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HomeMy WebLinkAbout2005-12-13 - Planning-Engineering-Operations Committee Meeting Minuteslil ITEM NO. O'c7 MINUTES OF THE AOFTHEYO BA L NDA W 1FR 0 ECTORS YORBA LINDA WATER DISTRICT ISTRCT PLAN NING-ENGINERING-OPERATIONS COMMITTEE DEC 2 2 2005 December 13, 2005 - 8:30 A.M. BY kal A meeting of the Planning-Engineering-Operations Committee was called to order by Committee Chairman Paul Armstrong at 8:30 a.m. The meeting was held at the District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRETORS PRESENT Paul Armstrong, Chair John Summerfield STAFF PRESENT Michael A. Payne, General Manager Ken Vecchiarelli, Asst. General Manager Lee Cory, Operations Manager Mike Robinson, Public Information Officer Hank Samaripa, Project Engineer Stacy Bavol, Customer Services Supervisor VISITO fiS PRESENT Steve Maher, Kristin Swihart and Lauren Rieger from Risk Management Professionals, Inc. ACTION ITEMS 1. Consider executing a Professional Services Agreement with Carollo Engineers for engineering design of the Highland Reservoir Replacement. Recommendation: Recommend to the full Board of Directors to approve and execute a Professional Services Agreement with Carollo Engineers for design of the Highland Reservoir Replacement. The Committee revisited their discussion from the Planning-Engineering-Operations Committee meeting September 1, 2005 and discussed staff's recommended approach to the replacement project using the more traditional design/bid/build approach over the combined design/build process. The committee voiced support of staff's recommendation. 2. Consider Telephone System Upgrades. Recommendation: Recommend to the full Board of Directors to approve and execute. a Professional Services Agreement with KTS Services in the amount of $37,211.59 for the upgrade of telephone and communication systems at the Richfield and Plumosa office locations. Mr. Payne and Mr. Samaripa summarized the telecommunications upgrades and discussed the benefits of moving forward with these improvements at this time. The Committee discussed the transition and integration of these improvements with construction of the new administration building in the next two years. The committee voiced support of staff's recommendation. Mr. Samaripa left the meeting following this discussion. STANDING ITEMS 3. Active Capital Projects Status Report. Mr. Vecchiarelli gave the committee members a status update of construction activities on several projects. 4. Status of in-lieu program. Mr. Vecchiarelli reported on the status of in-lieu operations which continued through November. Other: Stacy Bavol, Customer Service Supervisor presented a status report on the meter replacement program. Ms. Bavol reported 465 meters have been replaced to date since the project commenced on October 26, 2005. Ms. Bavol stated that recycling scrap metal from the old meters has generated over $16,000 year to date. Ms. Bavol also reported that the new vehicle-based meter reading device was set up initially and pilot tested. The device acquired reads from a complete route (approximately 610 meters) successfully in one hour, a task that historically took two days to read manually. Ms. Bavol left the meeting following this discussion. INFORMATION ITEMS 5. Review of the 2005 Urban Water Management Plan. Mr. Robinson and the representatives from Risk Management Professionals, Inc. (RMP) joined the meeting for this item. Mr. Maher led a discussion of the draft report and review of comments by the committee members and staff. Mr. Maher further discussed how their staff and the District's staff would work to meet the District's goal to have the updated plan adopted by the full board on December 22, 2005. Mr. Robinson and the representatives from RMP left the meeting following this discussion. 6. Groundwater Production Capacity Study. Mr. Vecchiarelli reported on the draft study results and summary recommendations. The full report will come before the Committee at their next meeting. 7. Report on the Central Yorba Linda Pipeline Air Vent/Air Vacuum locations. Mr. Vecchiarelli reported the protective cans have been installed and staff will monitor the nuisance and maintenance issues on the existing locations. Staff will consider the location of these appurtenances further in the update to the Water System Standard Plans Specifications and for future projects. The Committee adjourned at approximately 10:20 A.M.