Loading...
HomeMy WebLinkAbout1996-01-25 - Board of Directors Meeting MinutesPage a January 25, 1996 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JANUARY 25, 1996 The January 25, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Sterling L. Fox Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Visitors None Staff present: William J. Robertson, Secretary/General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Assistant Engineering Manager SPECIAL RECOGNITION Item 1. Presentation of proclamation in recognition of the tenure of Arthur C. Korn as President of the Board. A proclamation recognizing Arthur C. Korn and commending for his dedication to the District and citizens of the District's service area during his term of service as President of the Board was presented by Board President Michael J. Beverage. CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 2. Minutes of Regular meeting, January 11, 1996. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Disbursements of $136,402.65 on checks 19293, 19360-61, 19432, and 19494 through 19572; a wire to MWDOC for $563 dated 01/22/96; a wire to Bank of America for $20,000 dated 01/10/96; and a wire to ACWA-HBA for $19,275 dated 01/25/96; and $90,640.28 on checks 9620 through 9686 for Payroll No. 1. Item 5. Declare four pickup trucks surplus and authorize staff to dispose of the surplus vehicles in accordance with adopted procedures. ACTION CALENDAR Item 6. Consideration of Construction Inspection Services Agreement. Engineering Manager Charles Gray reported that the District reviewed proposals to provide construction inspection services and recommends R&W Highway Inspection Company, the low bidder. Director Korn noted this service is an example of outsourcing, or privatization, where the District can save money by avoiding the need for a full time employee. Page . -55- i -13 January 25, 1996 On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0 to approve the agreement with R&W Highway Inspection Company for construction inspection services, and authorize the President and Secretary to execute the agreement. Item 7. Consideration of sewer engineering service agreement. Engineering Manager Charles Gray reported that staff reviewed proposals and recommends Hall & Foreman, Inc. as the District's sewer engineering consultant. He also noted that this matter was reviewed by the Planning-Engineering-Operations Committee at their January 18 meeting. Director Korn noted this engineer was chosen because they can provide the best professional service at the lowest overall cost to District customers. On a motion by Director Scanlin, seconded by Director Armstrong, the Board of Directors voted 5- 0 to approve the agreement with Hall & Foreman for sewer engineering services and authorize the President and Secretary to execute the agreement. Item 8. Consideration of contract for waster engineering services. Engineering Manager Charles Gray reported that staff reviewed proposals and recommends ASL Consulting Engineers as the District's water engineering consultant. He also noted that this matter was reviewed by the Planning-Engineering-Operations Committee at their January 18 meeting. On a motion by President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the agreement with ASL Consulting Engineers for water engineering services and authorize the President and Secretary to execute the agreement. Item 9. Consideration of Richfield Plant renovation. Engineering Manager Charles Gray reported that ASL Consulting Engineers has completed plans and specifications for renovating the Richfield Plant well facilities, and J.R. Miller and Associates has completed architectural plans and specifications to facilitate design/build bids for the new storage building. Approvals have been secured from the orange County Fire Department, and the City of Placentia. Mr. Gray noted that construction will occur in three phases, and that two additional components to the improvements involve the widening of Richfield Road and the extension of Mira Loma through the southwest corner of the property. In addition, he noted that plans and specifications presented at this meeting do not include crews quarters, covered parking, vehicle wash rack, remodeling the existing booster station and warehouse, fencing on Richfield Road or site landscaping. This matter was reviewed by the Planning-Engineering-Operations Committee at their January 18 meeting. The Board requested that staff investigate Bond financing to finance improvements that benefit Improvement District's No. 1 and 2. Staff will investigate and, if appropriate, include such recommendations when the Board considers approval of the construction contracts. On a motion by Director Armstrong, seconded by President Beverage, the Board of Directors voted 5-0 to adopt the Negative Declaration for the renovation of the Richfield Plant, determine there is no substantial evidence that the project will have a significant impact on the environment, authorize staff to file a Notice of Determination with the Orange County Clerk's Office, and approve public bidding for the design and construction of a storage building and construction of water well production facilities at the Richfield Plant. Page t January 25, 1996 Item 10. Consideration of financial statements for five months ended November 30, 1995. Business Manager Beverly Meza reported that the water fund shows a net income of $124,433 and the sewer fund a net loss of $65,204 for the five month period ended November 30, 1995. She also reported that total assets of $90,538,524 exceed liabilities of $23,416,249 for a fund equity of $67,122,275. The Board On a motion by Director Fox, seconded by President Beverage, the Board of Directors voted 5-0 to accept the financial statements for the five months ended November 30, 1995. Item 11. Consideration of Board of Directors Compensation. General Manager William J. Robertson reported that state law allows the Board to adjust compensation that is equal