HomeMy WebLinkAbout1997-09-23 - Board of Directors Meeting MinutesPage 3669
September 23, 1997
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
SEPTEMBER 23, 1997
The September 23, 1997, regular meeting of the Yorba Linda Water District Board of Directors
was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at
District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at roll call:
President Paul R. Armstrong
Vice-president Sterling L. Fox
Michael J. Beverage
Arthur C. Korn
Carl T. Scanlin
Directors absent at roll call
none
Staff present:
William J. Robertson, Secretary/General Manager
Charles Gray, Engineering Manager
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Executive Assistant to General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Visitors
Richard Freeman
Kenny Witt, MWDOC
Heather McRae, Reporter, Yorba Linda Star
Sherry Johnson, Laer Pearce & Associates
President Armstrong turned the floor over to Kenny Witt, who reported on Met's strategic
planning, indicating that they will discuss governance, water transfers, and water reliability. He
also indicated that Met is still working on rate refinement.
CONSENT CALENDAR
On a motion by Director Scanlin, seconded by Vice-president Fox, the Board of Directors voted
5-0 to approve the consent calendar, as follows:
Item 1. Minutes of regular meeting, September 11, 1997.
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disburse checks and wire transfers in the amount of $786,795.32
Item 4. Approve release of guarantee bonds for construction of water facilities installed by
developers identified in this agenda report.
Page 3670
September 23,1997
Item 5. P. R. Burke Corporation for the rehabilitation of Wells 1,5,7, and 12, Job 8954.
• Progress payment Number 16 to P.R. Burke Corporation for $145,530.55. This is comprised
of a 10 percent retention of $14,553.05 deposited to Harbor Bank Escrow Account 101, and a
net payment to P.R. Burke Corporation of $130,977.50.
• Change order Number 6, in the amount of $112,698.79.
Item 6. A. A. Portanova & Sons, Inc., for construction of the Well 11 Transmission Pipeline,
Job 9317.
• Progress payment 2 to A. A. Portanova & Sons, Inc., for $309,822.20. This is comprised of a
10 percent retention of $30,982.22 deposited to a Bank of Los Angeles escrow account, and a
net payment to A. A. Portanova & Sons, Inc., of $278,839.98.
• Change order Number 2, in the amount of $14,880.95, and a contract time extension of 14
days.
Item 7. Approve declaration of restrictive covenants with Mr. and Mrs. Joseph Gledhill for the
encroachment of a modular dwelling unit within the District's existing easement located on their
property at 4362 Avocado Avenue, Job 9716.
ACTION CALENDAR
Item 8. Consider waiver of sewer main construction requirements for 19441 Oriente Drive.
Engineering Manager Chuck Gray reported that impending sewer rule revisions and the impact
of constructing gravity flow sewers in this area lead staff to recommend waiving the requirement
to construct sewer facilities pursuant to section 14.02 of the District's Sewer Rules and
Regulations.
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted
4-1 (Korn: Nay) to deny the Lasniks' request to waive the requirement to construct sewer
facilities pursuant to section 14.02 of the District's Sewer Rules and Regulations.
Item 9. Consider annual review of the District's investment policy. Business Manager
Beverly Meza reported that the government code requires annual review of investment policies.
She also stated that the District's investment policy complies with law, and staff does not
recommend any change.
On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors
voted 5-0, to affirm the District's current investment policy, as adopted by Resolution 96-04.
Item 10. Consider public relations consultant contract. Assistant Administrator Michael
Robinson reported that the public information proposal submitted by Laer Pearce and Associates
has been reviewed by the Public Information Committee on September 18, and amended so that
their monthly retainer has been dropped in favor of a fee-for-service agreement.
Page 3671
September 23, 1997
Sherry Johnson, of Laer Pearce & Associates, reviewed the Public Information Plan, and the
board took a straw poll on each of the plan elements, including: customer survey; name change
for the district; brochures; web site development; schools program; an upgraded annual report;
and a district video.
The Board indicated that the contract with Laer Pearce and Associates would be voted on at the
next meeting.
Sherry Johnson left the meeting at the conclusion of this item.
