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HomeMy WebLinkAbout2005-09-01 - Planning-Engineering-Operations Committee Meeting MinutesITEM NO. /*C" - MINUTES OF THE APPROVED BY THE BOARD OF DIRECTORS YORBA LINDA WATER DISTRICT OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINERING-OPERATIONS COMMITTEE SEP September 1, 2005 - 4:00 p.m. 8Y~ q, A meeting of the Planning-Engineering-Operations Committee was called to order by Committee Chairman Paul Armstrong at 4:00 p.m. The meeting was held at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRP9TORS PRESENT Paul Armstrong, Chair John Summerfield STAFF PRESENT Ken V ecchiarelll, Asst. General Manager Lee Cory, Operations Manager ~ISITORS PRESENT ruce Schuler and Chas Wick, Schuler Engineering Corporation Richard Bentwood, P.E., Parsons Water & Infrastructure, Inc. ACTION ITEMS 1. Consider executing a Professional Services Agreement with Parsons Water and Infrastructure, Inc., for engineering design and construction inspection of the Bastanchury Reservoir and Booster Station Project. Recommendation: Recommend to the full Board of Directors to approve and execute a Professional Services Agreement with Parsons Water and Infrastructure, Inc. for engineering design and construction inspection of the Bastanchury Reservoir and Booster Station Project. The Committee discussed the proposed Bastanchury Reservoir and Booster Station project approach with the design engineer and contractor team from Pulte's Quarter Horse Reservoir and Paso Fino Booster Station project and Shapell's Reservoir expansion project. This matter was presented for Board action on September 8, 2005. Messrs. Schuler, Wick and Bentwood left the meeting following this discussion. 2. Consider executing a Professional Services Agreement with Carollo Engineers for engineering design of the Highland Reservoir Replacement. Recommendation: Recommend to the full Board of Directors to approve and execute a Professional Services Agreement with Caro//o Engineers for design of the Highland Reservoir Replacement. The Committee discussed staff's evaluation of proposals received for engineering services for the replacement project. Staff summarized the process by which these proposals were requested and discussed how the combined design/build approach was abandoned in favor of the more traditional design/bid/build approach. The Board may consider this matter at a future meeting. 3. Consider executing a Professional Services Agreement with Tetra Tech, Inc. for engineering design of the 2005 Cast Iron Water Pipeline Replacements and Kellogg Drive Sewer Improvements. Recommendation: Recommend to the full Board of Directors to approve and execute a Professional Services Agreement with Tetra Tech, Inc. for engineering design of the 2005 Cast Iron Water Pipeline Replacements and Kellogg Drive Sewer Improvements. Mr. Vecchiarelli reported on this project identified in the adopted budget and approved five year plan. The City of Yorba Linda has awarded a street paving and resurfacing project which includes several streets affected by the District's pipeline replacement project. Staff contacted Tetra Tech and requested their services for a fast-tracked design for the project. Tetra Tech has worked for several years as the District's on call consulting engineer and performed similar services for the District on the Bastanchury Emergency Replacement Project. Staff will bring a Professional Services contract to the Board for ratification at a future meeting. The Kellogg Sewer Improvements are required downstream improvements for the Shapell property known as Tract 16208 including the proposed high school. Due to their proximity to the water pipeline replacement project, the District and Shapell will benefit from economy of scale in incorporating them into a larger project. The Committee recommended breaking out the sewer work into a separate action item to maximize Board participation on the cast iron replacement project. 4. Consider executing an addendum to the Consultants Agreement for the Hidden Hills Reservoir with Carollo Engineers for engineering design of the Santiago Booster Station Modifications. Recommendation: Recommend to the full Board of Directors to approve and execute an addendum to the Consultants Agreement with Carollo Engineers for design of the Santiago Booster Station Modifications. Mr. Vecchiarelli reported on this project which is an addendum to the original scope of services requested for the reservoir design. The reservoir plans are nearly complete and the specifications and contract documents are being prepared to solicit construction bids for the project. STANDING ITEMS 5. Active Capital Projects Status Report. Mr. Vecchiarelli gave the committee members a brief summary of construction activities on several projects including the Pulte offsite sewer project, security fencing at the Quarter Horse Reservoir, water pipeline construction for the Central Yorba Linda Pipeline and future construction of a water pipeline in Bastanchury Road fronting the Hover Development project. 6. Status of in-lieu program. Mr. Vecchiarelli reported that the District went back on the in-lieu program on August 19 and off again as requested by MWDOC on September 6, 2005. The program is expected to begin again in October. INFORMATION ITEMS 7. Groundwater pumping capacity tests. Mr. Vecchiarelli reported on the scheduled testing and analysis from CDM. A staff report was prepared for the Regular Meeting of the Board of Directors for September 8, 2005. 8. Cherry Hill Lane sewer connection request. Mr. Vecchiarelli reported on a request from a property owner on Cherry Hill Lane to connect to the recently constructed sewer in the EI-Cajon multi purpose trail. The Committee concurred with staff's recommendation to collect frontage fees equivalent to paying for construction of the master-planned lateral in Cherry Hill Lane from this homeowner if they are allowed to connect to the trail sewer system. 9. Black Gold Golf Course valve replacement. Staff reported on work performed at the request of the superintendent for Kemper Sport. The District will invoice the golf course management company for these services. 10. Highland Reservoir fire. The Committee discussed this fire and another of suspicious cause which occurred within one week of each other. Staff reported that results from the OCFA investigation have not been released. OTHER ITEMS DISCUSSED 11. Operations Warehouse and Crews Quarters Improvements. Mr. Cory reported on staff's plans to receive competitive bids from qualified contractors to construct offices in the warehouse and expand the men's locker room facilities in the crews' quarters. 12. Mr. Cory reported on staff's proposal to negotiate a Materials and Supply Agreement with a different vendor than the District's current gasoline supplier. 13. Director Armstrong suggested staff review cost benefits for leasing telecommunications lines to reservoirs and booster stations to determine if there is potential for cost savings. The Committee adjourned at approximately 6:00 P.M.