HomeMy WebLinkAbout2005-12-13 - Planning-Engineering-Operations Committee Meeting Minuteslil
ITEM NO. O'c7
MINUTES OF THE
AOFTHEYO BA L NDA W 1FR 0 ECTORS
YORBA LINDA WATER DISTRICT ISTRCT
PLAN NING-ENGINERING-OPERATIONS COMMITTEE DEC 2 2 2005
December 13, 2005 - 8:30 A.M.
BY kal
A meeting of the Planning-Engineering-Operations Committee was called to order by
Committee Chairman Paul Armstrong at 8:30 a.m. The meeting was held at the District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
DIRETORS PRESENT
Paul Armstrong, Chair
John Summerfield
STAFF PRESENT
Michael A. Payne, General Manager
Ken Vecchiarelli, Asst. General Manager
Lee Cory, Operations Manager
Mike Robinson, Public Information Officer
Hank Samaripa, Project Engineer
Stacy Bavol, Customer Services Supervisor
VISITO fiS PRESENT
Steve Maher, Kristin Swihart and Lauren Rieger from
Risk Management Professionals, Inc.
ACTION ITEMS
1. Consider executing a Professional Services Agreement with Carollo Engineers for
engineering design of the Highland Reservoir Replacement.
Recommendation: Recommend to the full Board of Directors to approve and
execute a Professional Services Agreement with Carollo Engineers for design of
the Highland Reservoir Replacement.
The Committee revisited their discussion from the Planning-Engineering-Operations
Committee meeting September 1, 2005 and discussed staff's recommended
approach to the replacement project using the more traditional design/bid/build
approach over the combined design/build process. The committee voiced support of
staff's recommendation.
2. Consider Telephone System Upgrades.
Recommendation: Recommend to the full Board of Directors to approve and
execute. a Professional Services Agreement with KTS Services in the amount of
$37,211.59 for the upgrade of telephone and communication systems at the
Richfield and Plumosa office locations.
Mr. Payne and Mr. Samaripa summarized the telecommunications upgrades and
discussed the benefits of moving forward with these improvements at this time. The
Committee discussed the transition and integration of these improvements with
construction of the new administration building in the next two years. The committee
voiced support of staff's recommendation. Mr. Samaripa left the meeting following
this discussion.
STANDING ITEMS
3. Active Capital Projects Status Report. Mr. Vecchiarelli gave the committee members
a status update of construction activities on several projects.
4. Status of in-lieu program. Mr. Vecchiarelli reported on the status of in-lieu operations
which continued through November.
Other: Stacy Bavol, Customer Service Supervisor presented a status report on the meter
replacement program. Ms. Bavol reported 465 meters have been replaced to date
since the project commenced on October 26, 2005. Ms. Bavol stated that
recycling scrap metal from the old meters has generated over $16,000 year to
date. Ms. Bavol also reported that the new vehicle-based meter reading device
was set up initially and pilot tested. The device acquired reads from a complete
route (approximately 610 meters) successfully in one hour, a task that historically
took two days to read manually. Ms. Bavol left the meeting following this
discussion.
INFORMATION ITEMS
5. Review of the 2005 Urban Water Management Plan. Mr. Robinson and the
representatives from Risk Management Professionals, Inc. (RMP) joined the meeting
for this item. Mr. Maher led a discussion of the draft report and review of comments
by the committee members and staff. Mr. Maher further discussed how their staff
and the District's staff would work to meet the District's goal to have the updated plan
adopted by the full board on December 22, 2005. Mr. Robinson and the
representatives from RMP left the meeting following this discussion.
6. Groundwater Production Capacity Study. Mr. Vecchiarelli reported on the draft study
results and summary recommendations. The full report will come before the
Committee at their next meeting.
7. Report on the Central Yorba Linda Pipeline Air Vent/Air Vacuum locations. Mr.
Vecchiarelli reported the protective cans have been installed and staff will monitor the
nuisance and maintenance issues on the existing locations. Staff will consider the
location of these appurtenances further in the update to the Water System Standard
Plans Specifications and for future projects.
The Committee adjourned at approximately 10:20 A.M.