 days after the Notice of Completion has been recorded
if no liens have been filed; and release the Faithful Performance Bond in one year if no
defects have been found;
4. Approve an amendment to the consultant agreement with ASL Consulting Engineers in
the amount of $7,486.00 for additional inspection services.
Item 8. Consideration of Investment Portfolio Report for September 1997. Ms. Beverly Meza,
Business Manager, summarized the September Investment Portfolio report. On a motion by
Director Beverage, seconded by President Armstrong, the Board of Directors voted 5-0 to accept
the Investment Portfolio Report for September 1997.
Item 9. Consideration of Financial Statements for three months ended July 31, August 31 and
September 30, 1997. Ms. Beverly Meza, Business Manager, summarized the financial
statements for the three months ending September 1997. On a motion by Director Beverage,
seconded by Vice-President Fox, the Board of Directors voted 5-0 to accept the Financial
Reports for the period ending July 31, August 31, and September 30, 1997.
GENERAL MANAGER'S REPORT
Item 10. General Manager's oral report and comments:
a) Report by General Counsel. General Counsel Kidman presented a lengthy report on the
Conflict of Interest laws. The Board asked several questions.
b) Mr. Robertson reported on a recent meeting with an Edison Co. representative regarding
the upcoming electrical industry deregulation. Edison reported the District saved
approximately $106,000 in electrical energy costs since converting to time-of-use rate
schedules; additional savings from deregulation are available but the increment is small
because existing time-of-use efficiencies already saved a lot of money; and the District
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November 18, 1997
should join consortium with similar "off-peak" energy use patterns, otherwise the District ends
up subsidizing the "on-peak" users.
COMMITTEE REPORTS
Item 11. Legislative Ad-hoc Committee. Scheduled a meeting for Friday, November 21, 1997,
at 11:30 a.m. in the City of Orange to meet with Senator John Lewis.
Item 12. Executive-Administration Committee. Minutes of the November 4, 1997, meeting.
Item 13. Finance-Accounting Committee. No report.
Item 14. Personnel-Risk Management Committee. No report.
Item 15. Planning-Engineering-Operations Committee. No report.
Item 16. Public Information Committee. No report.
Item 17. Shell Ad Hoc Committee. The Committee met on November 7, 1997, with
representatives of the Shell development to discuss facilities and development policies.
INTERGOVERNMENTAL MEETINGS
Item 18. WACO meeting, November 7. President Armstrong reported on the meeting.
Item 19. Yorba Linda Planning Commission, November 12. President Armstrong reported on
the meeting.
Item 20.OCWD meeting, November 12. Director Scanlin reported on the meeting.
BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
President Armstrong discussed the Western Water Foundation invoice, Box Canyon Park and
sale of the Fullerton Junior College property to S&S.
Director Beverage reported that Gary Miller is going to run for Jay Kim's congressional seat.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes
CLOSED SESSION
There was no Closed Session.
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November 18, 1997
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted
5-0, at 10:25 a.m., to adjourn to Thursday, December 4, 1997, at 7:00 p.m. at the Yorba Linda
Secretary/General Manager