to or greater than $100, by a maximum of five percent each calendar year, and that since the last adjustment was in 1991, the Board can adjust compensation by a maximum of five percent for each of those intervening years. Mr. Robertson reported that this matter was reviewed at the December 19, 1995 Executive Committee and January 11, 1996 Board of Directors meetings. President Beverage polled the Board members and they indicated a desire to adjust the "Other" meeting fee while keeping the current $125 fee. A motion by President Beverage, seconded by Director Fox, to keep the $125 fee in place but raise the $50 fee to $100 so long as it includes conference meal and incidental expenses was discussed in detail, then withdrawn by President Beverage. President Beverage then referred this proposal to Executive Committee for further review and study. GENERAL MANAGER'S REPORT Item 12. General Manager's oral report and comments. a. A District facilities tour is scheduled for Saturday, February 24, 1996. b. MWD is planning two, five day, AMP shutdowns in March 1996. Mr. Robertson reported the District working on solutions to continue water supply during the shutdowns and will make an informational report at the February 8, Board meeting. c. Mr. Robertson reported on the problems with the pipe contractor working for the City at the Casa Loma Gymnasium. He reported that 35 homes were affected by dirty water and three homeowners may file claims against the District. Since the problems were related to the City's contractor, any claims will be referred to the City. d. The Internal Revenue Service advised the District that mileage reimbursements were adjusted to $0.31 per mile effective on January 1, 1996. e. Mr. John Chaufty of OCWD passed away Tuesday evening, January 23. GENERAL COUNSEL'S REPORT Item 13. General Counsel was not present at this meeting. COMMITTEE REPORTS Item 14. Executive-Administration Committee. Scheduled a meeting for Thursday, February 1, 1996, at 8:30 a.m. Director Korn will attend in Director Armstrong's absence. Director Korn reported he will check his calendar and call the District if there is a conflict. Item 15. Finance-Accounting Committee. Met Friday, January 19 at 8:30 a.m. Director Fox reported the Committee discussed refunding I.D.-2 General Obligation Bonds, MWDOC refunding the AMP bonds, Audit services for 1995-96, soliciting RFP's for bank services and the 1995 water rate survey. Item 16. Personnel-Risk Management Committee. Page 3 January 25, 1996 Item 17. Planning-Engineering-Operations Committee. Met Thursday, January 18, at 8:30 a.m. Attending were Directors Armstrong and Scanlin, and staff members Robertson, Harsma, and Gray. The Committee discussed the construction inspection service agreement, sewer engineering services agreement, a water engineering services agreement, renovations to the Richfield Plant, the vehicle replacement program, and the engine repair and replacement program. Item 18. Public Information Committee. Scheduled a meeting for January 30, at 8:30 a.m. Director Korn will check his calendar and call the District if there is a conflict. INTERGOVERNMENTAL MEETINGS Item 19. Report on Special District Workers' Compensation Authority, January 13 (Korn): Director Korn attended and reported that SDWCA is working on rates and how to handle dividends. Item 20. Report on Yorba Linda City Council meeting, January 16 (Beverage): President Beverage reported the Mayor made the State of the City presentation. This presentation covered some issues of interest to the District. Item 21. Report on OCWD regular meeting, January 17 (Scanlin): Director Scanlin reported OCWD is reviewing their annual budget. The OCWD Board is looking very closely at new projects and opportunities to keep replenishment Assessment adjustments to a minimum. Item 22. Report on Yorba Linda Planning Commission meeting, January 24 (Scanlin): Director Scanlin attended and reported on projects that affect the District. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Michael J. Beverage: Goals for 1996 include renovating Plant No. 1, simplify the water bill, consider a lifeline rate and level pay plan, assess City sewer takeover, CAC to look at So. Cal. Water issue, Shell development, stronger school program, video about the District, more printed materials about the District, City agreement on recreation use at reservoir sites, conduct an investigation into the Local Agency Investment Fund, and solicit general counsel RFP's. Carl Scanlin: Goals for 1996 include a General Manager contract and revisit the Community Pipeline meetings. Sterling Fox: Goals for 1996 include completing the Key Management Compensation study, a goals workshop, school program and study the consolidation of Districts matter presented by Assemblyman Pringle. Arthur Korn: Need to look at both sides of the So. Cal. Water issue. Paul Armstrong: Goals for 1996 are starting work on the Richfield Plant renovation. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION In open session Mr. Robertson reported that Mr. Bruce Bennett will meet with B Group representatives next week, and, since General Counsel was not at the meeting, there was no closed session on Agenda Items 23 and 24. Page =2wm-mpiF _3~-l 1 January 25, 1996 WORKSHOP Workshop with Consultant regarding Key Management Compensation study. Rhonda Lawrence, of Becker & Bell, Inc. facilitated a discussion on the development of a compensation philosophy regarding key management staff positions within the District. The Board instructed the General Manager to initiate an audit and productivity rating for the Key Management staff members. The Board left it to the General Manager to do the work in-house or hire a consultant. ADJOURNMENT On a motion by Director Korn, seconded by Director Fox, the Board of Directors voted 5-0 at 12:35 p.m., to adjourn to next regular meeting scheduled for Thursday, February 8, 1996, at 8:30 a.m., at the I strict s- quarters on Plumosa Drive. Secretary/General Manager