Item 11. Consider special committee for Shell Development. General Manager William J.
Robertson reported that staff would like to establish an ad-hoc committee for reviewing the Shell
Development. He stated that a single-purpose committee would provide the staff and public with
a focal point for all Shell development issues.
Director Korn took exception to the staff report which stated that he has a conflict of interest
stemming from his ownership of stock in Royal Dutch Petroleum, which is related to Shell
Development. Director Korn also acknowledged that an apparent conflict of interest can be as
damaging as an actual conflict, and endorsed the creation of an ad-hoc committee for that reason.
President Armstrong appointed Director Scanlin to chair an ad-hoc committee comprised of
himself and Director Beverage, and charged the committee with reviewing all Shell
Development issues.
Kenny Witt left the meeting at the conclusion of this item.
Board President Armstrong declared a recess at 9:40 a.m. The meeting reconvened at 9:50 a.m.
DISCUSSION CALENDAR
Item 12. Consider water rate policy. General Manager William J. Robertson reported that rates
were last adjusted by adoption of Resolution 95-19, and that the Board held a workshop on
September 4, 1997 to discuss rate setting policies. He stated that staff would like to receive
clarification on the use of reserves, and schedule a public hearing.
The Board reviewed policy choices that govern rate making, and scheduled a public hearing for
7:00 p.m., December 4, 1997, at the Yorba Linda Library or Community Center, whichever is
available. The hearing will be followed by the board's business meeting.
Heather McRae left the meeting at the conclusion of this item.
Page 3672
September 23, 1997
GENERAL MANAGER'S REPORT
Item 13. General Manager's oral report and comments:
a) ACWA Fall Conference, Long Beach, November 19-21. Raquel Lazo covered meeting
logistics.
b) East Side Reservoir Bus Tour, September 24. Raquel Lazo covered trip logistics.
c) Heritage Days, October 4. Mike Robinson discussed the District's participation.
d) Flu Shots, October 7. Roger Lubin stated that flu shots will be given at 1:00 p.m.
e) District activities.
COMMITTEE REPORTS
Item 14. Legislative Ad-hoc Committee: No report.
Item 15. Executive-Administration Committee: No report.
Item 16. Finance-Accounting Committee: Scheduled a meeting for October 16, at 8:30 a.m.
Item 17. Personnel-Risk Management Committee: No report.
Item 18. Planning-Engineering-Operations Committee: Met September 18. Attending were
Directors Scanlin and Korn, and staff members Robertson and Gray. The committee discussed
proposed revisions to the District's Sewer Rules and Regulations, and a proposed sewer
assessment district for Danita Lane.
Item 19. Public Information Committee: Met September 18. Attending were Directors
Beverage and Armstrong, and staff members Robertson, Payne, and Robinson. Sherry Johnson,
of Laer Pearce and Associates was present. The Committee discussed the contract with Laer
Pearce, and a proposed name change.
INTERGOVERNMENTAL MEETINGS
Item 20. SDWCA Quarterly meeting, September 12 (Korn): Nothing of concern to District
transpired.
Item 21. Yorba Linda City Council meeting, September 16 (Korn): Nothing of concern to
District transpired.
Item 22.OCWD, September 17 (Scanlin): Nothing of concern to District transpired.
Item 23. LAFCO Advisory meeting, September 18 (Fox): Reported that Irvine Ranch Water
District and Mesa Consolidated Water District are each looking to take over Santa Ana Heights
private water company.
Page 3673
September 23, 1997
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Scheduled a meeting of the Shell ad-hoc Committee for Wednesday, October 8, at 3:00 p.m.
Director Beverage: Asked that we include the dates and times of Board meetings on our water
bills.
Director Armstrong: Asked staff to invoke charges to city or landowners, when we are required
to prepare restrictive covenants, or undertake other items or actions of cost, as a consequence of
their actions.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Vice-president Fox, seconded by Director Scanlin, the Board of Directors voted
5-0, at 11:25 a.m., to adjourn to Thursday, October 9, 1997 at 8:30 a.m. in the District
Boardroom.
Secretary/General Manager